Loading...
HomeMy WebLinkAbout12-17-04 Redevelopment Commission MinutesI r u C� SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING December 17, 2004 10:00 a.m. Presiding: Marcia I. Jones, President 1. ROLL CALL Members Present: Members Absent: Legal Counsel: 227 West Jefferson Boulevard South Bend, Indiana Ms. Marcia Jones, President Mr. Philip J. Faccenda, Vice President Mr. Robert W. Hunt, Secretary Mr. Karl King Mr. Hardie Blake, Jr. Ms. Cheryl Greene, Esq. Redevelopment Staff: Mr. Don Inks, Director Mr. Bill Schalliol, Economic Development Specialist Ms. Cheryl Phipps, Recording Secretary Mr. Robert Mathia, Economic Development Specialist Mr. Tim Williams, Economic Development Specialist Mr. Andy Laurent, Economic Development Specialist Mr. Tedd Schaffer, Economic Development Specialist Others Present: Ms. Pam Paluszewski, Legal Dept. Ms. Michelle Tomchak, Community Development Mr. Richard Deahl, Barnes & Thornburg Mr. John Razzano, Fulton Industries 2. APPROVAL OF MINUTES A. Approval of Minutes of the Rescheduled Regular Meeting of Friday, October 22, 2004 Upon a motion by Mr. Faccenda, seconded by COMMISSION APPROVED THE MINUTES OF THE Mr. Hunt and unanimously carried, the RESCHEDULED REGULAR MEETING OF FRIDAY, Commission approved the Minutes of the OCTOBER 22, 2004. Rescheduled Regular Meeting of Friday, October 22, 2004. A A South Bend Redevelopment Commission Regular Meeting —December 17, 2004 2. APPROVAL OF MINUTES (CONT.) B. Approval of Minutes of the Regular Meeting of Friday, November 5, 2004. Upon a motion by Mr. Faccenda, seconded by COMMISSION APPROVED THE MINUTES OF THE Mr. Hunt and unanimously carried, the REGULAR MEETING OF FRIDAY, NOVEMBER 5, Commission approved the Minutes of the 2004. Regular Meeting of Friday, November 5, 2004. C. Approval of Minutes of the Regular Meeting of Friday, November 19, 2004. Upon a motion by Mr. Faccenda, seconded by Mr. Hunt and unanimously carried, the Commission approved the Minutes of the Regular Meeting of Friday, November 19, 2004. D. Approval of Minutes of the Regular Meeting of Friday, December 3, 2004. COMMISSION APPROVED THE MINUTES OF THE REGULAR MEETING OF FRIDAY, NOVEMBER 19, 2004. Upon a motion by Mr. Faccenda, seconded by COMMISSION APPROVED THE MINUTES OF THE Mr. Hunt and unanimously carried, the REGULAR MEETING OF FRIDAY, DECEMBER 3, Commission approved the Minutes of the 2004. Regular Meeting of Friday, December 3, 2004. 3. APPROVAL OF CLAIMS Redevelopment Commission Claims submitted December 17, 2004 for approval. FUND 305 SBCDA 2003 BOND HG Christman Construction Co. First Source Bank / HG Christman Construction Co 324 FUND - AIRPORT Dave Talboom Lawncare / Landscape, Inc. DLZ Wightman Petrie Environmental, Inc. OA $ 709,015.00 7,878.50 3,020.00 8,145.00 1,600.00 (awSouth Bend Redevelopment Commission Regular Meeting — December 17, 2004 3. APPROVAL OF CLAIMS (CONT.) 324 FUND — AIRPORT (Continued... ) Majority Builders Water Works Division Tri- County News 324 FUND — AIRPORT (CONT.) South Bend Tribune Abonmarche Consultants of Indiana, LLC FM Stone Commercial Owner's Association at Blackthorn Ken Herceg & Associates SBD Reprographics Jerome E Michaels, MAI 414 SAMPLE -EWING Danch, Harper & Associates, Inc. J, Baker General Maintenance 420 SBCDA Circle Lumber CB Richard Ellis South Bend Express Press Incorporated Lehman & Lehman Stuard & Associates, Inc. Paul Fujawa Engineers, Inc. R. E. Pitts & Associates, Inc. Scott J. Cedilla Downtown South Bend, Inc. Crowe Chizek & Company LLC Ganey Press Real Estate LLP Ross Exterminator Company Business Districts, Inc. 422 WEST WASHINGTON ST. Grauvogel & Associates 3 19,279.00 20,171.00 65.04 65.57 2,100.00 16,853.00 5,334.64 6,420.00 110.70 1,500.00 2,390.00 300.00 13.64 249.13 2,279.05 2,267.55 4,000.00 3,500.00 2,700.00 124.50 3,444.00 128,437.21 AEC land acquisition 25,000.00 80.00 700.00 1,030.00 I A South Bend Redevelopment Commission Regular Meeting — December 17, 2004 3. APPROVAL OF CLAIMS (CONT.) 424 FUND TIF SBCDA — BUILDING OPERATIONS Mikolajewski & Associates, Inc. CB Richard Ellis 428 FUND AIRPORT 2003 BOND Grauvogel & Associates Weaver Boos Consultants Brooks Construction Troyer Group, Inc. SBD Reprographics South Bend Tribune DLZ Jim Dunfee Century 21 Realty Escrow Meridian Title 569.28 150.00 3,105.00 240.00 209,542.93 Bendix Dr. relocation 1,714.00 152.76 109.22 220.00 500.00 45,999.02 $ 1,240,374.74 Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the Commission approved the Claims submitted December 17, 2004, and ordered checks to be released 4. COMMUNICATIONS There were no Communications. Mr. Inks asked that Item 6. K. (1) be moved up on the agenda to this point. There was no objection and the item was so moved. 11 COMMISSION APPROVED THE CLAIMS SUBMITTED DECEMBER 17, 2004, AND ORDERED THE CHECKS TO BE RELEASED THERE WERE NO COMMUNICATIONS South Bend Redevelopment Commission Regular Meeting — December 17, 2004 6. NEW BUSINESS K. Other (1) Commission approval requested for Resolution No. 2116 commending Philip J. Faccenda for exemplary service to the South Bend Redevelopment Commission. Mr. Inks noted that Mr. Faccenda has resigned from the Commission effective December 31. This is Mr. Faccenda's last meeting. The staff has prepared a resolution commending Mr. Faccenda for his 13 yrs of service. Mr. Inks read Resolution No. 2116 into the record. RESOLUTION NO. 2116 A RESOLUTION COMMENDING PHILIP J. FACCENDA FOR EXEMPLARY SERVICE TO THE SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, many people express concern about urban problems and their impact upon the community; and WHEREAS, some people demonstrate their concern by personal involvement in the process of seeking solutions; and WHEREAS, a very few people are both willing and able to bring a degree of dedication that culminates in real, measurable progress, enriching the life of the community; and WHEREAS, Phil has served as a member of the South Bend Redevelopment Commission since February 18, 1991; and 5 South Bend Redevelopment Commission Regular Meeting — December 17, 2004 6. NEW BUSINESS (CONT.) K. Other (1) continued... WHEREAS, Phil's business experience and insight and his leadership skills were invaluable to the Commission; and WHEREAS, during his tenure on the Commission Phil has had an active role in projects such as Central High School Apartments, Stephenson Mill Apartments, The Pointe at St. Joseph Apartments, and the Robertson's Apartments; the College Football Hall of Fame, the St. Joseph County Juvenile Justice Center, the Boys and Girls Club, the new campus of Ivy Tech State College, the Leighton Plaza project and the renovation of the Morris Performing Arts Center and Palais Royale; the American Home Dreams project, Heritage Homes Southeast, and the Wenger Home Rehab; the expansion of Crowe Chizek, Press Ganey, Memorial Hospital, Environmental Health Labs, Bosch; and the South Bend Chocolate Cafe; the business attraction of A. J. Wright; the expansion and relocation of Rose Fuel, Tech Data, Gibbs Wire, Deluxe Sheet Metal, Tire Rack, Studebaker Museum and The Vine restaurant; designation of the Sample -Ewing Development Area, the South Side Development Area, the Northeast Neighborhood Development Area; the Studebaker /Oliver Plow Works redevelopment project and the Oliver Industrial Park; the redevelopment of Scottsdale Mall with the Erskine Village project; and designation of the state's first Sales Tax Increment Finance District; and 2 South Bend Redevelopment Commission Regular Meeting — December 17, 2004 6. NEW BUSINESS (CONT.) K. Other (1) continued... WHEREAS, Phil unselfishly gave of his time for the betterment of the community with no concern for individual honor or recognition, and has played an instrumental role in setting policy and negotiating through the details of many important projects; and WHEREAS, Phil has never forgotten the public he serves and has been committed to the public process of decision making; NOW, THEREFORE, BE IT RESOLVED that the South Bend Redevelopment Commission hereby recognizes Philip J. Faccenda for his exemplary commitment and distinguished service to the South Bend Redevelopment Commission and the City of South Bend; thanks him for the outstanding contributions he has made; and declares it will sincerely miss his diligent work and his presence at future meetings. Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the Commission approved Resolution No. 2116 commending Philip J. Faccenda for exemplary service to the South Bend Redevelopment Commission. Mr. Faccenda stated that he has enjoyed his work on the Commission tremendously. He has not done many things in his life for thirteen years. Mayor Luecke seconded the resolution's sentiments commending Mr. Faccenda's 7 COMMISSION APPROVED RESOLUTION NO. 2116 COMMENDING PHILIP J. FACCENDA FOR EXEMPLARY SERVICE TO THE SOUTH BEND REDEVELOPMENT COMMISSION. South Bend Redevelopment Commission Regular Meeting —December 17, 2004 6. NEW BUSINESS (CONT.) K. Other (1) continued... dedication and work. He stated that when he first became Mayor he did not fully understand all that he was getting into; but, fortunately, he inherited good staff as well as many excellent directors on boards and commissions. Phil Faccenda is a great example of that. He presented Mr. Faccenda with a key to the City of South Bend. 5. OLD BUSINESS A. South Bend Central Development Area (1) Commission approval requested for %0i Certificate of Completion for Leighton Plaza in the South Bend Central Development Area. A Ms. Kolata noted that the Leighton Plaza office building has been completed for a number of years, but a Certificate of Completion was never approved. The owners have asked for one now and there is no reason to withhold it. Upon a motion by Mr. Hunt, seconded by Mr. Faccenda and unanimously carried, the Commission approved the Certificate of Completion for Leighton Plaza in the South Bend Central Development Area. M. COMMISSION APPROVED THE CERTIFICATE OF COMPLETION FOR LEIGHTON PLAZA IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA. South Bend Redevelopment Commission Regular Meeting — December 17, 2004 5. OLD BUSINESS (CONT.) A. South Bend Central Development Area (2) Commission approval requested for Ground Lessor /Commission Estoppel Certificate related to Leighton Plaza in the South Bend Central Development Area. Ms. Greene noted that she has been contacted by the attorney for the Ground Lessee of the Leighton Plaza. Under the terms of Article XIX of the Ground Lease, the Commission is required to issue an estoppel certificate which is an instrument routinely used in commercial transactions. The Estoppel Certificate before the Commission references the various agreements related to the original transaction and sets out the status of any rights or obligations expressed in those documents. It is in a form acceptable to legal counsel and complies with the requirements of Section XIX of the Ground Lease. Upon a motion by Mr. Hunt, seconded by Mr. Faccenda and unanimously carried, the Commission approved the Ground Lessor /Commission Estoppel Certificate related to Leighton Plaza in the South Bend Central Development Area. 6. NEW BUSINESS A. Public Hearing (1) Public Hearing on Resolution No. 2115 amending Resolution No. 2088 which appropriated monies for the purpose of defraying the expenses of certain local public improvements for the fiscal year beginning January 1, 2004, and ending IL December 31, 2004, including all 9 COMMISSION APPROVED THE GROUND LESSOR/COMMISSION ESTOPPEL CERTIFICATE RELATED TO LEIGHTON PLAZA IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA. South Bend Redevelopment Commission Regular Meeting —December 17, 2004 6. NEW BUSINESS (CONT.) A. Public Hearing (1) continued... outstanding claims and obligations, fixing a time when the same shall take effect. Mr. Inks noted that the largest change in the budget is an increase due to additional security that has been added for the Wayne Street garage. Mr. Inks noted that the public hearing file is complete and contains the following items: (1) A copy of the Notice of Hearing; (2) A copy of Resolution No. 2115; (3) An affidavit from Carol Smith, Advertising Director of the South Bend Tribune, that the Notice of Hearing was published in that newspaper on December 3, 2004; and (4) An affidavit from Richard Andrysiak, Classified Manager of the Tri- County News, that the Notice of Hearing was published in that newspaper on December 3, 2004. Ms. Jones opened the Public Hearing on Resolution No. 2115 for whoever wished to speak. There was no one who wished to speak regarding Resolution No. 2115. Ms. Jones closed the Public Hearing for whatever action the Commission wished to take. C, 10 PUBLIC HEARING ON RESOLUTION NO. 2115 South Bend Redevelopment Commission Regular Meeting — December 17, 2004 6. NEW BUSINESS (CONT.) A. Public Hearing (2) Commission approval requested for Resolution No. 2115. Upon a motion by Mr. Faccenda, seconded by Mr. Hunt and unanimously carried, the Commission approved Resolution No. 2115 amending Resolution No. 2088 which appropriated monies for the purpose of defraying the expenses of certain local public improvements for the fiscal year beginning January 1, 2004, and ending December 31, 2004, including all outstanding claims and obligations, fixing a time when the same shall take effect. B. Tax Abatements requested for (1) Commission approval q Resolution No. 2117 approving an application for personal property tax deduction in the Airport Economic Development Area. (Fulton Industries) Mr. Schaffer gave the staff report on the project. Fulton Industries is a precision machine shop which manufactures components for engines, powertrains and other products. The new equipment includes CNC machining centers, computer controlled measuring and manufacturing equipment and robotic equipment. It is estimated that the total cost of the new equipment will be between $5.2 and $8.2 million. The project is expected to create 14 -18 new permanent jobs within the first year, representing a new annual payroll of $630,000 to $810,000. 11 COMMISSION APPROVED RESOLUTION NO. 2115 AMENDING RESOLUTION NO. 2088 WHICH APPROPRIATED MONIES FOR THE PURPOSE OF DEFRAYING THE EXPENSES OF CERTAIN LOCAL PUBLIC IMPROVEMENTS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2004, AND ENDING DECEMBER 31, 2004, INCLUDING ALL OUTSTANDING CLAIMS AND OBLIGATIONS, FIXING A TIME WHEN THE SAME SHALL TAKE EFFECT. A South Bend Redevelopment Commission Regular Meeting — December 17, 2004 6. NEW BUSINESS (CONT.) B. Tax Abatements (1) continued... A review of the tax abatements previously granted finds that the petitioner has not been granted any previous tax abatements. The property is properly zoned for the proposed use. The project is in the Airport Economic Development Area; therefore, the abatement must first be approved by the South Bend Redevelopment Commission. The project meets the qualifications for a five -year personal property tax abatement under the Tax Abatement Ordinance. Based on an equipment cost of $5,200,000, the cost of the abatement is estimated as follows: Mr. Hunt asked if this is Fulton Industries' first presence in St. Joseph County. —Mr. Razzano responded that it is. They have been in Fulton County. He stated that Caterpillar is their major client. Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the Commission approved Resolution No. 2117 approving an application for personal property tax deduction in the Airport 12 COMMISSION APPROVED RESOLUTION NO. 2117 APPROVING AN APPLICATION FOR PERSONAL PROPERTY TAX DEDUCTION IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. (FULTON INDUSTRIES) Estimated taxes over 5 yrs Without abatement $422,984 With 5 -yr abatement $144,774 Estimated cost of 5- yr abatement $278,210 Mr. Hunt asked if this is Fulton Industries' first presence in St. Joseph County. —Mr. Razzano responded that it is. They have been in Fulton County. He stated that Caterpillar is their major client. Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the Commission approved Resolution No. 2117 approving an application for personal property tax deduction in the Airport 12 COMMISSION APPROVED RESOLUTION NO. 2117 APPROVING AN APPLICATION FOR PERSONAL PROPERTY TAX DEDUCTION IN THE AIRPORT ECONOMIC DEVELOPMENT AREA. (FULTON INDUSTRIES) South Bend Redevelopment Commission Regular Meeting — December 17, 2004 6. NEW BUSINESS (CONT.) B. Tax Abatements (1) continued... Economic Development Area. (Fulton Industries) Mr. Faccenda abstained from the vote. C. Housing (1) Commission approval requested for Loan and Grant in connection with the South Bend Home Improvement Program for property located at 1549 W. Dunham Street. (Annette Plajer) Mr. Inks noted that the amount of the loan is $10,700. The grant is $7,500. Upon a motion by Mr. Faccenda, seconded by Mr. Hunt and unanimously carried, the Commission approved the Loan and Grant in connection with the South Bend Home Improvement Program for property located at 1549 W. Dunham Street. (Annette Plajer) (2) Commission approval requested for Loan and Grant in connection with the South Bend Home Improvement Program for property located at 2705 W. Humbolt Street. (Janie Mae Williams) Mr. Inks noted that the amount of the loan is $1,250. The grant is $7,500. COMMISSION APPROVED THE LOAN AND GRANT IN CONNECTION WITH THE SOUTH BEND HOME IMPROVEMENT PROGRAM FOR PROPERTY LOCATED AT 1549 W. DUNHAM STREET. (ANNETTE PLAJER) Upon a motion by Mr. Faccenda, seconded COMMISSION APPROVED THE LOAN AND GRANT by Mr. Hunt and unanimously carried, the IN CONNECTION WITH THE SOUTH BEND HOME Commission approved the Loan and Grant in IMPROVEMENT PROGRAM FOR PROPERTY connection with the South Bend Home LOCATED AT 2705 W. HUMBOLT STREET. (JANIE MAE WILLIAMS) Improvement Program for property located at 13 14 South Bend Redevelopment Commission Regular Meeting —December 17, 2004 6. NEW BUSINESS (CONT.) C. Housing (2) continued... 2705 W. Humbolt Street. (Janie Mae Williams) (3) Commission approval requested for Loan and Grant in connection with the South Bend Home Improvement Program for property located at 1340 Randolph Street. (Kevin L. Valentine) Mr. Inks noted that the amount of the loan is $6,300. The grant is $7,500. Upon a motion by Mr. Faccenda, seconded by Mr. Hunt and unanimously carried, the Commission approved the Loan and Grant in connection with the South Bend Home Improvement Program for property located at 1340 Randolph Street. (Kevin L. Valentine) (4) Commission approval requested for Loan and Grant in connection with the South Bend Home Improvement Program for property located at 3917 W. Ford Street. (Linda Dockery) Mr. Inks noted that the amount of the loan is $4,050. The grant is $7,500. Upon a motion by Mr. Faccenda, seconded by Mr. Hunt and unanimously carried, the Commission approved the Loan and Grant in connection with the South Bend Home Improvement Program for property located at 3917 W. Ford Street. (Linda Dockery) 14 COMMISSION APPROVED THE LOAN AND GRANT IN CONNECTION WITH THE SOUTH BEND HOME IMPROVEMENT PROGRAM FOR PROPERTY LOCATED AT 1340 RANDOLPH STREET. (KEVIN L. VALENTINE) COMMISSION APPROVED THE LOAN AND GRANT IN CONNECTION WITH THE SOUTH BEND HOME IMPROVEMENT PROGRAM FOR PROPERTY LOCATED AT 3917 W. FORD STREET. (LINDA DOCKERY) South Bend Redevelopment Commission Regular Meeting — December 17, 2004 6. NEW BUSINESS (CONT.) D. South Bend Central Development Area (1) Commission approval requested for professional services in the South Bend Central Development Area (Appraisal, 412 S. Lafayette) Mr. Williams noted that these next four items are all related to the same property, 412 S. Lafayette, which the Commission intends to acquire for future development in that block. R.E. Pitts proposed to perform the appraisal for a fee of $3,400. Jerome E. Michaels proposed a fee of $3,500. Two appraisals are needed. Staff recommends accepting the proposals from R.E. Pitts and Jerome E. Michaels. Upon a motion by Mr. King, seconded by COMMISSION APPROVED THE REQUEST FOR Mr. Hunt and unanimously carried, the PROPOSALS FOR PROFESSIONAL SERVICES IN THE Commission approved the request for SOUTH BEND CENTRAL DEVELOPMENT AREA proposals for professional services in the AND ACCEPTED THE PROPOSAL FROM JERRY MICHAELS AND R.E. PITTS FOR THE SCOPE OF South Bend Central Development Area and SERVICES AND FEE PROPOSED. (APPRAISAL, 412 accepted the proposal from Jerry Michaels S. LAFAYETTE) and R.E. Pitts for the scope of services and fee proposed. (Appraisal, 412 S. Lafayette) 14 (2) Commission approval requested for professional services in the South Bend Central Development Area (Survey, 412 S. Lafayette) Mr. Williams noted that Wightman Petrie submitted a proposal to complete the boundary survey for a fee of $1,200. Staff recommends accepting the proposal. 15 South Bend Redevelopment Commission Regular Meeting — December 17, 2004 6. NEW BUSINESS (CONT.) D. South Bend Central Development Area (2) continued... Upon a motion by Mr. King, seconded by Mr. Hunt and unanimously carried, the Commission approved the request for proposal for professional services in the South Bend Central Development Area and accepted the proposal from Wightman Petrie Inc. for the scope of services and fee proposed. (Boundary Survey, 412 S. Lafayette) (3) Commission approval requested for professional services in the South Bend Central Development Area (Phase I Aww Environmental, 412 S. Lafayette) 41� Mr. Williams noted that Wightman Petrie submitted a proposal for a Phase I Environmental Survey at a cost of $1,600. Staff recommends accepting the proposal. Upon a motion by Mr. King, seconded by Mr. Hunt and unanimously carried, the Commission approved the request for proposal for professional services in the South Bend Central Development Area and accepted the proposal from Wightman Petrie Inc. for the scope of services and fee proposed. (Phase I Environmental Assessment, 412 S. Lafayette) L" 16 COMMISSION APPROVED THE REQUEST FOR PROPOSAL FOR PROFESSIONAL SERVICES IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM WIGHTMAN PETRIE INC. FOR THE SCOPE OF SERVICES AND FEE PROPOSED. (BOUNDARY SURVEY, 412 S. LAFAYETTE) COMMISSION APPROVED THE REQUEST FOR PROPOSAL FOR PROFESSIONAL SERVICES IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM WIGHTMAN PETRIE INC. FOR THE SCOPE OF SERVICES AND FEE PROPOSED. (PHASE I ENVIRONMENTAL ASSESSMENT, 412 S. LAFAYETTE) South Bend Redevelopment Commission Regular Meeting — December 17, 2004 6. NEW BUSINESS (CONT.) D. South Bend Central Development Area (4) Commission approval requested for professional services in the South Bend Central Development Area (Title, 412 S. Lafayette) Mr. Williams noted that Meridian Title Corp. submitted a proposal do perform the title search for a cost of $100. Staff recommends accepting the proposal. Upon a motion by Mr. King, seconded by Mr. Hunt and unanimously carried, the Commission approved the request for proposal for professional services in the South Bend Central Development Area and accepted the proposal from Meridian Title Corp. for the scope of services and fee proposed. (Title Work, 412 S. Lafayette) (5) Commission approval requested for First Amendment to Commercial Lease with Kendall Catering, Inc. in the South Bend Central Development Area. Mr. Williams noted that in April 2004 the owner of Kendall Catering (a.k.a. Billie's Catering) requested to amend her lease to rent a smaller portion of the space covered in her current lease. She has dropped the restaurant portion of her business and will concentrate on the catering only, so she does not need the eating area. She is reducing from 2,744 sft to 1,788 sft. That portion is the western portion of the retail space and includes the kitchen. The Commission approved the downsize in concept. This is the Amendment to Lease document for ILI approval. 17 COMMISSION APPROVED THE REQUEST FOR PROPOSAL FOR PROFESSIONAL SERVICES IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM MERIDIAN TITLE CORP. FOR THE SCOPE OF SERVICES AND FEE PROPOSED. (TITLE WORK, 412 S. LAFAYETTE) South Bend Redevelopment Commission Regular Meeting — December 17, 2004 6. NEW BUSINESS (CONT.) 0 G E. C South Bend Central Development Area (5) continued... The term of the amended lease is the same as the remainder of the existing lease: December, January and February. The amount of the lease is $1,139.85 per month. Terms and conditions of a new lease will be negotiated in March 2005. Mr. Hunt asked if there is any progress on leasing the space freed up by Billie's downsizing. Mr. Williams responded that CB Richard Ellis claims to have a party interested, but has not shared any specifics with staff. Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the Commission approved the First Amendment to Commercial Lease with Kendall Catering, Inc. Sample -Ewing Development Area (1) Commission approval requested for demolition of 714 and 725 E. Ohio St. in the Sample -Ewing Development Area. Mr. Williams noted that the Commission intends to demolish the structures at 714 and 725 E. Ohio St. Three proposals were received. V COMMISSION APPROVED THE FIRST AMENDMENT TO COMMERCIAL LEASE WITH KENDALL CATERING, INC. Fee Bradberry Bros. $18,166.75 Ritschard Bros $14,153.00 Warner & Sons $19,210.00 V COMMISSION APPROVED THE FIRST AMENDMENT TO COMMERCIAL LEASE WITH KENDALL CATERING, INC. South Bend Redevelopment Commission Regular Meeting — December 17, 2004 6. NEW BUSINESS (CONT.) E. Sample -Ewing Development Area (1) continued... The lowest responsible proposal is from Ritschard Bros. Staff recommends accepting the proposal from Ritschard Bros. Upon a motion by Mr. Faccenda, seconded by Mr. Hunt and unanimously carried, the Commission approved the request for proposals for professional services in the Sample -Ewing Development Area and accepted the proposal from Ritschard Bros for the scope of services and fee proposed. (2) Commission approval requested for Certificate of Completion for Rose Fuel & ILI Materials, Inc. in the Sample -Ewing Development Area. A Mr. Laurent noted that Rose Fuel and Materials has fulfilled all the obligations of the Development Agreement executed with the Commission in July 2003 and the Contract for Sale of Land executed in November 2003. At the time of the Development Agreement the company was known as Rose Fuel and Materials. By the time of the Contract for Sale of Land the company had changed its name to Rose Brick and Materials. Staff recommends approval of the Certificate of Completion. Upon a motion by Mr. King, seconded by Mr. Hunt and unanimously carried, the Commission approved the Certificate of Completion for Rose Fuel and Materials, now known as Rose Brick and Materials. 19 COMMISSION APPROVED THE REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES IN THE SAMPLE -EWING DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM RITSCHARD BROS FOR THE SCOPE OF SERVICES AND FEE PROPOSED. COMMISSION APPROVED THE CERTIFICATE OF COMPLETION FOR ROSE FUEL AND MATERIALS, NOW KNOWN AS ROSE BRICK AND MATERIALS. South Bend Redevelopment Commission Regular Meeting — December 17, 2004 6. NEW BUSINESS (CONT.) E. Sample -Ewing Development Area Ms. Jones asked that Items 6. I. (1) and (2) be moved up on the agenda as they are related to the Sample -Ewing Development Area. There was no objection and the items were so moved. (3) Commission approval requested for Proposal for professional services in the Sample -Ewing Development Area. (Appraisal, Gorny Plaza) Mr. Schalliol noted that the Commission intends to acquire property at 1116 S. Main Street. Two appraisals are needed. R.E. Pitts proposes to perform the appraisal for $3,600. Jerome E. Michaels proposes to AMW perform the appraisal for $3,800. Staff 4� recommends accepting both proposals. Upon a motion by Mr. King, seconded by Mr. Hunt and unanimously carried, the Commission approved the request for proposals for professional services in the Sample -Ewing Development Area and accepted the proposal from R. E. Pitts and Jerome E. Michaels for the scope of services and fee proposed. ( Gorny Plaza) (4) Commission approval requested for Proposal for professional services in the Sample -Ewing Development Area. (Appraisals, 1100 Block S. Michigan St.) Mr. Schalliol noted that the Commission desires to put property in the 1100 Block of S. Michigan St. up for bid. Two appraisals are needed to set the fair reuse value. R.E. Pitts proposes to perform the appraisal for $1,850. Jerome E. Michaels proposed to 20 COMMISSION APPROVED THE REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES IN THE SAMPLE -EWING DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM R. E. PITTS AND JEROME E. MICHAELS FOR THE SCOPE OF SERVICES AND FEE PROPOSED (CORNY PLAZA) South Bend Redevelopment Commission Regular Meeting —December 17, 2004 6. NEW BUSINESS (CONT.) E. Sample -Ewing Development Area (4) continued... perform the appraisal for $1,500. Staff recommends accepting both proposals. Upon a motion by Mr. King, seconded by Mr. Hunt and unanimously carried, the Commission approved the request for proposals for professional services in the Sample -Ewing Development Area and accepted the proposal from R. E. Pitts and Jerome E. Michaels for the scope of services and fee proposed. (1100 Block S. Michigan St.) F. Airport Economic Development Area (1) Commission authorization requested for use of 1743 Commerce Drive by Advantage Puck as an interim location. Mr. Schalliol noted that the Commission recently closed on the purchase of 1743 Commerce Drive as part of a long term acquisition strategy to accomplish the extension of Voorde Drive from its present terminus at Sheridan Street and connect the drive into Terminal Drive located west of the subject property. The building at 1743 Commerce sits on the centerline of the proposed roadway connection. Advantage Puck is presently leasing space in the former Canteen Services building located at 1850 North Sheridan and the building owner has terminated the lease and is requiring the tenant to move out by the end of the year so that the owner can complete a 21 COMMISSION APPROVED THE REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES IN THE SAMPLE -EWING DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM R. E. PITTS AND JEROME E. MICHAELS FOR THE SCOPE OF SERVICES AND FEE PROPOSED (1100 BLOCK S. MICHIGAN ST.) South Bend Redevelopment Commission Regular Meeting — December 17, 2004 6. NEW BUSINESS (CONT.) F. Airport Economic Development Area (1) continued... sale of the building to another party. At present, Advantage Puck has no location to relocate too. Advantage Puck has asked to use the Commission owned property at 1743 Commerce Drive on an interim basis, for a term not to exceed August 31, 2005. Advantage Puck has indicated they will make a monthly donation to the Commission which will be subsequently used to defray the cost of demolition. This arrangement will allow a local business to stay in operation and provide them with time to look for a new location and continue their operations. The staff will work with the real estate agents associated with Advantage Puck to help them transition into a new facility before the close of the lease for the Commission site. Staff requests the Commission to authorize use of the building at 1743 Commerce Drive by Advantage Puck for a period not to exceed August 31, 2005. Mr. King asked if absent this arrangement this vacant building would sit vacant during this period and require holding costs. Mr. Schalliol responded that that is correct. Mr. King also asked if Advantage Puck would have to relocate outside South Bend if the Commission did not provide use of this building. Mr. Schalliol responded that they have been asked to move by December 31 and with no other options immediately 22 South Bend Redevelopment Commission Regular Meeting — December 17, 2004 6. NEW BUSINESS (CONT.) F. Airport Economic Development Area (1) continued... available in South Bend, they would have to either close operations or move outside the area. Mr. King asked if Mr. Schalliol believed August 31, 2005 was enough time for Advantage Puck to find a suitable location in South Bend. Mr. Schalliol responded that there are vacant buildings in the Airport area which should be suitable, given time to negotiate a deal. Mr. Hunt asked for assurance that the donation Advantage Puck would make would be dedicated to demolition costs of 1743 Commerce Drive when demolition is desired. Mr. Schalliol assured Mr. Hunt that the funds would be set aside for that purpose. Ms. Greene noted that this type of temporary use of property is not expressly authorized in the redevelopment statute. However, under I.C. 36.7.14 -11, subsection 3, the Commission has the duty to "promote the use of land in the manner that best serves the interests of the unit and its inhabitants ". On this basis, it is legal counsel's opinion that the Commission could permit Advantage Puck the temporary use of the Commission's property in order to permit this entity to continue business operations, continue employment, and retain an existing business within the City. Such an arrangement would also permit the Commission to avoid incurring any holding costs that would ILotherwise occur with this property during the 23 South Bend Redevelopment Commission Regular Meeting — December 17, 2004 6. NEW BUSINESS (CONT.) F. Airport Economic Development Area (1) continued... period of time pending demolition. Ms. Greene noted that use of the property by Advantage Puck should be made contingent upon its providing proof of insurance and indemnification of liability for the Commission. Upon a motion by Mr. King, seconded by Mr. Hunt and unanimously carried, the Commission authorized use of 1742 Com- merce Drive by Advantage Puck as an interim location, subject to its providing proof of insurance and indemnification from liability. G. South Bend Medical Services District H. West Washington- Chapin Development Area I. South Side Development Area (1) Commission approval requested for Proposal for demolition of structures in the South Side Development Area. (4201 and 4309 S. Main St) Mr. Schalliol noted that 4201 and 4309 S. Main Street have been acquired for the realignment of the crossover between Main St. and Michigan St. In order to avoid holding costs staff is proposing demolition of the structures on the properties. 24 COMMISSION AUTHORIZED USE OF 1742 COM- MERCE DRIVE BY ADVANTAGE PUCK AS AN INTERIM LOCATION, SUBJECT TO ITS PROVIDING PROOF OF INSURANCE AND INDEMNIFICATION FROM LIABILITY. D A South Bend Redevelopment Commission Regular Meeting — December 17, 2004 6. NEW BUSINESS (CONT.) I. South Side Development Area (1) continued... The proposal from Bradberry Bros. does not appear to have included all the work specified. Staff recommends accepting the proposal of Warner & Sons. Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the Commission approved the request for proposals for professional services in the Airport Economic Development Area and accepted the proposal from Warner & Sons for the scope of services and fee proposed. (2) Commission approval requested for Proposal for Phase II Master Planning for the South Side Development Area. Mr. Schalliol noted that Lehman & Lehman, Inc. has submitted a proposal to help staff develop a Master Plan and Development Plan for Phase II of the South Side Development Area. At present the South Side Development Area and the related Master Plan stop at the U.S. 20/31 Bypass. Phase 2 will study the potential for expansion of the development area south of Kern Road to include the Zeiger property and the new Lafayette Falls residential development. The 25 COMMISSION APPROVED THE REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES IN THE AIRPORT ECONOMIC DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM WARNER & SONS FOR THE SCOPE OF SERVICES AND FEE PROPOSED. Fee Bradberry Bros. $6,588 Ritschard Bros $15,097 [Warner & Sons $13,310 The proposal from Bradberry Bros. does not appear to have included all the work specified. Staff recommends accepting the proposal of Warner & Sons. Upon a motion by Mr. Hunt, seconded by Mr. King and unanimously carried, the Commission approved the request for proposals for professional services in the Airport Economic Development Area and accepted the proposal from Warner & Sons for the scope of services and fee proposed. (2) Commission approval requested for Proposal for Phase II Master Planning for the South Side Development Area. Mr. Schalliol noted that Lehman & Lehman, Inc. has submitted a proposal to help staff develop a Master Plan and Development Plan for Phase II of the South Side Development Area. At present the South Side Development Area and the related Master Plan stop at the U.S. 20/31 Bypass. Phase 2 will study the potential for expansion of the development area south of Kern Road to include the Zeiger property and the new Lafayette Falls residential development. The 25 COMMISSION APPROVED THE REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES IN THE AIRPORT ECONOMIC DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM WARNER & SONS FOR THE SCOPE OF SERVICES AND FEE PROPOSED. South Bend Redevelopment Commission Regular Meeting — December 17, 2004 6. NEW BUSINESS (CONT.) I. South Side Development Area (2) continued... Phase II plan will also study and create a proposed land use plan in the impact zone of the proposed U.S. 31 alignment route as well as coordinate open space development projects proposed for the Phase 2 area. The proposal is a stepped contract, meaning that once milestones have been achieved, the next component of the planning process will begin. The total not -to- exceed amount of this contract is $98,000. Funding for the contract will be through the City's 2005 CIP budget which has not yet been finalized. Staff requests the Commission to approve the proposal subject to funding approval. Upon a motion by Mr. Faccenda, seconded by Mr. Hunt and unanimously carried, the Commission approved the request for proposal for Phase II Master Planning in the South Side Development Area and accepted the proposal from Lehman & Lehman, Inc. for the scope of services and fee proposed subject to CIP funding approval. J. Northeast Neighborhood Development Area 7. PROGRESS REPORTS Mr. Inks noted that Bendix Drive will be opened up today. Realignment of Bendix was part of the Bosch project. The construction crew has put down some base coat material. It will be serviceable during the winter and they will finish the top coat next spring. Jennifer Hughes has done an excellent job of obtaining right-of- way, moving the project along and making sure we were 26 COMMISSION APPROVED THE REQUEST FOR PROPOSAL FOR PHASE II MASTER PLANNING IN THE SOUTH SIDE DEVELOPMENT AREA AND ACCEPTED THE PROPOSAL FROM LEHMAN & LEHMAN, INC. FOR THE SCOPE OF SERVICES AND FEE PROPOSED, SUBJECT TO CIP FUNDING APPROVAL PROGRESS REPORTS 14 South Bend Redevelopment Commission Regular Meeting —December 17, 2004 7. PROGRESS REPORTS (CONT.) able to meet our commitment to Bosch to get that road serviceable by the end of the year. 8. NEXT COMMISSION MEETING The next meeting of the Redevelopment Commission will be its Annual Organizational Meeting scheduled for Monday, January 3, 2005 at 8:30 a.m. The next Regular Meeting of the Redevelopment Commission is scheduled for Friday, January 7, 2005 at 10:00 a.m. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, Mr. Hunt made a motion that the meeting be adjourned. Mr. King seconded the motion and the meeting was adjourned at 10:37 a.m. NEXT COMMISSION MEETINGS ADJOURNMENT Donald E. Inks, Director Marcia I. Jones, Pr ' ent 27