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Home My WebLink About04-18-2011 Minutes SOUTH BEND BOARD OF PARK CONMUSSIONERS REGULAR MEETING APRII. 18, 2011 The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday April 18, 2011 at the O'Brien Administration&Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date,time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry,President Mr. Robert Goodrich,Vice President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: None Staff members present: Phil St. Clair, Superintendent; Bill Carleton,Fiscal Officer; Betsy Harriman, Administrative Director; Susan O'Connor,Recreation Director; Randy Nowacki,Director of Golf Operations; Terry DeRosa,Zoo Director; Richard Payton,Development Director; Mike Dyszkiewicz,Maintenance Superintendent; Thomas Bodnar,Park Board Attorney I. The meeting was called to order by Board Vice President Robert Goodrich at 4:04 p.m. II. The first order of business was the interviewing of interested citizens. 1. Mr. Mark Carboneau of the Park Foundation gave the Board an update on their progress. Mr. Goodrich commented that he sat in on their last meeting and was impressed with their efforts and that the community will benefit. He encouraged them to go forward. 111. The next order of business was unfinished business. 1. Request to Approve Memorandum of Understanding with District 11 Little League- Thomas Bodnar Mr. Bodnar commented that the MOU was not ready for approval at this time. He asked that the Board approve resolution 3-2011. 2. Request to Approve Sale of Portion of Voorde Park to Hoosier Tank-Phil St. Clair Mr. Bodnar also commented that this is not settled yet, either. Mr. Charles Lehman of Lehman and Lehman described what is being planned for Voorde Park after the sale of a portion to Hoosier Tank and the transfer of District I I's parcel to the Park Department. Mr. Goodrich made a motion to approve resolution 3-2011. Dr. Kelly seconded the motion and it was passed. IV. The next order of business was new business. 1. Request to Approve Arborist Licenses - - I - - The following license applications were presented for approval by the Board: a. Bellini Landscape &Design b. Envirovision Dr. Kelly made a motion to approve the applications. Mr. Mullins seconded the motion and it was approved. 2. Requests for Use of Parks- Ms. Harriman requested the Board approve the following requests: a. Ravina Park-Broadway Christian Parish-Daycamp-June 18-August 3 b. Howard Park-Downtown South Bend-Zombie Walk- September 2 c. Rum Village-FOP 36-Disc Golf Tournament-June 18 Dr. Kelly made the motion to approve the above request pending staff approval and it was seconded by Mr. Mullins. The motion was approved. 3. Opening of Boland Park Baseball Field Lighting Quotes-Mike Dyszkiewicz Mr. Dyszkiewicz presented eight sealed bids for consideration. a. Shaum Electric-Base- $218,530, alt#1- $4,355 (add) b. Michiana Contracting-Base- $121,500, alt#1-4,950 (add) c. Koontz-Wagner-Base- $148,000, alt#1- $4,550 (add) d. Pembertom Davis Electric-Base- $144,660, alt#1- $7,160 (add),Unresponsive bid e. Gaylor Electric-Base- $143,795, alt#1- $5,430 (add) f. Custer Electric-Base- $133,000, alt#1- $5,000 (add) g. Martell Electric-Base- $138,000, all#1-4,570 (add) h. Middlebury Electric-Base- $131,910, alt#1- $6,563 (add) Mr. Dyszkiewicz requested that he be allowed to take the bids under consideration and bring the recommendation back to the Board at the next meeting. Mr. Goodrich made a motion to allow staff to take the bids under review and return to the May meeting with a recommendation. Mr. Mullins seconded the motion and it was passed. 4. Request to Dispose of Obsolete Office Equipment-Bill Carleton Mr. Carleton requested that the listing of office equipment presented to the Board be declared obsolete and no longer fit for the purpose for which they were intended. They will be recycled or disposed of according to City policy. Dr. Kelly made a motion to approve the request and Mr. Mullins seconded it. The motion was passed. V. Approval of Minutes Mr. Mullins made a motion to approve the minutes of the regular Board meeting held on March 21, 2011 as mailed. The motion was seconded by Mr. Goodrichand approved. VL Approval of Maintenance Vouchers A motion was made by Mr. Goodrich to approve maintenance vouchers for March 2011 totaling $807,275.37 It was seconded by Dr. Kelly. There being no further discussion,the motion was passed. - - 2 - - VII. Business of Director St. Clair 1. Director St. Clair gave the Board a copy of an article a national architectural magazine about the Chris Wilson Pavilion. 2. Director St. Clair went over cost estimates for the Conservatory project. It totaled $1,066,000 and it is hoped to obtain funding yet this year. 3. The Healthy Communities Initiative will begin soon with two days of training for staff. 4. An Anti-Graffiti Project is being set up. With the help of the Common Council,we will be working to remove and prevent graffiti on public and private properties. This is a coordinated effort with other departments within the City, such as Code Enforcement,Legal, and Police. VIII. Comments by the Golf Operations Director 1. Mr.Nowacki reported that the Studebaker clubhouse roof will be repaired next week. 2. Golf equipment has gone out for bid with the Board of Public Works. 3. He is working with Per Mar Security to update the alarm systems at the golf courses. 4. Dan Butler has all the sand samples for the trap projects. 5. There are four GPS ads left to sell for the season. 6.New batteries have been installed in golf cars. 7. Irrigation systems are being prepared for the season. 8. The mechanics attended a two day OSHA safety seminar. 9. Aerifying will be done in the next three weeks for all the courses. IX. Comments by the Recreation Director 1. Spring programs are starting. 2. The Skate Park opened April 1. 3. Softball field rentals have started. 4. Leeper Tennis Center will open April 23. 5. There will be a fishing program at Leeper Park on Saturdays through June 4. 6. Easter egg hunts will be held at the Centers this weekend. 7. Advertising for the Blues Festival will be going up this week. X. Comments by the Maintenance Superintendent 1. Mr. Mike Dyszkiewicz informed the Board that seasonal workers are being hired. 2. Tennis courts are being removed at Kennedy Park. Old playground equipment is also being removed, 3. He has the assistance of many volunteer groups this year. Southgate Church has helped at Rum Village,Notre Dame participated in Communiversity Day, and the Keep South Bend Beautiful group cleaned Leeper Island and near the tennis courts. 4. Asphalt repairs will start at Walker Field. 5. King Center tennis courts will be removed and basketball courts installed. - -3 - - XI. Comments by Development Director 1. Mr. Payton explained that we will be advertising and marketing at the Silver Hawk games this season. 2. Fox 28 has signed on as the media sponsor for the Blues Fest. 3. Billboards will be put up in three weeks. They will be partially funded with a grant from the Convention and Visitor's Bureau. 4. Online registrations are going well. XH. Comments by the Zoo Director 1. Mr. DeRosa reported that Zoo Staff have been doing safety drills. 2. Seasonal staff is being hired. 3. The Zoo's USDA permit has been renewed. 4. Media spots have been done over the last month regarding the otter exhibit and the green roof. 5. The new veterinarian will be starting June 13. 6. The USDA did an unannounced inspection and there were no violations found. XIH. There being no more business to come before the Board the meeting adjourned at 5:15 p.m. The next regular meeting will be held June 20, 2011 at 4:00 p.m. in the Boardroom of the O'Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary