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HomeMy WebLinkAbout03-01-02 Redevelopment Commission Minutesti . s SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING March 1, 2002 10:00 a.m. Presiding: Robert W. Hunt, President 1. ROLL CALL Members Present: Member Absent: Legal Counsel: 227 West Jefferson Boulevard South Bend, Indiana Mr. Robert W. Hunt, President Ms. Marcia Jones, Vice - President Mr. Matt Kahn Ms. M. Catherine Roemer Mr. Philip J. Faccenda, Secretary Ms. Cheryl Greene Redevelopment Staff: Mr. Donald Inks, Director Mrs. Cheryl Phipps, Recording Secretary Ms. Ann Kolata, Senior Redevelopment Specialist Mr. Owen Rock, Economic Development Specialist Mr. Bill Schalliol, Economic Development Specialist Mr. Robert Mathia, Economic Development Specialist Mr. Robert Case, Economic Development Specialist Ms. Pamela Morris, Redevelopment Secretary Others Present: Mr. Bart Dewald, Dewald Bail Bonds Mr. Tom Hall, Tuesley & Hall, LLP Ms. Sean Kenyon, Konopa, Reagan & Kenyon, PC 2. APPROVAL OF MINUTES A. Commission approval of the Minutes of the Regular Meeting of January 18, 2002. Upon a motion by Mr. Kahn, seconded by Ms. Jones and unanimously carried, the Commission approved the Minutes of the Regular Meeting of January 18, 2002. B. Commission approval of the Minutes of the Regular Meeting of February 1, 2002. 1 COMMISSION APPROVED THE MINUTES OF THE REGULAR MEETING OF JANUARY 18, 2002. i Ln a South Bend Redevelopment Commission Regular Meeting —March 1, 2002 2. APPROVAL OF MINUTES (CONT.) B. continued... Upon a motion by Mr. Kahn, seconded by Ms. Jones and unanimously carried, the Commission approved the Minutes of the Regular Meeting of February 1, 2002. 3. APPROVAL OF CLAIMS COMMISSION APPROVED THE MINUTES OF THE REGULAR MEETING OF FEBRUARY 1, 2002. Redevelopment Commission Claims submitted March 1, 2002 for approval. 212 CDBG COMMUNITY DEVELOPMENT Printshop South Bend Tribune General Fund - Telephone Tri- County News, Inc Petty Cash Boise Cascade Office Supplies Ann Kolata Insty- Prints FedEx 324 FUND Shamrock Network Design Meadowbrook Golf Management Walsh & Kelley Warner & Sons Inc. Jerome E. Michaels, MAI HRP Construction Reith Riley The Abonmarche Group Tri - County News, Inc South Bend Tribune Sopko, Nussbaum, & Inabnit Owners Association at Blackthorn, Inc. Baker & Daniels JP Morgan Chase Bank FA d 205.00 137.05 271.09 29.63 43.00 291.66 100.72 9.60 50.50 300.00 14,000.00 42,191.89 12,135.00 1,500.00 99,999.40 408,925.86 3,542.00 146.88 182.34 368.00 66,067.69 2,815.89 2,835.50 1 i South Bend Redevelopment Commission Regular Meeting —March 1, 2002 3. APPROVAL OF CLAIMS (CONT.) 414 SAMPLE -EWING FUND Lang, Feeney & Associates Burkhart Advertising Envirocorp Inc. 420 SBCDA Lehman & Lehman EIS Environmental Engineers R.E. Pitts & Associates Danch, Hamer & Associates, Inc. Jerome E. Michaels, MAI 424 TIF SBCDA- BUILDING OPERATIONS CB Richard Ellis South Bend Water Works AEP NIPSCO Grauvogel & Associates 619 BLACKTHORN Meadowbrook Golf Management Upon a motion by Mr. Kahn, seconded by Ms. Jones and unanimously carried, the Commission approved the Claims submitted March 1, 2002, and ordered the checks to be released. 4. COMMUNICATIONS There were no Communications. 3 5,040.00 500.00 1,377.50 3,255.48 1,100.00 8,650.00 815.00 9,000.00 2,754.20 327.44 2,461.35 695.80 334.40 • 11 11 $ 37,211.17 COMMISSION APPROVED THE CLAIMS SUBMITTED MARCH 1, 2002, AND ORDERED THE CHECKS TO BE RELEASED. THERE WERE NO COMMUNICATIONS. s, i South Bend Redevelopment Commission Regular Meeting —March 1, 2002 5. OLD BUSINESS There was no Old Business. 6. NEW BUSINESS A. Tax Abatements (1) Commission approval requested for Resolution No. 1870 approving an application for real property tax deduction for property located at 212 E. LaSalle Street in the South Bend Central Development Area. (SBL Building Co., LLC) Mr. Beitzinger gave the staff report on the project. SBL Building Co., LLC (SBL) is a recently formed Indiana limited liability company composed of two member limited liability companies, each of which includes the equity owners of two South Bend based law firms as their members: DS Building Co., LLC, the members of which are the shareholders of Konopa, Reagan & Kenyon, PC and TH Building Co., LLC, the equity owners of which are the partners of Tuesley & Hall, LLP. The proposed rehabilitation project is the rehabilitation and conversion of the former South Bend Orthopedics professional offices at 212 E. LaSalle Street. The building will be converted from a single medical user and medical rehabilitation offices into a more traditional multi -user professional office building which will house the offices of the two law firms. Approximately, 1,750 sft. of unused space (i.e. space not used by the two law firms) will be made available to a third party for lease. rd THERE WAS NO OLD BUSINESS. South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) A. Tax Abatements (1) continued... Rehabilitation costs for the project include expenses for the virtual gutting of significant portions of the facility and the creation of traditional professional suites. Additional costs will be incurred for substantial exterior clean up, the installation of additional exterior lighting and a comprehensive security system. The total rehabilitation costs are estimated at $685,000. It is estimated that this project will create four (4) new permanent jobs within the first year, representing a new annual payroll of $132,500 (for an average salary of $33,125 per position). The project will also maintain twenty -seven (27) existing permanent jobs representing an annual payroll of over $1,000,000 (for an average salary of $37,037 per position). It is also anticipated that within two to five years following completion of the project, the firms currently anticipate hiring one to two additional professional employees, and one to two additional staff positions, with anticipated additional payroll totaling from $125,000 to $200,000. A review of the tax abatements previously granted, finds that the petitioner has not been granted any previous tax abatements. The property is properly zoned for the proposed use. The property is located in an area presently designated as a Tax Abatement Impact Area and is also located South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) A. Tax Abatements (1) continued... in the South Bend Central Development Area. The petitioner does not meet the qualifications for a real property abatement under the tax abatement ordinance. Current policy requires an applicant to receive approval of the abatement prior to securing a building permit for the project. This application was submitted to the City Clerk's office on January 29, 2002 and a building permit was secured on February 8, 2002, thereby making the applicant ineligible. Had the applicant not secured the building permit, the project would have been eligible for a six year real property tax abatement. Based on a total project cost of $685,000 the cost of the tax abatement is as follows: Tom Hall, Tuesley & Hall, LLP, representative and manager of SBL Building Company, stated that when he initially inquired about tax abatement, the clear inference to him by the G Estimated taxes over 6 yrs Without abatement $131,550 With 6 -yr abatement $54,228 Estimated cost of 6 -yr $77,322 abatement Tom Hall, Tuesley & Hall, LLP, representative and manager of SBL Building Company, stated that when he initially inquired about tax abatement, the clear inference to him by the G South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) A. Tax Abatements (1) continued... redevelopment department was that the project probably would not be eligible for tax abatement. Mr. Hall also informed the Commission that he understands the statute involved technically does not require that the tax abatement be approved prior to the initiation of construction, but that it is a matter of policy for the City of South Bend to require approval first. Mr. Hall further stated that they are committed to the project and to staying in the downtown. He also mentioned that the firm had hired a security consultant to assist with the security issues involved with staying in downtown South Bend. Ms. Greene reminded the Commission that its sole role in the process was to make a determination about whether or not they are agreeable to waiving the TIF in the South Bend Central Development Area. Ms. Greene noted it is the Council that grants the tax abatement and, therefore, considers any matters related to the application. Mr. Hunt commented that tax abatement is supposed to be an incentive to proceed with a project and the Commission will let the Council determine policy matters. Upon a motion by Mr. Kahn, seconded by Ms. Roemer and unanimously carried, the Commission approved Resolution No. 1870 approving an application for real property tax deduction. (SBL Building Co., LLC) 7 COMMISSION APPROVED RESOLUTION NO. 1870 APPROVING AN APPLICATION FOR REAL PROPERTY TAX DEDUCTION. (SBL BUILDING CO., LLC) u South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) B. Housing (1) Commission approval requested for Certificate of Waiver for property located at 829 E. Miner Street in connection with the Rental Rehab Program. (Paul W. and Mary Jo Quinn) Under the Rental Rehab loan program ten percent of the loan will be waived each year if the conditions of the program are met. The Building Department performs the annual inspections to confirm the conditions are met. This Certificate of Waiver forgives $453.16 as of September 11, 2001. Upon a motion by Ms. Jones, seconded by Ms. Roemer and unanimously carried, the Commission approved the Certificate of Waiver for property located at 829 E. Miner Street. (2) Commission approval requested for Satisfaction of Obligations and Release of Mortgage for property located at 702 West LaSalle. (Timothy E. Mathias) Mr. Inks noted that the entire Rental Rehab loan for 702 West LaSalle has been waived. All obligations have therefore been satisfied and the mortgage may be released. Upon a motion by Ms. Jones, seconded by Ms. Roemer and unanimously carried, the Commission approved the Satisfaction of Obligations and Release of Mortgage for property located at 702 West LaSalle. (Timothy E. Mathias) E:3 COMMISSION APPROVED THE CERTIFICATE OF WAIVER FOR PROPERTY LOCATED AT 829 E. MINER STREET. COMMISSION APPROVED THE SATISFACTION OF OBLIGATIONS AND RELEASE OF MORTGAGE FOR PROPERTY LOCATED AT 702 WEST LASALLE. (TIMOTHY E. MATHIAS) South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (1) Commission authorization requested to use the Wayne Street garage in the South Bend Central Development Area on May 31, 2002 and June 1, 2002. (South Bend Park Department for World's Largest Garage Sale) Mr. Mathia noted that the South Bend Parks and Recreation Department requested use of the Wayne Street Garage for the World's Largest Garage Sale on May31, 2002 and June 1, 2002. The staff recommends approving the event. They will be required to submit an Indemnification Agreement indemnifying the Redevelopment Commission from any claims resulting from the event. Upon a motion by Mr. Kahn, seconded by Ms. Roemer and unanimously carried, the Commission approved use of the Wayne Street Garage for the World's Largest Garage Sale, May 31 & June 1, 2002. (South Bend Park Department) (2) Commission approval requested for proposal for professional services in the South Bend Central Development Area. (Title Work, Northwest Corner of Colfax and Hill) Mr. Schalliol reported that staff received two proposals for title work for three properties at the corner of Colfax Avenue and Hill Street. Meridian Title proposed to complete the work for a cost of $150. Metropolitan Title proposed to complete the work for a cost of $540. The staff E COMMISSION APPROVED USE OF THE WAYNE STREET GARAGE FOR THE WORLD'S LARGEST GARAGE SALE. (SOUTH BEND PARK DEPARTMENT) ra South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (2) continued... recommends accepting the proposal of Meridian Title in the amount of $150. Upon a motion by Ms. Jones, seconded by Ms. Roemer and unanimously carried, the Commission approved the proposal from Meridian Title for professional services in the South Bend Central Development Area. (Title Work, Northwest Corner of Colfax and Hill) (3) Commission approval requested for proposal for professional services in the South Bend Central Development Area. (Survey Work, Northwest Corner of Colfax and Hill) Mr. Schalliol reported that four proposals have been received for this project and the information is as follows: Abonmarche Group. $1000 -$2000 Danch, Hamer & Assoc. $975.00 Fisher Land Surveying $800.00 Lang, Feeney & Assoc. $800.00 Wightman Petrie, Inc. No Response The staff recommends accepting the proposal of Lang, Feeney & Associates in the amount of $800. Mr. Hunt asked why Lang, Feeney & Associates were chosen over Fisher Land Surveying which was proposing a better time frame. 10 COMMISSION APPROVED THE PROPOSAL FROM MERIDIAN TITLE FOR PROFESSIONAL SERVICES IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA. (TITLE WORK, NORTHWEST CORNER OF COLFAX AND HILL) South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (3) continued... Mr. Schalliol explained that Lang, Feeney & Associates had previously done survey work across the street and already had points established. Mr. Schalliol further noted that the project was not on the acquisition list and therefore was not pressed for time. Upon a motion by Ms. Jones, seconded by Ms. Roemer and unanimously carried, the Commission approved the proposal from Lang, Feeney & Associates for professional services in the South Bend Central Development Area. (Surveyor Services, Northwest Corner of Colfax and Hill) (4) Commission approval requested for proposal for professional services in the South Bend Central Development Area. (Appraisal Services, Northwest Corner of Colfax and Hill) Mr. Schalliol reported three proposals were received for appraisal services at Colfax and Hill Street. The information is as follows: Appraisal Specialists $2,100 Jerome E. Michaels Appraisals $2,000 R. E. Pitts & Associates $2,250 Two appraisals are required. The staff recommends accepting the proposals of Appraisal Specialists in the amount of $2,100 and Jerome Michaels Appraisals in the amount of $2,000. 11 COMMISSION APPROVED THE PROPOSAL FROM LANG, FEENEY & ASSOCIATES FOR PROFESSIONAL SERVICES IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA. (SURVEYOR SERVICES, NORTHWEST CORNER OF COLFAX AND HILL) South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (4) continued... Upon a motion by Ms. Jones, seconded by Ms. Roemer and unanimously carried, the Commission approved the proposals from Appraisal Specialists and Jerome Michaels Appraisals for professional services in the South Bend Central Development Area. (Appraisal Services, Northwest Corner of Colfax and Hill) (5) Commission approval requested for proposal for professional services in the South Bend Central Development Area. (Phase I Environmental Review, Northwest Corner of Colfax and Hill) Mr. Schalliol reported that the previous use of the property was related to the sale of commercial automobiles. Therefore, staff feels a Phase I environmental assessment is necessary on the property. Four proposals were returned with the information as follows: EIS $ 900 Envirocorp $1,250 Weaver Boos & Gordon $1,200 Wightman Petrie Enviromental $1,100 The staff recommends accepting the proposal from EIS in the amount of $900. Upon a motion by Ms. Jones, seconded by Ms. Roemer and unanimously carried, the Commission approved the proposal from EIS for professional services in the South Bend Central Development Area. (Phase I Environmental, Northwest Corner of Colfax and Hill) 12 COMMISSION APPROVED THE PROPOSALS FROM APPRAISAL SPECIALISTS AND JEROME MICHAELS APPRAISALS FOR PROFESSIONAL SERVICES IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA. (APPRAISAL SERVICES, NORTHWEST CORNER OF COLFAX AND HILL) COMMISSION APPROVED THE PROPOSAL FROM EIS FOR PROFESSIONAL SERVICES IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA. (PHASE I ENVIRONMENTAL, NORTHWEST CORNER OF COLFAX AND HILL) South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) D. Sample -Ewing Development Area (1) Commission approval requested for Resolution No. 1872 related to acquisition of property in the Sample - Ewing Development Area by eminent domain. (South Michigan Public Facility Development) Mr. Schalliol explained that the staff would like to send purchase offers for three properties on S. Michigan Street. These properties will be used for future development of a public facility. The three properties are 1115 S. Michigan Street, owned by Jason & Michael Marks, with a proposed purchase price of $31,250.00; 1123 S. Michigan, owned by Jason & Michael Marks, with a proposed purchase price of $46,650.00; and a vacant lot north & adjacent to 1123 S. Michigan, which is actually located between the other parcels, owned by Rachielle Dekel. The proposed purchase price of that property is $7,350.00. Mr. Schalliol noted that all property owners have been contacted and are aware of the forthcoming purchase offer. Mr. Inks asked how the purchase offer amounts were established. Mr. Schalliol explained that the purchase offer amounts were an average of two appraisals. Upon a motion by Ms. Roemer, seconded by Mr. Kahn and unanimously carried, the Commission approved Resolution No. 1872 related to acquisition of property 13 COMMISSION APPROVED RESOLUTION NO. 1872 RELATED TO ACQUISITION OF PROPERTY IN THE SAMPLE -EWING DEVELOPMENT AREA BY EMINENT DOMAIN. (SOUTH MICHIGAN PUBLIC FACILITY DEVELOPMENT) South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) D. Sample -Ewing Development Area (1) continued... in the Sample -Ewing Development Area by eminent domain. (South Michigan Public Facility Development) (2) Commission approval requested for Resolution No. 1873 related to acquisition of property in the Sample - Ewing Development Area by eminent domain. (East Sample Development Site) Mr. Schalliol reported on three additional properties for which the staff would like to send purchase offers. The properties are located on E. Sample Street between Carroll and Fellows, and are adjacent to properties that the Commission presently owns. Two of the properties are owned by New Hope Missionary Baptist Church and were appraised together for a total proposed purchase price of $17,000.00 for both properties. Mr. Hunt asked if the acquisition was discussed with the church. Mr. Schalliol responded that New Hope is aware of the forthcoming purchase offer. The third property, located on the southeast corner of Carroll and Sample, is owned by Burkhart Advertising, Inc. The proposed purchase price is $12,675.00, the average of two appraisals. Mr. Schalliol 14 South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) D. Sample -Ewing Development Area (2) continued... noted there is presently a billboard on the property. Burkhart Advertising has been contacted and is willing to negotiate a long term lease with a potential purchaser. The staff will not act on this purchase until such time as a total site development is available, so a long term lease could be established. Upon a motion by Ms. Jones, seconded by Mr. Kahn and unanimously carried, the Commission approved Resolution No. 1873 related to acquisition of property in the Sample -Ewing Development Area by eminent domain. (East Sample Development Site) (3) Commission approval requested for Resolution No. 1874 establishing the Commission's intent to reimburse certain preliminary costs from the proceeds of bonds. Mr. Inks reported that we are currently looking at the possibility of a bond to finance development opportunities in the Sample -Ewing Development Area. He noted that the staff was moving ahead with preliminary figures to assess the cost effectiveness of projects in that area as well as anticipate future acquisition and public works costs. Resolution No. 1874 anticipates the Commission will reimburse those front end costs through the proceeds of a bond issue. 15 COMMISSION APPROVED RESOLUTION NO. 1873 RELATED TO ACQUISITION OF PROPERTY IN THE SAMPLE -EWING DEVELOPMENT AREA BY EMINENT DOMAIN. (EAST SAMPLE DEVELOPMENT SITE) South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) D. Sample -Ewing Development Area (3) continued... Ms. Greene advised that this is a preliminary action only. It is establishing the Commission's intent; if a bond is issued and we would want to pay for these preliminary costs from bond proceeds, this resolution must be approved before it could do so. Upon a motion by Ms. Jones, seconded by Mr. Kahn and unanimously carried, the Commission approved Resolution No. 1874 establishing the Commission's intent to reimburse certain preliminary costs from the proceeds of bonds. (4) Commission approval requested to sublease a portion of property at 410 W. Sample in the Sample -Ewing Development Area. Ms. Kolata explained 410 W. Sample is the building the Commission owns and leases to Studebaker Auto Sales Corp, Dennis Lambert is the business owner and the proposed tenant is Bart Dewald, owner of Dewald Bail Bonds. Mr. Dewald would like to occupy the office at the corner of Franklin and Sample, and would make improvements to that office. Mr. Dewald was previously under the impression that Mr. Lambert was the owner of the building and he had Mr. Lambert's permission to put signs on the exterior of the building; however, subsequent to that, Mr. Dewald discovered that the Redevelopment Commission was the owner of the property 16 COMMISSION APPROVED RESOLUTION NO. 1874 ESTABLISHING THE COMMISSION'S INTENT TO REIMBURSE CERTAIN PRELIMINARY COSTS FROM THE PROCEEDS OF BONDS. South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) D. Sample -Ewing Development Area (4) continued... and any sublease would have to be approved by the Commission. Mr. Lambert advised Ms. Kolata by letter that he would wait to negotiate the terms of the sublease until after the Commission approved the sublease. Mr. Lambert further advised that the lease would be month to month. Ms. Kolata recommended that if the Commission approves the sublease it should be on the condition that no relocation benefits would be provided to Mr. Dewald should the lease with SASCO be terminated. Ms. Kolata noted that there are 8 years left on the SASCO lease. Ms. Kolata also recommended that it should be specified in any sublease that, if SASCO ceases operation, the sublease with Dewald would be terminated. Ms. Kolata also recommended that the sublease stipulate that all work done to the building by Dewald must be up to code and be satisfactory to both the Building Department and the Fire Department. That would include improvements to the front entrance. Ms. Kolata advised that the signs Mr. Dewald has proposed for the exterior of the building are inappropriate for the building. They are large signs to be put up at the second floor level on two sides of the building and seem to be more of a billboard than a sign. The suggested alternative is either a monument sign at the corner of Franklin and Sample, or a small sign located on the wall adjacent to the front door on Sample. 17 South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) D. Sample -Ewing Development Area (4) continued... Ms. Kolata noted that Mr. Lambert has not completed the renovations to the exterior of the building which he agreed to in his lease. Those improvements include signage for the building. These signs have been manufactured, but not yet installed. Given that signage has already been approved, these two additional large bail bond signs are considered inappropriate. Ms. Kolata advised that she would give a favorable recommendation to the idea of subleasing the space. Mr. Hunt asked if the signage issue would come before design review. Ms. Kolata explained that Mr. Dewald had already gone through the Building Department and obtained a permit for the signs. Ms. Greene reminded the Commission that after review of the arrangement with Mr. Lambert, the lease specifically states that the Commission has authority over any exterior improvements, including signage. Whether it be Mr. Lambert, or Mr. Lambert's tenant, a subleasee, the Commission would still have to approve or disapprove any exterior signage. Ms. Kolata noted that the exterior plans for the building were approved by the Commission. One of the main reasons for leasing the building was to have the 18 - 1A South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) D. Sample -Ewing Development Area (4) continued... exterior improved. Some of the improvements took place; they have not been completed because of the need to spend funds intended for the exterior to upgrade the sprinkler system. Mr. Lambert was allowed to put the exterior improvements on hold while he financially focused on the sprinkler system which was more of a safety issue. Of the six systems, three are now fully functional and there is a plan to complete the remaining three before the end of this year. After that, Mr. Lambert will be expected to complete the work on the exterior of the building. The bail bond signs do not appear to be consistent with the design of the building and the improvements that were already approved by the Commission. Mr. Dewald advised the Commission that he would very much like to sublease the building. Mr. Dewald agreed that his signs would look like a billboard and that was his original objective. He could agree to a smaller sign, possibly illuminated, above the door in the front entrance. Ms. Kolata advised that staff would be agreeable to working with Mr. Dewald on smaller signage for the entrance. That will also let people know where to enter the building. Ms. Kolata recommended that the Commission authorize Mr. Lambert to sublease a portion of 410 Sample to Dewald Bail Bonds, but require a written sublease for the protection of all involved. wt . Q South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) D. Sample -Ewing Development Area (4) continued... The sublease must stipulate that Dewald Bail Bonds would not be entitled to relocation benefits if and when the SASCO lease is terminated. The sublease should be contingent upon agreement on appropriate signage. Upon a motion by Ms. Roemer, seconded by Mr. Kahn and unanimously carried, the Commission approved a request to sublease a portion of property at 410 W. Sample in the Sample -Ewing Development Area subject to satisfactory approval of signage and terms of a written lease reviewed by legal counsel. E. Airport Economic Development Area (1) Staff report on disposition of property in the Airport Economic Development Area. (Lots 11, 12 & 13 US 31 Ind. Park) Mr. Schalliol reported that on November 2, 2001, United Beverage, through a representative of FM Stone Commercial, requested a 120 day study period to do a feasibility study on three lots in the US 31 Industrial Park. Part of the Commission's approval was that in 60 days from the November 2 "d date, United Beverage would ask for an additional 60 day period. On January 2, 2002, the Commission approved an additional 60 day study period. On March 1, 2002, a proposal was to be submitted to the 20 COMMISSION APPROVED A REQUEST TO SUBLEASE A PORTION OF PROPERTY AT 410 W. SAMPLE IN THE SAMPLE -EWING DEVELOPMENT AREA SUBJECT TO SATISFACTORY APPROVAL OF SIGNAGE AND TERMS OF A WRITTEN LEASE REVIEWED BY LEGAL COUNSEL. South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (1) continued... Commission for development of the site. The staff is presently working with United Beverage and requests that the Commission provide an additional 30 day study period for the petitioner to finalize project issues. The 30 day period will be adequate to meet the needs of the staff to bring this project to the Commission in a final format. Upon a motion by Ms. Roemer, seconded by Mr. Kahn and unanimously carried, the Commission approved an additional 30 day study period for United Beverage concerning disposition of property in the Airport Economic Development Area. (Lots 11, 12 & 13 US 31 Ind. Park) (2) Commission approval requested for proposal for professional services in the Airport Economic Development Area. (Asbestos Survey at 52720 Olive Rd.) Mr. Willliams reported that two proposals were received for an asbestos survey at 52720 Olive Road. ACM Environmental, Inc. proposed to complete the work for a cost of $750. Wightman Petrie Environmental, Inc. proposed to complete the work for a cost of $550. The staff recommends accepting the proposal from Wightman Petrie Environmental, Inc. for $550.00. Mr. Hunt asked what property was being referenced. 21 COMMISSION APPROVED AN ADDITIONAL 30 DAY STUDY PERIOD FOR UNITED BEVERAGE CONCERNING DISPOSITION OF PROPERTY IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. (LOTS 11, 12 & 13 US 31 IND. PARK) .. � h South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (2) continued... Mr. Rock responded that this was one of two properties purchased on Olive Road last year. We need the property for future right of way. After the asbestos survey is completed the fire department will use it for training before the building is demolished. Upon a motion by Ms. Jones, seconded by Ms. Roemer and unanimously carried, the Commission approved the proposal from Wightman Petrie Environmental for professional services in the Airport Economic Development Area. (Asbestos Survey at 52720 Olive Rd.) (3) Commission approval requested for proposal for professional services in the Airport Economic Development Area. (Survey Work within the Blackthorn West Corporate Park.) Mr. Case reported that three quotes were received for survey work at the northwest corner of Vorden Court and Olive Road within the Blackthorn West Corporate Park. The project is being done in order to fulfill a contractual agreement with Tire Rack, Inc. and the City of South Bend. The three bids are as follows: Wightman Petrie $450.00 Lang/Feeney $600.00 Abonmarche $450.00 22 COMMISSION APPROVED THE PROPOSAL FROM WIGHTMAN PETRIE ENVIRONMENTAL FOR PROFESSIONAL SERVICES IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. (ASBESTOS SURVEY AT 52720 OLIVE RD.) I - South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (3) continued... The staff recommends accepting the proposal from Abonmarche since they have been previously involved with the Blackthorn West project and have all previous drawings in house. Upon a motion by Ms. Roemer, seconded by Mr. Kahn and unanimously carried, the Commission approved the proposal from Abonmarche for professional services in the Airport Economic Development Area. (Survey Work within the Blackthorn West Corporate Park.) (4) Commission approval requested for proposal for professional services in the Airport Economic Development Area. (Provide Portable Radios for Blackthorn Golf Course) Mr. Rock reported that three proposals have been received to purchase six portable radios for use at the Blackthorn Golf Course. Purchase of the radios was approved in the capital improvement budget for the golf course. The quotes are as follows: Hi -Tech/ SMR Communications $2,156.00 2 -Way Electronics and Communications $3,462.00 Capital Electronics $3,141.43 23 COMMISSION APPROVED THE PROPOSAL FROM ABONMARCHE FOR PROFESSIONAL SERVICES IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. (SURVEY WORK WITHIN THE BLACKTHORN WEST CORPORATE PARK.) South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (4) continued... The staff recommends Hi- Tech/SMR Communications for $2,156.00. Mr. Hunt inquired why the Golf Course needed the radios. Mr. Rock explained that the current radios are out of date. Upon a motion by Mr. Kahn, seconded by Ms. Roemer and unaminously carried, the Commission approved the proposal from Hi- Tech/SMR Communications in the Airport Economic Development Area. (Provide Portable Radios for Blackthorn Golf Course). (5) Commission approval requested for proposal for professional services in the Airport Economic Development Area. (Provide New Ball Washer for Blackthorn Golf Course) Mr. Rock reported that three proposals have been received to purchase a ball washer for the Blackthorn Golf Course. This item was also approved in the capital improvement budget for the golf course. The proposals are as follows: Easy Picker Golf Products $1,305.15 Richardson Golf Sales $1,525.00 Range King $2,035.75 Staff recommends accepting the proposal from Easy Picker Golf Products for $1,305.15. 24 COMMISSION APPROVED THE PROPOSAL FROM Hl- TECH/SMR COMMUNICATIONS IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. (PROVIDE PORTABLE RADIOS FOR BLACKTHORN GOLF COURSE). South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (5) continued... Upon a motion by Mr. Kahn, seconded by Ms. Roemer and unanimously carried, the Commission approved the proposal from Easy Picker Golf Products in the Airport Economic Development Area. (Provide New Ball Washer for Blackthorn Golf Course) (6) Commission approval requested for proposal for professional services in the Airport Economic Development Area. (Improvements to the interior of Blackthorn Clubhouse) Mr. Rock noted that the golf course staff wishes to purchase new fixtures and mannequins for the pro shop. Three proposals were received. The three quotes are as follows: Newood Display Fixture $2,263.50 Lundia Shelving $2,667.40 Wittek Golf Supply $2,827.70 The staff recommends accepting the proposal from Newood for $2,263.50. Mr. Hunt inquired if the Commission did the original fixturing of the retail shop. Mr. Rock explained that the original fixtures were owned by Jack Quimby who has now retired. 25 COMMISSION APPROVED THE PROPOSAL FROM EASY PICKER GOLF PRODUCTS IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. (PROVIDE NEW BALL WASHER FOR BLACKTHORN GOLF COURSE) R I M 6_1 South Bend Redevelopment Commission Regular Meeting —March 1, 2002 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (6) continued... Upon a motion by Mr. Kahn, seconded by Ms. Roemer and unanimously carried, the Commission approved the proposal from Newood Display Fixtures in the Airport Economic Development Area. (Improvements to the interior of Blackthorn Clubhouse) F. South Bend Medical Services District (1) Filing of Resolution No. 1871 a resolution of the South Bend Redevelopment Commission determining to pay certain expenses incurred for local public improvements in or serving the Downtown Medical Services District (DMSD Allocation Area) from the Downtown Medical Services District Special Fund (DMSD Allocation Fund) and setting a public hearing for 10:00 a.m., March 15, 2002. Upon a motion by Ms. Roemer, seconded by Mr. Kahn and unamimously carried, the Commission accepted for filing Resolution No. 1871 and set a public hearing on Resolution No. 1871 for 10:00 a.m., March 15, 2002. G. West Washington- Chapin Development Area There was no business. H. Other There was no other business. 26 COMMISSION APPROVED THE PROPOSAL FROM NEWOOD DISPLAY FIXTURES IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. (IMPROVEMENTS TO THE INTERIOR OF BLACKTHORN CLUBHOUSE) THE COMMISSION ACCEPTED FOR FILING RESOLUTION NO. 1871 AND SET A PUBLIC HEARING ON RESOLUTION NO. 1871 FOR 10:00 A.M., MARCH 15, 2002. THERE WAS NO BUSINESS IN THE WEST WASHINGTON -CHAPIN DEVELOPMENT AREA. THERE WAS NO OTHER BUSINESS. I .j 4 South Bend Redevelopment Commission Regular Meeting —March 1, 2002 7. PROGRESS REPORTS Mr. Hunt welcomed M. Catherine Roemer as a new Commission Member. Mr. Inks reported that Gary Overmier would be leaving the Economic Development Department on March 15, 2002. The Commission expressed thanks to Mr. Overmier for his services and wished him the best of luck in the future. Cheryl Phipps introduced Pam Morris as the new redevelopment secretary. Pam was welcomed by the Commission. 8. NEXT COMMISSION MEETING The next Regular Meeting of the Redevelopment Commission is scheduled for March 15, 2002 at 10:00 a.m. 9. ADJOURNMENT NEXT COMMISSION MEETING There being no further business to come before the ADJOURNMENT Redevelopment Commission, Ms. Jones made a motion that the meeting be adjourned. Mr. Kahn seconded the motion and the meeting was adjourned at 10:50 a.m. Robert W. Hunt, President 27 Donald E. Inks, Director