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HomeMy WebLinkAbout07/25/11 Board of Public Works 0I anp axagl lint Ctuo put; sla>txu€uxadnS s:UJIJB N glim sMOX anp-Xlaaml x01 ssautsnq luowo2eupw aqi ui uaaq sb'q au palb'ls llau€rag -IN 'pa.,tool ualt?uiLISBA1 pup 0110,Ct?Iprl jo xauxoo aqI snoinds moq Pa3ilou aq uaq;" laaxls ui-eN pun uol,�uigspM Flo xaux0o aql Ip lxb'3 p a3b'ld of paisonbax �CtiuU0110 au P310u OH 'li anoxddu Ilim p.tb'og ail Ii sixp3 gioq aoptd of axil ptnom ag Ing `a3iogo puo3as b' Pup a3iog3 Isxtd p spq aq Palpls aH •suo11u301 aluxpdos oml lu peo top loq u a3uld of '�utlsonbax sr aq palb'ls xaump `llauuag Tibl I suotssaouOD ,CauoD s,XuuptS — asuaat-I ssautsnq xiV uadp - •gloq of poppu oq of paau tttm sivawaxinbw alpx afpm Ouittpnaxd pup `sivawaxtnbax alms mou aql laaw 01 sluawaax,b' asagl of SWRPUQPPV jo aldnoo p 2uippp oq tlim rC3111 Pa1ou OH •sluawaaxfp asagl looiju Xogi moq puu f\,kpl alulS ui soOupgo aqI uo 110a-1 ougojo t,CxagO gltm fut>Ixom uaaq sb'g aq Paluls `tp29'I `xanial0W ICxxpg •xl^I •010lua113 xiagl xoj awoq u apinoxd of xaluoD up4jo-I agl ql!m xaulxpd ttim Xogi 'spun] Iuxapad asagi 2uiuib'lgo jo siuoLuaxtnbax oql of anp juill polou aqs •uoilpindod spaau fumods aqi xoj �?uisnoq luaupwxad op!Aoxd 01 st luawa@IRu xagio aq j •illnq oq 0I axb' sawoq matt (S) anil Palou aqS •sailxadoxd pagstlo€€tap x0 luu3pn to IuaLUdolao,apax aqI xoj si sluawaax�3u asagl jo quo pawls `iuoLudotanaQ OTWOL103EI `>I!ppIgN zig SN uotlmup0xp uotlpzilplt.>>a�I P00yogq�ial�I IsuaglxoN—slu3waax5V 11OZ aunf Jo gluow aqI xoj IxodoZf XtgiuoA7 siq P3Iuas2xd `s03tn.10s Ib'xluaD `ypimogauN uqo f --Iw ltodaW XlgluoW - 'luapi3u1 aqI woxi sawoq wql fuigl{uu si axagi asuo ut `ICoa-, `pxojupS jjaf of lxodax e anrg oq palsonbax auaaxrJ sN •appw Ixodax a3rlod ou pup auop aoputpp ou spm axagl palou pfl!A UN _xpa siq Outllig 'malui ggl olui do pa>touq Ipnptntpui gtil `lt a>tpw I,uptnoo oq pazitpax aq uoq� -pauxnl lg2il aql axojaq uorl3asxalnt atll q�noxgl li gpiu o1 paixl wlq jo luoij ut xpa aqI uagm uollputxolut SIO awos uo �ut>lx0m srm uxa1UI aql palb'ls aH IuaLulxpd3p Buixaautoug aql ui uxalut up Inq `sooXoldwa siq JO pup antonut iou pip It osnuooq godax of luopi33u Imisnun up Ppq ag palb'ls b'llill 'JN glumu aqI xoj sluoploop ou palou saoinxaS IpxluOD 'IIOZ aunf jo gluouz aqI xoj slxodQN XjOjPs aArl3adsax xtagl Paluasaxd `saatnxas tpxluaj `>tpimog3pN uqo f 'IN Pub' `�ulxaau"Jug `MMA :CoZ xl,�I slxoda�I XlajuS - •stpais oql jo uoiluxado aqI o1 Xxpssaoau°utglawos si stgl palou aH 'suolluorJtaads oql jo ino ljal 'Outaq stuu�ts 3tl�lt?xl aqI xa�dtxl of sdool aql of anp sum asuax3ut stgl ipgl Pxuog aqI PawxoJut aH PPua2p 341 uo pup polliutgns 00'00c.`L9$,Io itrnowu oql Iou `00'Iz9`IZ$jo 3spax3ur up xoj s1 xapxp a�?upgD sigl palou �3uixaaurlu3 `PHIA ,�0Z -IN sluawanoxdwl adposlaaxlS tpltdsoH iprxouzaW —xapxp a�lupgD - •Isonbax sigl Itwgns lotmo aq `axojaxagl pup `sui&aq uoponxisuo3 axajaq xapxp aOupgD u op louupo Sagi `mul alulS tapun woxls2ug -.IN pawxolui auaaxrJ sw •sluawaspa 2uturplgo uo Oui>txom axp Cagl asnunq lou puq ii wql palb'ls `Sutxaaut0u3 `CHI Xo1 UN loafoxd sigl uo unBoq spq >txom alt pa>lst? auaaxf� sIN -dutnd aspgd aaxgi u of asugd al'5urs B Luoxj dLund aqi a2uugo of si xapxp 02uptlD siLll palb'ls '�, upoouf5ug `woxlsfug ugof -1N* Iuawaaplda�l uatlulSItg sLtowtuoD xani2l —xapxp 02upgj - •pauado axa,AA salonb pup spig asagl xaiju polnuo smpt alpls 01 anp Lrotluluawnoop ipuotltppp paau pinom spxpmu alonb pup piq agijo 11-e Ipgl palou auaaxp •sw •ptq xiagl ui poiliwgns luawdinbg umoxg ipgl Iuawdinba oql uo lsol a auop spq aLI 1pgl pappP i>ts.,Aogatg0 'xw •lpgl grim ,mjo axp XOgl Pup anisuodsax-uou paxap!suo3 Outaq si ptq xtggl Ib'gl powxojui uaaq sail Iuawdrnbg Isag Palou aH •oi atgp I,uaxam Ilils Cagl pup `lapow uonvilsuotuap u aonpoxd of s>taam (9) xis wagl anp5 311 pal-CIS i>Is.,AogatgD -xl� 'Iapow owap p aanpoxd of 31gpun axam ,�aql pup luawdinbg jo 000id pxpPupls xiagl lou sum iugi luawdinbg xo3 piq b' poiiitugns luawdinbg isag Inq `Iuawdinba aqI jo uoilb'nlpna aauuwxo�lxad p op of olgb' oq 'Cliff aqI paxtnbax scads gqI palou OH •3ul "OD luawdinbg umoxg `.iapprq lsomol puo3as aqi of of? .......... Pxump alp pup sands piq aql 01 antsuodsax-uou P31aPrsuo3 aq `iuoutdinbg isag `xapptq mol agl 2uilsOnboi spm ag 1pgl pxpog aqI Paw.10Ju1 `s331nxaS IpxluaD `i>lsmogatgD Ilb'lN ':iW sissm4D pup qej glim ourgouN uinn3pn/JQPPo2I laf— Pig PxpmV - Istl 1pL{l uxoxl (s)uralr ,(�urmolloi agl possn3sip sxagwaw pxuog .�Ii� q put, oilqnd a LIl q P a uasaxd Mal! l o p uOSC posodoid p qI rm xua a q l p a uasaxd `u lxb'W 'ICI ppulZ `>IxalD s>ixom otlgnd Jo pxpoQ -auaaxp I,txagD �auxolld pxpog spm ivasaxd osIV •Iuasgp axam lCaxlli-1 •d ixpD xagLu3W pxpoQ pup 101D .V XJCD IuV!saxd pxpog •luasaxd 331:1d st?wogy TogwoW wixalul gltm s>luI g pluuoCl xagLuaN pxpog Xq `;Cq `I t 0 `I Z XInf `�upsxngs uo 'w•p SE:OI It' Pau3nuo3 sum s>lxorn 3ilgnd jo pxpog aqI jo uotssaS mainaN b'pua,(3y aqy 5£Z t I0Z IZ A'lllf NOISSgS AY 91 AW VURN JH ....... .........11 ..._.. .1 11 ..1.. AGENDA REVIEW SESSION JULY 21 2011 240 health issues. He noted he has a state-of-the-art concession cart. Mr. Price asked what he would be selling. Mr. Bennett stated he would be selling hot dogs and sausages. Linda Martin, Cleric, informed the Board that the County denied his original request at the corner of Lafayette and Washington, because his drawing showed the location of the cart in the perk owned by the county. She noted he has since confirmed with the County that his intent was to place the cart on the public sidewalk, not in the park, and the County has no objections to that location. Ms. Martin requested he submit a new drawing with the location of the cart shown correctly for the Board's approval. New Installation— On Street Parking Mr. Inks questioned this request for limiting parking to residents only. He noted when Eddy Commons was developed, on-street parking was added, but they couldn't limit it to residents. He noted this would take away from parking for others and questioned the advisability of this. Mr. Inks noted that on-street parking can be included to meet the requirements of a residential development if there are inadequate spaces in the parking lot, but they usually are not restricted. Ms. Greene added the other concern she has is enforcement of the regulated parking. She noted the Police would not have time and a citizen is not legally able to enforce this. The Board agreed the City Engineer would need to review this request when he returns from vacation and for now, it would need to be removect from the agenda. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice: of the meeting agenda. No other business came before the Board. Upon a motion by Tom Price, seconded by Don Inks and carried, the meeting adjourned at 11:37 a.m. BOARD OF PUBLIC WORKS Gar A. Gilot, President Donald E. In s, Membex Y ( 1 Carl P. Littrell, Member ATTEST: f Mart CX %Linda M. i:i, Clerk REGULAR MEETING JULY 25 2011 The r A1lar mc,,;ting of the Board of Public Works was convened at 9:35 a.m. on Monday, July 25, 2011, by Board President Gary A. Gilot, with Board Member Donald E. Inks present. Board Member Carl 11. Littrell was absent. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. ADDITIONS TO THE AGENDA Mr. (;.;,)t lnaue a motion to accept the revised agenda with the addition of Resolution No. 52- 2011, YWoptin�_, New State Law Bid Forms, and a request for a Street Closure by the Knights of Colum'zAis. Mt-. ;irks seconded the motion, which, carried. APP M VE MINUTES OF PREVIOUS MEETING Upon �, inotion made by Mr. Inks, seconded by Mr. Gilot and carried, the Minutes of the Agenda Revic, session:, Regular Meeting and Claims Meeting of the Board held on July 7, 2011, July 11, 2L, I, and .idly 18, 2011, were approved. . .. . .... ... . . . . ...... ................ pa100s pun pamainal sIlorn oilgnd puu `Buisugoind Iu0uiixedoCl I-Itd `sluawjmdaQ a0ilod pun OIYd `sai�?olougoal uoilnuuolul `a0uuui,I pun uollullsluiulpy uzoll sanileivasaxdal Jo do opnuz 33lliu1u1o0 uolloolos y •loa fold paouaaalal anoqu all IoI pauado pun panlaOal alam sfesodold (o 1) uai `I tOZ `I I iildV uo Ingl pinog agI pasinpn `salS0loug03l uoilnullolul `uin10 glia?I Jw 'IV.LIdVO S3I00I0N140JI. ROI.I. 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The committee found two (2) proposals to be non- responsive to the criteria. They subsequently narrowed the selection to three top vendors, and Netarx was found to have the highest combined score. Therefore, Mr. Crain requested that the Board approve the selection of Netarx, 506 West South Street, South Bend, Indiana 46601, as the apparent winner, and approve up to $20,000.00 from the Information Technologies Capital Fund for Netarx to begin the final design. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved as outlined above and the contract was approved. APPROVE CHANGE ORDER NO. I — BLYLER STREET SEWER REPAIR EMERGENCY —PROJECT NO. 111-057 SEWERS Mr. Gilot advised that Mr. Rob Nichols, Engineering, has submitted Change Order No. 1 on behalf of Underground Services, 225 South Lafayette Boulevard, South Bend, Indiana 46601, indicating the Contract amount be increased by $3,370.40 for a modified Contract sum, including this Change Order, in the amount of$27,072.40. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — JEFFERSON/FRANKLIN STREETSCAPE IMPROVEMENTS —PROJECT NO. 110-032 (SBCDA TIF) Mr, Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of L.L. Geans Construction Co., 1923 North Home Street, Mishawaka, Indiana 46545, indicating the Contract amount be increased by $14,600,00 for a modified Contract sum, including this Change Order, in the amount of $215,348.34. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 4 — MEMORIAL HOSPITAL STREETSCAPE IMPROVEMENTS — PROJECT NO. 109-091 (MEDICAL TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614, indicating the Contract amount be increased by $21,621.00 for a modified Contract sum, including this Change Order, in the amount of$2,197,083.59. Upon a motion made by Mr. Inks, seconded by Mr. Gilot ._....._... and carried,the Change Order was approved. APPROVE CHANGE ORDER NO. 2 FINAL AND PROJECT COMPLETION AFFIDAVIT — PRIMARY CLARIFICATION SCUM & GREASE REMOVAL MODIFICATIONS — PROJECT NO. 109-069 (SEWER BOND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of R.E. Crosby, Inc., 2805 Freeman Street, Fort Wayne, Indiana 46802, indicating the contract amount be decreased by $2,500.00 for a modified contract sum, including this Change Order, of$278,454.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost of$278,454.00. Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVAL MORE OR LOESS E 011 T O ADVERTISE FOR THE RECEIPT_ OF BIDS.- THREE Q3 NEWER 27 CUBIC YARD DUAL ARM SIDE LOADING REFUSE TRUCKS (2011 SOLID WASTE CAPITAL LEASE PAYMENTS) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — FOUR 4 MORE OR LESS 2011 OR NEWER TRAILER MOUNTED LEAF VACS 2011 STREET DEPARTMENT CAPITAL ............ In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Mr. Gilot questioned if this funding should be through the Re-leaf fund. Mr. Phil Custard, Purchasing, stated he would check with the Finance Department. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS --.PARKING ACCESS & REVENUE CONTROL SYSTEM GARAGE CAPITAL IMPROVEMENTS In a memorandum to the Board, Ms. Debra Jennings, Community & Economic Development, requested permission to advertise for the receipt of bids for the above referenced project. pue `.Xlt,D 3ql ui sSuiplinq pauopuege ptxe IueoeA Jo aaquznu all aanpoi put spoolaoggBiau 2utpunouns aql aziligvis pinom («uzea�oad IOPIJJOO iei3aaututoO„ aql) �11O aqI Io saopta.zo3 IEi3aauatxto3 aql ut poluool satltadoad snopuA jo uotleltligegaa ao asegoand oql lull 2ugsa2ifns paeog aql of paluosaad uaaq seg 33110ptna `SVFMgHA1 pue `tb-9-b-9£ § apo0 vuetpul aapun 3sn otlgnd Xue aoj («�1iO„ aql)euetpul `puag glnoS jo X1i0 aql Xq papaau vodoad leuosaad ao Xlaadoad leaa aatnboe of pazpoglne si (G4paeog„ oq1) sjtorn 3tlgnd jo paeog `euetpul `puag glnoS jo XIiO all `SVMUHA' (anuantr atgLrod Z£9) 'ONI `000HHOgH9 IAN ISaMHJLHON HVIN JV0HA V NVI(INI `(IN Iff H Lf- OS 30 A LID AH.L NI AIHJJOHJ dO HIASNIVH L A0 :13KVILdUaL)V 9NIZRIOUlfIV N0I11110SAN I COZ-15 'ONI N0I Lf1ZOS:I :s�l.toM oilgnd JO paeog aql Xq paldope sum uotlnlosa2l utmol1ol agl `paiaze3 pue loll 0 -alb Xq popuooas `sNul •alb Xq opeuz uoilow e uodn '0NI QOOH2I0gHJIRN ISgALH.I WX 2IVFfN gHL INO2I3 VNVIQNI QNgg HLfIOS IO AI 9HI NI A.L�IddO`dd JO WHASNV-Hl JO RONVldHODV JNIZRI0HLf1V NOLUI-I0SUN V — IIOZ-IS 'ON NOI,Lf1'IOSHN IdOQV 'IaalO `utlxeyN eput�l/s :,Lsa,LZV s3ful pleuoQ /s SNWOrn OI'Ignd .JO "VO8 QNgg H.LfIOS d0 A,LIa 'I I OZ AZnf Jo X`p glsZ stgl QI.I.doQV 'pa,Iun f,zo pogsiloutap aq , euw Mans `ssggpom pauzaap st ipodoad oql jt `aanamol-1 •Sutstlaa.�pe lnogltm `ales alefstad ao uo[l3ne atlgnd le plos ao paaaaisueal oq �eut sutalt pies Iegl CIgA TOSg2I 2I3HL2Ind II dg '(00'000`S$) SavIlop puesnogl aAg uell 8331 jo anleA poutqutoo p3leuttlsa ue ant?g put' papualut aa3m Call gaigm aoj 3sodand aqI aoj Ig.un aae ao/pue XIiO aql Xq papaau aaSuol ou aae 3Aoge polsil suaalt aql legl puag glnoS JO SID aqI,lo sNaorn oilgnd JO paeog aqI �q QgAZOSJU Ii 38 `3?IOdg2I- I `AION '�11O agl�g papaau aaOuol ou st gatlm Put papualut sum It l3tgm aoj 38odand agI aoj It un st gotgm Xlj;)doad Ieuosaad Flo lesodsip ioj aanpaowd sogsilgelsa pue slitxuad ZZ-ZZ-S apoO eueipuI `SVR2IJHI5c1. ZV,Law SfIOINVI'1IDSIN QNV SQOH XOS dO,I.S SfI0aNV'IrIa3SIw :puag glnoS jo X110 aqI.Xq papaau aafuol ou s t Put' p3pu1ut sum it g3igm aoi asodtnd agI aoI lgun st Xltadoad'ButmollnJ 31.11 leg saorn 3tlgnd jo pauog aqI Xq pautuzaalap uaaq seq Ii `SV9?IgHt11 A,LHadOHd 313-10SSO H0/GKV JLIANIA d0 'IVSOdSIQ u0 SXHOM JIrlsnd do GHVOS Qugs HIfIOS 'AHJL d0 NoLLflzoSUI V I IOZ-05 'OAI N0I131OsatH :sj.zoAk 3tlgnd.Io pxeog aqI ,�q paldope sum uotlnlosaZl 2utmoiloJ all `paiaaeo pue lol!q •.iW �q popuoaas `sjul • w Xq opew uoilouz e uodn A.LdHdONd 2111OSS NO/QNV.LIdNII HO 'IVSOdSIQ NO SNWOAk OlZgfld dO Q2IVOg QNJ9 H.IMS HHI 10 NOILnrIOSI3 j V -- II0Z-0S 'ON NOI.IfI'IOSTd IdOQV 'panoaddu sum Isonbaa anoge aql `paiaae3 pue IolIq -:iw Xq popu000s sNul •all -�q opeuz uotlouz e uodn aaojontl1, Etz I I0Z 'SZ A'IfIf DNLLA3J" NV InDJN REGULAR MEETING JULY 25 2011 244 WHEREAS, as part of the Commercial Corridor Program, Near Northwest Neighborhood, Inc., (the "NNN") acting on behalf of the City, purchased the property located at 632 Portage (the "Property"); and WHEREAS, the buildings or other structures that were located on the Property were demolished with the intention of making room for future development; and WHEREAS, the NNN has agreed to transfer the Property to the City; and ...... WHEREAS the Board desires to accept the Property from the NNN; and WHERAS, the Board further desires to authorize Donald Inks to approve and execute any and all documentation, necessary or advisable, in the opinion of legal counsel, to secure and accept the Property. NOW, THEREFORE, BE IT RESOLVED, by the City of South Bend, Indiana, Board of Public Works, as follows: 1. The Board hereby finds that accepting transfer of the Property (described at Exhibit A) will serve a public purpose, will be of benefit to the health or general welfare of the unit, and be in the best interest of the citizens of the City and that acquiring the Property for the City will facilitate the Commercial Corridors Program and is necessary to stabilize the surrounding neighborhood and reduce the number of vacant and abandoned buildings in the City. 2. The Board accepts the transfer of the Property from the NNN which transfer documents have been executed by the NNN and tendered to the Board. 3. Donald Inks is authorized to approve and execute any and all documentation, necessary or advisable, in the opinion of legal counsel, to secure and accept the Property. Adopted at the Regular Meeting of the City of South Bend, Indiana, Board of Public Works held on July 25, 2011, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot, President s/Donald Inks, Member ATTEST: s/Linda Martin, Clerk ADOPT RESOLUTION NO. 52-2011 --- A RESOLUTION OF THE BOARD OF WORKS OF THE CITY OF SOUTH BEND INDIANA ADOPTING NEW STANDARDIZED LEGAL FORMS TO MEET STATE CRITERIA Ms. Greene, Legal Department, stated she asked the Clerk of the Board to add this to the agenda at the last minute because she has been working on changing all of the current bid forms to standardize the forms and meet the legal requirements and criteria adopted July 1, 2011, by the State. She noted she has been working with Information Technologies and Purchasing to set up a page on the City website on how to contract with the City. She stated all of the forms and the new Contract will be posted with standardized terms. Ms. Greene asked the Board to authorize her to finalize the forms. She noted these will have updated terms and conditions. Mr. Inks questioned what needs to be finalized. Ms. Greene stated the form of contract the City uses is very old and it needs work. She stated she is also working on the Local Business Preference form and the Instruction to Bidders. Mr. Inks asked if the Local Business Preference form would come back through the Board for approval. Ms. Greene stated she would like to have it come back through and she asked the Board for guidelines as to criteria for what is considered local and what is considered a significant economical impact on the area. She noted the forms are done; she just needs the criteria guidelines. Mr. Inks questioned if the need for the new forms will hold up the advertising of bids. Ms. Greene stated she is recommending they be added as addenda once completed. Upon a motion made by Mr. Inks, Resolution No. 52-2011 was approved .. . . . . . . ... .. ...... . . . 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REGULAR MEETING JULY 25 2011 246 —"It's Never 12:00 p.m. to Rush Street to High Gilot/Inks Over 7:00 p.m. Street No Residential Weekend" Street Picnic Closures for Parking for an Event. Board Recommended Use of On- Street Parking or Private Parking Lot Adjacent to Park. Knights of Meet Me on the July 30, 2011; East Washington St. Inks/Gilot Columbus Blacktop for 5:00 p.m. to from Hill St. to Niles the Party in the 11:00 p.m. Ave. Parking Lot Brian Kubicki Block Party August 20, LaSalle Avenue from Inks/Gilot 2011; 3:00 p.m. Jacob Street to to 8:00 p.m. Twyckenham Avenue Amanda Procession — September 10, Howard Park South on Gilot/Inks Gives Back Amanda Gives 2011; 8:15 a.m. Riverwalk to Clover, Subject to Foundation Back Cancer to 10:30 a.m. North on Clover to Revised Route Awareness Ruskin, then Return with No Major Walk Intersection Crossing American Procession— September 24, Howard Park, Along Inks/Gilot Foundation Out of the 2011; 9:00 a.m. Riverwalk to IUSB and for Suicide Darkness to 12:00 p.m. back to Howard Park. Prevention Community Will toss Carnations into ............ Walk River APPROVE SIDEWALK CAFE PERMIT APPLICATION Mr. Gilot indicated that the Board is in receipt of the following Sidewalk Cafe Permit application: APPLICANT: Bruno's Pizza BUSINESS ADDRESS: 131 South Michigan Street DAYS/TIMES OF OPERATION: 10:00 a.m. to 10:00 p.m. COMMENT: Fencing Required if Alcohol is Served Mr. Inks made a motion that the Sidewalk Cafe Permit Application be approved. Mr. Gilot seconded the motion which carried. APPROVAL OF OPEN AIR BUSINESS LICENSE APPLICATION Mr. Gilot stated that the Board is in receipt of favorable recommendations from Engineering, Code Enforcement, Building Department, Community and Economic Development, and Downtown South Bend for an application from Skinny's Coney Concessions, 59899 Valley View Trail, Osceola, Indiana 46561, for a License Application for an open air business located at the corner of Washington Street and Main Street, and a second location at Washington Street. and Lafayette Boulevard, with operating hours from January to December, 10:00 a.m. to 3:00 p.m. These licenses are for the sale of hot dogs and beverages. The Building Department stated there must be a five foot clearance for pedestrian traffic. The Board noted the location at Washington Street and Lafayette Boulevard must be on the public sidewalk, and not in the park owned by the County at that location. Mr. Gilot requested the City Engineer provide an aerial photo with the approved location for the placement of the cart. Mr. Mark Bennett, Owner, stated his cart will be located only on the public sidewalk, not in the park. Ms. Greene questioned the times and dates of each location. Mr. Bennett stated he will remain open year-round, weather permitting. He asked if he would be restricted to the times in his application; if business was going well, could he stay open later. Ms. Greene stated the Board is approving what he put on his application, if he intends to lengthen his hours, he needs to notify the Board and get approval. Upon a motion puOg I l0Z `SZ XInf posleop-d xoloexluO:) uoiianxlsuOD xapxdS-xase-1 puog I IOZ `I I �Inf paAoxddV xolaexluoD Ilamad wullI M ale Q and as pasualau � /pano idd V ad�)I puog ssaulsng :smOIIOI su pasualax Jo/pue 000Z-00I uoiinlosoN of luunsxnd paljllex aq spuog uoppApoxg ............. 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NOIII Lgd - NOI LV(INgIi1IInIO�g2I gZgV2I0A�i'd •ixea slglo suoilai.ilsax uOileaol agl 2ulmogs oiogd Ieixae ogl of loafgns `paAOxddu sem uolleaol gaea xoj uoileoilddV asuaorl agi po,IIBO pue sjul •xW Xq papuoaas lol!O -jw Xq apeui LVZ I IOZ SZ A Ifl4 ONILuaw uv-TfIDHN REGULAR MEETING JULY 25, 2011 248 Northern Indiana Roofing & Sheet Excavation Released July 25, 2011 Metal Corp. Bond Fred M. Ott & Sons, Inc. Excavation Released July 25, 2011 Bond Vida Plumbing & Heating Contractors, Excavation Approved July 14, 2011 Inc, Bond Mr. Inks made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Gilot seconded the motion, which carried. APPROVE AMENDMENT TO IRREVOCABLE LETTER OF CREDIT Mr. Tony Molnar, Division of Engineering, submitted the following irrevocable Letter of Credit to the Board on behalf of First State Bank and recommended approval of their request to extend the expiration date: IRREVOCABLE STANDBY LETTER OF CREDIT NO.: 167808 ISSUED BY: First State Bank, 1 I 1 South Main Street, PO Box 69, Middlebury, Indiana 46540 FOR: Joseph D. Bowman DBA Flying Eagle Concrete EXPIRES: Expiration Extended to June 20, 2012 Mr. Gilot made a motion that the Letter of Credit, as outlined above, be approved. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $4,091,108.39 07/22/11 City of South Bend $1,215,410.38 07/29/11 City of South Bend $300.00 07/20/11 City of South Bend $2,868,679.08 07/25/11 St. Joseph County Housing Consortium $18,685.83 07/14/11 St. Joseph County Housing Consortium $13,319.07 07/19/11 St. Joseph County Housing Consortium $23,991.66 07/14/11 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted, Mr. Gilot seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:39 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President-- !D,oald E. Inks, Member Carl P. Littrell, Member ATTEST: `—Ii n a M. Martin, Clerk