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Home My WebLink About05-17-02 Redevelopment Commission MinutesC� SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING May 17, 2002 10:00 a.m. Presiding: Robert W. Hunt, President 1. ROLL CALL Members Present: Member Absent: Legal Counsel: 227 West Jefferson Boulevard South Bend, Indiana Mr. Robert W. Hunt, President Ms. Marcia Jones, Vice - President Mr. Philip J. Faccenda, Secretary Ms. M. Catherine Roemer Mr. Matthew Kahn Ms. Cheryl Greene Redevelopment Staff: Mr. Donald Inks, Director Ms. Pamela Morris, Recording Secretary Mr. Owen Rock, Assistant Director Mr. Bill Schalliol, Economic Development Specialist Mr. Robert Mathia, Economic Development Specialist Mr. Tim Williams, Economic Development Specialist Mr. Andy Laurent, Economic Development Specialist 2. APPROVAL OF MINUTES A. Commission approval of the Minutes of the Regular Meeting of May 3, 2002. Upon a motion by Mr. Faccenda, seconded by Ms. Roemer and unanimously carried, the Commission approved the Minutes of the Regular Meeting of May 3, 2002. 3. APPROVAL OF CLAIMS COMMISSION APPROVED THE MINUTES OF THE REGULAR MEETING OF MAY 3, 2002. Redevelopment Commission Claims submitted May 17, 2002 for approval. 212 CDBG COMMUNITY DEVELOPMENT Federal Express Petty Cash 1 $ 43.65 78.00 South Bend Redevelopment Commission Regular Meeting —May 17, 2002 3. APPROVAL OF CLAIMS (CONT.) 212 CDBG COMMUNITY DEVELOPMENT continued... Owen Rock 103.29 South Bend Tribune 21.95 Tri- County News 18.20 Insty -Prints 105.75 Meridian Title Corporation 150.00 324 FUND F.P. Woll and Company 1,710.00 FM Stone Commercial 3,293.75 Hi -Tech SMR Communications 400.00 Shamrock Network Design 150.00 Baker & Daniels 2,384.05 Edges Lawn Care 265.00 414 SAMPLE -EWING DEVELOPMENT AREA Envirocorp 1,370.00 Jonathan Baker 400.00 420 SBCDA Kaser - Spraker Construction 32,715.00 Lehman & Lehman 4,451.06 422 W WASHINGTON TIF Lehman & Lehman 4,322.15 424 TIF SBCDA– BUILDING OPERATIONS CB Richard Ellis 1,502.16 AEP 1,290.44 Richard's Home Center 9.10 NIPSCO 6.07 2 $ 53,362.36 South Bend Redevelopment Commission IL Regular Meeting —May 17, 2002 3. APPROVAL OF CLAIMS (CONT.) 14 Upon a motion by Ms. Jones, seconded by Ms. Roemer and unanimously carried, the Commission approved the Claims submitted May 17, 2002, and ordered the checks to be released. 4. COMMUNICATIONS There were no Communications. 5. OLD BUSINESS There was no Old Business. 6. NEW BUSINESS A. Public Hearings (1) Public Hearing on Resolution No. 1888 approving a supplemental appropriation resolution of the City of South Bend Redevelopment Commission. (Sample -Ewing Development Area) Mr. Inks requested that the following items be entered into the record: Affidavits from the Tri- County News and South Bend Tribune that the Notice of Public Hearing was published in those newspapers on May 3, 2002. Mr. Rock noted that the amount to be appropriated is $2,305,875. This expenditure is for improvements in the Sample -Ewing Development Area. Mr. Hunt opened the Public Hearing on Resolution No. 1888 and asked if there was anyone who wished to speak. There 3 COMMISSION APPROVED THE CLAIMS SUBMITTED MAY 17, 2002, AND ORDERED THE CHECKS TO BE RELEASED. THERE WERE NO COMMUNICATIONS. THERE WAS NO OLD BUSINESS. South Bend Redevelopment Commission Regular Meeting —May 17, 2002 6. NEW BUSINESS (CONT.) A. Public Hearings (1) continued... being no one who wished to speak regarding Resolution No. 1888, Mr. Hunt closed the Public Hearing for whatever action the Commission wished to take. (2) Commission approval requested for Resolution No. 1888. Upon a motion by Mr. Faccenda, seconded by Ms. Jones and unanimously carried, the Commission approved Resolution No. 1888 approving a supplemental appropriation resolution of the City of South Bend Redevelopment Commission. (Sample -Ewing Development Area) B. Tax Abatements There were no tax abatements. C. Housing There was no housing business. D. South Bend Central Development Area (1) Commission approval requested for Resolution No. 1889 approving the fair rental value of retail space in the South Bend Central Development Area. (117 E. Wayne Street) c, COMMISSION APPROVED RESOLUTION NO. 1888 APPROVING A SUPPLEMENTAL APPROPRIATION RESOLUTION OF THE CITY OF SOUTH BEND REDEVELOPMENT COMMISSION. (SAMPLE - EWING DEVELOPMENT AREA) THERE WERE NO TAX ABATEMENTS. THERE WAS NO HOUSING BUSINESS. South Bend Redevelopment Commission Regular Meeting —May 17, 2002 6. NEW BUSINESS (CONT.) D. South Bend Central Development Area (1) continued... Mr. Inks requested Item 6.1).1. be tabled There were no objections and the Commission tabled Item 6.1).1. (2) Commission authorization requested to publish the Notice of Intended Lease of Property with publication dates of May 24, 2002 and May 31, 2002 and receipt of bids at 10:00 a.m. on June 21, 2002. Mr. Inks requested Item 6.D.2. be tabled There were no objections and the Commission tabled Item 6.D.2. (3) Commission approval requested pp q d for Letter Agreement from Grauvogel & Associates for industrial hygiene services in the South Bend Central Development Area. (Hotel LaSalle) Mr. Mathia explained that several private investors are looking at purchasing the Hotel LaSalle and they are looking to the City to assist them in certain pre - development activities. Asbestos was formerly used as a binder during construction of buildings and it is suspected that there is asbestos in the Hotel LaSalle and that any developer would need to have it abated. Staff requests Commission approval to hire Grauvogel & Associates to collect and analyze samples of plaster from the hotel L5 COMMISSION TABLED ITEM 6.D. 1. COMMISSION TABLED ITEM 6.D.2. South Bend Redevelopment Commission Regular Meeting —May 17, 2002 6. NEW BUSINESS (CONT.) D. South Bend Central Development Area (3) continued... to determine what type of asbestos abatement will be required during renovation. The results will be shared with any investors interested in acquiring the hotel for redevelopment. If developers do not find the project feasible, it may be that the Redevelopment Commission may acquire the property in the future and would need the asbestos analysis. Mr. Mathia advised the total estimated fee for the work is $1,600. Staff recommends Grauvogel & Associates IL because of their previous experience working on the Hotel LaSalle. Upon a motion by Ms. Roemer, seconded by Ms. Jones and unanimously carried, the Commission approved the Letter Agreement from Grauvogel & Associates for industrial hygiene services in the South Bend Central Development Area. (Hotel LaSalle) E. Sample -Ewing Development Area (1) Commission approval requested for Amendment to Agreement with Envirocorp for preparation of Remediation Work Plan in the Sample -Ewing Development Area. (Oliver Plow Works) C COMMISSION APPROVED THE LETTER AGREEMENT FROM GRAUVOGEL & ASSOCIATES FOR INDUSTRIAL HYGIENE SERVICES IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA. (HOTEL LASALLE) South Bend Redevelopment Commission Regular Meeting —May 17, 2002 6. NEW BUSINESS (CONT.) E. Sample -Ewing Development Area (1) continued... Mr. Laurent advised that the requested amendment will add $2,500 to the original contract. Envirocorp has participated in additional meetings required for demolition and also testing for soil and ground water data for the areas under the buildings which were not addressed in the original contract. Mr. Laurent noted that the new contract total will be $10,150 and staff recommends approval. Upon a motion by Ms. Jones, seconded IL by Mr. Faccenda and unanimously carried, the Commission approved the Amendment to Agreement with Envirocorp for preparation of Remediation Work Plan in the Sample - Ewing Development Area. (Oliver Plow Works) (2) Commission approval requested for agreement with Envirocorp for soil work in the Sample -Ewing Development Area. (Oliver Plow Works) Mr. Laurent reported that environmental testing work must be performed at the Oliver Plow Works property to determine whether the material under the foundry foundation can be used as fill for various demolition areas. The Envirocorp proposal in the amount of C COMMISSION APPROVED THE AMENDMENT TO AGREEMENT WITH ENVIROCORP FOR PREPARATION OF REMEDIATION WORK PLAN IN THE SAMPLE -EWING DEVELOPMENT AREA. (OLIVER PLOW WORKS) South Bend Redevelopment Commission IL Regular Meeting —May 17, 2002 6. NEW BUSINESS (CONT.) E. Sample -Ewing Development Area (2) continued... $5,840 includes soil borings, laboratory analysis and project oversight. Staff recommends approval of the proposal. Upon a motion by Ms. Roemer, seconded by Mr. Faccenda and unanimously carried, the Commission approved the proposal from Evirocorp for soil work in the Sample -Ewing Development Area. (Oliver Plow Works) (3) Commission authorization requested to use the Oliver Plow Works parking lot in the Sample -Ewing Development Area June 23, 2002 through June 29, 2002. (Studebaker Drivers Club) Mr. Laurent reported that the Studebaker Drivers Club requested to use the Oliver Plow Works parking lot for staging of trailers and automobiles during their International Meet being held June 23, 2002 through June 29, 2002 in South Bend. Mr. Laurent noted that the Studebaker Drivers Club will be responsible for security, will be required to submit a certificate of insurance in the amount of $1,000,000 naming the City of South Bend and the South Bend Redevelopment Commission as additional insureds and will be required to submit an Indemnification Agreement indemnifying the Redevelopment Commission from any claims resulting from the event. COMMISSION APPROVED THE PROPOSAL FROM EVIROCORP FOR SOIL WORK IN THE SAMPLE - EWING DEVELOPMENT AREA. (OLIVER PLOW WORKS) South Bend Redevelopment Commission Regular Meeting —May 17, 2002 6. NEW BUSINESS (CONT.) E. Sample -Ewing Development Area (3) continued... Upon a motion by Ms. Jones, seconded by Ms. Roemer and unanimously carried, the Commission authorized use of the Oliver Plow Works parking lot in the Sample -Ewing Development Area for the 38" International SDC Meet, June 23 through June 29, 2002 subject to the submission of a certificate of insurance and an indemnification agreement. (Studebaker Drivers Club) F. Airport Economic Development Area (1) Commission authorization requested to file a petition to rezone Lots 9 through 13 of the US 31 Industrial Park in the Airport Economic Development Area. Mr. Schalliol advised that staff was seeking authorization to file a rezoning petition for lots 9 -13 (inclusive) of the US 31 Industrial Park from ,IP" Industrial Park to "D" Light Industrial, "A" Height & Area. Mr. Schalliol explained the rezoning is necessary to allow for the disposition of Lots 9, 10 and part of 11 to MTE Truck and Trailer Service and for the disposition of Lots 12, 13 and part of 1 I to other interested parties that would require the Light Industrial classification. 0 COMMISSION AUTHORIZED USE OF THE OLIVER PLOW WORKS PARKING LOT IN THE SAMPLE - EWING DEVELOPMENT AREA FOR THE 38- INTERNATIONAL SDC MEET, JUNE 23 THROUGH JUNE 29, 2002 SUBJECT TO THE SUBMISSION OF A CERTIFICATE OF INSURANCE AND AN INDEMNIFICATION AGREEMENT. (STUDEBAKER DRIVERS CLUB) A CJ 14 South Bend Redevelopment Commission Regular Meeting —May 17, 2002 6. NEW BUSINESS (CONT.) F. Airport Economic Development Area (1) (2) continued... Upon a motion by Mr. Faccenda, seconded by Ms. Roemer and unanimously carried, the Commission authorized the filing of a petition to rezone Lots 9 -13 of the US 31 Industrial Park in the Airport Economic Development Area. Commission approval requested for professional services for property located in the US 31 Industrial Park in the Airport Economic Development Area. (Platting and Topographical Survey services) Mr. Schalliol reported that as part of the pre - development process for the disposition of property in the US 31 Industrial Park, it is necessary to replat Lots 9, 10, 11, 12 and 13 into two lots. Also, as part of the pre - development process it is necessary to get a topographical survey of these same five lots. The Abonmarche Group of South Bend has submitted two separate proposals for lots 9 through 13 to provide: (1) subdivision platting services in the amount of $1,950; and (2) topographical work not to exceed $1,500. Staff recommends approval of both Abonmarche Group proposals. Upon a motion by Ms. Roemer, seconded by Ms. Jones and unanimously carried, the Commission approved The Abonmarche Group proposals for professional services for property located 10 COMMISSION AUTHORIZED THE FILING OF A PETITION TO REZONE LOTS 9 -13 OF THE US 31 INDUSTRIAL PARK IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. COMMISSION APPROVED THE ABONMARCHE GROUP PROPOSALS FOR PROFESSIONAL SERVICES FOR PROPERTY LOCATED IN THE US 31 INDUSTRIAL PARK IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. (PLATTING AND TOPOGRAPHICAL SURVEY SERVICES) South Bend Redevelopment Commission Regular Meeting —lay 17, 2002 6. NEW BUSINESS (CONT.) F. Airport Economic Development Area (2) continued... in the US 31 Industrial Park in the Airport Economic Development Area. (Platting and Topographical Survey services) (3) Staff report on disposition of property in the Airport Economic Development Area. (Lots 9,10,11 in the U.S. 31 Industrial Park) Mr. Inks requested that Item 6.E.3. be tabled. There were no objections and the Commission tabled Item 6.E.3. G. South Bend Medical Services District There was no business in the South Bend Medical Services District. H. West Washington- Chapin Development Area There was no business in the West Washington - Chapin Development Area. I. Other There was no Other business. 7. PROGRESS REPORTS Mr. Inks reported that the TJX site, located at the Sample and Olive intersection, is moving forward well. All trees have been cleared from the interior of the site and construction of the building is scheduled to begin July 1, 2002. Mr. Inks advised that Phase I is completely on target. 11 COMMISSION TABLED ITEM 6.E.3. THERE WAS NO BUSINESS IN THE SOUTH BEND MEDICAL SERVICES DISTRICT. THERE WAS NO BUSINESS IN THE WEST WASHINGTON - CHAPIN DEVELOPMENT AREA. THERE WAS NO OTHER BUSINESS. South Bend Redevelo Regular Pment Commission g Meeting —May 17, 2002 7. PROGRESS REPORTS (CONT.) Ms. Greene introduced David Daftary. David is a third year law student at the University of Notre Dame and will be interning in the City's Legal or the Department f s welcomed Mr. Daft ummer. The Commission collectively and wished him the best of luck. 8. NEXT COMMISSION MEETING The next Regular Meeting of the Redevelopment Commission is scheduled for June 7, 2002 at 10:00 a.m. 9. ADJOURNMENT NEXT COMMISSION MEETING There being no further business to come before the Redevelopment Commission, Mr. Faccenda made a ADJOURNMENT motion that the meeting be adjourned. Ms. Roemer seconded the motion and the meeting was adjourned at 10:15 a.m. Marcia Jones, Vice P e dent 12 G D nald E. Inks, Director