HomeMy WebLinkAbout12-21-01 Redevelopment Commission MinutesSOUTH BEND REDEVELOPMENT COMMISSION
REGULAR MEETING
December 21, 2001
10:00 a.m.
Presiding: Robert W. Hunt, President
1. ROLL CALL
Members Present:
Legal Counsel:
227 West Jefferson Boulevard
South Bend, Indiana
Mr. Robert W. Hunt, President
Ms. Marcia Jones, Vice - President
Mr. Philip J. Faccenda, Secretary
Mr. Matt Kahn
Mr. James Caldwell
Ms. Cheryl Greene
Redevelopment Staff: Mr. Donald Inks, Director
Mrs. Lorraine Mauk, Recording Secretary
Mr. Owen Rock, Economic Development Specialist
Mr. Bill Schalliol, Economic Development Specialist
Mr. Robert Mathia, Economic Development Specialist
Mr. Tim Williams, Economic Development Specialist
Mrs. Ann Kolata, Senior Economic Dev. Specialist
2. APPROVAL OF MINUTES
a. Commission approval of the Minutes of the
Regular Meeting of December 7, 2001.
The December 7, 2001 Minutes were still under ITEM 2.A. WAS TABLED.
legal review and unavailable for approval. Item
2.a. was tabled.
3. APPROVAL OF CLAIMS
Redevelopment Commission Claims submitted December 21, 2001 for approval.
212 CDBG COMMUNITY DEVELOPMENT
Printshop $
South Bend Tribune
Boise Cascade
Tri- County News, Inc
IL001 General Fund - Telephone
1
55.00
72.73
91.01
61.58
204.98
South Bend Redevelopment Commission
Regular Meeting— December 21, 2001
3. APPROVAL OF CLAIMS (CONT.)
212 CDBG COMMUNITY DEVELOPMENT continued...
Bank One 24.90
East Race Printing & Graphics 83.70
Indiana University 2,416.50
324 FUND
New Frontiers
14,974.00
City of South Bend
150.00
Shamrock Network Design
150.00
Baker & Daniels
512.50
DLZ
10,920.00
Niblock Excavating Inc.
16,436.51
Site Scapes, Inc.
819.29
Small Inc.
124,654.06
R & R Excavating
527,764.93
CW 414 SAMPLE -EWING FUND
6,145.30
Lang, Feeney & Associates
8,925.00
Meridian Title Corporation
1,550.00
FM Stone
8,600.00
Jerome E. Michaels, MAI
11,950.00
CFH Landscape Services
4,043.75
420 SBCDA
Lehman & Lehman
6,145.30
Meridian Title Corporation
50.00
Meridian Title Corporation
300.00
Lang, Feeney & Associates
8,925.00
Casteel Construction, Corp.
512.00
R.E. Pitts & Associates
2,000.00
Danch, Hamer & Associates, Inc.
1,175.00
Kaser - Spraker Construction
10,000.00
Holladay Midwest
15.87
424 TIF SBCDA- BUILDING OPERATIONS
CB Richard Ellis 820.94
South Bend Water Works 160.76
AEP 1,089.69
2
South Bend Redevelopment Commission
Regular Meeting— December 21, 2001
3. APPROVAL OF CLAIMS (CONT.)
619 BLACKTHORN
Meadowbrook Golf Management
Upon a motion by Mr. Faccenda, seconded by Mr.
Caldwell and unanimously carried, the Commission
approved the Claims submitted December 21, 2001,
and ordered the checks to be released.
4. COMMUNICATIONS
There were no Communications.
5. OLD BUSINESS
There was no Old Business.
6. NEW BUSINESS
A. Receipt of Bids
(1) Receipt of Bids for property located at
117 East Wayne Street in the South
Bend Central Development Area.
(Wayne Street Parking Garage retail
space).
Mr. Mathia noted that one bid packet
was given out, but no bids were received
by the 10:00 a.m. deadline.
B. Housing
(1) Commission approval requested for
Certificate of Waiver for property located
at 313 E. Ewing Avenue. (George G.
Athens)
Under the Rental Rehab loan program ten
percent of the loan will be waived each year
3
7,450.00
$ 773.105.00
COMMISSION APPROVED THE CLAIMS SUBMITTED
DECEMBER 21, 2001, AND ORDERED THE CHECKS
TO BE RELEASED.
THERE WERE NO COMMUNICATIONS.
THERE WAS NO OLD BUSINESS.
NO BIDS WERE RECEIVED.
South Bend Redevelopment Commission
Regular Meeting— December 21, 2001
6. NEW BUSINESS (CONT.)
B. Housing (Continued...)
(1) Continued...
if the conditions of the program are met. The
Building Department performs the annual
inspections to confirm the conditions are
met. This Certificate of Waiver forgives
$990 as of August 1, 2001.
Upon a motion by Ms. Jones, seconded by COMMISSION APPROVED THE CERTIFICATE OF
Mr. Faccenda and unanimously carried, the WAIVER FOR PROPERTY LOCATED AT 313 E.
Commission approved the Certificate of EWING AVENUE. (GEORGE G. ATHENS)
Waiver for property located at 313 E. Ewing
Avenue. (George G. Athens)
(2) Commission approval requested for
Certificate of Waiver for property located
at 826 N. Diamond Avenue. (Alfonso
Cardenas)
Ms. Greene noted that this Certificate of
Waiver forgives $750 as of February 15,
2001.
Upon a motion by Ms. Jones, seconded by
Mr. Faccenda and unanimously carried, the
Commission approved the Certificate of
Waiver for property located at 826 N.
Diamond Avenue. (Alfonso Cardenas)
(3) Commission approval requested for
Satisfaction of Obligations and Release of
Mortgage for property located at 826 N.
Diamond Avenue. (Alfonso Cardenas)
Ms. Greene noted that the entire Rental
Rehab loan for 826 N. Diamond has been
waived over the last ten years. All
obligations have therefore been satisfied and
M
COMMISSION APPROVED THE CERTIFICATE OF
WAIVER FOR PROPERTY LOCATED AT 826 N.
DIAMOND AVENUE. (ALFONSO CARDENAS)
South Bend Redevelopment Commission
Regular Meeting— December 21, 2001
6. NEW BUSINESS (CONT.)
B. Housing (Continued...)
(1) Continued...
the mortgage may be released.
Upon a motion by Ms. Jones, seconded by
Mr. Faccenda and unanimously carried, the
Commission approved the Satisfaction of
Obligations and Release of Mortgage for
property located at 826 N. Diamond Avenue.
(Alfonso Cardenas)
C. South Bend Central Development Area
(1) Commission approval requested for
Phase 1 Environmental Assessment in the
South Bend Central Development Area.
(216,218,228,230-237 Sycamore, 305 E.
Colfax, vacant lot and paved lot at
southeast corner of Sycamore and LaSalle
Streets)
Mr. Mathia explained that the staff is
seeking a Phase I environmental assessment
for the seven properties to determine the
need for any environmental actions that
might be needed before determining a fair
market value for the properties. It is
anticipated that the properties may be
acquired for construction of a parking lot to
support business growth in the East Bank.
Eventually a parking garage may be built on
the site.
Mr. Mathia noted that four proposals were
received: EIS Environmental Engineers,
$1,100 with a two -week completion;
Weaver Boos and Gordon, $1,200 with a
two -week completion; Envirocorp, $1,700
5
COMMISSION APPROVED THE SATISFACTION OF
OBLIGATIONS AND RELEASE OF MORTGAGE FOR
PROPERTY LOCATED AT 826 N. DIAMOND
AVENUE. (ALFONSO CARDENAS)
South Bend Redevelopment Commission
Regular Meeting— December 21, 2001
6. NEW BUSINESS (CONT.)
C. South Bend Central Development Area
(Continued...)
(1) Continued...
with a two -week completion; Wightman
Petrie Environmental, $2,300 with a three -
week timeline. The staff recommends
accepting the proposal of EIS Environmental
Engineers.
Upon a motion by Mr. Caldwell, seconded
by Mr. Faccenda and unanimously carried,
the Commission approved the proposal of
EIS Environmental Engineers to perform a
Phase I Environmental Assessment in the
South Bend Central Development Area.
(216, 218, 228, 230 -237 Sycamore, 305 E.
�►' Colfax, vacant lot and paved lot at southeast
corner of Sycamore and LaSalle Streets)
(2) Commission approval requested for .
professional services in the South Bend
Central Development Area. (Revised
Master Plan Agreement for East Bank
project area)
Mr. Mathia explained that on September 7
the Commission approved a letter of
agreement with Lehman and Lehman to
develop an East Bank Master Plan. The
contract amount was not to exceed $20,000.
The original scope of services called for data
collection obtained through meetings with
City staff as well as site visits and a charette
to be held among City staff and members of
the community in order to prepare the
master plan. Shortly after approval of this
agreement, staff was contacted by Holladay
Corporation who proposed developing the
G
COMMISSION APPROVED THE PROPOSAL OF EIS
ENVIRONMENTAL ENGINEERS TO PERFORM A
PHASE I ENVIRONMENTAL ASSESSMENT IN THE
SOUTH BEND CENTRAL DEVELOPMENT AREA.
(216, 218, 228, 230 -237 SYCAMORE, 305 E.
COLFAX, VACANT LOT AND PAVED LOT AT
SOUTHEAST CORNER OF SYCAMORE AND
LASALLE STREETS)
South Bend Redevelopment Commission
Regular Meeting— December 21, 2001
6. NEW BUSINESS (CONT.)
C. South Bend Central Development Area
(Continued...)
(2) Continued...
former Wharf site.
After extensive negotiations with Holladay
Corp., the City agreed to make a seven
million dollar investment to facilitate future
development in the East Bank. As a result
of those negotiations, we used up
approximately 75% of our level of effort
with Lehman and Lehman. At the same
time, we realized the master plan effort for
the East Bank was going to require more
work than was originally anticipated.
We asked Lehman and Lehman to submit an
addendum to their proposal to include
holding several meetings with major stake
holders, a meeting with the community -at-
large, and development of a neighborhood
association for the East Bank. The
addendum proposed an additional cost of
$35,000 to the original agreement. The staff
recommends accepting the addendum to
agreement.
Ms. Greene noted that the total cost
($55,000) is still below the level that would
require using the public bid process for this
work. The addendum to agreement prepared
incorporates the language generally used in
our professional services agreement.
Mr. Mathia also noted that using the public
bid process would put us behind schedule
for developing the master plan. The staff
would like to continue using Lehman and
7
South Bend Redevelopment Commission
Regular Meeting— December 21, 2001
6. NEW BUSINESS (CONT.)
C. South Bend Central Development Area
(Continued...)
(2) Continued...
Lehman because they have developed quite
a bit of institutional knowledge on the East
Bank and have become an integral player
with the City in the development of this
master plan.
Upon a motion by Ms. Jones, seconded by
Mr. Faccenda and unanimously carried, the
Commission approved the Revised Master
Plan Agreement with Lehman and Lehman
for professional services in the East Bank
project area of the South Bend Central
Development Area.
D. Sample -Ewing Development Area
(1) Commission approval requested for
Phase 1 Environmental Assessment in the
Sample -Ewing Development Area. (1100
block of South Michigan St.)
Mr. Schalliol explained that as we work
toward the acquisition of three properties in
the 1100 block of South Michigan St., we
needed Phase I Environmental reviews
performed. The three properties are 1115 S.
Michigan, the vacant lot north and adjacent
to 1123 S. Michigan St. and 1123 S.
Michigan. Four responses were received for
this project: EIS proposed to complete the
work in a two -week time frame for $900;
Envirocorp proposed a 10 -15 -day time
frame for $1,600; Weaver Boos and Gordon
proposed a two -week time frame for $1,200;
and Wightman Petrie proposed a two -week
8
COMMISSION APPROVED THE REVISED MASTER
PLAN AGREEMENT WITH LEHMAN AND LEHMAN
FOR PROFESSIONAL SERVICES IN THE EAST BANK
PROJECT AREA OF THE SOUTH BEND CENTRAL
DEVELOPMENT AREA
South Bend Redevelopment Commission
Regular Meeting— December 21, 2001
6. NEW BUSINESS (CONT.)
D. Sample -Ewing Development Area
(Continued...)
(1) Continued...
time frame and $2,000. The staff
recommends accepting the proposal of EIS
in the amount of $900.
Upon a motion by Mr. Caldwell, seconded
by Mr. Faccenda and unanimously carried
the Commission accepted the proposal from
EIS Environmental Consultants to perform a
Phase I Environmental Assessment of three
properties in the 1100 block of S. Michigan
Street in the Sample -Ewing Development
Area.
(2) Commission approval requested for the
Second Amendment to the Agreement for
Professional Services. (Hull and
Associates, Inc.)
Mrs. Kolata explained that Hull and
Associates has been doing a variety of
environmental studies for us in the
Studebaker Area. This agreement is for
general consulting services which cannot be
attributed to the particular testing, but is
more advisory — regarding how we negotiate
with property owners, how to evaluate the
strategy and how to proceed with
environmental remediation. The original
contract was approximately $13,000. We
amended it to not -to- exceed $18,000, and
we are not proposing a not -to- exceed
$25,000. We expect to replace this contract
early next year with a new one, but for now,
the staff recommends approving this Second
Amendment to Agreement.
0
COMMISSION ACCEPTED THE PROPOSAL FROM
EIS ENVIRONMENTAL CONSULTANTS TO
PERFORM A PHASE I ENVIRONMENTAL
ASSESSMENT OF THREE PROPERTIES IN THE 1100
BLOCK OF S. MICHIGAN STREET IN THE SAMPLE -
EWING DEVELOPMENT AREA
South Bend Redevelopment Commission
Regular Meeting— December 21, 2001
6. NEW BUSINESS (CONT.)
D. Sample -Ewing Development Area
(Continued...)
(2) Continued...
Upon a motion by Mr. Faccenda, seconded
by Mr. Caldwell and unanimously carried,
the Commission approved the Second
Amendment to Agreement for professional
services in the Sample -Ewing Development
Area. (Hull & Associates)
E. Airport Economic Development Area
(1) Commission approval requested for
professional services in the Airport
Economic Development Area. (Title and
Appraisal Services, 52650 Olive Road)
Mr. Williams explained that we received a
proposal from Meridian Title to perform the
title work for $150. The staff recommends
accepting the proposal.
We received two proposals for appraisal
work. R.E. Pitts and Jerome Michaels each
proposed to complete the work for a cost of
$1,500. Since two appraisals are required to
establish fair market value, the staff
recommends accepting both proposals as.
Upon a motion by Ms. Jones, seconded by
Mr. Faccenda and unanimously carried, the
Commission accepted the proposals of
Meridian Title Corp., R.E. Pitts, and Jerome
Michaels for title and appraisal services in
the Airport Economic Development Area.
(52650 Olive Road)
10
COMMISSION APPROVED THE SECOND
AMENDMENT TO AGREEMENT FOR
PROFESSIONAL SERVICES IN THE SAMPLE -EWING
DEVELOPMENT AREA. (HULL & ASSOCIATES)
COMMISSION ACCEPTED THE PROPOSALS OF
MERIDIAN TITLE CORP., R.E. PITTS, AND
JEROME MICHAELS FOR TITLE AND APPRAISAL
SERVICES IN THE AIRPORT ECONOMIC
DEVELOPMENT AREA. (52650 OLIVE ROAD)
South Bend Redevelopment Commission
Regular Meeting— December 21, 2001
6. NEW BUSINESS (CONT.)
E. Airport Economic Development Area
(Continued...)
(2) Appointment to the Design Review
Appeals Committee.
Mr. Rock explained that there is one vacant
position on the City of South Bend Design
Review Appeals Committee. Gregory Kil
and Manette Tepe submitted resumes
regarding their experience with design
review. The staff recommends appointing
Greg Kil for a two -year appointment
because of his architectural experience.
Upon a motion by Mr. Faccenda, seconded
by Ms. Jones and unanimously carried, the
Commission appointed Gregory Kil to the
Design Review Appeals Committee.
(3) Filing of Resolution No. 1856 determining
to appropriate monies for the purpose of
defraying the expenses of certain local
public improvements for the fiscal year
beginning January 1, 2002 and ending
December 31, 2002, including all
outstanding claims and obligations, fixing
a time when the same shall take effect.
(Blackthorn Golf Course, Airport
Economic Development Area)
Mr. Rock explained that Resolution
No. 1856 establishes a public hearing to
consider the Blackthorn Golf Course budget.
The budget has been approved by the
Blackthorn Joint Committee at its December
13 meeting.
The Commission accepted for filing
Resolution No. 1856 and set a public
11
COMMISSION APPOINTED GREGORY KIL TO THE
DESIGN REVIEW APPEALS COMMITTEE
South Bend Redevelopment Commission
Regular Meeting— December 21, 2001
6. NEW BUSINESS (CONT.)
E. Airport Economic Development Area
(Continued...)
(3) Continued...
hearing on Resolution No. 1856 for 10:00
a.m., January 2, 2002.
F. South Bend Medical Services District
(1) No Business
G. West Washington- Chapin Development Area
(1) No Business
H. Other
(1) No Business
7. PROGRESS REPORTS
Mr. Rock read a list of the projects completed by
the Commission in 2001.
In the Airport Economic Development Area there
was over $34,000,000 of private investment during
2001; 51 new jobs were created; 404 jobs were
retained due to expansions in the area; over 183,000
sft of new buildings and building additions were
constructed; completed 4,006 linear feet of roadway
were constructed in the U.S. Industrial Park East
which opened up 75 acres of property for
development; completed the widening of Cleveland
Road Phase II from the bypass to Mayflower;
completed the landscaping and new steps at the golf
course clubhouse; completed 2,200 linear feet of
new road to facilitate the relocation of Gibbs Wire
and Tire Rack, opening up 125 acres for
12
COMMISSION ACCEPTED FOR FILING RESOLUTION
NO. 1856 AND SET A PUBLIC HEARING ON
RESOLUTION NO. 1856 FOR 10:00 A.M.,
JANUARY 2, 2002
South Bend Redevelopment Commission
Regular Meeting— December 21, 2001
7. PROGRESS REPORTS (CONT.)
development; Deluxe Sheet Metal began
construction of its new facility; Bosch Corporation
invested $2.3M into their new facility which
retained over 500 jobs in the city; received $3.8M in
state and local funds for the Bosch project; Tire
Rack moved into their new 500,000 sft facility;
Gibbs Wire moved into their new 200,000 sft
facility; Abro Facilities moved into their new
13,000 sft office buidling in Blackthorn Corporate
Park; Indiana Supply moved into its 25,000 sft
facility in the U.S. Industrial Park; Koontz Wagner
moved into the former Dynamic Fab building in the
U.S. 31 Industrial Park; purchased four residential
units to facilitate the improvements on Olive Road
in the future; completed design of the new Olive
Road.
In the Sample Ewing Development Area the
followng progress has been made during 2001: land
sale to George Podell; land sale for Miami Auto
Glass; worked with Collins Music to relocate to
Miami Street; sorted out the deed work on New
Hope Gospel Church; currently working with
United Beverage on relocation to US 31 Ind. Park;
currently working with expansion of Real Services;
currently working on the acquisition of 57
properties for the South East neighborhood
development; currently developing an overall
infrastructure /corridor plan for SEDA.
In the Studebaker /Oliver Plow Works we negotiated
acquisition of Oliver Plow and the former stamping
plant property from Allied Products; in conjunction
with the UEZ, we submitted a grant application to
the Indiana Department of Commerce Brownfields
Program for $35,000 to fund a portion of the Phase
II Environmental Site Assessment for Area A (grant
was approved); conducted a Phase II environmental
for area A (south of Sample St.); submitted a grant
application to the Indiana Development Finance
13
South Bend Redevelopment Commission
Regular Meeting— December 21, 2001
7. PROGRESS REPORTS (CONT.)
Authority for $50,000, of which $40,865 was for a
portion of the Phase II Environmental Site
Assessment for Area A and $9,135 was for lead
based paint sampling at the former Drewry's
brewery (grant was approved); in conjunction with
the UEZ, submitted a grant application to the
Indiana Department of Commerce for $35,000 to
fund a portion of the Phase II Environmental Site
Assessment for Area A (grant was approved);
worked with University of Notre Dame Upward
Bound Program on six week study of
redevelopment of Studebaker Corridor (students
made a presentation of their study to the City
Council in September); secured $100,000 for
Studebaker /Oliver project from HUD Economic
Development Initiative program; secured passage of
CREED legislation for Studebaker /Oliver area (This
will provide for a CREED district to be established
which will allow for collection of increment on
sales tax and income tax in the district.); submitted
application for Build Indiana funds for Drewry's
Brewery environmental remediation (City was
funded at $225,000); in conjunction with the
Indiana Department of Environmental Management,
submitted a grant application to the Environmental
Protection Agency for a $100,000 grant for UST
field investigation. (Grant application is pending);
completed grant applications and received final
approval for $1,496,700 of Neighborhood Initiative
Funds and $249,450 of Economic Development
Initiative Funds; completed Redevelopment
Procedure Manual and provided training to
redevelopment staff.
In the South Bend Central Development Area:
completed improvements to the Morris fountain
along with installing devices to discourage
skateboarding; demolished the C.E. Lee Building;
completed the City part of the Crowe project which
included returning Wayne Street to two way traffic,
14
South Bend Redevelopment Commission
Regular Meeting— December 21, 2001
vacating parts of Western and Columbia Streets and
major infrastructure improvements. This led to
Crowe Chizek investing $10 million in the area, a
new building is currently under construction and
150 new jobs; began work on a development plan
for the East Bank area; worked with Press Ganey to
keep them in the downtown area resulting in $2.5
million in private investment and 190 new jobs;
worked with Billies Catering to keep them in the
Wayne St. Garage retail space; worked with EHL to
stay in town and expand their campus which is
currently underway.
8. NEXT COMMISSION MEETING
The next meeting of the Redevelopment
Commission is its Annual Organizational Meeting
which will be held on January 2, 2002 at 10:00 a.m.
vo A Special Meeting will be held on January 2 after
the Organizational Meeting to conduct regular
business.
9. ADJOURNMENT
PROGRESS REPORTS
NEXT COMMISSION MEETING
There being no further business to come before the ADJOURNMENT
Redevelopment Commission, Ms. Jones made a
motion that the meeting be adjourned. Mr.
Faccenda seconded the motion and the meeting was
adjourned at 10:35 a.m.
Robert W. Hunt, President
1/15/02 3:15 pm
15
Donald E. Inks, Director