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HomeMy WebLinkAbout03-05-04 Redevelopment Commission MinutesG C� SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING March 5, 2004 10:00 a.m. Presiding: Robert W. Hunt, President 1. ROLL CALL Members Present: Members Absent: Legal Counsel: 227 West Jefferson Boulevard South Bend, Indiana Mr. Robert W. Hunt, President Ms. Marcia Jones, Vice - President Mr. Philip J. Faccenda, Secretary Mr. Matt Kahn Mr. Hardie Blake, Jr. Ms. Cheryl Greene, Esq. Redevelopment Staff: Mr. Owen Rock, Economic Development Specialist Ms. Pamela Morris, Recording Secretary Mr. Robert Mathia, Economic Development Specialist Mr. Tim Williams, Economic Development Specialist Ms. Jennifer Hughes, Economic Development Planner Mr. Terry O'Brien, Economic Development Specialist Others Present: Ms. Pam Paluszewski, Legal Department Ms. Charlotte Sobel, South Bend Heritage Foundation 2. APPROVAL OF MINUTES A. Commission approval of the Minutes of the Regular Meeting of December 19, 2003. Upon a motion by Mr. Faccenda, seconded by Ms. Jones and unanimously carried, the Commission approved the Minutes of the Regular Meeting of December 19, 2003. 3. APPROVAL OF CLAIMS COMMISSION APPROVED THE MINUTES OF THE REGULAR MEETING OF DECEMBER 19, 2003. Redevelopment Commission Claims submitted March 5, 2004 for approval. Fund 209 Meridian Title Corporation $ 185.00 Grauvogel & Associates 3,080.00 1 South Bend Redevelopment Commission Regular Meeting —March 5, 2004 L� 3. APPROVAL OF CLAIMS (CONT.) Fund 305 Walker Parking Consultants 77,210.33 Fund 324 Legal Department 98.11 Fund 414 Plews Shadley Racher 4,229.95 Schopf & Weiss 1,157.17 Danch Harper & Associates 2,521.00 CA Studios 418.00 Baker General Maintenance 300.00 Fund 420 David Sassano 9,000.00 Fund 424 Mikolajewski & Associates 1,863.12 Total $100,062.68 Upon a motion by Ms. Jones, seconded by Mr. Faccenda and unanimously carried, the Commission approved the Claims submitted March 5, 2004, and ordered the checks to be released. 4. COMMUNICATIONS There were no Communications. 5. OLD BUSINESS There was no Old Business. C; COMMISSION APPROVED THE CLAIMS SUBMITTED MARCH 5, 2004, AND ORDERED THE CHECKS TO BE RELEASED. THERE WERE NO COMMUNICATIONS. THERE WAS NO OLD BUSINESS. C+ South Bend Redevelopment Commission Regular Meeting —March 5, 2004 6. NEW BUSINESS A. Tax Abatements (1) Commission approval requested for Resolution No. 2045 approving an application for real property tax deduction for property located at 1309, 1325, 1329, 1405 and 1408 West Washington Street in the West Washington- Chapin Development Area. (South Bend Heritage Foundation, Inc.) Mr. O'Brien reported that the petitioner proposes to develop five (5) new homes on West Washington Street. These lots were approved previously for abatements that are about to expire due to lack of development. The petitioner is asking for a new abatement to replace its expiring abatement. The homes will be built by Garden Homes. The one- and two - story homes will range in size from 1,000 to 1,200 sft. and will have two -three bedrooms and two baths on a full basement with an attached garage. The estimated dollar value per home will be between $85,000 and $95,000. The total cost of the project is estimated at $450,000. A review of the tax abatements previously granted finds that South Bend Heritage has been granted fourteen (14) previous tax abatements. The Building Commissioner has reviewed the petition and finds the properties to be properly zoned for the proposed use. A review of the South Bend Redevelopment designation areas finds that the properties are in the West Washington/Chapin Development Area; therefore, the abatement must first be approved by the South Bend Redevelopment Commission. A review of the Tax Abatement Ordinance finds that the petitioner meets the qualifications for a ILfive -year residential tax abatement. 3 South Bend Redevelopment Commission Regular Meeting —March 5, 2004 C 6. NEW BUSINESS (CONT.) A. Tax Abatements (1) continued... Based on a total estimated project cost of $95,000 per home, the cost of the tax abatement per property is as follows: APP- Ms. Charlotte Sobel, representing the South L; Bend Heritage Foundation, thanked the Commission for its past support and current consideration. The proposed project was not built in the time frame previously anticipated due to the marketability of the sale of homes. Garden Homes presently has two (2) verbal commitments to build on the properties. Building permits will be issued after tax abatements are in place for the properties. Upon a motion by Ms. Jones, seconded by Mr. Faccenda and unanimously carried, the Commission approved Resolution No. 2045 approving an application for real property tax deduction for property located at 1309, 1325, 1329, 1405 and 1408 W. Washington Street in the West Washington- Chapin Development Area. (South Bend Heritage Foundation, Inc.) G4 COMMISSION APPROVED RESOLUTION NO. 2045 APPROVING AN APPLICATION FOR REAL PROPERTY TAX DEDUCTION FOR PROPERTY LOCATED AT 1309, 1325, 1329, 1405 AND 1408 W. WASHINGTON STREET IN THE WEST WASHINGTON- CHAPIN DEVELOPMENT AREA. (SOUTH BEND HERITAGE FOUNDATION, INC.) Estimated taxes over 5 years Without abatement $6,727.95 With 5 year abatement $1,373.30 Estimated cost of 5 year abatement $5,352.65 APP- Ms. Charlotte Sobel, representing the South L; Bend Heritage Foundation, thanked the Commission for its past support and current consideration. The proposed project was not built in the time frame previously anticipated due to the marketability of the sale of homes. Garden Homes presently has two (2) verbal commitments to build on the properties. Building permits will be issued after tax abatements are in place for the properties. Upon a motion by Ms. Jones, seconded by Mr. Faccenda and unanimously carried, the Commission approved Resolution No. 2045 approving an application for real property tax deduction for property located at 1309, 1325, 1329, 1405 and 1408 W. Washington Street in the West Washington- Chapin Development Area. (South Bend Heritage Foundation, Inc.) G4 COMMISSION APPROVED RESOLUTION NO. 2045 APPROVING AN APPLICATION FOR REAL PROPERTY TAX DEDUCTION FOR PROPERTY LOCATED AT 1309, 1325, 1329, 1405 AND 1408 W. WASHINGTON STREET IN THE WEST WASHINGTON- CHAPIN DEVELOPMENT AREA. (SOUTH BEND HERITAGE FOUNDATION, INC.) South Bend Redevelopment Commission Regular Meeting —March 5, 2004 11 6. NEW BUSINESS (CONT.) B. South Bend Central Development Area (1) Commission approval requested for proposal for professional services in the South Bend Central Development Area. (Survey work at 209 Colfax Street, Rink Building) Mr. Mathia reported that proposals were solicited for the preparation of a Rule 12 Certificate of Survey, including legal description, for two (2) parcels of property whose principal address is 209 Colfax Street and is commonly known as the Rink Building. The properties were added to the South Bend Cental Development Area acquisition list on February 20, 2004. The survey is required to accurately determine property boundaries as part of the due diligence process prior to acquisition of the property. Three (3) surveying firms submitted proposals as follows: Danch, Harper & Associates $1,250 The Abonmarche Group $2,575 Wightman Petrie, Inc. $2,250 Staff recommends accepting the proposal from Danch, Harper & Associates in the amount of $1,250. Upon a motion by Mr. Faccenda, seconded by Ms. Jones and unanimously carried, the Commission approved the request for professional services in the South Bend Central Development Area and authorized staff to retain Danch, Harper & Associates based on the scope of services and fee proposed. LIMA COMMISSION APPROVED THE REQUEST FOR PROFESSIONAL SERVICES IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA AND AUTHORIZED STAFF TO RETAIN DANCH, HARNER & ASSOCIATES BASED ON THE SCOPE OF SERVICES AND FEE PROPOSED. South Bend Redevelopment Commission Regular Meeting —March 5, 2004 G 6. NEW BUSINESS (CONT.) B. South Bend Central Development Area (2) Commission approval requested for proposal for professional services in the South Bend Central Development Area. (Environmental Assessment at 209 Colfax Street, Rink Building) Mr. Mathia reported that proposals were requested for preparation of a Phase I Environmental Assessment for two (2) parcels of property whose principal address is 209 Colfax Street and is commonly known as the Rink Building. The property is located in the South Bend Central Development Area. The Phase I assessment is required as part of the due diligence for acquisition of the property. It will determine the need for any environmental remediation actions and assist in determining a fair market value for the property. It is anticipated that the firm selected to complete the Phase I assessment would be requested to complete any additional analyses deemed necessary. Proposals received are as follows: EIS Environmental $ 900 Weaver Boos Consultants $1,300 EnviroCorp $1,100 Wightman Petrie $1,200 Roberts Environmental (RES) $ 900 SESCO $1,400 Both EIS Enviromental and Roberts Environmental submitted the low bid of $900, and both firms indicate completion of the work within the desired time frame. EIS Environmental has previously completed a Phase I assessment and additional environmental analysis on Commission owned G South Bend Redevelopment Commission Regular Meeting —March 5, 2004 C 6. NEW BUSINESS (CONT.) B. South Bend Central Development Area (2) continued... property in the area. The work was on time and fully met staff requirements. Because EIS performed well previously, is a local firm and is already familiar with the area, staff recommends accepting the proposal from EIS Environmental Engineers. Upon a motion by Mr. Faccenda, seconded by Ms. Jones and unanimously carried, the Commission approved the request for professional services in the South Bend Central Development Area and authorized staff to retain EIS Environmental Engineers based on the scope of services and fee proposed. (3) Commission approval requested for proposal for landscape maintenance services in the South Bend Central Development Area. (Various Commission owned properties) Mr. Williams reported that bids were requested from seven (7) contractors and four (4) proposals were received to provide lawn care maintenance for commission owned properties located in the South Bend Central Development Area. The proposals are as follows: CFH Landscape Services $1,640 Edges $2,110 Fitzmaurice Landscaping $1,677 Gruber's Landscaping $2,360 Staff recommends accepting the proposal from CFH Landscape Services in the amount of $1,640 for the 2004 growing season. G COMMISSION APPROVED THE REQUEST FOR PROFESSIONAL SERVICES IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA AND AUTHORIZED STAFF TO RETAIN EIS ENVIRONMENTAL ENGINEERS BASED ON THE SCOPE OF SERVICES AND FEE PROPOSED. South Bend Redevelopment Commission Regular Meeting —March 5, 2004 6. NEW BUSINESS (CONT.) B. South Bend Central Development Area (3) continued... It was noted that bids were solicited for three separate development areas as a whole (South Bend Central, Sample -Ewing and Airport Economic) and the total project amount was considered in awarding the landscape maintenance contract to the CFH Landscape Services for the 2004 growing season. Upon a motion by Mr. Faccenda, seconded by Ms. Jones and unanimously carried, the Commission approved a request for landscape maintenance services in the South Bend Central Development Area and authorized staff to retain CFH Landscape Services based on the scope of services and fee proposed. (Various Commission owned properties) (4) Commission approval requested for proposal for elevator repair in the South Bend Central Development Area. (Hotel LaSalle) Mr. Williams reported that the elevators at the Hotel LaSalle were deemed in need of repair or closure in December 2003. Mr. Steve Stuard of Stuard & Associates evaluated the elevators and reviewed the scope of work proposed by Schindler Elevator Corporation which was requested by CB Richard Ellis and DTSB. Mr. Stuard finds the repairs and prices quoted as necessary and reasonable to maintain the three elevators in a serviceable condition and has elaborated on the extensive costs that would be associated if the elevators were to be put into a dormant state; and then put back into service at a later date. In order to facilitate the transfer of c8 COMMISSION APPROVED A REQUEST FOR LANDSCAPE MAINTENANCE SERVICES IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA AND AUTHORIZED STAFF TO RETAIN CFH LANDSCAPE SERVICES BASED ON THE SCOPE OF SERVICES AND FEE PROPOSED. (VARIOUS COMMISSION OWNED PROPERTIES) South Bend Redevelopment Commission Regular Meeting —March 5, 2004 6. NEW BUSINESS (CONT.) B. South Bend Central Development Area (4) continued... the Hotel LaSalle property from DTSB to the City of South Bend, staff recommends approval of a contract with Schindler Elevator Corporation due to their proprietary knowledge of the three Haughton elevators for $8,234. Ms. Greene asked if the transfer of the Hotel LaSalle property to the Commission had been completed. Mr. Williams replied that the transfer was not completed. Ms. Greene responded that if the Commission 40�1 does not own the building, contractors retained by the Commission should not be on the property, and at this point in time, the Commission has no authority to approve such a contract. Mr. Hunt commented that the Hotel LaSalle was just added to the South Bend Central Development Area acquisition list at the last regular meeting of February 20, 2004. Mr. Hunt then asked if DTSB had ordered the elevator repair work to be done. Mr. Mathia responded that the repair work had not been ordered. Ms. Greene stated that DTSB needed to order the elevator repairs, or the Commission needed to hold off on the contract until after the property was transferred to the Commission. The property owner is currently DTSB. If 9 South Bend Redevelopment Commission Regular Meeting —March 5, 2004 6. NEW BUSINESS (CONT.) B. South Bend Central Development Area (4) continued... DTSB let the contract, the Commission can assume the contract as part of the take down of the property. It is recommended that DTSB secure an assignable contract. There is no authority for the Redevelopment Commission to act in this matter. Mr. Hunt requested that staff contact Ms. Laura Guy or Mr. Matt Kahn regarding the elevator contract and suggest that DTSB let the contract. Negotiations for assignment can then be considered during due process when the property is being acquired. The Commission referred Item 6.B.(4) to the Executive Director and board of DTSB. C. Sample -Ewing Development Area (1) Commission approval requested for Memorandum of Agreement between The South Bend Redevelopment Commission and The Indiana State Historic Preservation Officer. (Former Oliver Plow Works, #2 Forge Shop) Mr. Rock requested that Item 6.C.(1) be tabled. There were no objections and the Commission tabled Item 6.C.(1). (2) Commission approval requested for proposal for landscape maintenance services in the Sample -Ewing Development Area. (Various Commission owned properties) 10 COMMISSION REFERRED ITEM 6.B.(4) TO THE EXECUTIVE DIRECTOR AND BOARD OF DTSB. COMMISSION TABLED ITEM 6.C.(1). South Bend Redevelopment Commission Regular Meeting —March 5, 2004 6. NEW BUSINESS (CONT.) C. Sample -Ewing Development Area (2) continued... Mr. Williams reported that bids were requested from seven (7) contractors and four (4) proposals were received to provide lawn care maintenance for commission owned properties located in the Sample -Ewing Development Area. The proposals are as follows: CFH Landscape Services $19,770 Edges $16,400 Fitzmaurice Landscaping $16,894 Gruber's Landscaping $18,225 Staff recommends accepting the proposal from CFH Landscape Services in the amount of %M� $19,770 for the 2004 growing season. It was noted that bids were solicited for three separate development areas as a whole (South Bend Central, Sample -Ewing and Airport Economic) and the total project amount was considered in awarding the landscape maintenance contract to the CFH Landscape Services for the 2004 growing season. Upon a motion by Mr. Faccenda, seconded by Ms. Jones and unanimously carried, the Commission approved a request for landscape maintenance services in the Sample -Ewing Development Area and authorized staff to retain CFH Landscape Services based on the scope of services and fee proposed. (Various Commission owned properties) C, 11 COMMISSION APPROVED A REQUEST FOR LANDSCAPE MAINTENANCE SERVICES IN THE SAMPLE -EWING DEVELOPMENT AREA AND AUTHORIZED STAFF TO RETAIN CFH LANDSCAPE SERVICES BASED ON THE SCOPE OF SERVICES AND FEE PROPOSED. (VARIOUS COMMISSION OWNED PROPERTIES) South Bend Redevelopment Commission Regular Meeting —March 5, 2004 6. NEW BUSINESS (CONT.) D. Airport Economic Development Area (1) Commission approval requested for proposal for landscape maintenance services in the Airport Economic Development Area. (Various Commission owned properties) Mr. Williams reported that bids were requested from seven (7) contractors and four (4) proposals were received to provide lawn care maintenance for commission owned properties located in the Airport Economic Development Area. The proposals are as follows: CFH Landscape Services $ 8,190 Edges $16,520 Fitzmaurice Landscaping $18,403 Gruber's Landscaping $21,860 Staff recommends accepting the proposal from CFH Landscape Services in the amount of $8,190 for the 2004 growing season. It was noted that bids were solicited for three separate development areas as a whole (South Bend Central, Sample -Ewing and Airport Economic) and the total project amount was considered in awarding the landscape maintenance contract to the CFH Landscape Services for the 2004 growing season. (2) Staff report on acquisition of property in the Airport Economic Development Area. (Hoosier Tank) Ms. Hughes reported that the property is located at 2502 Lawton Road in the Airport Economic Development Area. Resolution No. 2028 set an acquisition price of $370,000 for the property 12 A South Bend Redevelopment Commission Regular Meeting —March 5, 2004 6. NEW BUSINESS (CONT.) D. Airport Economic Development Area (2) continued... based on the average of two independent appraisals. Mr. Tom Kinnucan, the proprietor, has issued a counter offer in the amount of $450,000. Staff recommends answering Mr. Kinnucan with a final offer in the amount of $410,000 based on the following justifications: Acquisition of the property was initiated by the City to preserve the Kennedy Park neighborhood which surrounds the Hoosier Tank property and is residential in character. Mr. Kinnucan intends to expand the business and relocate into a long time vacant building also located in the Airport Economic Development Area. ► The potential to achieve several objectives and solidify purposed goals for the development area is realized with the transaction. Mr. Hunt asked if the $410,000 counter offer included any relocation costs. Ms. Hughes responded that the amount of $410,000 is a final offer by the City and includes any allowance for relocation expenses. Upon a motion by Ms. Jones, seconded by Mr. Faccenda and unanimously carried, the Commission approved a counter offer in the amount of $410,000 for property located in the Airport Economic Development Area. (Hoosier Tank) 13 COMMISSION APPROVED A COUNTER OFFER IN THE AMOUNT OF $410,000 FOR PROPERTY LOCATED IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. (HOOSIER TANK South Bend Redevelopment Commission Regular Meeting —March 5, 2004 6. NEW BUSINESS (CONT.) E. South Bend Medical Services District There was no business in the South Bend Medical THERE WAS NO BUSINESS IN THE SOUTH BEND Services District. MEDICAL SERVICES DISTRICT. F. West Washington - Chapin Development Area There was no business in the west Washington- THERE WAS NO BUSINESS IN THE WEST Chapin Development Area. WASHINGTON - CHAPIN DEVELOPMENT AREA. G. South Side Development Area There was no business in the South Side THERE WAS NO BUSINESS IN THE SOUTH SIDE Development Area. DEVELOPMENT AREA. H. Northeast Neighborhood Development Area There was no business in the Northeast THERE WAS NO BUSINESS IN THE NORTHEAST Neighborhood Development Area. NEIGHBORHOOD DEVELOPMENT AREA. I. Other There was no Other business. THERE WAS NO OTHER BUSINESS. 7. PROGRESS REPORTS There were no progress reports. PROGRESS REPORTS 8. NEXT COMMISSION MEETING The next Regular Meeting of the Redevelopment NEXT COMMISSION MEETING Commission is scheduled for March 19, 2004 at 10:00 a.m. 14 South Bend Redevelopment Commission Regular Meeting —March 5, 2004 Fm 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, Ms. Jones made a motion that the meeting be adjourned. Mr. Faccenda seconded the motion and the meeting was adjourned at 10:28 a.m. Robert W. Hunt, President D 15 ADJOURNMENT Donald E. Inks, Director