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HomeMy WebLinkAbout12-03-04 Redevelopment Commission Minutesr NO A SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING December 3, 2004 10:00 a.m. Presiding: Marcia I. Jones, President 1. ROLL CALL Members Present: Members Absent: Legal Counsel: 227 West Jefferson Boulevard South Bend, Indiana Ms. Marcia Jones, President Mr. Philip J. Faccenda, Vice President Mr. Robert W. Hunt, Secretary Mr. Karl King Mr. Hardie Blake, Jr. Mr. John Livingston Redevelopment Staff: Mr. Don Inks, Director Mr. Bill Schalliol, Economic Development Specialist Ms. Cheryl Phipps, Recording Secretary Mr. Robert Mathia, Economic Development Specialist Mr. Tim Williams, Economic Development Specialist Others Present: Ms. Pam Paluszewski, Legal Dept. Mr. Scott Nisley, Meadowbrook Golf Mr. John Quickstad, Blackthorn Golf Course Mr. Ross Wieringa Mr. Tom Skarbek, Administration & Finance Michelle Tomchak, Division of Planning 2. APPROVAL OF MINUTES There were no Minutes for approval. 3. APPROVAL OF CLAIMS THERE WERE NO MINUTES FOR APPROVAL. Redevelopment Commission Claims submitted December 3, 2004 for approval. FUND 305 SBCDA 2003 BOND Danch, Hamer & Associates Kone Inc. Christman Construction Kaser Spraker Construction Walker Parking Consultants $ 1,200.00 4,551.30 779,916.50 Studebaker Museum 385,795.79 Main/Colfax Garage 23,609.76 South Bend Redevelopment Commission Regular Meeting — December 3, 2004 3. APPROVAL OF CLAIMS (CONT.) 324 FUND - AIRPORT CFH Landscape Services, Inc. Fuerbringer Landscaping & Design Abonmarche Consultants of Indiana DLZ Kenny Outdoor Solutions 414 SAMPLE -EWING GENERAL Plews Shadley Racher & Braun Baker General Maintenance Wells Fargo Bank N.A. 420 FUND TIF DISTRICT -SBCDA GENERAL Jerome E. Michaels South Bend Water Works R. E. Pitts & Associates, Inc. Lehman & Lehman SBC CFH Landscape Services, Inc. Business Districts, Inc. CB Richard Ellis South Bend Kaser Spraker Construction TRI -M Construction, Inc. Ampco System Parking Michigan St Shops c/o CB Richard Ellis South Bend MAT Corporation of Michiana 424 FUND TIF SBCDA - BUILDING OPERATIONS Mikolajewski & Associates, Inc. CB Richard Ellis 428 FUND AIRPORT 2003 BOND Ken Herceg & Associates Grauvogel & Associates L 550.00 4,190.00 9,227.00 2,715.00 6,643.40 1,444.67 300.00 161,850.00 Semi- Annual debt Srvc TJX Project 3,900.00 287.49 3,700.00 1,496.25 29.20 1,492.50 925.00 1,392.40 4,878.30 5,000.00 2,691.16 •• 11 i 11 11 5,000.00 2,170.00 $ 1,416,325.26 South Bend Redevelopment Commission ILI Regular Meeting — December 3, 2004 Upon a motion by Mr. Hunt, seconded by Mr. Faccenda and unanimously carried, the Commission approved the Claims submitted December 3, 2004, and ordered checks to be released. 4. COMMUNICATIONS There were no Communications. 5. OLD BUSINESS There was no Old Business. 6. NEW BUSINESS A. Tax Abatements B. Housing (1) Commission approval requested for Loan IL and Grant in connection with the South Bend Home Improvement Program for property located at 807 Diamond Avenue. (Golena Burks) Mr. Inks noted that the loan is in the amount of $2,050. The grant is $7,500. Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the Commission approved the Loan and Grant in connection with the South Bend Home Improvement Program for property located at 807 Diamond Avenue. (Golena Burks) C. South Bend Central Development Area (1) Commission approval requested for repairs at the LaSalle Hotel in the South Bend Central Development Area. (Roof & parapet walls) 3 COMMISSION APPROVED THE CLAIMS SUBMITTED DECEMBER 3, 2004, AND ORDERED THE CHECKS TO BE RELEASED THERE WERE NO COMMUNICATIONS THERE WAS NO OLD BUSINESS COMMISSION APPROVED THE LOAN AND GRANT IN CONNECTION WITH THE SOUTH BEND HOME IMPROVEMENT PROGRAM FOR PROPERTY LOCATED AT 807 DIAMOND AVENUE. (GOLENA BURKS) C+J South Bend Redevelopment Commission Regular Meeting — December 3, 2004 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (1) continued... Mr. Mathia noted that originally staff intended to present three quotes for repair and replacement of the roof of the Hotel LaSalle. They have now decided to go a different route. Mr. Mathia noted that Steve Eddy, the mechanical engineer who was employed by the Commission to survey the hotel's heating and air conditioning equipment, notified staff that during his survey he found the roof needed to be repaired and recommended it be replaced. We then requested quotes from three different firms, two of which recommended that the roof be replaced. The other quoted the job as a repair and as a replacement. Because of the quotes came in high, we hired a roofing consultant, Conspect Services (Robert Humbarger). In his assessment the roof is in good shape, considering its age (1991). Some of the seams have pulled apart. He believes repairs could be made by splicing the seams. He recommends repairing the roof on a time -and materials basis. If we went out for quotes a significant contingency would be added in to allow for unexpected problems. Staff would like to seek quotes on a time - and - materials basis and hire Conspect Services to oversee the process. Staff would like the Commission to approve a not -to- exceed amount of $15,000 and allow staff to select the vendor and move ahead promptly with the work. 11 South Bend Redevelopment Commission Regular Meeting — December 3, 2004 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (1) continued... Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the Commission authorized staff to get the LaSalle Hotel roof repaired at a cost not to exceed $15,000, using Conspect Services as a consultant and hiring a roofer on a time - and- materials basis. (2) Commission approval requested for Certificate of Completion in the South Bend Central Development Area. (Leighton Plaza Office Building) Mr. Inks asked that Item 6.C.(2) be tabled. There were no objections. (3) Commission approval requested for Certificate of Completion in the South Bend Central Development Area. (Press Ganey) Mr. Mathia noted that on September 24, 2003 the Redevelopment Commission signed a Contract for Sale of Land for 401 E. Monroe St. (the former Key Bank Drive - Thru). The buyer was Ganey Press Real Estate, LLP. A deed transferring the property to Ganey Press was subsequently signed by the Commission on December 16, 2003. The Contract for Sale of Land required Ganey Press to provide a security deposit in the amount of $25,000.00 as a performance guarantee for completion of certain requirements contained in the Contract. The IL S COMMISSION AUTHORIZED STAFF TO GET THE LASALLE HOTEL ROOF REPAIRED AT A COST NOT TO EXCEED $15,000, USING CONSPECT SERVICES AS A CONSULTANT AND HIRING A ROOFER ON A TIME- AND - MATERIALS BASIS. ITEM 6.C.(2) WAS TABLED South Bend Redevelopment Commission Regular Meeting — December 3, 2004 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (3) continued... requirements included demolition of an existing building on the property and construction of a parking lot in its place. Ganey Press has notified Staff that it has competed all work on the property and has requested that the Redevelopment Commission return its security deposit and issue a Certificate of Completion. The Redevelopment Commission is requested to approve the return of the security deposit and sign the attached Certificate of Completion. Staff has inspected the property and confirmed that the work was completed as required. Therefore, Staff recommends that the security deposit be returned and the Certificate of Completion be signed. Upon a motion by Mr. King, seconded by Mr. Faccenda and unanimously carried, the Commission approved the Certificate of Completion for 401 E. Monroe St. in the South Bend Central Development Area and authorized return of the security deposit. (Press Ganey project; former Key Bank Drive -Thru) (4) Filing of Resolution No. 2115 amending Resolution No. 2088 which appropriated monies for the purpose of defraying the expenses of certain local public improvements for the fiscal year beginning January 1, 2004, and ending December 31, 2004, including all outstanding claims and obligations, fixing a time when the same 6 COMMISSION APPROVED THE CERTIFICATE OF COMPLETION FOR 401 E. MONROE ST. IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA AND AUTHORIZED RETURN OF THE SECURITY DEPOSIT. (PRESS GANEY PROJECT; FORMER KEY BANK DRIVE- THROUGH) South Bend Redevelopment Commission Regular Meeting — December 3, 2004 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (4) continued... shall take effect and setting a Public Hearing on Resolution No. 2115 at 10:00 a.m., December 17, 2004. Mr. Inks noted that Resolution No. 2115 amends the operating budget of the Wayne St. Garage. Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the Commission accepted for filing Resolution No. 2115 and set a Public Hearing on Resolution No. 2115 at10:00 a.m., IL December 17, 2004. (5) Commission approval requested for proposal for architectural services in the South Bend Central Development Area. (Jefferson/St. Joseph site) Mr. Mathia noted that Staff has been in discussions with Browning Investments, Inc., a developer interested in developing the site located at the northwest corner of Jefferson and St. Joseph Streets where the City recently demolished a parking garage. The proposed development would be a mixed use facility that includes a parking garage with retail on the ground floor and an office complex on the top floors. Architecture Design Group (ADG) has submitted a proposal to provide architectural planning and design services for the preparation of two to four conceptual designs for the ground floor spaces in the new COMMISSION ACCEPTED FOR FILING RESOLUTION NO. 2115 AND SET A PUBLIC NEARING ON RESOLUTION NO. 2115 AT10:00 A.M., DECEMBER 17, 2004 South Bend Redevelopment Commission Regular Meeting — December 3, 2004 6. NEW BUSINESS (CONT.) C. South Bend Central Development Area (5) continued... parking structure. The estimated cost of the proposed services is $7,000.00 plus reimbursables. The Redevelopment Commission is requested to approve ADG's proposal and authorize funding up to $8,000 to cover the professional services plus reimbursables and contingencies. Staff recommends approval. ADG's input will assist Staff to ensure that the ground floor spaces are sited correctly and interface well with the surrounding public and private facilities including Century Center, the Key Bank building and ILJefferson Center. ADG was asked to submit a proposal because they are very familiar with the development area, having designed the addition to the Chocolate Cafe and the plaza between the Chocolate Cafe and the College Football Hall of Fame. In addition, ADG has prepared conceptual drawings for a retail shopping lane along DeRue Court which borders the west side of the development site. Upon a motion by Mr. Faccenda, seconded by Mr. Hunt and unanimously carried, the Commission approved the request for proposal for professional services in the South Bend Central Development Area and accepted the proposal from ADG for the scope of services and fee proposed. D. Sample -Ewing Development Area G8 COMMISSION APPROVED THE REQUEST FOR PROPOSAL FOR PROFESSIONAL SERVICES IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM ADG FOR THE SCOPE OF SERVICES AND FEE PROPOSED. South Bend Redevelopment Commission r Regular Meeting — December 3, 2004 6. NEW BUSINESS (CONT.) E. Airport Economic Development Area (1) Staff report on acquisition of property in the Airport Economic Development Area. (Vanderheyden Technologies) Mr. Schalliol noted that Vanderheyden Technologies has submitted a counter offer for property located at 1743 Commerce Drive. The Commission's original offer for the property was $424,500. The counter offer is $443,118. Staff recommends accepting the counter offer contingent on completion of a Phase I environmental survey. Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the IL Commission accepted the counter offer from Vanderheyden Technologies in the amount of $443,118 for property located at 1743 Commerce Drive, contingent on completion of a Phase I environmental survey. (2) Commission approval requested to authorize execution of a Lease for golf carts to be used at the Blackthorn Golf Course in the Airport Economic Development Area. Mr. Inks noted that Blackthorn Golf Course has leased its golf carts through the City's capital improvement program for the last six years. That lease has expired. The City's financial office advised Meadowbrook Golf to seek quotes and solicit a lease going forward. The current proposal is for a four - year lease. Quotes were received from two qualified firms. Easy -Go has been selected at a total cost for four years of $208,710 9 COMMISSION ACCEPTED THE COUNTER OFFER FROM VANDERHEYDEN TECHNOLOGIES IN THE AMOUNT OF $443,118 FOR PROPERTY LOCATED AT 1743 COMMERCE DRIVE, CONTINGENT ON COMPLETION OF A PHASE I ENVIRONMENTAL SURVEY. South Bend Redevelopment Commission Regular Meeting — December 3, 2004 6. NEW BUSINESS (CONT.) E. Airport Economic (2) continued... Easy -Go is the company that provided the previous carts and lease. Mr. Inks noted that since there is no lease ready to be signed, staff would like the Commission to approve execution of a lease subject to Legal review. Upon a motion by Mr. Faccenda, seconded by Mr. Hunt and unanimously carried, the Commission authorized execution of a lease with Easy -Go for golf carts for Blackthorn Golf Club subject to Legal review of the lease. F. South Bend Medical Services District G. West Washington- Chapin Development Area H. South Side Development Area I. Northeast Neighborhood Development Area I Other 7. PROGRESS REPORTS There was no report. 8. NEXT COMMISSION MEETING The next meeting of the Redevelopment Commission is scheduled for Friday, December 17, 2004 at 10:00 a.m. C. 10 COMMISSION AUTHORIZED EXECUTION OF A LEASE WITH EASY -GO FOR GOLF CARTS FOR BLACKTHORN GOLF CLUB SUBJECT TO LEGAL REVIEW OF THE LEASE. PROGRESS REPORTS NEXT COMMISSION MEETING C+ N G South Bend Redevelopment Commission Regular Meeting — December 3, 2004 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, Mr. Hunt made a motion that the meeting be adjourned. Mr. King seconded the motion and the meeting was adjourned at 10:17 a.m. Do ald E. Inks, Director 11 ADJOURNMENT Marcia I. Jones, Pr ' ent