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Home My WebLink About09-05-03 Redevelopment Commission MinutesA A SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING September 5, 2003 10:00 a.m. Presiding: Robert W. Hunt, President 1. ROLL CALL Members Present: Legal Counsel: 227 West Jefferson Boulevard South Bend, Indiana Mr. Robert W. Hunt, President Ms. Marcia Jones, Vice - President Mr. Philip J. Faccenda, Secretary Mr. Matt Kahn Mr. Hardie Blake, Jr. Ms. Cheryl Greene, Esq. Redevelopment Staff: Mr. Owen Rock, Assistant Director Ms. Pamela Morris, Recording Secretary Mr. Bill Schalliol, Economic Development Planner Mr. Robert Mathia, Economic Development Specialist Mr. Tim Williams, Economic Development Specialist Mr. Andy Laurent, Economic Development Specialist Others Present: Ms. Pam Paluszewski, Legal Department Mr. John Livingston, Legal Department 2. APPROVAL OF MINUTES There were no minutes available for approval. THERE WERE NO MINUTES AVAILABLE FOR APPROVAL. 3. APPROVAL OF CLAIMS Redevelopment Commission Claims submitted September 5, 2003 for approval. 212 CDBG COMMUNITY DEVELOPMENT Judy Love - Petty Cash $ 100.73 Federal Express 212.58 Indiana Association of Cities & Towns 225.00 South Bend Tribune 142.37 Tri County News 104.78 Boise Cascade Office Products 176.00 1 C I South Bend Redevelopment Commission Regular Meeting— September 5, 2003 3. CLAIMS (CONT.) 324 FUND Ziolkowski Construction, Inc. City of South Bend CFH Landscaping Services The Troyer Group, Inc. 414 SAMPLE -EWING Baker General Maintenance Meridian Title Real Estate Management Corporation Plews Shadley Racher & Braun 420 SBCDA Cressy & Everett Management Corp. City Of South Bend Mikolajewski & Assocates, Inc. FUND 424 Mikolajewski & Assocates, Inc. Mr. Hunt inquired about the $280,349 Ziolkowski Construction, Inc. claim. Mr. Rock replied that the Ziolkowski Construction, Inc. claim was related to the Bosch Project, Phase III. Upon a motion by Mr. Kahn, seconded by Mr. Blake and unanimously carried, the Commission approved the Claims submitted September 5, 2003, and ordered the checks to be released. 280,349.00 2,073.21 1,051.00 12,052.00 100.00 100.00 12.67 1,553.11 535.00 3,202.81 465.78 465.78 $ 301.960.36 COMMISSION APPROVED THE CLAIMS SUBMITTED SEPTEMBER 5, 2003, AND ORDERED THE CHECKS TO BE RELEASED. kin South Bend Redevelopment Commission Regular Meeting— September 5, 2003 4. COMMUNICATIONS A. Communication from Shawn Sullivan regarding Commission owned property at 305 E. Colfax (Sycamore Street Properties) Ms. Greene advised the Commission that she had received a communication from Mr. Shawn Sullivan requesting an extension of time. The Commission purchased the former Pac Graphics property on July 9, 2003. Mr. Sullivan was storing some personal property at the premises and the Commission permitted him to continue to use the premises for storage for 30 days upon receipt of an Indemnification Agreement. Mr. Sullivan has provided the Commission with the signed Indemnification Agreement. Mr. Mathia noted that the building is not ready to be demolished: the property must first be inspected for asbestos, demolition specs written and proposals solicited; so it is not inconvenient to allow Mr. Sullivan to remain there. Commissioners agreed with Mr. Hunt's recommendation to permit Mr. Sullivan continued use of the property; subject to procurement of demolition services at which time Mr. Sullivan will be given approximately thirty (30) days to remove his personal property. B. Communication from Andy Laurent regarding groundbreaking at Oliver Industrial Park. Mr. Laurent verified that all Commissioners received invitations to the Oliver Industrial Park groundbreaking ceremony on Tuesday, September 9, 2003 at 2:00 p.m. Mr. Laurent requested that one of the Commissioners speak at the event regarding the goals of the Studebaker /Oliver strategy. Commissioner's will check their schedules for availability. A D c, L South Bend Redevelopment Commission Regular Meeting— September 5, 2003 5. OLD BUSINESS There was no Old Business. 6. NEW BUSINESS A. South Bend Central Development Area (1) Commission approval requested for Resolution No. 1999 approving the transfer of real property to the Board of Park Commissioners of the City of South Bend, Indiana. (Lot 2, Mill Race) Mr. Williams directed the Commission's attention to a map which outlined the property and boundaries located in the East Race area that will be transferred to the Board of Park Commissioners with approval of Resolution No. 1999. This property was thought to have already been transferred to the Park Board; however, the transfer was apparently not completed. The Commission was also requested to execute a Quit Claim Deed for the property. Upon a motion by Mr. Blake, seconded by Mr. Kahn and unanimously carried, the Commission approved Resolution No. 1999 approving the transfer of real property to the Board of Park Commissioners of the City of South Bend, Indiana. (Lot 2, Mill Race) (2) Commission approval requested for First Amendment to Parking Agreement between the Memorial Health & Lifestyle Center and the City of South Bend Department of Redevelopment. 4 THERE WAS NO OLD BUSINESS. COMMISSION APPROVED RESOLUTION NO. 1999 APPROVING THE TRANSFER OF REAL PROPERTY TO THE BOARD OF PARK COMMISSIONERS OF THE CITY OF SOUTH BEND, INDIANA. (LOT 2, MILL RACE) LN L 14 South Bend Redevelopment Commission Regular Meeting— September 5, 2003 6. NEW BUSINESS A. South Bend Central Development Area (2) continued... Mr. Williams reported that when Leighton Plaza Parking Garage was built in 1999, a Parking Agreement between Memorial Health & Lifestyle Center (MH &L) and the City of South Bend Department of Redevelopment was executed reserving 217 spaces of specified parking for MH &L. Due to a review of parking needs back in March 2003, that number was reduced to 190 spaces. At the request of Memorial Health & Lifestyle, an additional review was conducted and the need for reserved spaces was further reduced to 167 spaces. MH &L pays for the spaces reserved for it. The amendment reduces the number of spaces assigned to MH &L and the fee they will pay. Upon a motion by Mr. Kahn, seconded by Ms. Jones and unanimously carried, the Commission approved the First Amendment to Parking Agreement between the Memorial Health & Lifestyle Center and the City of South Bend Department of Redevelopment. (3) Commission approval requested for proposal for professional services in the South Bend Central Development Area. (Topographical map /Chocolate Cafe) Mr. Mathia reported that the lease amendment permitting construction of the addition to the Chocolate Caf6 has been signed. Staff has been working with the lease holder and their architectural firm on COMMISSION APPROVED THE FIRST AMENDMENT TO PARKING AGREEMENT BETWEEN THE MEMORIAL HEALTH & LIFESTYLE CENTER AND THE CITY OF SOUTH BEND DEPARTMENT OF REDEVELOPMENT. South Bend Redevelopment Commission Regular Meeting— September 5, 2003 6 NEW BUSINESS A. South Bend Central Development Area (3) continued... the development of the coordinating streetscape. To complete the streetscape plans, a topographical map showing elevations and the location of utilities for the effected area is required. Staff requested Danch, Hamer & Associates to submit a proposal for this work. This proposal was requested only from Danch, Hamer & Associates because that firm recently completed the survey and documentation work for the revision of the Minor Subdivision required for the addition; therefore, it already has significant knowledge of the location. Staff recommends accepting the proposal from IL Danch, Hamer & Associates in an amount not to exceed $1,500. Ms. Greene noted that the Agreement includes the application of finance charges of 2% of the unpaid balance after the expiration of a thirty (30) day period. Paragraph three (3) of the Agreement is to be stricken in its entirety. Upon a motion by Mr. Kahn, seconded by Ms. Jones and unanimously carried, the Commission approved the request for professional services in the South Bend Central Development Area and authorized staff to retain Danch, Hamer & Associates based on the scope of services and fee proposed as amended. (Topographical map /Chocolate Cafe) L6 COMMISSION APPROVED THE REQUEST FOR PROFESSIONAL SERVICES IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA AND AUTHORIZED STAFF TO RETAIN DANCH, HARNER & ASSOCIATES BASED ON THE SCOPE OF SERVICES AND FEE PROPOSED AS AMENDED. (TOPOGRAPHICAL MAP /CHOCOLATE CAFE) A South Bend Redevelopment Commission Regular Meeting— September 5, 2003 6. NEW BUSINESS (CONT.) B. Sample -Ewing Development Area (1) Filing of Resolution No. 1994 determining to pay certain expenses incurred in the Sample -Ewing Development Area from Fund 433, the Redevelopment General Fund and setting a Public Hearing for September 19, 2003 at 10:00 a.m. (Ivy Tower Building – Urban Land Institute) Upon a motion by Ms. Jones, seconded by Mr. Blake and unanimously carried, the Commission accepted for filing Resolution No. 1994 and set a public hearing on Resolution No. 1994 for 10:00 a.m., Friday, September 19, 2003 at a Regular Meeting of the Redevelopment Commission. C. Airport Economic Development Area (1) Commission approval requested for Resolution No. 1998 related to acquisition of property in the Airport Economic Development Area. (Lot 2, Ameriplex Minor Subdivision) Mr. Williams reported that Resolution No. 1998 is related to acquisition of property owned by Ancon Construction Company in the Airport Economic Development Area. Resolution No. 1998 sets the offering price for the property of Lot 2, Ameriplex Minor Subdivision, Key No. 25- 1011 - 018709 at $109,500. Upon a motion by Ms. Jones, seconded by Mr. Kahn and unanimously carried, the Commission approved Resolution No. 1988 related to acquisition of property in the Airport Economic Development Area. (Lot 2, Ameriplex Minor Subdivision) 7 COMMISSION ACCEPTED FOR FILING RESOLUTION NO. 1994 AND SET A PUBLIC HEARING ON RESOLUTION NO. 1994 FOR 10:00 A.M., FRIDAY, SEPTEMBER 19, 2003 AT A REGULAR MEETING OF THE REDEVELOPMENT COMMISSION. COMMISSION APPROVED RESOLUTION NO. 1988 RELATED TO ACQUISITION OF PROPERTY IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. (LOT 2, AMERIPLEX MINOR SUBDIVISION) South Bend Redevelopment Commission Regular Meeting— September 5, 2003 6. NEW BUSINESS C. Airport Economic Development Area (continued...) (2) Commission approval requested for proposal for professional services in the Airport Economic Development Area. (Blackthorn Phase II and III Master Plan update) Mr. Rock requested that Item 6.C.(2) be tabled. There were no objections and the Commission tabled Item 6.C.(2). D. South Bend Medical Services District There was no business in the South Bend Medical Services District. E. West Washington- Chapin Development Area I` There was no business in the West Washington - Chapin Development Area. F. South Side Development Area There was no business in the South Side Development Area. G. Other There was no Other business. 7. PROGRESS REPORTS Mr. Rock reported that the new Olive Road bridge has been opened. The road is expected to be completed next year, both north and south of the new bridge. COMMISSION TABLED ITEM 6.C.(2). THERE WAS NO BUSINESS IN THE SOUTH BEND MEDICAL SERVICES DISTRICT. THERE WAS NO BUSINESS IN THE WEST WASHINGTON -CHAPIN DEVELOPMENT AREA. THERE WAS NO BUSINESS IN THE SOUTH SIDE DEVELOPMENT AREA. THERE WAS NO OTHER BUSINESS. PROGRESS South Bend Redevelopment Commission Regular Meeting— September 5, 2003 8. NEXT COMMISSION MEETING The next Regular Meeting of the Redevelopment Commission is scheduled for September 19, 2003 at 10:00 a.m. 9. ADJOURNMENT NEXT COMMISSION MEETING There being no further business to come before the ADJOURNMENT Redevelopment Commission, Mr. Kahn made a motion that the meeting be adjourned. Ms. Jones seconded the motion and the meeting was adjourned at 11:21 a.m. Marcia I. Jones, e President (2L Donald E. Inks, Dire or