The URL can be used to link to this page

Home My WebLink About03-18-05 Redevelopment Commission MinutesG. r� SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING March 18, 2005 10:00 a.m. Presiding: Marcia I. Jones, President 1. ROLL CALL Members Present: Members Absent: Legal Counsel: 227 West Jefferson Boulevard South Bend, Indiana Ms. Marcia Jones, President Mr. Hardie Blake, Jr. Mr. Greg Downes Mr. Karl King, Vice President Mr. Robert W. Hunt, Secretary Mr. John Livingston Redevelopment Staff: Mr. Bill Schalliol, Economic Development Specialist Ms. Pamela Morris, Recording Secretary Mr. Tim Williams, Economic Development Specialist Mr. Tedd Schaffer, Economic Development Specialist Others Present: Ms. Pam Paluszewski, Legal Dept. Mr. Randy Rompola, Baker & Daniels Mr. John Quickstad, Blackthorn Golf Course Mr. Gary Anderson 2. APPROVAL OF MINUTES There were no Minutes for approval. 3. APPROVAL OF CLAIMS THERE WERE NO MINUTES FOR APPROVAL. Redevelopment Commission Claims submitted March 18, 2005 for approval. FUND 305 SBCDA 2003 BOND Walker Parking Consultants Wightman Petrie, Inc. SBD Reprographics H.G. Christman Construction Company, Inc 324 AIRPORT AEDA Ken Herceg & Associates Abonmarche Consultants of Indiana LLC Meridian Title Corporation $ 3,721.15 690.00 10.60 556,897.00 Studebaker Museum Construction 28,981.90 1,076.00 382.00 South Bend Redevelopment Commission Regular Meeting — March 18, 2005 3. APPROVAL OF CLAIMS (CONT.) South Bend Water Works 86.53 Indiana Michigan Power Company 311.49 SiteScapes, Inc. 36,549.02 DLZ 19,005.00 Warner & Sons, Inc. 9,295.00 HRP Construction, Inc. 21,155.00 Walsh & Kelly 28,928.93 Hoosier Tank & Manufacturing 41,000.00 420 FUND TIF DISTRICT -SBCDA GENERAL Ernest L. Bryant 42,000.00 Lehman & Lehman 544.50 Business Districts, Inc. 1,341.00 Meridian Title Corp 200.00 Downtown South Bend, Inc. 47,065.61 424 FUND TIF SBCDA - BUILDING OPERATIONS CB Richard Ellis 150.00 428 FUND AIRPORT 2003 BOND Joe C. Hughes 8,615.00 Calvin R. Thompson & Joe C. Hughes 6,305.00 CB Richard Ellis 879.32 Cressy & Everett 1,000.00 619 BLACKTHORN Meadowbrook Golf Groups, Inc. 24,000.00 $ 880,190.05 Upon a motion by Mr. Downes, seconded by Mr. Blake and unanimously carried, the Commission approved the Claims submitted March 18, 2005, and ordered checks to be released. G COMMISSION APPROVED THE CLAIMS SUBMITTED MARCH 18, 2005, AND ORDERED THE CHECKS TO BE RELEASED. South Bend Redevelopment Commission Regular Meeting — March 18, 2005 4. COMMUNICATIONS There were no Communications. 6. NEW BUSINESS IC Other (1) Commission approval requested for proposal for mowing services for various Commission owned properties within the City of South Bend. (SBDCA, SEDA, AEDA SSDA, and WWCDA) Item 6.K.(1) was tabled to the April 1, 2005 meeting. Ms. Jones asked that Item 6.K.(2) be added to the agenda and considered at this time. There was no objection and the item was so added. It was also noted that Item 6.K.(2) was 40� added to the posted agenda prior to the meeting. (2) Appointment of Temporary Secretary to the Redevelopment Commission. Ms. Jones noted that due to the illness of Mr. Hunt, the appointment of a temporary secretary will be needed to sign Commission documents. Upon a motion by Mr. Blake, seconded by Ms. Jones and unanimously carried, the Commission appointed Mr. Downes temporary secretary for March 18, 2005. 5. OLD BUSINESS A. Downtown Medical Services District (1) Commission approval requested for Resolution No. 2153 a bond resolution of the South Bend Redevelopment 3 THERE WERE NO COMMUNICATIONS ITEM 6.K.(1) WAS TABLED TO THE APRIL 1, 2005 MEETING. COMMISSION APPOINTED MR. DOWNES A TEMPORARY SECRETARY FOR MARCH 18, 2005. South Bend Redevelopment Commission Regular Meeting — March 18, 2005 5. OLD BUSINESS (CONT.) A. Downtown Medical Services District (1) continued... Commission authorizing the issuance of bonds of the South Bend Redevelopment District for the purpose of raising money for certain local public improvements in the Downtown Medical Services District Allocation Area. Mr. Rompola explained that Resolution No. 2153 authorizes the issuance of bonds to pay for the relocation of Bartlett Street to accommodate the expansion of Memorial Hospital. The bond issue will not exceed $2.5 million. They are payable by their terms either from TIF revenues from the Medical Services District or any other revenues made available for that purpose. Depending on how the bonds are sold and if it becomes necessary to have a pledge of other revenues, the language has been included to allow for that. The bonds will mature beginning 2006 and would run not longer than 2016. It is anticipated they would only have an 8 -yr maturity, but a couple of years have been added to allow flexibility in the market as they go to sale. The resolution sets the maximum interest rate at 8 %, again higher than anticipated, but allowing room for the market to fluctuate before sale. The bonds will either be sold privately or at a public sale. That decision is left to the discretion of the Commission President and the City of South Bend Controller on the advice of financial advisor. L4 South Bend Redevelopment Commission Regular Meeting — March 18, 2005 5. OLD BUSINESS (CONT.) A. Downtown Medical Services District (1) continued... Upon a motion by Mr. Downes, seconded by Mr. Blake and unanimously carried, the Commission approved Resolution No. 2153 authorizing the issuance of bonds of the South Bend Redevelopment District for the purpose of raising money for certain local public improvements in the Downtown Medical Services District Allocation Area. 6. NEW BUSINESS A. Public Hearings (1) Public Hearing on Resolution No. 2150 appropriating the proceeds (including investment earnings thereon) of the City of South Bend, Indiana, Redevelopment District Revenue Bonds to be applied to the cost of certain local public improvements in or serving the Downtown Medical Services District Allocation Area of the South Bend Central Development Area. Mr. Schalliol noted that the Public Hearing file is complete with a copy of the Notice of Hearing, a copy of Resolution No. 2150, affidavits from the South Bend Tribune and Tri- County News that the Notice of Hearing was published in those newspapers on March 4, 2005. Mr. Schalliol also noted that Baker & Daniels has custody and control of the original Public Hearing file. Ms. Jones opened the Public Hearing on Resolution No. 2150 for anyone who wished A COMMISSION APPROVED RESOLUTION NO. 2153 AUTHORIZING THE ISSUANCE OF BONDS OF THE SOUTH BEND REDEVELOPMENT DISTRICT FOR THE PURPOSE OF RAISING MONEY FOR CERTAIN LOCAL PUBLIC IMPROVEMENTS IN THE DOWNTOWN MEDICAL SERVICES DISTRICT ALLOCATION AREA. PUBLIC HEARING ON RESOLUTION NO. 2150. South Bend Redevelopment Commission Regular Meeting — March 18, 2005 6. NEW BUSINESS (CONT.) A. Public Hearings (1) continued... to speak. There was no one who wished to speak regarding Resolution No. 2150. Ms. Jones closed the Public Hearing for whatever action the Commission wished to take. (2) Commission approval requested for Resolution No. 2150. Upon a motion by Mr. Downes, seconded by Mr. Blake and unanimously carried, the Commission approved Resolution No. 2150 appropriating the proceeds (including investment earnings thereon) of the City of IL South Bend, Indiana, Redevelopment District Revenue Bonds to be applied to the cost of certain local public improvements in or serving the Downtown Medical Services District Allocation Area of the South Bend Central Development Area. B. Tax Abatements (1) Commission approval requested for Resolution No. 2152 approving an application for residential real property tax deduction for property located at 1105 N. Frances Street in the Northeast Neighborhood Development Area. (Gary and Lisa Anderson) Mr. Schaffer gave the staff report on the project. Gary and Lisa Anderson will construct a new home at 1105 N. Frances Street. The home will be approximately 3,100 square feet, with four bedrooms, three IL 6 COMMISSION APPROVED RESOLUTION NO. 2150 APPROPRIATING THE PROCEEDS (INCLUDING INVESTMENT EARNINGS THEREON) OF THE CITY OF SOUTH BEND, INDIANA, REDEVELOPMENT DISTRICT REVENUE BONDS TO BE APPLIED TO THE COST OF CERTAIN LOCAL PUBLIC IMPROVEMENTS IN OR SERVING THE DOWNTOWN MEDICAL SERVICES DISTRICT ALLOCATION AREA OF THE SOUTH BEND CENTRAL DEVELOPMENT AREA. South Bend Redevelopment Commission Regular Meeting — March 18, 2005 6. NEW BUSINESS (CONT.) B. Tax Abatements (1) continued... and a half baths, a full basement, and an attached two -car garage. The floor plan also includes a full kitchen, a dining room, living room, sun room and basement laundry room. There will be a total of ten rooms in the new house. The Andersons purchased the vacant lot from Notre Dame in December 2004 for $38,000. The cost of the home will be around $404,000, making the total project cost approximately $442,000. The Andersons have not had any previous tax abatements. The property is properly zoned for the proposed use. The property is located in the Northeast Neighborhood Development Area which is a Tax Increment Allocation Area; therefore the petition must first be approved by the Redevelopment Commission. The project qualifies for a five -year residential tax abatement under the tax abatement ordinance. The cost of the abatement is estimated as follows: 7 Estimated Taxes Over 5 Yrs Without Abatement $40,608.20 With 5 Yr Abatement $35,656.00 Estimated Cost of 5 Yr Abatement $4,952.20 7 South Bend Redevelopment Commission Regular Meeting — March 18, 2005 6. NEW BUSINESS (CONT.) B. Tax Abatements (1) continued... Upon a motion by Mr. Downes, seconded by Mr. Blake and unanimously carried, the Commission approved Resolution No. 2152 approving an application for residential real property tax deduction for property located at 1105 N. Frances Street in the Northeast Neighborhood Development Area. (Gary and Lisa Anderson) C. Housing (1) Commission approval requested for Loan and Grant in connection with the South Bend Home Improvement Loan Program for property located at 3614 E. Charles Street. (Dan & Allyson Leyba) Mr. Schalliol reported that the amount of the loan request is $4,200 and the amount of the grant is $3,400. Upon a motion by Mr. Downes, seconded by Mr. Blake and unanimously carried, the Commission approved a Loan and Grant in connection with the South Bend Home Improvement Loan Program for property located at 3614 E. Charles Street. (Dan & Allyson Leyba) D. South Bend Central Development Area (1) Commission approval requested for proposal for professional services in the South Bend Central Development Area. (Title work at 124 -128 S. Michigan Street, formerly Osco Drugs) c8 COMMISSION APPROVED RESOLUTION NO. 2152 APPROVING AN APPLICATION FOR RESIDENTIAL REAL PROPERTY TAX DEDUCTION FOR PROPERTY LOCATED AT 1105 N. FRANCES STREET IN THE NORTHEAST NEIGHBORHOOD DEVELOPMENT AREA. (GARY AND LISA ANDERSON) COMMISSION APPROVED A LOAN AND GRANT IN CONNECTION WITH THE SOUTH BEND HOME IMPROVEMENT LOAN PROGRAM FOR PROPERTY LOCATED AT 3614 E. CHARLES STREET. (DAN & ALLYSON LEYBA) South Bend Redevelopment Commission Regular Meeting — March 18, 2005 6. NEW BUSINESS (CONT.) D. South Bend Central Development Area (1) continued... Mr. Williams reported that Meridian Title Corporation has submitted a proposal to conduct a title search on the former Osco Drug building for a fee of $200. Staff recommends accepting the proposal from Meridian Title Corporation. Upon a motion by Mr. Downes, seconded by Mr. Blake and unanimously carried, the Commission approved the request for professional services in the South Bend Central Development Area and authorized staff to retain Meridian Title Corporation based on the scope of services and fee proposed. (2) Commission approval requested for proposal for professional services in the South Bend Central Development Area. (Survey services at 124 -128 S. Michigan Street, formerly Osco Drugs) Mr. Williams reported that three (3) proposals were received to provide a disposition boundary survey of the Osco's site. The proposals are as follows: Danch, Hamer & Associates $2,800 Lang Feeney & Associates $ 700 Wightman Petrie, Inc. $1,400 Staff recommends accepting the proposal from Lang Feeney & Associates in the amount of $700. G COMMISSION APPROVED THE REQUEST FOR PROFESSIONAL SERVICES IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA AND AUTHORIZED STAFF TO RETAIN MERIDIAN TITLE CORPORATION BASED ON THE SCOPE OF SERVICES AND FEE PROPOSED. South Bend Redevelopment Commission Regular Meeting — March 18, 2005 6. NEW BUSINESS (CONT.) D. South Bend Central Development Area (2) continued... Upon a motion by Mr. Downes, seconded by Mr. Blake and unanimously carried, the Commission approved the request for professional services in the South Bend Central Development Area and authorized staff to retain Lang Feeney & Associates based on the scope of services and fee proposed. (3) Staff report on acquisition of property in the South Bend Central Development Area. (412 S. Lafayette Blvd.) Mr. Schalliol noted that the Commission IL approved Resolution No. 2147 on March 4, 2005 authorizing staff to send a purchase offer to Michael J. Morris in the amount of $342,500 for property located at 412 S. Lafayette Blvd. Mr. Morns has submitted a counter offer in the amount of $350,000. The counter offer is less than the highest of the two appraisals on the property. Staff believes the counter offer is reasonable and recommends accepting the offer. The subject property is being acquired for two main reasons. First, the building owner needs to expand his operations and the acquisition of his property allows him to relocate into a larger facility that will allow for future growth of his business operations. The property owner has identified a location within the Airport Economic Development Area that he would like to relocate to. Secondly, the subject property is within a future planning sub -area of the South Bend IL 10 COMMISSION APPROVED THE REQUEST FOR PROFESSIONAL SERVICES IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA AND AUTHORIZED STAFF TO RETAIN LANG FEENEY & ASSOCIATES BASED ON THE SCOPE OF SERVICES AND FEE PROPOSED. South Bend Redevelopment Commission Regular Meeting — March 18, 2005 6. NEW BUSINESS (CONT.) D. South Bend Central Development Area (3) continued... Central Development Area and the acquisition of this parcel will allow for a targeted reprogramming of the facility to a use that better fits the long -term planning goals and objectives of the area. Mr. Livingston noted that under I.C. 36 -7 -14- 19, the Commission may exceed the prices previously indicated on the offering list if specifically authorized by the Commission. Upon a motion by Mr. Downes, seconded by Mr. Blake and unanimously carried, the Commission approved the counter -offer from IL Michael J. Morris in the amount of $350,000 for property located at 412 S. Lafayette Blvd. in the South Bend Central Development Area. (4) Commission approval requested for Resolution No. 2154 approving the Assignment of Redevelopment Agreement between the Commission and Crowe Chizek and Company, LLP. Mr. Livingston reported that Crowe Chizek and Company is going through a corporate restructuring. They are moving some properties into other entities. Under a previous redevelopment contract, there is a requirement that the Commission is entitled to a sixty (60) day notice of the restructuring. Crowe Chizek intends to reorganize on April 1, 2005 and therefore falls short of the sixty (60) day notice. Resolution No. 2154 requests a waiver of that notice. Crowe IL11 COMMISSION APPROVED THE COUNTER -OFFER FROM MICHAEL J. MORRIS IN THE AMOUNT OF $350,000 FOR PROPERTY LOCATED AT 412 S. LAFAYETTE BLVD. IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA. South Bend Redevelopment Commission Regular Meeting — March 18, 2005 6. NEW BUSINESS (CONT.) D. South Bend Central Development Area (4) continued... Chizek will still be responsible for all other obligations under the contract. Upon a motion by Mr. Downes, seconded by Mr. Blake and unanimously carried, the Commission approved Resolution No. 2154 approving the Assignment of Redevelopment Agreement between the Commission and Crowe Chizek and Company, LLP. E. Sample -Ewing Development Area There was no business in the Sample -Ewing Development Area. F. Airport Economic Development Area (1) Commission approval requested for proposal from Abonmarche Consultants, LLC to provide engineering services for the Bendix Drive Rehabilitation project. Mr. Schalliol reported that a proposal has been prepared by Abonmarche Consultants related to a scope of work that is being proposed to be completed on Bendix Drive from Lincolnway West to Lathrop Drive in the Airport Economic Development Area. The proposal is a two part plan. First, the proposed project consists of developing the bid documents to rehabilitate the existing concrete pavement and install storm sewers in Bendix Drive from LWW to Lathrop. The second part of the project involves the creation of a separate set of plans for 12 COMMISSION APPROVED RESOLUTION NO. 2154 APPROVING THE ASSIGNMENT OF REDEVELOPMENT AGREEMENT BETWEEN THE COMMISSION AND CROWE CHIZEK AND COMPANY, LLP. THERE WAS NO BUSINESS IN THE SAMPLE -EWING DEVELOPMENT AREA. South Bend Redevelopment Commission Regular Meeting — March 18, 2005 6. NEW BUSINESS (CONT.) F. Airport Economic Development Area (1) continued... intersection improvements at Bendix and Voorde and the creation of a right hand turn lane for large trucks from east bound Voorde to south bound Bendix. The proposal contains a not -to- exceed fee of $138,200. Staff requests that an additional $11,800 be added to the project proposal to cover any contingencies in the design or surveying process for a revised not -to- exceed amount of $150,000. Upon a motion by Mr. Downes, seconded by Mr. Blake and unanimously carried, the Commission approved a proposal from Abonmarche Consultants, LLC to provide engineering services for the Bendix Drive Rehabilitation project in the not to exceed amount of $150,000. (2) Commission approval requested for proposal for maintenance services at Blackthorn Golf Course. (bunker renovation improvements) Mr. Quickstad, Superintendent at Blackthorn Golf Club, addressed the Commission. Blackthorn previously started a bunker renovation project at the golf course. With ninety -six bunkers at Blackthorn, the crew is not keeping up. Mr. Bob Sanko has been highly recommended by Meadowbrook and has completed other courses for them. Permission is requested to hire Mr. Sanko for a bunker renovation project between holes number fourteen (14) and fifteen (15). 13 COMMISSION APPROVED A PROPOSAL FROM ABONMARCHE CONSULTANTS, LLC TO PROVIDE ENGINEERING SERVICES FOR THE BENDIX DRIVE REHABILITATION PROJECT IN THE NOT TO EXCEED AMOUNT OF $150,000. South Bend Redevelopment Commission cv, Regular Meeting — March 18, 2005 6. NEW BUSINESS (CONT.) F. Airport Economic Development Area (2) continued... Mr. Schalliol confirmed with Mr. Quickstad that the total amount of the Sanko contract is $17,287.84. Ms. Jones commented that the current operating budget for bunker remodeling is $5,000. Mr. Quickstad responded that some of the other budgeted projects probably will not happen, such as irrigation upgrades and drainage or fairway development. Funds will be reallocated and the bottom line of $22,000 will not be exceeded. ILUpon a motion by Mr. Downes, seconded by Mr. Blake and unanimously carried, the Commission approved the proposal for maintenance services at Blackthorn Golf Course. (bunker renovation improvements) G. South Bend Medical Services District There was no business in the South Bend Medical Services District. H. West Washington- Chapin Development Area There was no business in the West - Washington Chapin Development Area. I. South Side Development Area (1) Staff report on acquisition of property in the South Side Development Area. (4209 S. Main Street) 14 COMMISSION APPROVED THE PROPOSAL FOR MAINTENANCE SERVICES AT BLACKTHORN GOLF COURSE. (BUNKER RENOVATION IMPROVEMENTS) THERE WAS NO BUSINESS IN THE SOUTH BEND MEDICAL SERVICES DISTRICT. THERE WAS NO BUSINESS IN THE WEST - WASHINGTON CHAPIN DEVELOPMENT AREA. South Bend Redevelopment Commission Regular Meeting — March 18, 2005 6. NEW BUSINESS (CONT.) I. South Side Development Area (1) continued... Mr. Schalliol noted that on March 4, 2005 the Commission approved Resolution No. 2148 authorizing a purchase offer in the amount of $106,000 to be sent to David and Teresa Frye, owners of 4209 S. Main Street. The offering price was the average of two independent appraisals ordered by the Commission. The Fryes have submitted a counter offer in the amount of $113,500. The subject property is being acquired to allow for the construction of the Main - Lafayette crossover that is part of the Erskine Hills Shopping District plan. The subject property is in a target area in which the Commission presently owns two other parcels. This acquisition will help to facilitate the larger goals of improved traffic circulation, creative reuse of land and creation of new development sites within the South Side Development Area consistent with and necessary to the development plan for the area. Staff requests approval of this counter -offer proposal at the not -to- exceed amount of $113,500. Mr. Livingston noted that acquisition of property is governed by I.C. 36- 7- 14 -19. Under this section of the Code, the Commission must approve and adopt a listing of properties to be acquired and the price to be offered. The offering price may not exceed the average of two (2) 15 South Bend Redevelopment Commission Regular Meeting — March 18, 2005 6. NEW BUSINESS (CONT.) I. South Side Development Area (1) continued... independent appraisals of fair market value. However, I.C. 36- 7- 14 -19(b) grants the Commission the right to exceed the offering price if specifically authorized by the Commission. Upon a motion by Mr. Downes, seconded by Mr. Blake and unanimously carried, the Commission approved a counter -offer in the amount of $113,500 for property located at 4209 South Main Street in the South Side Development Area. J. Northeast Neighborhood Development Area There was no business in the Northeast Neighborhood Development Area. 7. PROGRESS REPORTS There was no report. 8. NEXT COMMISSION MEETING The next meeting of the Redevelopment Commission is scheduled for Friday, April 1, 2005 at 10:00 a.m. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, Mr. Downes made a motion that the meeting be adjourned. Mr. Blake seconded the motion and the meeting was adjourned at 10:27 a.m. C, 16 COMMISSION APPROVED A COUNTER -OFFER IN THE AMOUNT OF $113,500 FOR PROPERTY LOCATED AT 4209 SOUTH MAIN STREET IN THE SOUTH SIDE DEVELOPMENT AREA. THERE WAS NO BUSINESS IN THE NORTHEAST NEIGHBORHOOD DEVELOPMENT AREA. PROGRESS REPORTS NEXT COMMISSION MEETING ADJOURNMENT South Bend Redevelopment Commission Regular Meeting — March 18, 2005 4"V� 5 Donald It. Inks, Director 17