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HomeMy WebLinkAbout06/11/07 Board of Public Works MinutesI~~ PUBLIC AGENDA SESSION JUNE 7.2007 The Public Agenda Session of the Board of Public Works was convened at 10:33 a.m. on Thursday, June 7, 2007, by Board Member Mr. Donald Inks, with Board Member Mr. Carl P. Littrell present. Board President Mr. Gary Gilot was absent. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk Linda Martin presented the Board with a proposed agenda of items presented by the public and by City Staff. Agenda Items Added: - Traffic Control Device - Construction Contract Board members discussed the following item(s) from that list. - Community Development Contracts Ms. Cheryl Greene, Legal, stated that there were nineteen (19) contracts, and all of them were okay to approve except for one contract with REWARD that was for a period of more than one year. That contract will have to be reviewed by the Controller. Ms. Judy Roshek, Community and Economic Development, stated that she would make sure the Controller got a copy and approved it before the Regular Meeting. - Award Quotation - Agco-Ag Chem Division Mr. Jack Dillon, Environmental Services, requested the Quote be awarded subject to funding. Because of the expense of the equipment, a lease purchase option was being considered. - Agreement -DLZ Ms. Cheryl Greene, Legal, stated that there is a clause in the service Agreement with DLZ that needs to be removed, allowing for eighteen percent (18%) interest to be charged to the City. Mr. Dillon, Environmental Services, said he would make sure it was removed before the Board was to act on the Agreement. - Contract - Hernnan & Goetz, Inc. Mr. Littrell, Board Member, questioned whether the Emergency Generator Preventative Maintenance Agreement renewal could be combined with the Fire Department's renewal so as to create an Umbrella Agreement. Ms. Greene, Legal, stated that she would do an addendum to the Agreement so that the next time they are all up for renewal, they can be done as one Agreement. - Opening of Bids Mr. Rob Nichols, Engineering;' stated he would like to be able to award the Bids for South Michigan Street Public Works, Project No. 107-012, Miami Streetscape Project, Project No. 107-013, and Lincoln Way West Lighting Project, Project No. 107-015 after they are opened at the Regular Meeting of Monday, June 11, 2007. - Safety Reports -Department of Public Works Mr. Andy Wierzbicki, Water Works, Mr. Jack Dillon, Environmental Services, and Mr. Bob Robaska, Streets Department presented their respective Safety Report. - Monthly Reports/Performance Report/Goals Mr. Jack Dillon, Environmental Services, and Mr. Andy Wierzbicki, Water Works, presented their respective Monthly Report/Performance Report/Departmental Goals. - Transient Merchant License Renewal - St. Joseph County 4-H Fair, Inc. Mr. Littrell noted that the St. Joseph County 4-H Fair was granted a blanket Transient Merchant license several years ago to cover all of the 4-H related events that are held at the fairgrounds. The intent at the time was to cover only events related to 4-H. Since that time, the Fairgrounds has started to rent out their grounds to private companies for events totally unrelated to 4-H. Some of the events could be construed as public nuisances, and some need separate licensing, such as the Circus. He stated the license needs to be re-evaluated to protect the home owners in the area, as the City has received numerous complaints. Mr. Littrell suggests that the license be issued only for 4-H related events. - Open Air Business -Burrito Cart -Big City Eats Mr. Littrell noted that the Southeast Corner of Jefferson Boulevard and Michigan Street is due to be torn up for construction. This is the corner the Big City Eats is ~; PUBLIC AGENDA SESSION JUNE 7.2007 requesting to put their Burrito Cart. The Board will discuss this at their Regular Meeting. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA The following Contracts/Agreements/Proposals/Addenda were presented for approval: TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Service Traffic Signals St. Joseph LittrellJInks Agreement Maintenance County Renewal The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:15 p.m. BOARD OF PUBLIC WORKS G,~~ 1 Gary A. Gilot, President Carl P. Littrell, Member ~~` ~ ~ Donald E. Inks, Member ATTEST: Liinda M. Martin, Jerk REGULAR MEETING JUNE 11, 2007 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, June 11, 2007, by Board President Gary A. Gilot, with Board Members Mr. Donald E. Inks and Mr. Carl P. Littrell present. Also present was Board Attorney Cheryl Greene. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the minutes of the public agenda session, regular meeting and special meeting of the Board held on May 24, 29 and 31, 2007 respectively, were approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - COLLEGE FOOTBALL HALL OF FAME Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a Transient Merchant License application for the College Football Hall of Fame for their Enshrinement Festivities at the College Football Hall of Fame, Belleville Complex, Leeper Park, Blackthorn Golf Club, and Putt-Putt Golf on July 6, 7, 8, 14, 19, 20, and 21, 2007. It was noted .favorable recommendations were received from the Police and the Building Departments. Mr. Rick Walls, College Football Hall of Fame, was present to address the Board concerning this matter. Mr. Walls stated they are always trying to grow and enlarge the festival, to get more people involved. They have tried to expand the festival to follow in the model of the Pro Football Hall of Fame in Cannon, Ohio. REGULAR MEETING JUNE 11, 2007 Events will include a softball tournament at Bellville Softball Complex, a miniature golf tournament at Putt Putt in Mishawaka, and a ribs cook-off downtown South Bend. These events are all two weeks out from the Enshrinement itself. Mr. Walls stated he feels the festival has the opportunity to become a key festival in the area. With increased community involvement with these new events; the partnerships with the Lions Club, the ribs cook off, the street kids softball at the Bellville Softball Complex, and the celebrity softball game, there will be more chances to bring tourists to town which will bring more people involved with the Enshrinement to understand what it's all about. Mr. Walls said it is a great opportunity and he looks forward to the Enshrinement becoming a revenue generator for the town, probably within a couple of years. Mr. Gilot asked if there was anyone else who would like to speak in favor of this or to speak in opposition. Hearing none, Mr. Gilot closed the public hearing on the Transient Merchant License. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above referenced Transient Merchant License was approved. PUBLIC HEARING -TRANSIENT MERCHANT LICENSE RENEWAL- LEEPER PARK ART FAIR Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a Transient Merchant License application for the Leeper Park Art Fair at Leeper Park on June 16 and 17, 2007. It was noted favorable recommendations were received from the Police and the Building Departments. Ms. Judy Ladd, Watercolor Society, was present to address the Board concerning this matter. Ms. Ladd stated their group was now in their 40`h year for this event in Leeper Park. She has 120 vendors from northern Indiana small businesses. Mr. Gilot asked if there was anyone who would like to speak in favor or opposition. Hearing none, Mr. Gilot closed the public hearing. Therefore, upon a motion made by Mr. Littxell, seconded by Mr. Inks and carried, the above referenced Transient Merchant License Renewal was approved. PUBLIC HEARING -TRANSIENT MERCHANT LICENSE RENEWAL - ST. JOSEPH COUNTY 4-H FAIR, INC. Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a Transient Merchant License application for the St. Joseph County 4-H Fair, Inc. for a blanket application for activities at the 4-H Fairgrounds. It was noted favorable recommendations were received from the Police and the Building Departments. Mr. Rick PodeIl, Purdue Cooperative Extension, County-City Building, representing the 4-H Fair, stated this is an annual event. It is basically a week long, but there are other activities throughout the year that take place, so they would like to seek the renewal. Mr. Gilot stated it's a great facility, and does a lot of great events through the year. The only one he remembered hearing a complaint on was the noise level at the B100 Birthday Party. Ms. Jill Stevens, St. Joseph County 4-H Fair Grounds stated B 100 is changing their sound system this year and have had direct recommendations in their contract for that. Mr. Gilot stated there were concerns received from the neighborhood. Ms. Stevens stated B100 started way too early on Sunday morning, and went way too late on Sunday night. They were told they had to cut their hours and change their stage set up so the sound system does not go into the surrounding neighborhood. Mr. Gilot stated clearly we support the activities at the 4-H Fair Grounds and we just need to be good neighbors to that area around and not get too loud. Mr. Gilot asked if there was anyone else who would like to speak in favor or opposition. Hearing none, Mr. Gilot closed the public hearing. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referenced Transient Merchant License Renewal was approved. OPENING OF BIDS - DOUGLAS ROAD ADDED TRAVEL LANES IMPROVEMENTS -PROJECT NO. 107-002 (TIF - HOLLADAY CORPORATION AGREEMENTI This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune ~.~~. ,~~. 3 REGULAR MEETING JUNE 11, 2007 and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: C&E EXCAVATING, INC. 53767 County Road 9 Elkhart, Indiana 46514 Bid was signed by: Mr. Edward Bessinger Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five Percent (5%) Bid Bond was submitted BID: Base Bid: $1,931,823.40 Alternate A: $319,984.50 Total Amount of Base Bid + Alternate A $2,251,807.90 BROOKS CONSTRUCTION COMPANY. INC. 625 South Beiger Street Mishawaka, Indiana 46544 Bid was signed by: Mr. William Stevens Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five Percent (5%) Bid Bond was submitted BID: Base Bid: $1,914,533.39 Alternate A: $277,249.80 Total Amount of Base Bid + Alternate A $2,191,783.19 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five Percent (5%) Bid Bond was submitted BID: Base Bid: $2,156,413.32 Alternate A: $377,728.00 Total Amount of Base Bid + Alternate A $2,534,141.32 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by: Mr. Eugene Yarkie Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five Percent (5%) Bid Bond was submitted BID: Base Bid: $2,244,757.97 Alternate A: $404.472.03 Total Amount of Base Bid + Alternate A $2,649,230.00 i 1 1 REGULAR MEETING JUNE 11, 2007 ~' `J Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to Engineering and their Consultant for review and recommendation. OPENING OF BIDS -SOUTH MICHIGAN STREET PUBLIC WORKS (HALF BLOCK SOUTH OF BRONSON STREET) - PROJECT NO. 107-012 (COIT2 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY. INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $113,510.00 RIETH-RILEY CONSTRUCTION CO.. INC. 25200 State Road 23 Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by: Mr. Michael Jaskela Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $117,900.00 NORTHERN CONSTRUCTION SERVICES. CORP. Post Office Box 1299 Niles, Michigan 49120 Bid was signed by: Mr. Daniel L. Kulwicki Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $119,013.00 SELGE CONSTRUCTION CO. INC. 1822 South 11 Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $118,545.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Engineering for review and recommendation. OPENING/AWARD OF BIDS -MIAMI STREETSCAPE PROJECT (BROADWAY STREET TO RAILROAD VIADUCTI - PROJECT NO. 107-013 (COIT~ This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune REGULAR MEETING ~.~ Q JUNE 11, 2007 and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY. INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin Kelly Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $126,880.00 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by: Mr. Angelo Mazzocchi Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $128,621.75 SELGE CONSTRUCTION CO. INC. 1822 South 11 Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $166,460.00 NORTHERN CONSTRUCTION SERVICES, CORP. Post Office Box 1299 Niles, Michigan 49120 Bid was signed by: Mr. Daniel Kulwicki, Jr. Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $189,310.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Engineering and Economic Development for review and recommendation. After reviewing those bids, Mr. Rob Nichols, Engineering, recommends that the Board award the contract to the lowest responsive and responsible bidder, Walsh & Kelly, Inc. in the amount of $126,828.50. It was noted that there was a discrepancy in the addition for line item 11 in Walsh & Kelly's bid proposal; however, this discrepancy did not affect the bid order. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. OPENING OF BIDS -LINCOLN WAY WEST LIGHTING PROJECT (LAFAYETTE BOULEVARD TO BLAINE STREETI - PROJECT NO. 107-015 (COIT~ REGULAR MEETING JUNE 11, 2007 ~, ~ ~, This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: MARTELL ELECTRIC. LLC 1904 North Kenmore Street South Bend, Indiana 46628 Bid was signed by: Mr. Anthony Nicholson Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid: $145,419.00 Alternate A: $26,056.00 Total: $171,475.00 TRAN5 TECH ELECTRIC, L.P. 4601 Cleveland Road South Bend, Indiana 46628 Bid was signed by: Mr. John Ferro Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid: $153,803.75 Alternate A: $27,887.50 Total: $181,691.25 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Engineering Department and Economic Development for review and recommendation. OPENING OF BIDS - OLIVE STREET AND LELAND AVENUE INLET REPLACEMENT PHASE 2 -PROJECT NO. 107-048B (2007 SEWER BONDI This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by: Mr. David Dudash Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $136,700.00 KASER-SPRAKER CONSTRUCTION. INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by: Mr. Gary Spraker Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted REGULAR MEETING ~~~ BID: $117,800.00 OSELKA CONSTRUCTION COMPANY Post Office Box 253 Union Pier, Michigan 49129 Bid was signed by: Mr. David Wolf Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $122,589.00 JUNE 11, 2007 )FERRMAN & GOETZ, INC. DBA UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was. signed by: Mr. Thomas Herrman Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $168,440.00 HASKINS UNDERGROUND, INC. 8111 9B Road Plymouth, Indiana 46563 Bid was signed by: Ms. Nicole Haskins Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $91,980.00 HRP CONSTRUCTION, INC. 5777 Cleveland Road Post Office Box 266 South Bend, Indiana 46624-0266 Bid was signed by: Mr. Paul Fallon Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $107,600.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Engineering and Economic Development for review and recommendation. OPENING OF BIDS - PRIMARY EFFLUENT LEVEL TRANSMITTERS EQUIPMENT PROCUREMENT (SRF LOAN) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: i 1 GEORGE E. BOOTH CO. 8202 West 10 Street REGULAR MEETING Indianapolis, Indiana 46214 Bid was signed by: Mr. Jon Holmes Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Security was submitted 1 BID: $18,758.08 B.L. ANDERSON Post Office Box 2237 West Lafayette, Indiana 47996 ~~~ JUNE 11, 2007 Bid was signed by: Mr. Rick Kocsha Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Security was submitted BID: $24,380.00 1 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to the Environmental Services for review and recommendation. OPENING OF BIDS -PRIMARY INFLUENT GATE EQUIPMENT PROCUREMENT (SRF LOAN This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: FONTAINE USA. INC. 3 Executive Park Drive Bedford, New Hampshire 03110 Bid was signed by: Mr. Tom Dimaggio Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Security was submitted BID: No Description Quantity Unit Unit Price Amount 1 Cast Iron Sluice 24 Each $2,511.00 $60,265.00 Gates 2 Portable Electric 1 Each $2,230.00 $2,230.00 O erator Total $62,495.00 RODNEY HUNT, INC. 46 mill street Orange, Massachusetts 01364 1 Bid was signed by: Mr. Dean Breiwick Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Security was submitted BID: No Description Quantity Unit Unit Price Amount 1 Cast Iron Sluice 24 Each $5,254.00 $126,096.00 Gates ~~ ~.~4 REGULAR MEETING JUNE 11, 2007 2 Portable Electric O erator 1 Each $2,982.00 $2,982.00 Total $129,078.00 GNI WATERMAN INDUSTRIES. LLC 2550 Road 204 Post Office Box 458 Exeter, California 93221 Bid was signed by: Mr. Rob Pokelwaldt Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Security was submitted BID: No Description Quantity Unit Unit Price Amount 1 Cast Iron Sluice 24 Each $7,341.16 $176,187.84 Gates 2 Portable Electric 1 Each $2,686.00 $2,686.00 O erator Total $178,873.84 HYDRO GATE 3888 East 45 Avenue, #120 Denver, Colorado 80216 Bid was signed by: Mr. John Hrivnak Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Security was submitted BID: No Description Quantity Unit Unit Price Amount 1 Cast Iron Sluice 24 Each $3,817.00 $91,608.00 Gates* 2 Portable Electric 1 Each $3,240.00 $3,240.00 • O erator Total $94,848.00 * Includes Field Service Exceptions and Clarifications: 1. Hydro Gate takes exception to the delivery date of October 31, 2007. Delivery will take place 22-24 weeks after drawing approval. Air Freight shipping, which would save six (6) weeks, would add an additional $14,000.00 to the bid. Above bid contains the standard delivery price. 2. Hydro Gate takes exception to the liquidated damages if gates are not delivered by October 31, 2007. 3. Hydro Gate takes exception to the gates being self-contained with cast iron yokes. The typical gate section drawing shows non self- contained gates with the operator mounted on a wall bracket. This is what Hydro gate has quoted and will provide. 4. Hydro Gate is quoting their standard rolled threads for this project. Rolled threads are superior to cut threads as noted on Page 1455 of Machinery's Handbook, 22"d Edition, which states, "... the rolled thread due to the cold-working action of the dies is 10 to 20 percent stronger than a cut or ground thread and the increase may be higher when tested for fatigue resistance... the surface of the rolled thread is hard than that of a cut thread, thus increasing water resistance." 5. There was a discrepancy in the specification for the stem material. H dro Gate has uoted a 316 stainless steel stems. 1 1 1 1 REGULAR MEETING JUNE 11, 2007 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Environmental Services for review and recommendation. OPENING OF BIDS -NEW GOLF COURSE UTILITY VEHICLE - SPEC P (GOLF CAPITALI This was the date set for receiving and opening of sealed bids for the above referred to vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: BOBCAT OF MICHIANA 28747 Old US 33 West Elkhart, Indiana 46516 Bid was signed by: Mr. Scott Evard Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Security was submitted 1 BID: Year .. , " ` Make. ':` rModeI ', `Unit Price, .. 2007 Bobcat 2100 $6,700.00 Trade- 1994 Jacobson Utility Cart, Model #810, $250.00 In S/N #84017-3123 Total Less Trade-In $6,450.0.0 Option 'Descnphon ^~ ~ Cost ~ Total .' •# 1 Belt Tilt/Dump $315.00 $6,765.00 System. Vendor to List Cost Associated with Complete Bed Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Equipment Services and the Golf Course for review and recommendation. OPENING OF BIDS -NEW HEAVY DUTY GOLF COURSE UTILITY VEHICLE - SPEC O (GOLF CAPITAL) This was the date set for receiving and opening of sealed bids for the above referred to vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. There were no bids submitted for review. OPENING OF BIDS -SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: GERTRUDE STREET U PULL IT 3700 South Gertrude Street South Bend, Indiana 46614 No. Make of Vehicle Year Bid 1 Bei e Lincoln Town Car 1992 $185.00 2 Gray Mazda MX-6 1989 $185.00 3 Red Jeep Cherokee 1990 $225.00 REGULAR MEETING ,~, p. . a, No. Make of Vehicle Year Bid 4 Purple Jeep Cherokee 1997 $365.00 5 Blue Lincoln Continental 1994 $195.00 6 Green Ford Taurus 1996 $300.00 7 Silver Buick Skylark 1992 $185.00 8 Gray Cadillac Sedan 1990 $225.00 9 Black Ford EXP 1987 $185.00 10 White Cadillac Sedan 1992 $225.00 11 Gold Oldsmobile Delta 88 1992 $200.00 12 Purple Chevrolet Cavalier 1995 $180.00 13 Gray Cadillac Sedan De Ville 1992 $200.00 14 Blue Toyota Tercel 1992 $175.00 15 Silver Cadillac Sedan 1964 $275.00 16 Blue Cadillac Coup De Ville 1990 $225.00 17 Red Ford Escort 1990 $175.00 18 White Dodge Intrepid 1997 $200.00 19 White Oldsmobile Silhouette 1990 $175.00 20 White Chevrolet Suburban 1994 $325.00 21 White Chevrolet Van 1993 $325.00 INDIANA AUTO PARTS. INC. 3300 South Main Street South Bend, Indiana 46614 No. Make of Vehicle Year Bid 1 Bei e Lincoln Town Car 1992 $168.53 2 Gray Mazda MX-6 1989 $168.53 3 Red Jeep Cherokee 1990 $168.53 4 Purple Jeep Cherokee 1997 $168.53 5 Blue Lincoln Continental 1994 $168.53 6 Green Ford Taurus 1996 $168.53 7 Silver Buick Skylark 1992 $168.53 8 Gray Cadillac Sedan 1990 $168.53 9 Black Ford EXP 1987 $168.53 10 White Cadillac Sedan 1992 $168.53 11 Gold Oldsmobile Delta 88 1992 $168.53 12 Purple Chevrolet Cavalier 1995 $168.53 13 Gray Cadillac Sedan De Ville 1992 $168.53 14 Blue Toyota Tercel 1992 $168.53 15 Silver Cadillac Sedan 1964 $168.53 16 Blue Cadillac Coup De Ville 1990 $168.53 17 Red Ford Escort 1990 $168.53 18 White Dodge Intrepid 1997 $168.53 19 White Oldsmobile Silhouette 1990 $168.53 20 White Chevrolet Suburban 1994 $303.53 21 White Chevrolet Van 1993 $168.53 TERRY'S AUTO SALVAGE 1926 Tamarack Road Walkerton, Indiana 46574 JUNE 11, 2007 1 1 1 ~. ~., ~. REGULAR MEETING JUNE 11, 2007 "~" 1 No. Make of Vehicle Year Bid 1 Bei e Lincoln Town Car 1992 $226.00 2 Gray Mazda MX-6 1989 $208.00 3 Red Jeep Cherokee 1990 $228.00 4 Purple Jeep Cherokee 1997 $266.00 5 Blue Lincoln Continental 1994 $251.00 6 Green Ford Taurus 1996 $203.00 7 Silver Buick Skylark 1992 $173.00 8 Gray Cadillac Sedan 1990 $188.00 9 Black Ford EXP 1987 $149.00 10 White Cadillac Sedan 1992 $211.00 11 Gold Oldsmobile Delta 88 1992 $204.00 12 Purple Chevrolet Cavalier 1995 $235.00 13 Gray Cadillac Sedan De Ville 1992 $214.00 14 Blue Toyota Tercel 1992 $168.00 15 Silver Cadillac Sedan 1964 $203.00 16 Blue Cadillac Coup De Ville 1990 $203.00 17 Red Ford Escort 1990 $171.00 18 White Dodge Intrepid 1997 $203.00 19 White Oldsmobile Silhouette 1990 $202.00 20 White Chevrolet Suburban 1994 $488.00 21 White Chevrolet Van 1993 $222.00 ' SHIRLEY A. MANTLE Post Office Box 533 Elkhart, Indiana 46515 No. Make of Vehicle Year Bid 6 Green Ford Taurus 1996 $281.05 11 Gold Oldsmobile Delta 88 1992 $307.98 18 White Dodge Intrepid 1997 $159.95 19 White Oldsmobile Silhouette 1990 $259.95 20 White Chevrolet Suburban 1994 $2,598.75 21 White Chevrolet Van 1993 $279.95 SffiRLEY A. MANTLE Post Office Box 533 Elkhart, Indiana 46515 1 No. Make of Vehicle Year Bid 6 Green Ford Taurus 1996 $267.67 11 Gold Oldsmobile Delta 88 1992 $298.98 18 White Dodge Intrepid 1997 $185.95 19 White Oldsmobile Silhouette 1990 $205.95 20 White Chevrolet Suburban 1994 $2,500.00 21 White Chevrolet Van 1993 $259.95 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Code Enforcement for review and recommendation. n r. /.r 4 O REGULAR MEETING JUNE 11, 2007 OPENING OF QUOTATIONS -JON R. HUNT PLAZA FOUNTAIN SEAT CAP AND MORRIS PERFORMING ARTS CENTER SIDEWALK REPAIR Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: KASER-SPRAKER CONSTRUCTION. INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Daniel Kaser QUOTATION: Pro osal Descri tion Amount 1 Re-attach caps to "kick wall" and re- mortar joints at the Jon R. Hunt Plaza Fountain $2,980.00 Alternate to replace one curved split corner vs. re-attachin as is $420.00 2 Grind and fill numerous sidewalk cracks totaling approximately 23 lineal feet $960.00 3 Remove and replace three sections of sidewalk 7'10"x19'5" sections and two 6'0"x12'4" sections $3,890.00 4 Remove, clean and replace bricks and mortar around the base of three (3) sidewalk street lams $1,065.00 5 Prepare surface and pour a 4" thick, 7' 10"x12'2" concrete pad between existing sidewalk and building at the northwest corner of buildin $1,065.00 ZIOLKOWSKI CONSTRUCTION. INC. 1005 South Lafayette Boulevard South Bend, Indiana 46601 Quotation was submitted by Mr. Brad Murphy QUOTATION: Pro osal Descri tion Amount 1 Re-attach seat ca s 2 Grind and caulk 23 linear feet of cracks in existin concrete walks 3 Remove and replace three sections of sidewalk 7'10"x19'5" and two sections 6'0"x12'4" 4 Remove and replace bricks at three street lamp bases (re-use existing bricks 5 Pour one section of concrete 4" thick 7'10"x12'2" Total $12,162.00 Alternates 1 Add stainless steel pins in all seat caps $460.00 when resettin 2 Re lace all limestone ca s $3,535.00 1 1 1 L.L. GEANS CONSTRUCTION CO. 1923 North Home Street Mishawaka, Indiana 46545-7287 n~ REGULAR MEETING JUNE 11.2007 ~ ~ 9 Quotation was submitted by Mr. Robert Geans, Jr. 1 1 QUOTATION: Pro osal Descri tion Amount 1 Reattach caps to kick wall and grind old mortar down to create cavity for urethane sealant 2 Michi an Street side of buildin a) Grind and fill numerous cracks totaling approximately 23 lineal feet, using SL1 urethane sealant b) Remove and replace three sections of sidewalk 7'10"x19'5" sections and two 6'0"x 12'4" sections c) Remove old mortar and install new mortar around the base of 3 sidewalk street lam s 3 Northwest corner of building, prepare grade and install 4" thick slab 7'10"x12'2" between existing sidewalk and building TOTAL $5,695.00 Alternates/ Notations Notation Concrete will be 6 bag limestone mix with expansion and control joints in proper areas using SLI to seal ex ansion'oint Notation Thicken edge of slab in item #3 and insta113/8" rebar in ed es Alternate Install new "C" cap $125.00 to #1 Mr. Littrell noted that the Quotes were solicited without the proper documentation required. None of the Quotes were on a Contractor's Bid for Public Work, and none of them contained aNon-Collusion Affidavit. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to the Morris Performing Arts Center for review and recommendation with the noted discrepancies. AWARD OUOTATION -TWO (21 SELF PROPELLED CHASSIS-MOUNTED SLINGER MANURE SPREADERS (CAPITAL LEASE PURCHASE) Mr. Al Greek, Environmental Services, advised the Board that on May 29, 2007, one quote was received and opened for the above referred to project. After reviewing the quote, Mr. Greek recommends that the Board award the contract to Agco-Ag Chem Division, 12891 134' Avenue NE, Spicer, MN, the only responsive and responsible bidder, in the amount of $309,325.00 each. Mr. Gilot stated that he is not sure if this will be a lease purchase or capital purchase. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the quote be awarded as outlined above, subject to financing. Mr. Inks seconded the motion, which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET - HUEY AND ADAMS SEWER SEPARATION PROJECT - PROJECT NO. 106-058 (2007 SEWER BOND) Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also being presented at this time for approval and execution is the Title Sheet. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request to advertise was approved and the Title Sheet was approved. REGULAR MEETING JUNE 11, 2007 (~ 4 ~ .l. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET -EMBEDDED SENSOR CSO MONITORING PROJECT -PROJECT NO. 107-036 (2007 SEWER BOND,) Mr. Patrick Henthorn, Environmental Services, requested permission to advertise for the receipt of bids for the above referenced project. Also being presented at this time for approval and execution is the Title Sheet. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET -NEAR WEST SIDE NPC PUBLIC WORKS (220-2300 BLOCKS OF ' KENWOOD AND THE 300 BLOCK OF JOHNSONI - PROJECT NO. 107-008 CDBG Mr. Rob Nichols, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also being presented at this time for approval and execution is the Title Sheet. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVE CHANGE ORDER -RIVERSIDE TRAIL PHASE I -PROJECT NO. 105- 051 (GENERAL FUND) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. Two (2) on behalf of LaPorte Construction Company, Inc., indicating that the Contract amount be increased by $72,248.94 for a new Contract sum including this Change Order in the amount of $1,813,220.71. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA The following Contracts/Agreements/Proposals/Addenda were presented for approval: TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Construction 2007 Signal Trans Tech $30,227.50 Inks/Littrell Contract Communications Electric, L.P. Improvements -Project No. 107-030 (Medical TIF Construction Infrared Pavement Asphalt $159.93 per Inks/Littrell Contract Patching 2007 -Project Restoration Patch/Not to No. 107-026 (LRSA) Services Exceed $247,891.50 Construction 2007 Yard Lamppost Trans Tech $332.30 Gilot/Inks Contract Program -Project No. Electric, L.P. Unit Price 107-034 General Fund Consulting Engineering Consultant DLZ Indiana $19,800.00 Inks/Littrell Agreement for Blackthorn Lift Station Force Main Valve Ca ital) Contract Emergency Generator Herrman & $12,752.00 Inks/Littrell Preventative Goetz, Inc. Maintenance Agreement Downtown South Bend Downtown Inks/Littrell Parking Lot South Bend, Income/Administration Inc. Fund -Accounting of CDBG Program Income from Bare's Parking Lot (CDBG) Professional Periodic After Hours and Gartee, Wallace $3,600.00 Littrell/Inks Service Unscheduled Checks on Plus Mileage Agreement All Water Works Facilities -Water Works 1 1 REGULAR MEETING JUNE 11, 2007 ~ -i. 1 1 1 TYPE DESCRIPTIOi~T BUSINESS AMOUNT MOTION/ CARRIED General Fund Proposal Professional Engineering Lawson-Fisher $52,000.00 Inks/Littrell Services -Main and Associates P.C. Lafayette Crossover Stud Proposal Satisfy Section 106 Crumlish & $18,00.00 Inks/Littrell Requirements of National Crumlish Environmental Policy Architects, Inc. Act -Section 108 Loan Contracts 2007 Emergency Shelter 1)AIDS 1) $8,196.00 Littrell/Inks Grants -HUD Grant Ministries 2) $19,899.00 2)Youth Service 3) $45,158.00 Bureau 4) $45,158.00 3)YWCA 4) Center for the Homeless Construction Engman Natatorium Kaser-Spraker $294,850.00 Gilot/Inks Contract Renovation and Addition Construction -Project No. 107-029R West Washin on TIF Agreement Workforce Diversity Workforce $208,000.00 Inks/Littrell Initiative -Job Development Placement Program Group, Inc. Designed to Assist Minorities, with an Emphasis on Ex- Offenders, who Reside within the City of South Bend -April 1, 2007 to March 31, 2008 EDI Service Cathodic Protection Corrpro $535.00 Inks/Littrell A reement S stem Com anies, Inc. Construction Edison Well House 3A Casteel $72,800.00 Inks/Littrell Contract Addition -Project No. Construction 107-027A Com an Contract Mortgage Subsidy Community $300,000.00 Gilot/Inks 1/1/07 to 12/31/07 Homebuyers CDBG Co oration Contract Home Repairs -1/1/07 South Bend $425,000.00 Gilot/Inks to 12/31/07 (CDBG) Home Improvement Program Contract REWARD Program - Housing $30,000.00 Gilot/Inks Homeowner Counseling Development Subject to -1/1/07 to 6/30/08 Corporation Financing CDBG Contract Youth Programs -1/1/07 Boys & Girls $40,000.00 GilotlInks to 12/31/07 (CDBG) Club Contract Curbs & Sidewalks - Community $844,680.00 Gilot/Inks 1/1/07 to 12/31/07 Development CDBG Contract Child Care -1/1/07 to Community $62,000.00 Gilot/Inks 12/31/07 (CDBG) Coordinated Child Care Contract Service Programs - LaCasa de $20,000.00 Gilot/Inks Food Bank, Education, Amistad Job Training -1/1/07 to 12/31/07 REGULAR MEETING ~~ K..t JUNE 11, 2007 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED CDBG) Contract Job Training Indiana Plan $39,750.00 Gilot/Inks -1/1/07 to 12/31/07 CDBG Contract Neighborhood SBHF -Near $100,000.00 Gilot/Inks Revitalization-1/1107 to Northeast 12/31/07 (CDBG) Neighborhood Or anization Contract Administration-1/1/07 South Bend $137,300.00 Gilot/haks to 12/31/07 (CDBG) Heritage Foundation Contract Fair Housing Human Rights $13,000.00 Gilot/Inks Investigations - 1/1/07 to Commission 12/31/07 CDBG Contract Counseling, Outreach YWCA $68,000.00 Gilot/Inks Services -111/07 to 12/31/07 CDBG Contract Guardianship Program - Real Services $12,000.00 Gilot/Inks Elderly Assistance - 1/1/07 to 12/31/07 CDBG Contract Public Safety Program - South Bend $40,000.00 Gilot/Inks 1/1/07 to 12/31/07 Police CDBG De artment Contract Public Safety South Bend $90,000.00 Gilot/Inks Neighborhood Foot Police Patrol -1/1/07 to Department 12/31/07 CDBG Contract. Administration-1/1/07 Near Northwest $82,400.00 Gilot/Inks to 12/31/07 CDBG} Nei hborhood Contract Housing Acquisition South Bend $330,916.00 Gilot/hilcs Rehab and/or Demolition Heritage -1/1/07 to 12/31/07 Foundation (CDBG) Contract Counseling for Elderly Real Services $12,000.00 Gilot/Inks Crime Victims -1/1/07 to 12/31/07 CDBG Contract Public Service -Family Family & $45,000.00 Gilot/hiks Counseling -CDBG - Children's 111/07 to 12!31!07 Center Agreement Dewatering Operations at Marshal N/A Gilot/Littrell South Bend Clinic Erdman & Subject to Associates Le al Review ADOPT RESOLUTION NO. 21-2007 - A RESOLUTION OF THE BOARD OF PUBLIC WORKS TO PURCHASE A BREATHING AIR SYSTEM Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: 1 1 RESOLUTION N0.21-2007 ' A RESOLUTION OF THE BOARD OF PUBLIC WORKS TO PURCHASE A BREATHING AIR SYSTEM WHEREAS, the Board of Public Works is the purchasing agent of the City of South Bend; and WHEREAS, German Township of St. Joseph County, Indiana, is a governmental body at that term is used in I.C. 5-22-22-10; and REGULAR MEETING JUNE 11.2007 ~ ~ 3 WHEREAS, German Township has but no longer needs and wishes to sell to the South Bend Fire Department a Breathing Air System, consisting of: A. Mako -BAM06HE1 -Breathing Air Compressor -Manufactured in 2005 Serial No. 5407.3.IAH.175; B. TM6004 -Cascade Storage System; and C. SCFS2-4 -Two Position Fill Station; and WHEREAS, the South Bend Fire Department wishes to purchase the Breathing Air System for use as a back up for $16,000.00 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND that: 1. The City of South Bend is authorized to purchase from German Township the Breathing Air System described above for $16,000.00. Dated this 11 ~` day of June, 2007. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary GiIot s/Carl Littrell s/Don Inks ATTEST: s/Linda Martin, Clerk ' ADOPT RESOLUTION NO. 22-2007 - A RESOLUTION OF THE BOARD OF WORKS FOR THE CITY OF SOUTH BEND RECOMMENDING TO THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA THE APPROVAL OF A GUARANTEED ENERGY SAVING CONTRACT FOR TRAFFIC SIGNALS WITH JOHNSON CONTROLS, INC. AND CONFIRMING COMPLIANCE WITH IC 36-1-2 Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION N0.22-2007 A RESOLUTION OF THE BOARD OF WORK5 FOR THE CITY OF SOUTH BEND RECOMMENDING TO THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA THE APPROVAL OF A GUARANTEED ENERGY SAVINGS CONTRACT FOR TRAFFIC SIGNALS WITH JOHNSON CONTROLS, INC. AND CONFIRMING COMPLIANCE WITH IC 36-1-12 WHEREAS, on February 12, 2007, the Common Council of the City of South Bend ("Council") adopted its Resolution No. 3705-07 appointing the Board of Works ("Board") and the Department of Public Works of the City of South Bend ("Department") as authorized agents of the Council for purposes of meeting the provisions required by IC ' 36-1-12.5 and other Indiana laws leading up to the final review of and the execution by the Council of a Guaranteed Energy Savings Contract for the use of LED technology in mechanized traffic signals; and WHEREAS, in compliance with the requirements of Indiana law including, but not limited to, IC 36-1-12.5, the Board has taken certain actions as authorized agent to the Council including preparation of specifications and evaluation criteria for a Guaranteed Energy Savings Contract, publication of notice as required by IC 36-1-12.5-5 requesting qualified providers to submit proposals, and has opened at a public meeting of the Board those proposals that were received in response to the notice, and has evaluated said proposals; and REGULAR MEETING JUNE 11.2007 s ~~~ WHEREAS, the Board has heretofore reviewed the proposed form of Guaranteed Energy Savings Contract as attached hereto and incorporated herein as Exhibit A and upon advise of legal counsel has determined that the proposed form of Guaranteed Energy Savings Contract meets the legal requirements of IC 36-1-12.5; and WHEREAS, the Board affirms that the actions referred to in its Resolution No. 22-2007 are taken by the Board and the Department solely at the direction of and as authorized agents to the Council and not on the Board's own behalf. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, that: Section 1. The Board of Public Works hereby makes its advisory recommendation to the Common Council of the City of South Bend that the Council approval and execute an Energy Savings Contract with Johnson Controls, Inc., the form of said contract being attached hereto and incorporated herein as ExhibitA with such changes as may be suggested by legal counsel with approval of such changes evidenced by the execution and attestation respectfully, of the contract. Section 2. The Board of Public Works. hereby assures the Council that, upon approval and execution of the Energy Savings Contract by the Council, staff members of the Department of Public Works shall supervise all work done incidental to the Guaranteed Savings Contract concerning traffic signals, including the power to authorize change orders. Section 3. The Board of Works hereby assures the Council of the Board's continued assistance as set forth in the Council's Resolution No. 3705-07. Section 4. This Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, , Indiana held on JJune 11. 2007, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot s/Carl Littrell slDon Inks ATTEST: s/Linda Martin, Clerk APPROVAL OF STREET CLOSURES/PROCESSIONS/LICENSES The following Street Closures, Processions, and Licenses were presented to the Board for approval. All recommendations are favorable from the appropriate departments. SPONSOR EVENT LOCATION, ROUTE/STREET CLOSURE DATE/TIME MOTION/ CARRIED Big City Eats Open Air Southeast Corner April 30, Gilot/Littrell License for of Jefferson 2007- October Burrito Cart Boulevard and 31, 2007/10:30 Michi an Street a.m.- 3:00 .m. Ampco Public Parking 121 South St. Gilot/hilcs System Facility License Joseph Street, 123 Subject to Parking Renewal North Main Street, Repair of 117 South William Concrete at Street 123 North 1 1 .REGULAR MEETING JUNE 11.2007 ~ ' S «..~. SPONSOR EVENT 'LOCATION, DATE/TIME MOTION/ ROUTE/STREET CARRIED CLOSURE Main Street The Vine Sidewalk Cafe 103 West Colfax April 1, 2007- Gilot/Inks Permit October 31, Subject to 2007 Working with Mr. Dennis Andres on Meeting Re uirements Downtown Street Michigan from September 6, Inks/Littrell South Bend, Closure/Art Beat Colfax to Western 2007/ 2:00 Inc. 2007 p.m.-10:00 .m. Junior League Street Park Lane from June 24, 2007/ Inks/Littrell of South Bend Closure/Family Lafayette to 3:00 p.m.-7:00 Picnic Michi an .m. Gloria Norris Street Birdsell from June 23, 2007/ Denied ClosureBlock Linden Street to 8:00 a.m. - Gilot/Inks P Fassnacht Street 10:00 .m. South Bend Crime Stoppers From Coveleski July 26, Inks/Littrell Area Crime Moonlight Walk Stadium to 2007/5:30 p.m. Stoppers Against Crime Howard. Park and - 8:30 p.m. back. Studebaker Studebaker Michigan from June 21, 2007/ Inks/Littrell National International Washington to 4:00 p.m. - Museum Meet Western 8:00 .m. Aurelia Street Closure/ Marietta from June 16, 2007 Inks/Littrell Alvarez Birthday Party Dubail to Indiana - 12:00 p.m. - 8:00 .m. Sanena Street Cleveland from June 16, 2007 Inks/Littrell Williams ClosureBirthday Vassar to - 2:00 p.m. - and Graduation Humboldt 8:00 p.m. Part FAVORABLE RECOMMENDATION - PETITION TO VACATE ALLEY - EAST/WEST ALLEY -SOUTH OF HOWARD BETWEEN NOTRE DAME AVENUE AND FRANCES STREET Mr. Gilot indicated that Ms. Marta Brummell, 914 North Notre Dame Avenue, South Bend, Indiana, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of recommendations concerning this Vacation Petition from the Police Department, Fire Department, Department of Community & Economic Development and the Department of Public Works. Area Plan stated that the vacation would hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous because there are two existing garages that need the alley for access. There is also an undeveloped lot adjacent to Frances that may need alley access if a garage is constructed adjacent to it. The vacation would make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would hinder the use of a public right of way by the neighborhood in which it is located or to which it is contiguous. Fire Department stated that they have no objections if the two neighboring residents have no objections to their garage access being cut. Engineering stated that the four property owners need to agree in advance how the vacated alley will be allocated to each and how the alley will be paved to preserve garage access to those who have it and if necessary, grant cross-access easements. Therefore, Mr. Gilot made a motion that the Clerk send a letter to the petitioner addressing these concerns, subject to a Cross Access Agreement. Mr. Inks seconded the motion which carried. REGULAR MEETING JUNE 11, 2007 P s' "t ~,.~ b Mr. Gilot indicated that Bernie Feeney, 715 South Michigan Street, South Bend, Indiana, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Community & Economic Development and the Department of Public Works. Area Plan stated that the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right of way by the neighborhood in which it is located or to which it is contiguous. Engineering ' stated that the west half of the alley must result in a site plan that conforms to code requirements. The Fire Department stated that it would be difficult to get a ladder truck at the rear of the apartments at 1120 South 20~' Street. Community Development is concerned why the alley between lots 1 and 24 is also being vacated when only lots 30 and 31 are where the requested vacation is located. Therefore, Mr. Gilot made a motion that the Clerk send a letter to the petitioner addressing these concems, and subject to a Cross Access Agreement. Mr. Inks seconded the motion which carried. FAVORABLE RECOMMENDATION -PETITION TO VACATE ALLEY -FIRST NORTH/SOUTH ALLEY EAST OF DALE BETWEEN BOWMAN STREET AND DONALD STREET Mr. Gilot indicated that Mr. Michael Fine, 1014 East Bowman Street, South Bend, Indiana, 46613, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Community & Economic Development and the Department of Public Works. Area Plan stated that the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would ' not hinder the use of a public right of way by the neighborhood in which it is located or to which it is contiguous. The Fire Department has no objection as long as the adjacent property owner has no objection; however the house at the adjacent property appears to have been vacant for a while. Engineering stated that both neighbors depend on the alley for garage access and will need to come to an agreement on continued use and improvements to prevent access by unauthorized others. Therefore, Mr. Gilot made a motion that the Clerk send a letter to the petitioner addressing these concerns, and subject to a Cross Access Agreement. Mr. Inks seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST NORTH/SOUTH ALLEY EAST OF WALNUT BETWEEN DUNHAM STREET AND FISHER STREET Mr. Gilot indicated that Ms. Louisa Cantu, 1336 West Dunham, South Bend, Indiana, 46619, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Community & Economic Development and the Department of Public Works. Area Plan stated that the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would , not hinder the use of a public right of way by the neighborhood in which it is located or to which it is contiguous. Engineering stated that adjacent property owners will need to agree on how to close streets and alley from access to the vacated area. Community & Economic Development stated the vacation of this alley will leave what appears to be a partial east-west dead end alley but has no objections if Public Works has no objections. Therefore, Mr. Gilot made a motion that the Clerk send a letter to the petitioner addressing these concerns, and a Cross Access Agreement. Mr. Inks seconded the motion which carried. REGULAR MEETING JUNE 11.2007 APPROVE/TABLE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following traffic control device was tabled: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 119 South Sheridan Street REMARKS: Tabled -Resident has access to a driveway ' Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following traffic control devices were approved: NEW INSTALLATION LOCATION: REMARKS: Handicapped Accessible Parking Space Sign 509 South Lake Street All criteria has been met NEW INSTALLATION: LOCATION: REMARKS: 15 Minute Parking Sign 211-213 North Main Street All criteria has been met FILING OF SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Water Works, Streets, and Traffic and Lighting Departments submitted Safety Reports for May 2007. These reports reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the reports were accepted and filed. FILING OF MONTHLY/PERFORMANCE .GOALS REPORTS -DEPARTMENT OF PUBLIC WORKS ' The Division of Environmental Services and Water Works Department submitted their Monthly Reports and Performance and Goals Reports for May 2007. These reports reflect injuries/accidents for each month and provide for a comparison. There being no fizrther discussion, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the reports were accepted and filed. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE -WEST SIDE OF PORTAGE ROAD JUST NORTH OF BRICK ROAD -WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Irvin Spaszewski, the Trustee for German Township, 51755 Portage Road, South Bend, Indiana 46628. The Consent indicates that in consideration for permission to tap into public water system of the City, to provide water service to the referenced address, (Key Nos. 004-1008-014201 and 004-1008- 014202), German Township waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Inks seconded the motion, which carved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS_ TO REMONSTRATE -LOT 1, KEULTJES DARDEN ROAD MINOR SUBDIVISION, ' NORTHEAST CORNER OF STATE ROAD 933 AND DARDEN ROAD -WATER AND SEWER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Roseland Green, LLC, 2650 Golden Gate Parkway, Naples Florida 34105. The Consent indicates that in consideration for permission to tap into public water and sanitary sewer system of the City, to provide water and sanitary sewer service to the referenced lot, (Key No. 002-1113-5702), Roseland Green, LLC, waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Inks seconded the motion, which carried. w' ~; REGULAR MEETING JUNE 11.2007 ~~ ~.. i. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE -LOT 19, HAGEY LINDA PLAT LAST LOT ON NORTH SIDE OF HAGEY STREET AND WEST OF STATE ROAD 23 -WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Timothy R. and Kelly S. Gritten, 17221 Hagey Street, South Bend, Indiana 46635. The Consent indicates that in consideration for permission to tap into public water system of the City, to provide water service to the referenced lot, (Key No. 002-2061-2628), the Grittens, waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Inks seconded the motion, which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the following Certificate of Insurance was accepted for filing: Mathews-Purucker-Anella, Inc. South Bend, Indiana APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Pioneer Masonry, Inc. Approved June 1, 2007 Pursuant to Resolution 100-2000 Stuart Christiana BOND OF EXCAVATION Samuel Wright Christiana Construction Approved June 5, 2007 Pursuant to Resolution 100-2000 Released Effective June 11, 2007 Released Effective June 11, 2007 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Littrell seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the board for approval: Name ~ Amount of Claim Date Cit of South Bend $1,430,801.52 Ma 29, 2007 Cit of South Bend $784,627.54 June 4, 2007 St. Jose h Count Housin Consortium $63.57 Ma 4, 2007 St. Jose h Count Housin Consortium $81.39 Ma 22, 2007 St. Jose h County Housing Consortium $4603.59 May 21, 2007 St. Jose h Coun Housin Consortium $110.88 Ma 22, 2007 St. Jose h Coun Housin Consortium $124.07 Ma 22, 2007 St. Jose h Coun Housin Consortium $101.07 Ma 22, 2007 St. Jose h Coun Housin Consortium $1,138.00 Ma 21, 2007 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 11:05 a.m. 1 1 1 BOARD OF PUBLIC WORKS 1 1 1 REGULAR MEETING ATTEST: L nda M. Martin, clerk JUNE 11, 2007 ~" Gary A. Gi ot, President ~ ~~- Carl P. Littrell, Member Ddnald E.'lnks, Member