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Home My WebLink About6C (2)U c (Z-) EP��► 1Ii,iiC! tie Community & Economic Development" 1200 County -City Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 Phone 574/235 -9371 Fax 574/235 -9021 To: Redevelopment Commission, Board of Public Works From: Bill Schalliol, Economic Development Planner �� Subject: Resolution 2916 and Addendum To Master Agency Agreement Fire Station #5 - Predevelopment Project Date: August 5, 2011 Attached to this memorandum is Resolution 2916 and Addendum To Master Agency Agreement for the Fire Station #5 - Predevelopment Project. Fire Station #5, located on a triangle parcel at Ewing and Prairie east of Olive Street is planned for replacement and the Department of C &ED is working with the Board of Works staff and the Fire Department to complete a predevelopment study for the existing site relative to the construction of a new fire station on the site. As part of the project, property acquisition might be necessary to ensure the proper size station fits on the site and so the predevelopment study is necessary to help develop the project budget. The predevelopment proposal from MPA Architects is in the amount of $2500.00 and site survey work will be performed by Danch Harner at an additional cost of $5500.00. Staff would ask for additional funding approval for title work and environmental work if necessary for this site location. Staff would request a total project budget amount of $15,000.00. Staff requests approval of Resolution 2916 and the Addendum To Master Agency Agreement for the Fire Station #5 - Predevelopment Project. What We Do Today Makes A Difference! RESOLUTION NO. 2916 RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION APPROVING AND AUTHORIZING THE EXECUTION OF AN ADDENDUM TO THE MASTER AGENCY AGREEMENT (Fire Station #5 - Predevelopment) WHEREAS, effective January 1, 2011, the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the South Bend Board of Public Works (the "BPW ") entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2011; and WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add the Fire Station #5 - Predevelopment Project to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment Commission as follows: Section 1. The Commission hereby approves the Addendum to Master Agency Agreement (Fire Station #5 - Predevelopment) and hereby authorizes its execution in substantially the form attached hereto with such changes as the Commission may deem necessary or appropriate upon the advice of counsel, said execution thereof to be conclusive evidence of the Commission's approval of such changes. The Clerk is hereby directed to file a copy of the Addendum with the BPW. Section 2. This Resolution shall be in full force and effect after its adoption by the Commission. Section 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. ADOPTED at a meeting of the South Bend Redevelopment Commission held on August 9, 2011, at 4:00 p.m., in Room 1308, County -City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission ADDENDUM TO MASTER AGENCY AGREEMENT (Fire Station #5 - Predevelopment) 2916 -11 This Addendum to Master Agency Agreement (this "Addendum "), made and entered into as of the 22nd day of August, 2011, by and between the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the City of South Bend, Indiana, a municipal corporation duly organized and existing pursuant to the laws of the State of Indiana, acting by and through its Board of Public Works (the "BPW ") for purposes of the Commission designating the BPW to act as the Commission's agent to undertake the Fire Station #5 - Predevelopment (the "Project "). WHEREAS, effective January 1, 2011, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2011; and WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add the Fire Station #5 - Predevelopment to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the BPW and the Commission agree as follows: 1. The Commission hereby empowers and appoints the BPW, pursuant to the Master Agency Agreement, to act as the Commission's agent for the limited purpose of contracting for and managing the completion of the Project, the scope of said Project being more specifically described in "Exhibit A ", attached hereto and made a part hereof. 2. All of the terms and conditions of the Master Agency Agreement shall control this appointment and this Addendum shall be attached to the Master Agency Agreement. 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. IN WITNESS WHEREOF, the undersigned execute this Addendum to Master Agency Agreement to be effective as of the date first written above. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Gary Gilot, President Carl Littrell, Member Don Inks, Member ATTEST: Linda Martin, Clerk Exhibit "A" Fire Station #5 - Predevelopment See attached proposal from MPA Architects dated July 29, 2011 From: Jackie Hilderbrandt < jhilderbrandtCmpaarchitects .com> To: "jengstro@southbendin.gov" <jengstro@southbendin.gov> Date: 7/29/2011 2:55 PM Subject: Schematic Design for Fire Station No. 5 CC: Dean Bergeman <dbergeman @mpaarchitects.com> John, For a fee of $2500 we will provide the following (this $2500 fee would be considered part of our previous quoted fee): Existing site plan Proposed schematic site /main floor plan (showing drives, parking and storm water retention area) Proposed schematic second floor plan Proposals for topographic/boundary survey* Proposals for soil report* *We assume that the City will compensate the surveyor and soils engineer directly. Please note that the proposed plans will utilize the layout from Fire Station No. 2. If the City is still interested in receiving bids and having a ground breaking ceremony before the end of this year, we would suggest issuing the project for bid no later than mid- November. l am confident that we could still accomplish this for you if we receive approval to proceed with the entire project by mid- August. Jacquelyn S. Hilderbrandt, AIA, NCARB President MPA Architects 218 So. Frances Street South Bend, Indiana 46617 -3004 574.288.0629 x18 PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E -MAIL OR ITS ATTACHMENT(S) (X J § 5.9 Location of flood plain and flood level of streams or adjacent bodies of water. [X I § 5.12 Location of OR;-All trees - locate within one foot tolerance and identify species in English and botanical terms. [ X ] § 5.16 Location(s) of suspected or confirmed soil contamination(s). 6 6,1 Provide separate quote for Parcels 018.8075.287201 and 018.8075.2873 Aerial view from Goo>zle Earth PAGE 7 ` Michael J. Danch IF GGIJGc- 2) �IJr�,e,7 Gos-�• l$� 805- ZS�3 Y 11'Z,ljr�-,o, heist -1'd prbv,. d.z, ease4N,,P- ,�- d �P,,, �i� oc.�neY lclov�ci A� I' ovr' j 0Vr I y Additions and Deletions Report for AIA Document G601--1994. Copyright ®,972. 1979 and 1994 by The American Institute of Architects. All rights reserved. WAR NINIG- This AJA Document Is protected by U.S. Copyright Law and IntwnalioralTreafies. Unauthorized reproduction or distribution of 5 tnis AW' Document, or any portion ct it, may result In severe ravil and criminal penetlies, and will be prosecuted to the maximum extent possible under the law. This document was produced by ALA software at 11:50:57 on 06!0912()11 tattler Order N0.1429005628 1 which woras on 09/01/2011, and is not for resale. user Notes; (2053325693)