The URL can be used to link to this page

Home My WebLink About09/24/07 Board of Public Works Regular Meeting AgendaBOARD OF PUBLIC WORKS MEETING Monday, September 24, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: September 6, 2007 B. Regular Meeting: September 10, 2007 2. OPENING OF BIDS A. Demolition of Caroline Partnership, LLC, Properties -Project No. 107-079 1. Funding: CIP B. Abandoned Vehicles 3. AWARD QUOTATION A. Leighton Plaza Parking Garage Carbon Monoxide Sensing System -Project No. 106- 063 1. Company. Martell Electric, LLC 2. Amount: $39,840.00 3. Funding: General Fund 4. CHANGE ORDER A. North Extension of Fredrickson Park -Project No. 103-018 1. Company: Rieth-Riley Construction Co., Inc. a) Change Order No.: 3 (1) Purpose: Install Power Pole and Gravel Walking Path Culverts (2) Increase Amount: $5,106.00 (3) Percent of Increase: 1.33% (4) New Contract Amount: $390,000.00 (5) Funding: IDEM/EPA Brownfield's Grant B. South Michigan Street Reconstruction -Project No. 104-024 1. Company: Walsh & Kelly, Inc. a) Change Order No.: 3 (1) Increase Amount: $11,100.00 (2) Percent of Increase:.36% (3) New Contract Amount: $3,058,859.23 (4) Purpose: Shallow built-in-place inlets due to discover that SBC duct bank on west side of Michigan Street is much shallower than initially reported b) Change Order No.: 4 (1) Increase Amount: $3,160.00 (2) Percent of Increase:.10% (3) New Contract Amount: $3,062,019.23 (4) Purpose: Additional 900 linear feet of 48 strand fiber optic cable required to connect existing signal controller at intersection BOARD OF PUBLIC WORKS MEETING Monday, September 24, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 of Main Street and Chippewa Avenue with the new fiber optic run on the west side of South Michigan Street c) Change Order No.: 5 (1) Increase Amount: $15,400.00 (2) Percent of Increase:.50% (3) New Contract Amount: $3,077,419.23 (4) Purpose: Additional seven months of item 0002 -Field Office, B, required due to recent time extension granted to Contractor 2. New Contract Amount: $3,077,419.23 3. Total Percent of Increase:.96% 4. Funding: FHWA/INDOT C. South Bend Fire Station #2 -Project No. 106-002 1. Company: Brown & Brown General Contractors 2. Change Order No.: 5 3. Increase Amount: $16,260.29 4. Percent of Increase:.76% 5. New Contract Amount: $2,154,531.53 6. Funding: COIT/General D. Hill Street & Colfax Parking Lot Improvements -Project No. 104-050 1. Company: Ritschard Bros., Inc. 2. Change Order No.: 1 3. Increase Amount: $21,353.00 4. Percent of Increase: 29.51% 5. New Contract Amount: $93,709.75 6. Funding: Sewer Bond 5. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Walnut Street Streetscape (Western to Dunham) -Project No. 107-010 1. Company: Ortiz Concrete 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($6,843.25) 4. Percent of Decrease: (3.58%) 5. Total Percent of Decrease: (3.58%) 6. New Contract Amount: $184,082.75 7. Funding: CDBG 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2007 Sewer Lining Program -Project No. 107-076 1. Funding: 2007 Sewer Bond B. One (1) More or Less, 2007 or Newer One Ton Two-Wheel Drive Dump Truck 1. Funding: Water Works BOARD OF PUBLIC WORKS MEETING Monday, September 24, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 C. One (1) More or Less, 2007 or Newer One Ton Two-Wheel Drive Stake Bed with Dump 1. Funding: Parks Department 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Grant Agreement -Indiana Brownfields Program 1. Service: Acknowledge the Remediation of Property at 529 East Colfax 2. Amount: $80,685.00 paid by State 3. Funding: Indiana Brownfields Program B. Grant Agreement -Indiana Brownfields Program 1. Service: Acknowledge the Remediation of Property at 821 Portage 2. Amount: $94,215.00 paid by State 3. Funding: Indiana Brownfields Program 4. Approve Subject to Property Taxes Being Current C. Constr uction Contract -McIntyre Jones, Inc. 1. Service -LaSalle Area NPC Public Works (O'Brien: Humboldt to Elwood) - Project No. 107-007 2. Amount: $125,425.05 3. Funding: CDBG D. Constr uction Contract -McIntyre Jones, Inc. 1. Service: Near West Side NPC Public Works (2200-2300 Blocks Smith & Kenwood/300-400 Block Johnson) -Project No. 107-008 2. Amount: $178,978.30 3. Funding: CDBG E. Constr uction Contract -McIntyre Jones, Inc. 1. Service: Wellington Street Model Block (Jefferson to Western) -Project No. 107-011 2. Amount: $96,627.04 3. Funding: CDBG F. Constr uction Contract -Clean Air Environmental Services, Inc. 1. Service: Asbestos Abatement at 101 North Michigan Street -Project No. 107- 066 2. Amount: $6,984.00 3. Funding: TIF/Grant G. Contra ct -Christopher B. Burke Engineering, Ltd. 1. Service: On-Call Support Services for Assistant City Engineer Position 2. Amount: Not to Exceed $15,000.00 H. Contra ct -Christopher B. Burke Engineering, Ltd. 1. Service: On-Call Support Services -Erosion Control Review 2. Amount: Not to Exceed $10,000.00 I. Proposal for Professional Services - Christopher B. Burke Engineering, Ltd. BOARD OF PUBLIC WORKS MEETING Monday, September 24, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Service: Rehabilitation of CSO #4 Outfall to the St. Joseph River 2. Amount: Not to Exceed $13, 500.00 3. Funding: 2007 Sewer Fund J. Special Purchase - 5 Alarm Fire and Safety 1. Service: Fire Department Extrication Equipment (Hurst Equipment) -One Source/Compatibility of Equipment 2. Amount: $75,213.00 3. Funding: AFG Grant/Capital Improvement K. Agree ment -Northeast Neighborhood Revitalization Organization, Inc. 1. Service: Department of Redevelopment Program Management for the Dollar Home Program in the Northeast Neighborhood 2. Amount: $20,833.00 Plus Out-of-Pocket Expenses/NTE $166,000.00 3. Funding: COIT L. Agree ment -South Bend Heritage Foundation 1. Service: Department of Redevelopment Program Management for the Dollar Home Program in the Near Westside Neighborhood 2. Amount: $20,833.00 Plus Out-of-Pocket Expenses/NTE $166,000.00 3. Funding: COIT M. Agree ment -Near Northwest Neighborhood, Inc. 1. Service: Implementation of the City's Dollar Home Program/Vacant Housing Initiative 2. Amount: $20,833.00 Plus Out-of-Pocket Expenses/NTE $166,000.00 3. Funding: COIT N. Professional Services Agreement -Malcolm Pirnie, Inc. 1. Service: Engineering Services for Wastewater Treatment Plant 2. Amount: NTE $389,200.00 3. Funding: 2006 Bond O. Professional Services Agreement Amendment -Malcolm Pirnie, Inc. 1. Service: Amended Professional Engineering Service Agreement for Modifications to the Primary and Aeration Channels at the South Bend Wastewater Treatment Plant 2. Amount: NTE $338,400.00 3. Funding: SRF P. Professional Services Agreement - Wightman Petrie, Inc. 1. Service: On-Call Engineering Services 2. Amount: NTE $35,000.00 Q. Agree ment for Professional Services - DLZ Indiana, LLC 1. Service: Reconstruction of McKinley Avenue and Ironwood Drive Intersection 2. Amount: $201,550.00 3. Funding: INDOT/Subject to Receiving Check BOARD OF PUBLIC WORKS MEETING Monday, September 24, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 R. Agreement for Professional Services - DLZ Indiana, LLC 1. Service: General Engineering Services 2. Amount: Hourly - NTE $100,000.00 3. Funding: Engineering Operating Budget S. Rental Agreement - Fondriest Environmental 1. Service: Monitoring Equipment for Hydrogen Sulfide Control 2. Amount: $12,000.00 3. Funding: O&M 4. Subject to Purchasing Approval 8. RECOMMENDATIONS A. Street Closure -Miami Village Fall Festival 1. Sponsor: Miami Village Association 2. Location: Miami from Calvert to Ewing 3. Date/Time: October 7, 2007 - 7:00 a.m. to 7:00 p.m. 4. Favorable Recommendations B. Street Closure -Open House/Grand Opening of Fire Station #2 1. Sponsor: South Bend Fire Department 2. Location: Martin Luther King Drive from Lincoln Way West to LaSalle 3. Date/Time: October 7, 2007 - 12:00 p.m. to 5:00 p.m. 4. Favorable Recommendations C. Street Closure -Celebrating the Children 1. Sponsor: Christian Fellowship Assembly Church 2. Location: Leer from Dayton to Dubail 3. Date/Time: September 30, 2007 - 3:00 p.m. to 6:00 p.m. 4. Favorable Recommendations D. Procession -Crop Walk for Hunger 2007 1. Sponsor: United Religious Community 2. Location: Revised Route Various City Streets in South Bend, Indiana 3. Date/Time: September 30, 2007 - 1:00 p.m. to 6:00 p.m. 4. Favorable Recommendations E. Procession - Gulu Walk 1. Sponsor: University of Notre Dame & IUSB 2. Location: From IUSB Activity Center South on 21st Street, West on Northside Boulevard, North on Twyckenham Drive, East on Mishawaka Avenue, South on 20th Street to Point of Beginning 3. Date/Time: October 14, 2007 - 12:30 p.m. to 2:00 p.m. 4. See Comment F. Procession -Making Strides Against Breast Cancer 1. Sponsor: American Cancer Society 2. Location: Various City Streets in South Bend, Indiana BOARD OF PUBLIC WORKS MEETING Monday, September 24, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Date/Time: October 6, 2007 - 7:00 a.m. to 12:00 p.m. 4. See Comment G. Encro achment -Fred's Auto Body Shop 1. Type: Awning Installation 2. Location: 2516 West Western Avenue 3. Favorable Recommendations H. Right-of--Way Vacation -Danch Harner & Associates 1. Location: Right-of--Way on the Southwest Corner of Eddy Street and Angela Boulevard (aka Edison Road) 2. Purpose: Eddy Street Commons 3. See Comment I. Vacations -Danch Harner & Associates 1. Locations: a) The First North/South Alley East of Georgiana Street, North from St. Vincent Street to the Intersecting East/West Alley b) The First East/West Alley North of St. Vincent from Georgiana Street to Burns Street c) The First North/South Alley East of Burns Street Running North from St. Vincent Street to the First East/West Alley d) The First East/West Alley North of St. Vincent from Burns Street to Duey Street e) A Portion of the Right-of--Way Located on the Southeast Corner of Napoleon Street and Eddy Street 2. Purpose: Eddy Street Commons 3. See Area Plan Comments J. Alley Vacation - 609 South Walnut Street 1. Location: The North/South Alley between Harris Street and Walnut Street North of Ford Street and South of the Penn Central Railroad Tracks 2. Purpose: Traffic & Trash 3. See Comments K. Alley Vacation - Mag Mile Properties, LLC 1. Location: East Half of East/West Alley West of Franklin between Washington Avenue and Jefferson Boulevard 2. Purpose: Unused Alley 3. See Comments L. Alley Vacation -Monarch Laundry 1. Location: Second East/West Alley North of Lincoln Way West and East of Wilber Street 2. Favorable Recommendations M Alley Vacation -South Bend Public Library BOARD OF PUBLIC WORKS MEETING Monday, September 24, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Location: South Half of North/South Alley, West of Miami Street and North of Ewing Street 2. Purpose: Library Expansion 3. See Comments N. Alley Vacation - Lang/Feeney & Associates 1. Location: North/South Alley South of Orange Street and East of Huey Street 2. Purpose: Royal Adhesive & Sealants Building Addition 3. See Comments 9. SAFETY REPORTS A. Central Services B. Water Works 10. MONTHLY AND PERFORMANCE GOALS REPORTS -DEPARTMENT OF PUBLIC WORKS A. Environmental Services B. Central Services C. Water Works 11. TRAFFIC CONTROL DEVICES A. New Installation -Handicapped Accessible Parking Space Sign 1. Location: 1122 South 23rd Street a) All Criteria Has Been Met B. New Installation -Temporary Restricted Parking: Valet Parking Only, 5:00 p.m. to 12:00 a.m. 1. Location: a) Lasalle Gri11,115 West Colfax Avenue (Two Parking Spaces) b) NOMA, 119 North Michigan Street (Three Parking Spaces) 2. All Criteria Has Been Met C. New Installation - No Parking 1. Location: South Side of Bruce Street from Webster to 100' East a) All Criteria Has Been Met 12. BONDS A. Contractor Bonds 1. Miguel A. Hernandez -Approved September 7, 2007, Pursuant to Resolution 100-2000 2. Alverno Construction Company, LLC dba Tonn & Blank -For Release November 1, 2007 B. Excavation Bonds BOARD OF PUBLIC WORKS MEETING Monday, September 24, 2007 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Niezgodski Plumbing - Approved September 11, 2007, Pursuant to Resolution 100-2000 2. Niezgodski Plumbing -For Release September 11, 2007 3. Captain Tony's Big Rig Excavating -For Release October 5, 2007 4. Dewulf Excavating, Inc. -Approved September 14, 2007, Pursuant to Resolution 100-2000 5. Horizon Drilling Solutions, Inc. -Approved September 17, 2007, Pursuant to Resolution 100-2000 13. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT