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HomeMy WebLinkAbout10-08-04 Redevelopment Commission MinutesC� G SOUTH BEND REDEVELOPMENT COMMISSION RESCHEDULED REGULAR MEETING October 8, 2004 10:00 a.m. Presiding: Marcia I. Jones, President 1. ROLL CALL Members Present: Members Absent: Legal Counsel: 227 West Jefferson Boulevard South Bend, Indiana Ms. Marcia Jones, President Mr. Robert W. Hunt Mr. Karl King Mr. Philip J. Faccenda, Vice President Mr. Hardie Blake, Jr. Ms. Cheryl Greene, Esq. Redevelopment Staff: Mr. Don Inks, Director Ms. Cheryl Phipps, Recording Secretary Mr. Bill Schalliol, Economic Development Specialist Mr. Robert Mathia, Economic Development Specialist Mr. Tim Williams, Economic Development Specialist Mr. Andy Laurent, Economic Development Specialist Others Present: Mr. John Quickstad, Blackthorn Golf Course Mr. Dave Hepworth, Federal Mogul Ms. Jones welcomed Mr. Karl King as a new appointment to the Commission. He has been sworn in and met all statutory requirements. A. Election of Secretary to the Commission Mr. Inks explained that since Matt Kahn resigned his position on the Commission the office of Secretary is vacant. Ms. Jones nominated Mr. Robert Hunt to serve as Secretary. There were no further nominations. Mr. King moved that the nominations be closed. The vote being unanimous, Mr. Hunt was elected Secretary for the remaining 2004 term. G Redevelopment Commission Meeting Rescheduled Regular Meeting —October 8, 2004 2. APPROVAL OF MINUTES There were no Minutes for approval. 3. APPROVAL OF CLAIMS THERE WERE NO MINUTES FOR APPROVAL. Redevelopment Commission Claims submitted October 8, 2004 for approval. FUND 305 SBCDA 2003 BOND Kone $ 4,552.20 324 FUND - AIRPORT Meridian Title Corp 100.00 Reith -Riley Construction 90,854.64 South Bend Venture an Illinois General Partnership c/o Arnold Weinberg 42,000.00 City of South Bend 3,920.41 414 SAMPLE -EWING Labor News, Inc. 156.80 Mike Danch 1,575.00 CA Studios 98.75 Fitzmaurice Landscaping 425.00 South Bend Tribune 676.88 IKON Office Solutions 2,498.10 Schopf & Weiss 8.25 420 SBCDA CB Richard Ellis 281.75 City of South Bend 1,594.71 NIPSCO 6.07 Engineering Department 1,936.53 Schindler Elevator Corporation 105.00 Ampco Parking 1,559.69 South Bend Water Works 85.39 SBC 29.41 Michiana Lock & Key 23.10 AEP 2 360.70 Redevelopment Commission Meeting ILRescheduled Regular Meeting —October 8, 2004 3. APPROVAL OF CLAIMS (CONT.) 424 FUND TIF SBCDA - BUILDING OPERATIONS Mikolajewski & Associates, Inc. 428 FUND AIRPORT 2003 BOND Century Title Services William & Paula Kline JERID Enterprises, LLC Brooks Construction Ben Noell & John Leland Troyer Group, Inc. Mr. Hunt asked about the claim from Brooks Construction for $179,277. Mr. Inks responded that that claim is for the Bendix Drive relocation. Mr. Hunt also asked about the Reith Riley claim for 90,854.64. Mr. Inks responded that that claim is for the construction of Trans Tech Industrial Drive. Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the Commission approved the Claims submitted October 8, 2004, and ordered checks to be released 4. COMMUNICATIONS A. Communication from Philip J. Faccenda, Jr. regarding Bamber LLC financing in the Airport Economic Development Area. Mr. Inks noted that Barnes & Thornburg has notified the Commission that Bamber LLC's financing will be with Fifth Third Bank. Bamber's Contract for Sale of Land for Private Development dated April 16, 2004 requires that they notify the Commission about their financing. Ms. Greene 3 1,397.34 22,037.82 6,516.00 3,000.00 179,277.87 150.00 47,796.00 $ 413,023.41 COMMISSION APPROVED THE CLAIMS SUBMITTED OCTOBER 8, 2004, AND ORDERED THE CHECKS TO BE RELEASED COMMUNICATION FROM BARNES & THORNBURG RELATED TO BAMBER LLC FINANCING Redevelopment Commission Meeting Rescheduled Regular Meeting— October 8, 2004 4. COMMUNICATIONS (CONT.) A. Communication from Philip J. Faccenda, Jr. (continued) noted that she had reviewed the mortgage documents and they contain the standard language. Mr. Faccenda's letter is solely intended to provide the Commission with notice of the financing. No action is necessary by the Commission. 5. OLD BUSINESS A. Commission approval requested for Resolution No. 2084 amending the Sample -Ewing Development Area Development Plan. Mr. Laurent noted that Resolution No. 2084 requests that two properties be placed on the Sample -Ewing Development Area Acquisition List. A public hearing was held at the September 17 meeting. There was a written remonstrance filed by Peter Mullen and Peter Nemeth related to their property which is a 0.53 acre parcel located on the west side of Franklin St. just south of Broadway and further identified as 18- 8006 -0338. Consideration of Resolution of 2084 was tabled at the September 17`h meeting in order to allow staff to have further discussions with the property owner. The staff has discussed the issues with the property owners and has discussed this matter further with legal counsel and recommends that the Commission amend Resolution No. 2084 so that the Acquisition List contains only the Art Mosaic Tile property. Ms. Greene noted that the Commission may take any of the following actions: (1) approve Resolution No. 2084 as originally submitted; (2) amend Resolution No. 2084 as recommended by staff and approve the Resolution No. 2084 as amended; (3) sustain the remonstrance filed L Redevelopment Commission Meeting Rescheduled Regular Meeting —October 8, 2004 5. OLD BUSINESS (CONT.) A. Resolution No. 2084 previously by Mr. Nemeth and Mr. Mullen and not approve Resolution No. 2084. Mr. King made a motion that Resolution No. 2084 be amended to delete the Nemeth/Mullen property from the Acquisition List. Mr. Hunt seconded the motion and it was unanimously approved. Upon a motion by Mr. King, seconded by Mr. Hunt and unanimously carried, the Commission approved Resolution No. 2084 as amended, amending the Sample -Ewing Development Area Development Plan. 6. NEW BUSINESS A. Tax Abatements (1) Commission approval requested for Resolution No. 2102 approving an application for personal property tax deduction for property located at 3605 W. Cleveland Road in the Airport Economic Development Area. (Federal - Mogul) Mr. Inks gave the report on the tax abatement. Federal Mogul Powertrain, Inc. is a manufacturer of automotive pistons for customers such as GM, Ford and Nissan. The company began operations in South Bend in 1987 and has seen steady growth throughout its 17 years in the community. For this project the company is proposing to transfer a piston machine line and tooling from Lagrange, Georgia. They will make minor modifications and install the machine line. The total cost of the new equipment is estimated at $7.482 million. 14 RESOLUTION NO. 2084 AMENDED TO DELETE NEMETH/MULLEN PROPERTY FROM THE ACQUISITION LIST COMMISSION APPROVED AMENDED RESOLUTION No. 2084 AMENDING THE SAMPLE -EWING DEVELOPMENT AREA DEVELOPMENT PLAN. Redevelopment Commission Meeting IL Rescheduled Regular Meeting— October 8, 2004 6. NEW BUSINESS (CONT.) A. Tax Abatements (1) continued... It is estimated that this project will maintain 548 permanent full -time jobs with an annual payroll of $24,397.529. This is an average salary of $44,521. A review of the tax abatements previously granted finds that the petitioner has received nine personal and three real property abatements since 1986. They are in compliance with all reporting requirements for these abatements. The property is properly zoned for the proposed use. The property is located in the Airport Economic Development Area which is a Tax Increment Allocation Area. Therefore, the petition for personal property tax deduction must first be approved by the South Bend Redevelopment Commission. The project qualifies for a five -year personal property tax abatement under the Tax Abatement Ordinance. The cost of the abatement on the $7.482 million project is as follows: Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the c, 6 COMMISSION APPROVED RESOLUTION NO. 2102 APPROVING AN APPLICATION FOR PERSONAL PROPERTY TAX DEDUCTION FOR PROPERTY Estimated Taxes Over 5 Yrs Without Abatement $228,800 With 5 Yr Abatement $125,200 Estimated Cost of 5 Yr Abatement $103,600 Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the c, 6 COMMISSION APPROVED RESOLUTION NO. 2102 APPROVING AN APPLICATION FOR PERSONAL PROPERTY TAX DEDUCTION FOR PROPERTY G Redevelopment Commission Meeting Rescheduled Regular Meeting —October 8, 2004 6. NEW BUSINESS (CONT.) A. Tax Abatements (1) continued... Commission approved Resolution No. 2102 approving an application for personal property tax deduction for property located at 3605 W. Cleveland Road in the Airport Economic Development Area. (Federal - Mogul) B. Housing (1) Commission approval requested for Loan and Grant in connection with the South Bend Home Improvement Program for property located at 122 S. Lake Street. (Vickie Leonard) Mr. Inks noted that the loan is in the amount of $6,150. The grant is in the amount of $7,500. Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the Commission approved the Loan and Grant in connection with the South Bend Home Improvement Program for property located at 122 S. Lake Street. (Vickie Leonard) (2) Commission approval requested for Loan and Grant in connection with the South Bend Home Improvement Program for property located at 524 LaPorte Avenue. (Hal Green and Nannie Mae Green) Mr. Inks noted that the loan is in the amount of $9,450. The grant is in the amount of $7,500. 7 LOCATED AT 3605 W. CLEVELAND ROAD IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. (FEDERAL - MOGUL) COMMISSION APPROVED THE LOAN AND GRANT IN CONNECTION WITH THE SOUTH BEND HOME IMPROVEMENT PROGRAM FOR PROPERTY LOCATED AT 122 S. LAKE STREET. (VICKIE LEONARD) A G 14 Redevelopment Commission Meeting Rescheduled Regular Meeting— October 8, 2004 6. NEW BUSINESS (CONT.) B. Housing (2) continued... Upon a motion by Mr. King, seconded by Mr. Hunt and unanimously carried, the Commission approved the Loan and Grant in connection with the South Bend Home Improvement Program for property located at 524 LaPorte Ave. (Hal Green and Nannie Mae Green) C. South Bend Central Development Area Ms. Jones asked that Item 6.C.(3) be considered at the top of the South Bend Central Development Area items. There was no objection and the item was moved to the top of 6.C. (3) Commission approval requested for Resolution No. 2103 accepting the transfer of property from Northern Indiana Historical Society, Inc. related to the Studebaker National Museum Relocation Project. Mr. Laurent noted that the property being accepted in Resolution No. 2103 is a portion of Lot No. 10 as recorded on the Plat of Ann Thomas' Subdivision of Bank Out Lot No. 74 of the First Plat of Out Lots of the Town of South Bend, now City of South Bend, Indiana. The Northern Indiana Historical Society has approved a resolution to donate this property to the City. This resolution will accept that property. Ms. Greene noted that the resolution also directs staff to take title and record the deed. COMMISSION APPROVED THE LOAN AND GRANT IN CONNECTION WITH THE SOUTH BEND HOME IMPROVEMENT PROGRAM FOR PROPERTY LOCATED AT 524 LAPORTE AVE. (HAL GREEN AND NANNIE MAE GREEN) Redevelopment Commission Meeting Rescheduled Regular Meeting — October 8, 2004 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (3) continued... Upon a motion by Mr. King, seconded by Mr. Hunt and unanimously carried, the Commission approved Resolution No. 2103 accepting the transfer of real property from Northern Indiana Historical Society, Inc. (1) Commission approval requested for execution of Ground Lease between the South Bend Redevelopment Commission and Northern Indiana Historical Society, Inc. related to the Studebaker National Museum relocation project. Mr. Laurent noted that the City of South Bend, through its Redevelopment Commission, is in the process of constructing a museum facility for the Studebaker National Museum. This Ground Lease would connect the Studebaker National Museum property with the Northern Indiana Historical Society property. The Ground Lease covers the area of the connector and a patio area. The fee would be $1.00 per year for twenty years. Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the Commission approved the Ground Lease between the South Bend Redevelopment Commission and Northern Indiana Historical Society, Inc. related to the Studebaker National Museum relocation project. 9 COMMISSION APPROVED RESOLUTION No. 2103 ACCEPTING THE TRANSFER OF REAL PROPERTY FROM NORTHERN INDIANA HISTORICAL SOCIETY, INC. COMMISSION APPROVED THE GROUND LEASE BETWEEN THE SOUTH BEND REDEVELOPMENT COMMISSION AND NORTHERN INDIANA HISTORICAL SOCIETY, INC. RELATED TO THE STUDEBAKER NATIONAL MUSEUM RELOCATION PROJECT. L Redevelopment Commission Meeting Rescheduled Regular Meeting —October 8, 2004 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (2) Commission approval requested for execution of an Access Agreement between the South Bend Redevelopment Commission and Northern Indiana Historical Society, Inc. related to the Studebaker National Museum Relocation Project. Mr. Laurent noted that the City and Department of Redevelopment would grant the Northern Indiana Historical Society ingress /egress access along an east -west easement running on the north end of the property that will house the Studebaker National Museum. This will allow the Northern Indiana Historical Society to access the east side of their building for any repair or maintenance needs. The document the Commission has seen is a draft. Therefore staff recommends the Commission approve it subject to final review by the Legal Department. Ms. Greene noted that she has received the final forms of agreement prepared by Attorney Andy Nickle. They are consistent with all of the negotiations. The only change from the draft that was provided to the Commission prior to the meeting is the inclusion of language that relates to specifics of how the surface of the easement area will be treated. That change includes the following language: "that it will be a paved surface consisting of 7 in. thick hot mix asphaltic concrete pavement on a 10 in. thick aggregate base 12ft wide from Chapin for approximately 100 ft. and then widening to an irregular shape using the available space 10 Redevelopment Commission Meeting Rescheduled Regular Meeting— October 8, 2004 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (2) continued... to provide and facilitate access to the grantor and grantee's exterior doors and dumpster areas. The asphalt pavement will also extend northward 10 ft. in width on the vacated alley behind the Chapin- fronted residences only so far as it currently exists." Upon a motion by Mr. Hunt, seconded by COMMISSION APPROVED THE GRANT OF Mr. King and unanimously carried, the EASEMENT BETWEEN THE SOUTH BEND Commission approved the Grant of Easement REDEVELOPMENT COMMISSION AND NORTHERN INDIANA HISTORICAL SOCIETY, INC. RELATED between the South Bend Redevelopment TO THE STUDEBAKER NATIONAL MUSEUM Commission and Northern Indiana Historical RELOCATION PROJECT. Society, Inc. related to the Studebaker National Museum Relocation Project. (4) Commission approval requested for professional services in the South Bend Central Development Area. (Map and legal descriptions) Mr. Mathia noted that the eastern boundary of the South Bend Central Development Area must be expanded in order to fulfill certain obligations contained in the development agreement between the Redevelopment Commission and Underwriters Laboratories, Inc. (Environmental Health Labs). Wightman Petrie, Inc. has submitted a proposal to prepare a revised map of the area and a map of the expansion area together with legal descriptions. The cost of the proposed work is $520. The Commission is being asked to approve the letter agreement and authorize funding up to $620 to cover the costs of the work plus any materials and contingencies. 11 Redevelopment Commission Meeting Rescheduled Regular Meeting— October 8, 2004 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (4) continued... Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the Commission approved the request for proposal for professional services in the South Bend Central Development Area and accepted the proposal from Wightman Petrie, Inc. for the scope of services and fee proposed, not to exceed $620. (5) Staff report on disposition of property in the South Bend Central Development Area. (Wayne St. Garage Retail Space 1) Mr. Williams noted that Dawn Kendall, sole proprietor of Catering by Billie, 117 E. Wayne St., has requested in writing on April 22 that she be allowed to revise her current lease which became effective March 1, 2004, and downsize her operation from 2,744 sft (Retail Space 1 & 2) to 1,788 sft (Retail Space 1). She is changing the focus of her operation from restaurant/caterer to catering only. Both spaces have been advertised and all of the necessary steps to offer both spaces to the public have been completed. There were no bids received at the close of the offering period which ended on September 17, 2004. One proposal was received on September 20 from Dawn Kendall for Retail Space 1 at the offered rate of $8.15 per sft. Staff proposes that the Commission approve the downsizing of the Catering by Billie operation and allow a new lease to be drafted to allow the continued operation. Staff will continue to work with CB Richard Ellis to find a suitable tenant for Retail Space 2. The 12 COMMISSION APPROVED THE REQUEST FOR PROPOSAL FOR PROFESSIONAL SERVICES IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM WIGHTMAN PETRIE, INC. FOR THE SCOPE OF SERVICES AND FEE PROPOSED, NOT TO EXCEED $620. Redevelopment Commission Meeting Rescheduled Regular Meeting— October 8, 2004 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (5) continued... physical separation of the spaces will be accomplished once a suitable tenant has been located. Ms. Greene noted that I.C. 36- 7 -14 -22 governs the sale or lease of property. If there is no bid that meets the offering price after 30 days from the call -in date, the Commission may negotiate lease or sale terms. Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the Commission approved the downsizing of Catering by Billie to Retail Space 1 in the Wayne Street Garage. (6) Commission approval requested for Proposal for additional consulting services for a comprehensive parking study of downtown South Bend, Indiana. (Walker Parking Consultants) Mr. Inks noted that Walker Parking Consultants was hired to perform a comprehensive parking study of downtown South Bend. As a part of that study they conducted two surveys of on- and off - street parking by way of physical observation and count. Both of those surveys occurred before certain significant events happened in the downtown, most notably the demolition of the parking garage at St. Joseph and Jefferson Blvd. In addition, new tenants in downtown buildings have driven occupancy rates higher. Those rates are expected to go even higher as the South Bend Community 13 COMMISSION APPROVED THE DOWNSIZING OF CATERING BY BILLIE TO RETAIL SPACE 1 IN THE WAYNE STREET GARAGE. Redevelopment Commission Meeting tw� Rescheduled Regular Meeting —October 8, 2004 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (6) continued... School Corporation occupies the Century Building. A new survey of on- and off - street parking is required to update the draft sections of the comprehensive parking study which are now being reviewed by staff. Mr. Inks noted that Walker Parking Consultants has submitted a proposal to do an additional count of on- and off - street parking spaces for a fee of $7,900 plus reimbursables. Mr. Inks noted that City and DTSB staff will accompany Walker to better familiarize everyone on how the count is conducted and make sure we have a good count that we feel comfortable explaining. Mr. Hunt asked if Walker had ever submitted a report for their previous services. Mr. Inks responded that they submitted all seven sections of a draft report which are being reviewed by Community and Economic Development as well as the Department of Engineering. Ms. Greene pointed out to the Commission that the proposal includes certain reimbursable expenses over and above the contract price. These expenses include the cost of travel, living expenses, purchase or rental of specialized equipment, photographs and drawings, document production, postage, delivery costs, long distance phone, facsimile, additional service consultants and other related project expenses which are billed at a 1.5% cost of those expenses. C, 14 Redevelopment Commission Meeting Rescheduled Regular Meeting— October 8, 2004 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (6) continued... Mr. Hunt asked what we paid for the original study. Mr. Inks responded that the total contract was $154,000. Mr. Hunt asked to see the draft copy. Mr. Inks indicated he would supply that. Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the Commission approved the request for proposal for additional consulting services in the South Bend Central Development Area and accepted the proposal from Walker Parking Consultants for the scope of services and fee proposed. D. Sample -Ewing Development Area (1) Commission approval requested for execution of Contract for Sale of Land with Hill Truck Sales, Inc. Mr. Laurent noted that on May 2, 2003 Hill Truck Sales, Inc. submitted a bid to purchase Lot 4 in the Oliver Industrial Park. That bid was rejected by the Commission due to the nature of the improvements to be made on the property, a gravel parking lot. In the intervening seventeen months staff and legal counsel have worked with Hill Truck Sales to negotiate this contract and purchase agreement that would provide Hill Truck Sales the opportunity to expand their existing building to add additional booths for maintenance and painting of large trucks. To do that they need to expand their parking 15 COMMISSION APPROVED THE REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM WALKER PARKING CONSULTANTS FOR THE SCOPE OF SERVICES AND FEE PROPOSED Redevelopment Commission Meeting Rescheduled Regular Meeting— October 8, 2004 6. NEW BUSINESS (CONT.) D. Sample -Ewing Development Area (1) continued... area. This Contract for Sale of Land will sell approximately one acre, the north 160' of Lot 4, to Hill Truck Sales for those purposes. Ms. Greene noted that the only difference from the Commission's standard Contract for Sale of Land is the inclusion of some environmental language acknowledging that the property falls under the VRP program. It provides for continuation of the VRP program and requires that the purchaser not impair the Commission's application for the VRP program. There is also indemnification language and language that prohibits Hill . from disturbing the monitoring wells. Upon a motion by Hunt, seconded by Mr. King and unanimously carried, the Commission approved the Contract for Sale of Land with Hill Truck Sales, Inc. for a portion of Lot 4 in the Oliver Industrial Park. (2) Commission approval requested for Grant of Drainage Easement in the Sample - Ewing Development Area. (Hill Truck Sales, Inc.) Mr. Laurent explained that staff is proposing the Redevelopment Commission grant an easement to Hill Truck Sales over Lot 5 in the Oliver Industrial Park for the sum of $1.00. This will allow Hill Truck Sales to run a storm sewer from this new lot to the storm sewer at the Oliver Plow Court. This 15 ft.easement will allow them to drain storm 16 COMMISSION APPROVED THE CONTRACT FOR SALE OF LAND WITH HILL TRUCK SALES, INC. FOR A PORTION OF LOT 4 IN THE OLIVER INDUSTRIAL PARK. Redevelopment Commission Meeting Rescheduled Regular Meeting— October 8, 2004 6. NEW BUSINESS (CONT.) D. Sample -Ewing Development Area (2) continued... water without having a retention basin on site. Upon a motion by Mr. Hunt, seconded by COMMISSION APPROVED THE GRANT OF Mr. King and unanimously carried, the PERPETUAL EASEMENT IN THE SAMPLE -SWING Commission approved the Grant of Perpetual DEVELOPMENT AREA. HILL TRUCK SALES, Easement in the Sample -Ewing Development INC.) Area. (Hill Truck Sales, Inc.) (3) Commission approval requested for proposal for professional services in the Sample -Ewing Development Area (Demolition, 722 E. Ohio) ILI Mr. Williams noted that the Commission acquired the property at 722 E. Ohio two weeks ago. The owner and tenant were relocated at that time. Upon inspection of the property it is apparent that the house is being pilfered. It has become a hazard. Staff would like to have it demolished immediately. Ritschard Brothers has proposed to do the demolition for a fee of $4,886. The proposal omits seeding of the cleared land. Ritschard has verbally agreed to do the entire job for $5,000. Staff recommends approval. Ms. Greene noted that Tim Williams went over and above the call of duty to help Mr. Dotson who was the former property owner during the relocation process. Mr. Williams drove Mr. Dotson back and forth to different properties, drove him back and forth to the City for various meetings, helped Mr. Dotson move into his new residence, and did a 17 Redevelopment Commission Meeting ILRescheduled Regular Meeting— October 8, 2004 6. NEW BUSINESS (CONT.) D. Sample -Ewing Development Area (3) continued... number of other generally nice things for Mr. Dotson. Mr. Williams is to be commended for his services. Mr. Dotson is now living in a very nice facility on Foundation Drive and U.S. 23 and he is very happy with his new home. Upon a motion by Mr. King, seconded by Mr. Hunt and unanimously carried, the Commission approved the request for proposal for professional services in the Sample -Ewing Development Area and accepted the proposal from Ritschard Brothers for the scope of services and fee proposed. E. Airport Economic Development Area (1) Commission approval requested for proposal for irrigation upgrades for Blackthorn Golf Course in the Airport Economic Development Area. Mr. Inks noted that John Quickstad, Maintenance Supervisor at Blackthorn Golf Course, solicited bids for seven additional sprinklers which will be placed around the greens to more efficiently water the bluegrass rough. These quotes included a new controller to replace an existing controller which can no longer handle the increase in sprinkler heads. The recommendation is to accept the low bid from Kenny Outdoor Solutions for $6,643.40. This purchase was included in the long term capital plan previously approved and budgeted in the 18 COMMISSION APPROVED THE REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES IN THE SAMPLE -EWING DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM RITSCHARD BROTHERS FOR THE SCOPE OF SERVICES AND FEE PROPOSED. Redevelopment Commission Meeting tw� Rescheduled Regular Meeting— October 8, 2004 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (1) continued... Airport Economic Development Area TIF budget for 2004. Mr. Quickstad noted that installation will be performed by golf course staff. The cost is only for the components. Upon a motion by Mr. King, seconded by Mr. Hunt and unanimously carried, the Commission approved the request for proposals for irrigation upgrades at Blackthorn Golf Course and accepted the proposal from Kenny Outdoor Solutions for the scope of services and fee proposed. (2) Commission approval requested for proposal for landscaping at Blackthorn Golf Course in the Airport Economic Development Area. Mr. Inks noted that John Quickstad solicited quotes for new trees and received three quotes. The recommendation is to award the bid to Dave Talboom Lawncare Inc. To plant sixteen to eighteen trees for a cost of $3,000. Other quotes were received from Hunzikers and Foegley Landscape. Talboom's quote was clearly the best quote. This purchase was included in the long term capital plan previously approved and budgeted in the Airport Economic Development Area TIF budget for 2004. Upon a motion by Mr. King, seconded by Mr. Hunt and unanimously carried the Commission approved the request for 19 COMMISSION APPROVED THE REQUEST FOR PROPOSALS FOR IRRIGATION UPGRADES AT BLACKTHORN GOLF COURSE AND ACCEPTED THE PROPOSAL FROM KENNY OUTDOOR SOLUTIONS FOR THE SCOPE OF SERVICES AND FEE PROPOSED. COMMISSION APPROVED THE REQUEST FOR PROPOSALS FOR LANDSCAPING AT BLACKTHORN GOLF COURSE IN THE AIRPORT ECONOMIC DEVELOPMENT AREA AND ACCEPTED THE Redevelopment Commission Meeting ILRescheduled Regular Meeting— October 8, 2004 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (2) continued... proposals for landscaping at Blackthorn Golf Course in the Airport Economic Development Area and accepted the proposal from Dave Talboom Lawncare, Inc.for the scope of services and fee proposed. (3) Commission approval requested for Resolution No. 2104 related to acquisition of property in the Airport Economic Development Area. (23885 Brick Road) Mr. Williams noted that Resolution No. 2104 sets the offering price for 23885 Brick Road at $145,000, based on the average of two IL independent appraisals. Approval is contingent on the property being successfully annexed into the City of South Bend and added to the Airport Economic Development Area. Upon a motion by Mr. King, seconded by Mr. Hunt and unanimously carried, the Commission approved Resolution No. 2104 related to acquisition of property in the Airport Economic Development Area. (23885 Brick Road), contingent on successful annexation of the property into the City of South Bend and inclusion in the Airport Economic Development Area. (4) Commission approval requested for Certificate of Completion for Lone Wolf LLC/Deluxe Sheet Metal in the Airport Economic Development Area. C, 20 PROPOSAL FROM DAVE TALBOOM LAWNCARE, INC.FOR THE SCOPE OF SERVICES AND FEE PROPOSED. COMMISSION APPROVED RESOLUTION NO. 2104 RELATED TO ACQUISITION OF PROPERTY IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. (23885 BRICK ROAD), CONTINGENT ON SUCCESSFUL ANNEXATION OF THE PROPERTY INTO THE CITY OF SOUTH BEND AND INCLUSION IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. Redevelopment Commission Meeting Rescheduled Regular Meeting— October 8, 2004 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (4) continued... Mr. Schalliol noted that a Certificate of Completion was never approved for the Lone Wolf LLC project located at the southwest corner of the Indiana Toll Road and the St. Joseph Valley Parkway. The construction of the new Deluxe Sheet Metal building was completed in late spring 2004. It meets all the requirements set forth in the Contract for Sale of Land. Upon approval, the performance guarantee may be returned to Deluxe. Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the Commission approved the Certificate of Completion for Lone Wolf LLC/Deluxe Sheet Metal in the Airport Economic Development Area. (5) Commission approval requested for amendment to contract for paving services in the Airport Economic Development Area. (Lathrop Drive) Mr. Schalliol noted that on September 3 the Commission approved a proposal from Walsh & Kelly to make paving improvements to Lathrop Drive near Bendix Drive. The contract was not to exceed $37,000. After discussions with the City Engineer, additional paving materials will be required to improve the thickness of the pavement. Staff requests amending the not - to- exceed amount to $45,000. C, 21 COMMISSION APPROVED THE CERTIFICATE OF COMPLETION FOR LONE WOLF LLC/DELUXE SHEET METAL IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. Redevelopment Commission Meeting Rescheduled Regular Meeting— October 8, 2004 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (5) continued... Upon a motion by Mr. King, seconded by Mr. Hunt and unanimously carried, the Commission approved the amendment to contract for paving services in the Airport Economic Development Area. (Lathrop Drive) (6) Staff report on acquisition of property in the Airport Economic Development Area. (23931 Brick Road, Jim & Donna Gregar) Mr. Williams noted that that Commission sent a purchase offer to Jim & Donna Gregar in the amount of $132,500, based on the IL average of two independent appraisals. They have submitted a counter offer in the amount of $135,000. That amount is equal to the higher of the two appraisals. Staff recommends accepting the counter offer, contingent upon successful annexation of the property into the City of South Bend. Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the Commission accepted the counter offer of $135,000 from Jim and Donna Gregar for property located at 23931 Brick Road in the Airport Economic Development Area. (7) Filing of Resolution No. 2090 amending the Airport Economic Development Area Development Plan and setting a Public Hearing on Resolution No. 2090 at 10:00 a.m., October 22, 2004. L 22 COMMISSION APPROVED THE AMENDMENT TO CONTRACT FOR PAVING SERVICES IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. (LATHROP DRIVE) COMMISSION ACCEPTED THE COUNTER OFFER OF $135,000 FROM JIM AND DONNA GREGAR FOR PROPERTY LOCATED AT 23931 BRICK ROAD IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. Redevelopment Commission Meeting ILRescheduled Regular Meeting— October 8, 2004 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (7) continued... Mr. Schalliol noted that this is the third time Resolution No. 2090 and Resolution No. 2091 have been filed and a public hearing date set for them. Resolution No. 2090 will expand the boundaries of the Airport Economic Development Area (Expansion No. 19) and the TIF Allocation Area to include one parcel. Resolution No. 2091 adds that one parcel, 5965 Brick Road, to the Acquisition List. The owners are eager to sell; we must get proper notice made for the public hearing. Upon a motion by Mr. King, seconded by Mr. Hunt and unanimously carried, the Commission accepted Resolution No. 2090 for filing and set a public hearing on Resolution No. 2090 for 10:00 a.m., October 22, 2004. (8) Filing of Resolution No. 2091 amending the Airport Economic Development Area Development Plan and setting a Public Hearing on Resolution No. 2091 at 10:00 a.m., October 22, 2004. Upon a motion by Mr. King, seconded by Mr. Hunt and unanimously carried, the Commission accepted Resolution No. 2090 for filing and set a public hearing on Resolution No. 2091 for 10:00 a.m., October 22, 2004. 23 COMMISSION ACCEPTED RESOLUTION NO. 2090 FOR FILING AND SET A PUBLIC HEARING ON RESOLUTION NO. 2090 FOR 10:00 A.M., OCTOBER 22, 2004. COMMISSION ACCEPTED RESOLUTION NO. 2090 FOR FILING AND SET A PUBLIC HEARING ON RESOLUTION NO. 2091 FOR 10:00 A.M., OCTOBER 22, 2004 Redevelopment Commission Meeting 3 Rescheduled Regular Meeting —October 8, 2004 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (9) Commission approval requested for Proposal for infrastructure development services in the Airport Economic Development Area (U.S. 31 Industrial Park) Mr. Schalliol noted that in the Contract for Sale of Land with the Woodwind and the Brasswind, the Commission agreed to extend a storm sewer line across the northern edge of the U.S. 31 Industrial Park (in a utility easement) to connect the subject development to the stormwater detention pond located 400 ft. east of the project site. Majority Builders has submitted a proposal to construct the infrastructure for a fee of $19,279. Staff recommends accepting the proposal with a not -to- exceed amount of $25,000. Mr. Hunt asked if the 25% contingency amount wasn't a bit high. Mr. Schalliol responded that the work shouldn't exceed the proposal amount, but he didn't want to have to come back for an amendment. Ms. Greene noted that what the Commission will be approving is the amount quoted in the proposal and also allowing the staff to approve unanticipated expenses in an amount not to exceed $25,000. Mr. Schalliol explained that there are some elevational issues and drainage issues that may have to be done additional to the work proposed. IL 24 14 Redevelopment Commission Meeting Rescheduled Regular Meeting— October 8, 2004 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (9) continued... Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the Commission approved the request for proposal for infrastructure development services in the Airport Economic Development Area and accepted the proposal from Majority Builders for the scope of services and fee proposed, plus the contingency requested. F. South Bend Medical Services District G. West Washington- Chapin Development Area (1) Commission approval requested for Proposal for Phase I Environmental Assessment in the West Washington - Chapin Development Area. (Oil Express, 1510 -1520 W. Washington) Mr. Williams noted that staff requested three quotes for a Phase I Environmental Assessment of 1510 -1520 W. Washington. Grauvogel was the only one to respond. Their fee is $1,745. Staff recommends accepting the proposal. Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the Commission approved the request for proposals for a Phase I Environmental Assessment in the West Washington- Chapin Development Area and accepted the proposal from Grauvogel and Associates for the scope of services and fee proposed. 25 COMMISSION APPROVED THE REQUEST FOR PROPOSAL FOR INFRASTRUCTURE DEVELOPMENT SERVICES IN THE AIRPORT ECONOMIC DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM MAJORITY BUILDERS FOR THE SCOPE OF SERVICES AND FEE PROPOSED, PLUS THE CONTINGENCY REQUESTED. COMMISSION APPROVED THE REQUEST FOR PROPOSALS FOR A PHASE I ENVIRONMENTAL ASSESSMENT IN THE WEST WASHINGTON - CHAPIN DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM GRAUVOGEL AND ASSOCIATES FOR THE SCOPE OF SERVICES AND FEE PROPOSED. Redevelopment Commission Meeting IL Rescheduled Regular Meeting— October 8, 2004 6. NEW BUSINESS (CONT.) H. South Side Development Area (1) Commission approval requested for execution of an Authorization for Entry Upon Public Property for Erskine Village Shopping Center Project. Ms. Greene noted that the Commission offered the property through its standard disposition process under I.C. 36- 7- 14 -22. She confirmed that no bids were received as of the bid call -in date of October 1, 2004 and no bids had been received as of the October 8 rescheduled meeting date. The Commission must now wait thirty days before selling the property by a negotiated sale. This property is on the back edge of the Erskine Village Shopping Center site. The developer, KSK Scottsdale Mall LP, has expressed an interest in purchasing this property through a negotiated sale. In the interim KSK would like access to the property to do some work. This authorization would allow KSK Scottsdale Mall to proceed work, pending the thirty days that the statute requires for a negotiated sale. If the parties are not able to reach a negotiated agreement with KSK, KSK will be required to indemnify the Commission for any damages to the property. Mr. Inks inquired when the thirty -day period begins. Ms. Greene responded that the 30 day period starts October 8, 2004 which is the date that the Commission would have opened and considered any written offers. Under IC 36- 7- 14- 22(h), no sale or lease of the property may be made for 30 days "after the opening of the written offers ". 26 14 Redevelopment Commission Meeting Rescheduled Regular Meeting— October 8, 2004 6. NEW BUSINESS (CONT.) E. South Side Development Area (1) continued... Upon a motion by Mr. King, seconded by Mr. Hunt and unanimously carried, the Commission approved the Authorization for Entry Upon Public Property for Erskine Village Shopping Center Project. I. Northeast Neighborhood Development Area J. Other 7. Progress Reports There were no Progress Reports. 8. Next Commission Meeting The next meeting of the Redevelopment Commission has been rescheduled to Friday, October 22, 2004 at 10:00 a.m. 9. Adjournment There being no further business to come before the Redevelopment Commission, Mr. Hunt made a motion that the meeting be adjourned. Mr. King seconded the motion and the meeting was adjourned at 10:53 a.m. Do ald E. Inks, Director 27 COMMISSION APPROVED THE AUTHORIZATION FOR ENTRY UPON PUBLIC PROPERTY FOR ERSKINE VILLAGE SHOPPING CENTER PROJECT. PROGRESS REPORTS NEXT COMMISSION MEETING ADJOURNMENT ",r-- J e Philip J. Faccenda, Vice President