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HomeMy WebLinkAbout06-20-2011 Minutes SOUTH BEND BOARD OF PARK CONMUSSIONERS REGULAR MEETING JUNE 20, 2011 The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday June 20, 2011 at the O'Brien Administration&Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date,time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Goodrich,Vice President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: Mr. Robert Henry,President Staff members present: Phil St. Clair, Superintendent; Bill Carleton,Director of Finance; Betsy Harriman,Administrative Director; Susan O'Connor,Recreation Director; Paul McMinn,Assistant Recreation Director; TJ Mannen,Elbel Golf Pro and Manager; Terry DeRosa,Zoo Director; Richard Payton,Development Director;Mike Dyszkiewicz,Maintenance Superintendent; Thomas Bodnar,Park Board Attorney I. The meeting was called to order by Board Vice-President Robert Goodrich at 4:03 p.m. H. The first order of business was the interviewing of interested citizens. 1. Mayor Stephen Luecke was present to congratulate Director St. Clair for being the longest serving Director of Parks in South Bend's history. Mr. Goodrich and Ms. Puzzello spoke commending him for long term commitment to the department. She said the City council would also recognize him at their next meeting. Director St. Clair thanked everyone and recognized the mayors he has worked for,the Park Board and the department staff for all their work and dedication during his tenure. HI. Report by the Potawatomi Zoological Society 1. Ms. Marcy Dean,Executive Director,reported that the first Family Fun Walk was held June 11. Over one hundred registered to take part. The fees will go toward the otter exhibit. 2. Since the beginning of the year the Society has funded several animal support items, including a wild dog,two geckos, some frogs and an anteater. Also, support for the new vet. 3. Several media stories have covered the butterfly exhibit opening,the birth of the takin, the otter walk and other otter stories. 4. The Butterfly exhibit is open and doing well. 5. Upcoming special events are the member's picnic on 7/16,the Zoo to Do will be held 8/5 at Juday Creek, and the Zoo Brew will be held at the Zoo on 9/10. - - I - - IV. The next order of business was unfinished business. 1. Request to Approve the Contract for the Healthy Communities and Surveillance and Management Project-Rich Payton,Phil St. Clair Mr. Payton requested the Board to reapprove the contract due to a change in the primary contractor from Indiana University to GP RED. Indiana University will be a partner in the project and not the primary contractor. Mr. Bodnar said he had reviewed and approved the form of the contract. Dr. Kelly made a motion to approve the change to the contract. Mr. Mullins seconded the motion and it was passed. V. The next order of business was new business. 1. Request to Approve Arborist Licenses The following license renewals were presented for approval by the Board: a. Arborcare, Inc b. McLean's Services, Inc. c. Joe Cruz Tree Service Joe Cruz Tree Service provided an insurance certificate with sufficient amounts. Dr. Kelly made a motion to accept the renewals of the Arborist Licenses and Mr. Mullins seconded the motion. It was passed 2. Request to Approve a Memorandum of Understanding with District 11 Little League Regarding Land at 3401 Keller St. Mr. Bodnar explained that this concerns the Voorde Park parcel owned by District 11. Mr. Bodnar said that the lease is not settled and a tax lien is being resolved. Mr. Weinberg of District 11 said they have a lawyer investigating the tax lien. Dr. Kelly made a motion to approve the memorandum with District 11 Little League. Mr. Mullins seconded and it was passed. 3. Request to Approve Resolution 7-2011 Authorizing the Advertisement of a Portion of Land in Voorde Park for Sale Mr. Bodnar requested the Board approve a resolution requesting the land to be declared surplus subsequent to the above MOU and to advertise for the sale of the parcel. 4. Request to Approve Resolution 5-2011 Creating a Master Agency Agreement and Resolution 6-2011, an Addendum to the Master Agency Agreement specific to Work Proposed for Voorde Park-Bill Schalliol Mr. Schalliol of the Economic Development Department requested approval by the Board of Resolution 5-2011 that allows the Redevelopment Commission to spend its funds for improvements on Park land. It is not specific to any particular project. Resolution 6-2011 is an addendum to Resolution 5-2011 to allow planning and construction specifically for the Voorde Park project. Specific to this, a contract, "Exhibit A", for the construction design and renovation of Voorde Park with Lehman and Lehman, Inc., in the amount of$39,000, is attached. Dr. Kelly made a motion to approve Resolutions 5-2011 and 6-2011. Mr. Mullins seconded the motion and it was approved. - - 2 - - 5. Request to Ratify a Letter from Director St. Clair to the Board of Zoning Appeals Authorizing John Werntz to Represent the Park Board Regarding Variances for a Parcel of Land in Voorde Park(Parcel 018-2184-693820) Director St. Clair requested the Board approve the sending of a letter to the Board of Zoning Appeals that authorizes Mr. John Werntz to represent the Park Board regarding variances for a parcel of land in Voorde Park. Mr. Mullins made a motion ratifying the sending of the letter. Dr. Kelly seconded the motion and it was passed. 6. Request to Approve an Addendum to the Agreement with the Weed and Seed Alliance- Chris Dressel Mr. Dressel requested the Board approve a revision of the contract ratified at last month's meeting with the Weed and Seed Alliance. The revision changes who pays for the computers used in the program. Dr. Kelly made a motion approving the revised contract. Mr. Mullins seconded the motion and it was passed. 7. Request to Suspend Fees for O'Brien Skate Park- Susan O'Connor Ms. O'Connor requested that the fees for the O'Brien Skate Park be suspended. Because of the increased number free skate parks in the area since the opening of the O'Brien Skate Park and declining use, she felt it was in the best interest of the park to open it to free usage. She discussed changes in operations. Dr. Kelly made a motion to approve the request to suspend the fees for use of the O'Brien Skate Park. Mr. Mullins seconded the motion and it was passed. 8. Request to Open and Award Quotes for Sidewalk Construction and Court Repairs- Mike Dyszkiewicz Mr. Dyszkiewicz opened three sealed quotes for a sidewalk at the Chris Wilson Pavilion. They were- a. Northern Indiana Construction- $11,550 b. LL Geans- $10,820 c. Ziolowkowski- $13,750 Northern Indiana Construction's quote did not include a nondiscrimination affidavit. Also,there were three sealed quotes for a sidewalk in LaSalle Park- a. Northern Indiana Construction- $15,775 b. LL Geans- $14,996 c. Ziolowkowski-base - $7,700,prep- $7,000,with concrete- $24,800, for driveway- $17,800 There was some confusion on Ziolokowski's quote. Mr. Dyszkiewicz opened three sealed quotes for asphalt repairs. The were as follows- a. Al Striping-No bid was offered b. Huyser Asphalt- c. Arnt Aspalt- A total price for all locations was not given by either vendor. The locations were read by Mr. Bodnar and Mr. Dyszkiewicz., along with some alternates. Mr. Dyszkiewicz asked to review the quotes and report later in the meeting. - -3 - - Dr. Kelly asked that the Board show their disapproval regarding the recently passed state gun law allowing the carrying of concealed weapons on park property that supersedes local ordinances. Director St. Clair agreed. Mr. Goodrich suggested a letter be drafted on behalf of the Board addressed to the Mayor and City Council and State Legislature. VI. Approval of Minutes Dr. Kelly made a motion to approve the minutes of the regular Board meeting held on May 16, 2011 as mailed. The motion was seconded by Mr. Mullins and approved. VII. Approval of Maintenance Vouchers A motion was made by Mr. Mullins to approve maintenance vouchers for May 2011 totaling $935,755.18. It was seconded by Dr. Kelly. There being no further discussion,the motion was passed. VIII. Business of Director St. Clair 1. Director St. Clair felt the Memorandum of Understanding with the Zoo Society would be ready for Board approval at the June meeting 2. He showed some renderings of Miracle Park to the Board. He is speaking with the Airport Authority regarding land near the airport that could be used. Discussions are being held regarding a lease of the property. This would save land acquisition costs. The capital plan before the City Council contains a $1 million request for the park. 3. Also included is $1.2 million for improvements to the Conservatory. 4. The first Blues and Ribs Fest was held a week ago. Approximately 2,000 people were in attendance and it went very smoothly. He felt it was very successful. He thanked all the City staff for their help, as well as all the volunteers that participated. 5. The 2012 budget is starting to be put together. IX. Comments by the Elbel Golf Director 1. Mr. TJ Mannen reported that all the GPS advertisements for Elbel are sold and there are 3-4 left at the Erskine course. 2. The Demo Day sales were very good. 3. The weather has been bad for golf. There have been a lot of rain days. When the sun is shining,play has been good. They have been running promotions to try to recover some of the lost rounds. 4. Bunker restoration has been on going. 9-10 bunkers at Elbel that were deemed not to come into play have been filled and sodded. X. Comments by the Zoo Director 1. Mr. DeRosa said that school groups that were booked for April rescheduled for May. 2. He showed the Board some drawings of the playground planned for the buffalo area. These were done by a landscape architect that is donating his time. Estimates will be requested for this area. - - 4 - - 3. The donor bricks from the butterfly exhibit will be moved to a meditative area. 4. The new vet is on staff. XI. Comments by Maintenance Superintendent 1. After reviewing the quotes,Mr. Dyszkiewicz requested that the LaSalle Park sidewalk project quotes be rejected. He will requote the project. Dr. Kelly made a motion to reject all quotes for the LaSalle sidewalk project. Mr. Mullins seconded the motion and it was passed. For the asphalt project,Arnt Asphalt was the low quoter at $46,130,versus Huyser Asphalt's quote of$50,080. For the Chris Wilson Pavilion sidewalk,the quotes were LL Geans $10,820 and Northern Indiana Construction $11,550. Mr. Dyszkiewicz requested that the projects be awarded to Arm Asphalt for $46,130 and LL Geans for$10,820. Dr. Kelly made a motion to award the projects to Arnt Asphalt and LL Geans. Mr. Mullins seconded the motion and it was passed. 2. Because of the amount of rain,mowing is behind schedule. It is hoped to be caught up soon. 3. The Street Department is helping put in a new recycled asphalt parking lot on Linden Avenue for the soccer leagues to keep parking off the grass. 4. The East Race is running despite the construction going on in the area. 5. A leak at Kennedy Water Playground is being fixed and the facility should be open on Wednesday. 6. The softball diamond at Boland is almost done except for the lights. 7. The Graffiti Abatement program is running. Still waiting on some equipment to be delivered. XH. Comments by the Development Director 1. Mr. Payton reported that the Foundation Board will meet again on July 13. 2. The Superintendent's Golf Outing will be held August 5. The food sponsors have been secured. 3. The Activity Guide will be going out in a couple of months. XHI. Comments by the Recreation Director 1. Ms. O'Connor reported that the annual King Center"Night of Elegance"was held recently. Over 400 youth participated. 2. The Senior Olympics opened today. We are recognized by the National Recreation and Parks Association as one of 84 that hold this event. 3. Summer programs are now up and running. 4. The City Wellness Program is holding luncheon programs at six locations in conjunction with the Century Center chef and covers healthy eating and recipes. - - 5 - - XIV. There being no more business to come before the Board the meeting adjourned at 5:37 p.m. The next regular meeting will be held Monday July 18, 2011 at 4:00 p.m. in the Boardroom of the O'Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary