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Home My WebLink About03-24-06 Redevelopment Commission Minutes Minutes Special MeetingSOUTH BEND REDEVELOPMENT COMMISSION SPECIAL MEETING March 24, 2006 10:00 a.m. 227 West Jefferson Boulevard Presiding: Marcia I. Jones, President South Bend, Indiana 1. ROLL CALL Members Present: Members Absent: Legal Counsel: Ms. Marcia Jones, President Mr. Greg Downes, Secretary Mr. Hardie B lake, Jr. Mr. William Hojnacki Mr. Karl King, Vice President Ms. Cheryl Greene, Esq. Mr. Shawn Peterson, Esq. Redevelopment Staff: Mr. Bill Schalliol, Economic Development Specialist Mrs. Cheryl Phipps, Recording Secretary Mr. Timothy Williams, Economic Development Specialist Mr. Andrew Laurent, Economic Development Specialist Others Present: 2. APPROVAL OF MINUTES Ms. Pam Paluszewski, Legal Dept. Ms. Jamie Loo, South Bend Tribune A. Approval of Minutes of the Rescheduled Regular Meeting of Friday, March 10, 2006. Upon a motion by Mr. Hojnacki, seconded by Mr. Downes and unanimously carried, the Commission approved the Minutes of the Rescheduled Regular Meeting of Friday, March 10, 2006. 3. APPROVAL OF CLAIMS COMMISSION APPROVED THE MINUTES OF THE RESCHEDULED REGULAR MEETING OF FRIDAY, MARCH 10, 2006 Redevelopment Commission Claims submitted March 24, 2006 for approval. FUND 305 SBCDA 2003 BOND Jerome Michaels Kaser-Spraker Construction 1,000.00 130,383.67 Main/Colfax Garage Facade South Bend Redevelopment Commission Special Meeting -March 24, 2006 3. APPROVAL OF CLAIMS (CONT.) 324 AIRPORT AEDA Ken Herceg & Associates, Inc. 25,535.20 Abonmarche Consultants Of Indiana 908.00 414 SAMPLE-EWING GENERAL Hull & Associates, Inc. 66.00 Wells Fargo Bank 400.00 420 FUND TIF DISTRICT-SBCDA GENERAL CB Richard Ellis 1,755.06 Rose Pest Solutions 87.00 Ernest L. Bryant 42,000.00 R.E. Pitts & Associates 2,300.00 R.E. McCloskey & Associates 7,650.00 Quality Glass Services, Inc. 4,190.3 8 Herrman & Goetz, Inc. 547.50 Ampco Parking Systems 3,944.35 Circle Lumber, Inc. 30.96 NIPSCO 1,542.18 Jerome E. Michaels, MAI 6,750.00 422 FUND WEST WASHINGTON South Bend Heritage Foundation 74,502.45 CB Richard Ellis 2,237.34 Herrman & Goetz 1,250.00 424 FUND TIF SBCDA -BUILDING OPERATIONS Ampco Parking Systems 21,499.07 NIPSCO 358.60 CB Richard Ellis 667.05 Indiana Michigan Power 715.43 428 FUND AIRPORT 2003 BOND DLZ 5,739.00 2 South Bend Redevelopment Commission Special Meeting -March 24, 2006 3. APPROVAL OF CLAIMS (CONT.) 619 FUND BLACKTHORN Meadowbrook Golf Group, Inc. 24,000.00 $ 336,059.24 Upon a motion by Mr. Downes, seconded by Mr. COMMISSION APPROVED THE CLAIMS Blake and unanimously carried, the Commission SUBMITTED MARCH 24, 2006, AND ORDERED approved the Claims submitted March 24, 2006, and THE CHECKS To BE RELEASED ordered checks to be released. 4. COMMUNICATIONS There were no Communications. THERE wERE No COMMUNICATIONS 5. OLD BUSINESS A. South Bend Central Development Area (1) Commission approval requested for professional services in the South Bend Central Development Area. (Appraisal, Art Mosaic Tile). Mr. Williams noted that in anticipation of putting the Art Mosaic Tile property up for bid, the Commission must establish fair market value of the property. Therefore, two appraisals are needed. Staff solicited and received four proposals: Ralph Lauver's proposed fee was $2,250, R.E. McCloskey's fee was $5,000, Jerome Michaels' fee was $2,200 and R.E. Pitts' proposal was $3,650. Staff recommends accepting the two lowest responsible bids, from Ralph Lauver and Jerome Michaels. Upon a motion by Mr. Downes, seconded COMMISSION APPROVED THE REQUEST FOR by Mr. Hojnacki and unanimously carried, PROPOSALS AND ACCEPTED THE PROPOSALS of the Comm1SS10n a roved the re nest for RALPH LAUVER AND JEROME E. MICHAELS pp q 3 South Bend Redevelopment Commission Special Meeting -March 24, 2006 5. OLD BUSINESS (CONT.) A. South Bend Central Development Area ()continued... proposals and accepted the proposals of Ralph Lauver and Jerome E. Michaels Appraisers for the scope of services and fee proposed. 6. NEW BUSINESS A. South Bend Central Development Area (1) Commission approval requested for proposal for mowing contract in the South Bend Central Development Area. Mr. Williams explained all the mowing contracts items together. Staff solicited eight proposals for mowing all the Commission owned property, but received only three. Staff requested that the proposals be broken out by development area. The proposals received were as follows: APPRAISERS FOR THE SCOPE OF SERVICES AND FEE PROPOSED 91ots 251ots 411ots 61ots 71ots Contractor AEDA SBCDA SEDA SSDA WWCDA Center for the Homeless $6,845 $4,260 $16,603 $2,845 $1,870 Fitzmaurice Landscaping $7,285 $4,650 $16,695 $1,982 $1,175 Greenscapes Landscaping $10,500 $7,720 $22,896 $3,450 $1,414 Mr. Williams noted that staff recommends accepting the proposal from the Center for the Homeless to do the mowing in the South Bend Central Development Area. Ms. Jones asked how the prices compare to last year. Mr. Williams responded that 4 South Bend Redevelopment Commission Special Meeting -March 24, 2006 6. NEW BUSINESS (CONT.) A. South Bend Central Development Area ()continued... it is difficult to compare because the number ofproperties/acreage is different each year. We feel that Center for the Homeless and Fitzmaurice always give us a good price. These two contractors did our mowing last year also. Upon a motion by Mr. Downes, seconded by Mr. Blake and unanimously carried, the Commission approved the request for proposals for mowing Commission owned property in the South Bend Central Development Area and accepted the proposal from Center for the Homeless Landscaping for the scope of services and fee proposed. (2) Commission approval requested for Grant of Access, Utility, and Improvements Easement with the South Bend Community School Corporation. Ms. Greene noted that there is service elevator with access from an alley on the west side of the Century Building. This access and easement agreement gives the new owner, the South Bend School Corporation, an easement for access to the elevator area. The agreement specifically states that the School Corporation's use of the easement will not impair use of that alley by the general public or the city. COMMISSION APPROVED THE REQUEST FOR PROPOSALS FOR MOWING COMMISSION OWNED PROPERTY IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM CENTER FOR THE HOMELESS LANDSCAPING FOR THE SCOPE OF SERVICES AND FEE PROPOSED 5 South Bend Redevelopment Commission Special Meeting -March 24, 2006 6. NEW BUSINESS (CONT.) A. South Bend Central Development Area continue ... Upon a motion by Mr. Hojnacki, COMMISSION APPROVED THE GRANT of ACCESS, seconded by Mr. Downes and UTILITY AND IMPROVEMENTS EASEMENT WITH unanimousl carried the Commission THE SOUTH BEND COMMUNITY SCHOOL y ~ CORPORATION approved the Grant of Access, Utility and Improvements Easement with the South Bend Community School Corporation. B. Sample-Ewing Development Area (1) Filing of Resolution No. 2232 amending the Sample-Ewing Development Area Development Plan. Mr. Laurent noted that Resolution No. 2232 adds one piece of property to the Sample-Ewing Development Plan acquisition list. The property is south of and adjacent to the South Bend Stamping Plant. The property is owned by Peter Mullen and Peter Nemeth and used by Eckler Lahey Lumber. The last time we tried to add this property to the acquisition list, the owners remonstrated and we did not go forward. They now wish to sell it to us. The public hearing on Resolution No. 2232 will be set for the Commission's Regular Meeting, Friday, April 21, 2006 at 10:00 a.m. Upon a motion by Mr. Downes, seconded COMMISSION ACCEPTED FOR FILING by Mr. Hojnacki and unanimously carried, RESOLUTION N0.2232AND SET A PUBLIC the Commission accepted for filing HEARING ON RESOLUTION N0.2232 AT Resolution No. 2232 and set a public 10:00 A.M., APRIL 21, 2006 hearing on Resolution No. 2232 at 10:00 a.m., April 21, 2006. 6 South Bend Redevelopment Commission Special Meeting -March 24, 2006 6. NEW BUSINESS (CONT.) B. Sample-Ewing Development Area (2) Commission approval requested for proposal for mowing in the Sample- Ewing Development Area. Mr. Williams noted that staff recommends accepting the proposal from the Center for the Homeless to do the mowing in the Sample-Ewing Development Area. Upon a motion by Mr. Downes, seconded by Mr. Blake and unanimously carried, the Commission approved the request for proposals for mowing Commission owned property in the Sample-Ewing Development Area and accepted the proposal from Center for the Homeless Landscaping for the scope of services and fee proposed. C. Airport Economic Development Area (1) Commission approval requested for proposal for mowing contract in the Airport Economic Development Area. Mr. Williams noted that staff recommends accepting the proposal from the Center for the Homeless to do the mowing in the Airport Economic Development Area. Upon a motion by Mr. Downes, seconded by Mr. Blake and unanimously carried, the Commission approved the request for proposals for mowing Commission owned property in the Airport Economic Development Area and accepted the proposal from Center for the Homeless Landscaping for the scope of services and fee proposed. COMMISSION APPROVED THE REQUEST FOR PROPOSALS FOR MOWING COMMISSION OWNED PROPERTY IN THE SAMPLE-SWING DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM CENTER FOR THE HOMELESS LANDSCAPING FOR THE SCOPE OF SERVICES AND FEE PROPOSED COMMISSION APPROVED THE REQUEST FOR PROPOSALS FOR MOWING COMMISSION OWNED PROPERTY IN THE AIRPORT ECONOMIC DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM CENTER FOR THE HOMELESS LANDSCAPING FOR THE SCOPE OF SERVICES AND FEE PROPOSED 7 South Bend Redevelopment Commission Special Meeting -March 24, 2006 6. NEW BUSINESS (CONT.) C. Airport Economic Development Area (2) Commission approval requested for Resolution No. 2233 approving and authorizing the transfer of property to the St. Joseph County Airport Authority. Ms. Greene explained that the Airport Authority originally owned the property to be transferred by Resolution No. 2233. The Commission and the Airport Authority had an agreement wherein the Commission acquired title to the property and when the Commission sold the property to a third party, the Airport Authority would receive a reimbursement of sorts. The agreement with the Airport Authority had a deadline for different actions to occur including the date by which the Commission would sell the property. The deadline has expired and the Airport Authority now wants the property back under the terms of the original agreement.. Upon a motion by Mr. Downes, seconded by Mr. Hojnacki and unanimously carried, the Commission approved Resolution No. 2233 approving and authorizing the transfer of property to the St. Joseph County Airport Authority. D. South Bend Medical Services District There was no business in the South Bend Medical Services District. COMMISSION APPROVED RESOLUTION N0.2233 APPROVING AND AUTHORIZING THE TRANSFER OF PROPERTY TO THE ST. JOSEPH COUNTY AIRPORT AUTHORITY 8 South Bend Redevelopment Commission Special Meeting -March 24, 2006 6. NEW BUSINESS (CONT.) E. West Washington-Chapin Development Area (1) Commission approval requested for proposal for mowing contract in the West Washington-Chapin Development Area. Mr. Williams noted that staff recommends accepting the proposal from Fitzmaurice Landscaping to do the mowing in the West Washington-Chapin Development Area. Upon a motion by Mr. Downes, seconded by Mr. Blake and unanimously carried, the Commission approved the request for proposals for mowing Commission owned property in the West Washington-Chapin Development Area and accepted the proposal from Fitzmaurice Landscaping for the scope of services and fee proposed. F. South Side Development Area (1) Commission approval requested for proposal for mowing contract in the South Side Development Area. Mr. Williams noted that staff recommends accepting the proposal from Fitzmaurice Landscaping to do the mowing in the South Side Development Area. Upon a motion by Mr. Downes, seconded by Mr. Blake and unanimously carried, the Commission approved the request for proposals for mowing Commission owned property in the South Side Development Area and accepted the proposal from COMMISSION APPROVED THE REQUEST FOR PROPOSALS FOR MOWING COMMISSION OWNED PROPERTY IN THE WEST WASHINGTON-CHAPIN DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM FITZMAURICE LANDSCAPING FOR THE SCOPE OF SERVICES AND FEE PROPOSED COMMISSION APPROVED THE REQUEST FOR PROPOSALS FOR MOWING COMMISSION OWNED PROPERTY IN THE SOUTH SIDE DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM FITZMAURICE LANDSCAPING FOR THE SCOPE OF SERVICES AND FEE PROPOSED 9 South Bend Redevelopment Commission Special Meeting -March 24, 2006 6. NEW BUSINESS (CONT.) F. South Side Development Area ()continued... Fitzmaurice Landscaping for the scope of services and fee proposed. (2) Commission approval requested for Resolution No. 2231 approving the fair market value of property in the South Side Development Area. (505 E. Ireland Rd. ) Mr. Schalliol noted 505 E. Ireland is a ~ 8,998 sft parcel of land on the northeast corner of Ireland Road and Fellows St. Resolution No. 2231 sets the reuse value of the property at $26,500. The proposed use is commercial office. Upon a motion by Mr. Hojnacki, seconded by Mr. Downes and unanimously carried, the Commission approved Resolution No. 2231 approving the fair market value of property in the South Side Development Area. (505 E. Ireland Rd.) (3) Commission approval requested for Bid Specifications and Design Considerations for property located in the South Side Development Area. (505 E. Ireland Rd.) Mr. Schalliol referred the Commissioners to the Bid Specifications which state that bids must meet the minimum price of $26,500; the bidder must purchase the entire site; the development must meet the existing "0" Office requirements; COMMISSION APPROVED RESOLUTION N0.2231 APPROVING THE FAIR MARKET VALUE OF PROPERTY IN THE SOUTH SIDE DEVELOPMENT AREA. (505 E. IRELAND RD.) 10 South Bend Redevelopment Commission Special Meeting -March 24, 2006 6. NEW BUSINESS (CONT.) F. South Side Development Area continue ... proposals must include a basic site plan and a project timeline; the project must be consistent in design and materials with surrounding buildings; the property outside the building footprint must be landscaped and maintained according to the landscape ordinance; and no freestanding signs are permitted on the site. Upon a motion by Mr. Downes, seconded by Mr. Hojnacki and unanimously carried, the Commission approved the Bid Specifications and Design Considerations for property located in the South Side Development Area. (505 E. Ireland Rd.) (4) Commission authorization requested to publish the Notice of Disposition of Property with publication dates of March 31, 2006 and April 7, 2006 and Receipt of Bids at 10:00 a.m. on April 21, 2006. Upon a motion by Mr. Downes, seconded by Mr. Hojnacki and unanimously carried, the Commission authorized publication of the Notice of Disposition of Property with publication dates of March 31, 2006 and April 7, 2006 and Receipt of Bids at 10:00 a.m. on April 21, 2006. G. Northeast Neighborhood Development Area There was no business in the Northeast Neighborhood Development Area. COMMISSION APPROVED THE BID SPECIFICATIONS AND DESIGN CONSIDERATIONS FOR PROPERTY LOCATED IN THE SOUTH SIDE DEVELOPMENT AREA. (505 E. IRELAND RD.) COMMISSION AUTHORIZED PUBLICATION OF THE NOTICE OF DISPOSITION OF PROPERTY WITH PUBLICATION DATES OF MARCH 31, 2006 AND APRIL 7, 2006 AND RECEIPT OF BIDS AT 10:00 A.M. oN APRIL 21, 2006 11 South Bend Redevelopment Commission Special Meeting -March 24, 2006 6. NEW BUSINESS (CONT.) H. Douglas Road Economic Development Area There was no business in the Douglas Road Economic Development Area. I. Other 7. PROGRESS REPORTS Mr. Schalliol noted that demolition is well under way at the South Bend Stamping Plant; construction started full swing March 24 at Ireland Road; and the Basic Machine site is almost completely demolished, as is the back end of the Natatorium. Ms. Greene noted that she closed March 24 with South Bend Chocolate Company on the sale of the former Osco's Drug Store building. 8. NEXT COMMISSION MEETING The next Regular Meeting meeting of the Redevelopment Commission is scheduled for Friday, April 7, 2006 at 10:00 a.m. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, Mr. Downes made a motion that the meeting be adjourned. Mr. Blake seconded the motion and the meeting was adjourned at 10:20 a.m. Donald E. Inks, Director PROGRESS REPORTS NEXT COMMISSION MEETING ADJOURNMENT Karl G. King, Vice President 12