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Home My WebLink About08/04/11 Board of Public Works Agenda Review BOARD OF PUBLIC WORKS Agenda Review Session August 4, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET A. LaSalle Square Improvements—Phase I -Project No. 111-056 1. Funding: AEDA TIF (324.1050.460..) 2. AGREEMENT A. Agreement— South Bend Heritage Foundation 1. Service: Permanent Rental Housing for Special Needs Population— Neighborhood Stabilization Program 1 - Terminate Former"Contract"; Approve "Development Agreement" 2. Amount: $1,024,631 3. Funding: HUD (212.1013.460.81.46) B. Agreement—Basney Imports, Inc. 1. Service: Sewer Settlement Agreement for 52203 US 933 North 3. RECOMMENDATIONS A. Street Closure 1. Applicant: Sunnymede Neighborhood Association a) Location: Bronson from Sunnyside to the West End b) Event: Neighborhood Block Party c) Date/Time: August 7, 2011; 2:00 p.m. to 6:00 p.m. d) Favorable Recommendations REGULAR MEETING 1. PUBLIC HEARING A. Type: New Massage Establishment License 1. Company: Illusions 2. Location: 2123 E. Edison Rd. 3. Favorable Recommendations 2. REVIEW OF MINUTES A. Agenda Session: July 21, 2011 B. Regular Meeting: July 25, 2011 C. Claims Review: August 1, 2011 3. OPEN AND AWARD QUOTATIONS A. Jefferson and Main Streetscape Improvements: a) Project No. 111-047A- Sidewalk Lift (Elevator) b) Project No. 111-047B —Pre-Cast Benches and Planters c) Project No. 111-047C - Pavers 1. Funding: SBCDA TIF (420.1050.460.31.06) Page I of 6 BOARD OF PUBLIC WORKS Agenda Review Session August 4, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B. River Park Alley Improvements—Project No. 111-058 1. Funding: MVH C. Demolition of 748 Hawbaker—Project No. 111-043 1. Funding: SSDA TIF (430.1050.460.31.06 ) 4. AWARD BID AND APPROVE CONTRACT A. Western/Chapin Intersection Improvements—Project No. 110-086 1. Company: Selge Construction Company, Inc. 2. Amount: $504,158.63 3. Funding: LRSA(251.0608.431.42.96) 5. EXTEND QUOTATION AWARD A. Extend May 9, 2011 Award for One or More Pre-Owned 2010 or Newer Compact Four-Door Sedan Automobiles 1. Company: Gates Chevrolet 2. Amount: $13,200 3. Funding: Water Works Capital (622.0640.415.43.02) 6. RESCIND AWARD/RE-AWARD QUOTATION A. Angela Boulevard and Leahy Drive Strain Pole Installation—Project No. 111-006 1. Company: Michiana Contracting, Inc. 2. Amount: $7,960.00 3. Funding: LRSA 4. Comment: Low Bidder Cannot Complete Work; Second Low Bidder Unable to Meet Project Schedule 7. CHANGE ORDERS A. Oliver Plow Memorial Trail Landscaping & Irrigation—Project No. 110-065 1. Company: Fuerbringer Landscaping 2. Change Order No.: 1 3. Increase Amount: $2,100 4. Percent of Increase: 2.8% 5. Revised Contract Amount: $76,982 6. Funding: AEDA TIF (324.1050.460.42.01) B. Oliver Plow Memorial Trail—Project No. 110-065 1. Company: L.L. Geans Construction Company 2. Change Order No.: 2 (Amended) 3. Change: Correct Typographical Error in Original Change Order Approved 12/20/10; New Contract Sum Should Read $456,778.75, not $456,788.75 4. Funding: AEDA TIF (324.1050.460.42.01) C. Oliver Plow Memorial Trail—Project No. 110-065 Page 2 of 6 BOARD OF PUBLIC WORKS Agenda Review Session August 4, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Company: L.L. Geans Construction Company 2. Change Order No.: 3 3. Increase Amount: $695 4. Percent of Increase: 0.15% 5. Revised Contract Amount: $457,473.75 6. Funding: AEDA TIF (324.1050.460.42.01) D. Oliver Plow Memorial Trail—Project No. 110-065 1. Company: L.L. Geans Construction Company 2. Change Order No.: 4 3. Increase Amount: $2,257.50 4. Percent of Increase: 0.49% 5. Revised Contract Amount: $459,731.25 6. Funding: AEDA TIF (324.1050.460.42.01) 8. RESOLUTIONS A. No. 21-2011 —A Resolution of the Board of Public Works of the City of South Bend, Indiana Amending and Restating Its Policies and Procedures for Block Parties and Similar Events 1. Description: Ratify Resolution Final Form with Common Council's Approved Fees B. No. 52-2011 —A Resolution of the Board of Public Works for the City of South Bend, Indiana Adopting Contract Language, Policies and Procedures to Reflect Changes in Indiana Law Effective July 1, 2011 C. No. 53-2011 —Authorize Don Inks to Act as Representative for the Board of Works for the Transfer of Property at 717 East LaSalle Avenue 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Maintenance Contract—ARC Indiana 1. Description: Renew Engineering Xerox Printer Full-Service Maintenance Agreement Through July 31, 2012 2. Amount: $2,520 3. Funding: Engineering Office Equipment Repairs/Maint (101.0602.431.36.02) B. Contract—Center for the Homeless 1. Description: Emergency Shelter Grant Program 2. Amount: $32,100 3. Funding: ESG Federal C. Contract—YWCA of Northwest Indiana, Inc. 1. Description: Emergency Shelter Grant Program 2. Amount: $45,100 3. Funding: ESG Federal D. Contract—AIDS Ministries Page 3 of 6 BOARD OF PUBLIC WORKS Agenda Review Session August 4, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Description: Emergency Shelter Grant Program 2. Amount: $15,505 3. Funding: ESG Federal E. Contract—Community & Economic Development 1. Description: Emergency Shelter Grant Program 2. Amount: $5,000 3. Funding: ESG Federal F. Contract—Youth Service Bureau of St. Joseph County, Inc. 1. Description: Emergency Shelter Grant Program 2. Amount: $26,100 3. Funding: ESG Federal G. Contract—PBM Wireless Services 1. Description: T-Mobile to Replace and Install Tower Mount Amplifiers, Coaxial Cable, Diplexers and One COUP Cabinet at Ireland Road Tank H. Addendum to Master Agency Agreement—Redevelopment Commission 1. Description: Add Century Center Island Pavilion and Wall Repair to Master Agency Agreement 2. Funding: SBCDA TIF 10. RECOMMENDATIONS A. Special Events 1. Applicant: City of South Bend, Mayor's Office a) Location: Martin Luther King Drive/Chapin St. from Washington St. to North of Sample St. b) Event: Oliver Memorial Parade c) Date/Time: August 20, 2011; 10:00 a.m. to 11:30 a.m. d) Comments: (1) Police have other event; will have to leave at 11:15 a.m. (2) Martin Luther King Drive is Currently Closed for Construction 2. Applicant: Knights of Columbus a) Location: E. Washington St. from Hill St. to Niles Ave. b) Event: East Race Fest c) Date/Time: August 12, from 4:00 p.m. to 10:00 p.m.; August 13, from 10:00 a.m. to 10:00 p.m.; and August 14, from 11:00 a.m. to 4:00 p.m. d) Favorable Recommendations 3. Applicant: Kite Realty Group a) Location: Eddy Street from Napoleon to Angela Blvd. (Eddy Commons) b) Event: Eddy Street Commons Kick-Off Concerts c) Date/Time: September 2 and 16, and October 7, 21, and 28, 2011; 6:00 P.M. to 10:00 P.M. d) Comment: No Police Security Page 4 of 6 BOARD OF PUBLIC WORKS Agenda Review Session August 4, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4. Applicant: O'Sullivan's Crossing a) Location: Michigan Street from Western Avenue to Wayne Street& Wayne Street from St. Joseph Street to Main Street b) Event: Car Show c) Date/Time: August 21, 2011; 2:00 p.m. to 8:00 p.m. d) Favorable Recommendations 5. Applicant: Carriage Hills Homeowner's Association a) Location: Water Works Well Site on Shenandoah Drive in Carriage Hills Subdivision b) Event: Family Fun Day c) Date/Time: August 28, 2011; 3:00 p.m. to 5:00 p.m. d) Subject to Water Works Restrictions 11. TRAFFIC CONTROL DEVICES A. New Installation— On-Street Parking 1. Location: a) 624 Notre Dame Avenue 2. See Comment: Engineering B. New Installation—Handicapped Accessible Parking Space Signs 1. Locations: a) 1617 North Johnson Street b) 812 Pulaski Street c) 1524 East Bowman Street d) 1414 Sorin Street e) 1317 Canterbury Drive f) 713 East Howard Street g) 1018 North O'Brien Street 2. All criteria has been met 12. INDUSTRIAL WASTEWATER DISCHARGE PERMIT RENEWALS A. Company: Imagineering Enterprises 1. Location: 1302 West Sample Street B. Company: Aramark 1. Location: 3701 Progress Drive 13. CERTIFICATES OF INSURANCE A. Pemberton-Davis Electric, Inc., Mishawaka, Indiana B. Phillip Maternowski, Granger, Indiana C. MacAllister Machinery Company, Inc. Page 5 of 6 BOARD OF PUBLIC WORKS Agenda Review Session August 4, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 14. RATIFY BONDS A. Contractor Bonds 1. Samuel Speegle—Approved July 22, 2011 2. Foster Builders, Inc. —Approved August 2, 2011 B. Excavation Bonds 1. Foster Builders, Inc. —Approved August 2, 2011 C. Occupancy Bonds 1. Shawnee Construction & Engineering— Approved July 26, 2011 2. Gray Construction, Inc. —For Release Effective August 15, 2011 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 6 of 6