HomeMy WebLinkAbout08/17/07 Special Mtg Board of Public Works MinutesSPECIAL MEETING AUGUST 17.2007
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A special meeting of the Board of Public Works was convened at 8:48 a.m. on Friday,
August 17, 2007 by Board Member Donald E. Inks with Member Carl P. Littrell present.
Board President Gary A. Gilot was absent. Also present was Board Attorney Cheryl
Greene.
APPROVE ADDITIONS TO AGENDA
Upon a motion by Mr. Inks, seconded by Mr. Littrell and carried, the addition to the
agenda of the following items noted on the posted agenda, was approved:
- Recommendation -Encroachment
- Title Sheet
APPROVAL OF DOWNTOWN SOUTH BEND AGREEMENT -(COIT/EDIT) ,
Mr. Marco Mariam presented the Board with an Agreement for $225,000.00 with
Downtown South Bend, Inc., for the provision of services promoting and supporting
downtown businesses and visitors. Upon a motion by Mr. Inks, seconded by Mr. Littrell
and carried, the agreement was approved.
APPROVAL OF LEASE PURCHASE AGREEMENT
Ms. Cheryl Greene presented the Board with a Lease Purchase Agreement with Chase
Equipment Leasing, Inc. for the Guaranteed Energy Savings Contract for the LED traffic
signals. She stated this was a Master Lease Purchase Agreement which includes various
other documents including, but not limited to, a Lease Schedule, a Lease Schedule
Addendum, a Payment Schedule, a Payment Schedule Addendum, an Escrow agreement,
and a Certificate of Incumbency. Ms. Greene stated the original documents had to be re-
done due to a change in the interest rate. Upon a motion by Mr. Inks, seconded by Mr.
Littrell and carried, the Master Lease Agreement and all documents incidental to it, was
approved, and the Board authorized Ms. Greene to act as Legal Council to close on the
purchase agreement.
APPROVAL OF BICYCLE RACK ENCROACHMENT
Mr. Jitin Kain, Downtown South Bend, Inc., submitted a Memorandum to the Board
requesting permission to offer free bike racks to downtown businesses to be installed in
the public right-of--way. The Fire Department stated they have no objections as long as '
the bike racks don't block fire hydrants, Fire Department connections, or wheel chair
ramps. The Engineering Department, Building Department and Police Department have
no objections. Therefore, upon a motion by Mr. Inks, seconded by Mr. Littrell and
carried, the request was approved subject to the Fire Departments stipulations.
APPROVE TITLE SHEET - LEIGHTON PLAZA PARKING GARAGE CARBON
MONOXIDE SENSING SYSTEM -PROJECT NO. 106-063
Mr. Inks advised that the Title Sheet for the above referenced project was being presented
at this time for execution. Upon a motion made by Mr. Inks, seconded by Mr. Littrell
and carried, the above referred to Title Sheet was approved and signed.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr.
Inks, seconded by Mr. Littrell and carried, the meeting adjourned at 9:17 a.m.
BOARD OF PUBLIC WORKS
Gary A. ilot, President
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Carl Littrell, Member
D nald E. nks, Member
ATTEST:
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L' da M. Martin, Jerk