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Home My WebLink About07/21/11 Board of Public Works Agenda Review BOARD OF PUBLIC WORKS Agenda Review Session July 21, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: July 7, 2011 B. Regular Meeting: July 11, 2011 C. Claims Review: July 18, 2011 2. AWARD BIDS A. One (1) 2011 or Newer Combination Jet Rodder/Vacuum Machine with Cab and Chassis 1. Company: Brown Equipment Co., Inc. 2. Amount: $307,000 3. Funding: 2011 Sewer Department Capital (642.0621.415.43.02) 4. Comment: Low Bid Non-Responsive to Specifications B. One (1)New Heavy Duty Golf Course Utility Cart 1. Company: Bobcat of Michiana 2. Amount: $7,347 (Bid $7,847; Trade-In $500) 3. Funding: 2011 Park Department Capital Lease (201.1101.452.43.02) C. One (1) 2011 or Newer Front-Wheel Drive Cargo Van 1. Company: Jordan Motors, Inc. 2. Amount: $19,710 3. Funding: 2011 Central Services Capital (222.0605.419.43.02) 3. AWARD QUOTATIONS A. Emergency Generator Preventative Maintenance and Load Bank Testing 1. Company: MacAllister Machinery Co., Inc. 2. Amount: $7,072.60 3. Funding: Water Works General Operating (620.0640.602.31.35) B. Curb and Sidewalk Project Tree Removal—Project No. 111-040 1. Company: KC Tree, Inc. 2. Amount: $7,800—Ewing; $7,200 — Culver 3. Funding: LRSA(202.0607.431.23.03) 4. PROPOSAL AWARD/VENDOR SELECTION AND FUNDING APPROVAL A. 2011 City-Wide Telecommunications Project for IP Voice Communications 1. Company: Netarx (VC 6335) 2. Amount: NTE $20,000 3. Funding: Information Technologies Capital (404.0672.415.43.08) 5. CHANGE ORDERS A. River Commons Lift Station Replacement—Project No. 109-087B 1. Company: Niblock Excavating 2. Change Order No.: 1 3. Increase Amount: $7,875 Page 1 of 6 BOARD OF PUBLIC WORKS Agenda Review Session July 21, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4. Percent of Increase: 3.3% 5. Revised Contract Amount: $246,375 6. Funding: 2010 Sewer Bond (658.0630.415.42.06) B. Blyler Street Sewer Repair (Emergency) -Project No. 111-057 1. Company: Underground Services 2. Change Order No.: 1 3. Increase Amount: $3,370.40 4. Percent of Increase: 14.2% 5. Revised Contract Amount: $27,072.40 6. Funding: Sewers (641.0621.792.23.04) C. Jefferson/Franklin Streetscape Improvements-Project No. 110-032 1. Company: L.L. Geans Construction Co. 2. Change Order No.: 2 3. Increase Amount: $14,600 4. Percent of Increase: 7.27% 5. Revised Contract Amount: $215,348.3 6. Funding: SBCDA TIF (420.1050.560.42.03) D. Memorial Hospital Streetscape Improvements-Project No. 109-091 1. Company: Walsh& Kelly, Inc. 2. Change Order No.: 4 3. Increase Amount: $67,300 4. Percent of Increase: 3.31% 5. Revised Contract Amount: $2,242,762.59 6. Funding: Medical TIF (426.1050.460.42.03) 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Primary Clarification Scum and Grease Removal Modifications-Project No. 109-069 1. Company: R.E. Crosby, Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($2,500) 4. Percent of Decrease: (0.89%) 5. Total Percent of Decrease: 0.42% 6. Revised Contract Amount: $278,454 7. Funding: Sewer Bond (651.0630.415.42.06) 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Three (3) More or Less, 2011 or Newer 27 Cubic Yard Dual Arm Side Loading Refuse Trucks 1. Funding: 2011 Solid Waste Capital Lease Payments (611.0610.415.37.02) B. Four (4) More or Less, 2011 or Newer Trailer Mounted Leaf Vacs 1. Funding: 2011 Street Department Capital Budget (655.0609.435.43.04) Page 2 of 6 BOARD OF PUBLIC WORKS Agenda Review Session July 21, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 C. Parking Access & Revenue Control System 1. Funding: Capital Improvements Bldgs. (601.0462.645.31.06) 8. RESOLUTIONS A. No. 50-2011 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Water Works Miscellaneous Stop Box Rods & Miscellaneous Metal B. No. 51-2011 —A Resolution Authorizing Acceptance of Transfer of Property in the City of South Bend, Indiana from Near Northwest Neighborhood, Inc. 1. Description: 632 Portage Avenue 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Sole Source Professional Services Agreement —Martell Electric 1. Service: 2011 Metronet Extension—Inside Fiber at Potawatomi Zoo —Project No. 111-049 2. Amount: $34,000 3. Funding: Zoo Capital (404.0672.415.43.08) B. Contract—Kaser's Auction Service 1. Service: Annual Auction of Vehicles, Equipment, & Miscellaneous Items at Central Services 2. Amount: 5% of Total Sales C. Professional Services Agreement—Midwest Meters 1. Service: Hardware & Software Maintenance and Support for Trimbell Handhelds and Laptop Meter Reading Equipment 2. Amount: $6,614 3. Funding: Water Works Operating (620.0640.657.31.37) D. Inter-Local Governmental Agreement— St. Joseph County 1. Service: Cleveland Road Maintenance of Traffic Agreement for Clay Township Lift Station Improvements 2. Amount: $67,500 3. Funding: 2010 Sewer Bond (658.0621.415.31.02) E. Professional Services Agreement—Lawson-Fisher Associates 1. Service: Clay/Cleveland Lift Station Consulting for Cleveland Road Maintenance of Traffic Revisions—Project No. 109-087A 2. Amount: $5,271.60 3. Funding: 2010 Sewer Bond (658.0621.415.31.02) F. Termination of Lease Agreement for Special Use of Century Center— South Bend School Corporation 1. Service: Termination Lease Portion of Contract; Continuing License Agreement through 12/31/2020 2. Amount: License Agreement $25,000 Annually; Paid Bi-Annually Page 3 of 6 BOARD OF PUBLIC WORKS Agenda Review Session July 21, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 G. Agreement—Northeast Neighborhood Revitalization Organization 1. Service: Redevelopment of Vacant or Demolished Properties 2. Amount: $1,110,660 3. Funding: NSP3 Federal Funds H. Agreement—Northeast Neighborhood Revitalization Organization 1. Service: Permanent Rental Housing for Special Needs Population 2. Amount: $493,047 3. Funds: NSP3 Federal Funds 10. RECOMMENDATIONS A. Street Closures 1. Applicant: Downtown South Bend, Inc. a) Location: Washington Street from Main Street to St. Joseph Street; Michigan Street from Colfax Avenue to Wayne Street; Jefferson Boulevard from Main Street to St. Joseph Street b) Event: Art Beat c) Date/Time: August 27, 2011; 6:00 a.m. to 9:00 p.m. 2. Applicant: Ruff Ryders a) Location: Wenger Street from Rush Street to High Street for Motorcycle Parking b) Event: "It's Never Over Weekend" Picnic c) Date/Time: July 30, 2011; 12:00 p.m. to 7:00 p.m. d) See Comments: Traffic and Lighting, Police Department, Customer Service (Denied) e) Favorable Recommendations B. Block Parties 1. Applicant: Brian Kubicki a) Location: LaSalle Avenue from Jacob Street to Twyckenham Avenue b) Event: Block Party c) Date/Time: August 20, 2011; 3:00 p.m. to 8:00 p.m. d) Favorable Recommendations C. Processions 1. Applicant: Amanda Gives Back Foundation a) Event: Amanda Give Back Childhood Cancer Awareness Walk b) Date/Time: September 10, 2011; 8:15 a.m. to 10:30 a.m. c) See Comments: Traffic & Lighting, Police Department 2. Applicant: American Foundation for Suicide Prevention a) Event: Out of the Darkness Community Walk b) Date/Time: September 24, 2011; 9:00 a.m. to 12:00 p.m. c) Favorable Recommendations D. Sidewalk Cafe 1. Applicant: Bruno's Pizza Page 4 of 6 BOARD OF PUBLIC WORKS Agenda Review Session July 21, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 a) Location: 131 South Michigan Street b) Favorable Recommendations E. License 1. Type: Open Air Business a) Applicant: Skinny's Coney Concessions (1) Location: Corner of Washington Street& Main Street(2"d Location) (2) Date/Time: January to December; 10:00 a.m. to 3:00 p.m. (3) Favorable Recommendations/See Comment: Building Department b) Applicant: Skinny's Coney Concessions (1) Location: Southeast Corner of Washington and Lafayette Blvd. (2) Date/Time: Monday—Friday, 10:00 a.m. to 3:00 p.m. (3) Favorable Recommendations for On Public Sidewalk; Not in Park F. Alley Vacation 1. Applicant: Memorial Hospital a) Location: First Half of East/West Alley North of Cedar Street between Niles Avenue & Hill Street b) Purpose: Future Development c) See Comment: NIPSCO 11. TRAFFIC CONTROL DEVICES A. New Installation—Do Not Enter/One Way Only 1. Location: a) North/South Alley Between Sorin Street& Almont Court (One-Way Northbound from Sorin to Almont) 2. All criteria has been met B. New Installation— On Street Parking "Residents Only" 1. Applicant: Coleman Architecture and Planning Corp. for Holladay Properties 2. Location: The Residences at Notre Dame Avenue, 624 Notre Dame Avenue 3. All criteria has been met 12. MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Environmental Services B. Central Services 13. SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Engineering B. Central Services 14. CERTIFICATES OF INSURANCE A. Vida Plumbing & Heating Contractors, Inc., South Bend, Indiana Page 5 of 6 BOARD OF PUBLIC WORKS Agenda Review Session July 21, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 15. RATIFY BONDS A. Contractor Bonds 1. William Fewell—Approved July 11, 2011 2. Kaser-Spraker Construction—Released Effective July 25, 2011 B. Excavation Bonds 1. Northern Indiana Roofing & Sheet Metal Corp. —Released Effective July 25, 2011 2. Fred M. Ott and Sons, Inc. —Released Effective July 25, 2011 3. Vida Plumbing and Heating Contractors, Inc. —Approved July 14, 2011 16. AMENDED LETTER OF CREDIT A. Joseph D. Bowman DB/A Flying Eagle Concrete 1. Bank: First State Bank 2. Expiration Extended to June 20, 2012 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 6 of 6