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06/27/11 Board of Public Works Minutes
.......... . . ........................... __ _ AGENDA REVIEW SESSION JUNE 23,2011 210 The Agenda Review Session of the Board of Public Works was convened at 10:37 a.m, on Thursday, June 23, 2011, by Board President Gary A. Gilot, with Board Members Donald E. Inks and Carl P. Littrell present Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. APPROVAL OF STREET CLOSURES/PROCESSIONS The following street closures and processions were presented for approval: Applicant Description Date/Time Location Motion Carried Knights of Street Closure June 25, 2011; East Washington Street Inks/Littrell Columbus Meet Me on the 5:00 p.m. to from Hill Street to Niles Blacktop for 11:00 p.m. Avenue the Party in the Parking Lot Corpus Christi Procession — June 26, 2011; Corpus Christi Church, Gilot/Inks Catholic Annual Corpus 11:45 a.m. to around Corpus Christi Church Christi 12:45 p.m. Neighborhood and Back Procession to Church.No Police or Traffic and Lighting Assistance The Board discussed the following agenda items: - Change Order—Coveleski Stadium Improvements—Main Concourse Renovation Mr. Toy Villa,Engineering,stated this Change Order is due to numerous changes on this project, a large part related to work with utilities. Mr. Inks questioned Community and Economic Development's responsibility for funding these changes. Mr. Gilot stated Mr. Villa should work with sewers to cover those parts of this project change related to the utilities. - Change Order—Jefferson/Franklin Streetscape Improvements Mr. Toy Villa, Engineering, stated this increase is due to items that were left out of the original plans. Mr. Gilot questioned if the design was done by Engineering. Mr. Villa stated it was,and they learned from their mistake. He noted after this Change Order was done, it was discovered that part of this work is on a business property located on the corner. He added that the business owner will be paying for that work,which will reduce this Change Order by$6,000.00 to$7,000.00. - Change Order—Studebaker Corridor Area A Demolition,Phase IV Mr. Toy Villa,Engineering,noted this increase is to work associated with the allowance items and is due to the change in wage rates to Davis Bacon rates. - Change Order—Blower Nos. 1 A and 1 B Mr. Gilot stated this increase is due to a vibration that was detected after installation of the discharge pipes. He noted this needs to be done or they will have a failure of the equipment from the constant vibration. Mr. Gilot informed Ms. Greene that he will need her assistance on a settlement claim on this project. - Professional Services Agreement—Demolition Planning of 748 Hawbaker Mr. Bill Schalliol, Community and Economic Development, stated this property is located northwest of Menards and is part of the work being done on the retention pond at Miami and Ireland Roads. He noted there is still some flooding on the Erskine Golf Course and they are looking to the south to do some further work,possibly another small retention basin, to help alleviate the run-off from that direction. Mr. Inks stated improvements have already been done, when does it cease to be a Redevelopment Commission problem? He noted he never understood this to be an extended plan. Mr. Gilot requested Mr. Littrell work with Mr. Schalliol on the bids and determine what is Economic Development's project and what is related to CSO, a utility project. He noted that Economic Development should only be paying for those things that are related to development issues. Mr. Schalliol stated the Miami and Ireland Road project is a development project, and any work needed related to that project is part of the development of the area. - Agreement—Brown-Mackie College Mr. Gary Libbey, Code Enforcement, stated this is the annual agreement with the Veterinary Program for students to get real experience working with animals, and the I IOZ`0£ounfdo�3utMVImoadS aqi of li OAOtU PUt;epua2e aqi do ddo luautaaaf?e sigi axe}of paaafe pzeog aqi •uminlosai legs saop XIIensn fueduuo3 D�30iaoW oql polou ouawo •sW-pund SWg Dql Uuozd pomauoq,Cououu agl Inq sanlasUlOgl ACT oI notlnlosag luouuasznqugo-d e op pinoO ,aqi paisoHns lolt`J •zW 2liliOed Rululezl, azi3 pue MIMS gzid zagio aqi pue sigi uo�liaoglnV lzoduV oql glim IuouuaDaj?e ue do uoiiezileug pue `peel aqi Sutmoos tummug of Palelaz sonssi panlosaaun llils osle On azagi Palou OH•pund sigl oonpoz,CDgldt uoileiado.zdde ue zod tiaunoo aqI oiodaq xmq of?of aAeq Itim will inq `pund SWg aql uzoid spund aqi 5111xel si luautlzedacl azidd oql pue `laafozd ---- oqi do laed stql do 'guipund aql iod uotleiadoadde ou sr azDgi pDlou eaelUatz .1w •lOealuoO agl mainaz PlnOO aqs os 'Rulloom lxau aqi Illun liem pinoO li di ao `outlaaui pzeog sitli le Pama1AOI oq of papoau sigI di pauoilsanb aqS -safuego posodozd do zaqumu o0ael e ' aaDgl pue fepzalsa,c IaealUOa stgl PaniaOaz isnf aqs iegi pzeog aqi pauuodut ou3a19 sW luowooeldo2j S 'ON uoilelS azt,d do uoisaQ—luaUZaazSV saOinzas leuoissDdozd - 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-popnloui xopui ue giim piq Deariilnw e ino Ind oI aea�lxau zod mou uefd of oluRunl -zW pasee loltJ •aW •ouuaUU sitl Ui SOUTAes IsoO aqI Outmogs do qof pooh e auop seq 310unZ •zW palou aqS •piq of ino Ind aq of paau llim sigi iutod autos le palels auaaarJ-sW•papualxD aq ueo sooiad ptq satuii XUPIL i moll of IttUtl e si azagldi auaazrJ'SW pauoilsanb lopq •aW •Deaf zagioue zod sooTZd SOOZ s,molD puaixa of Pazaddo seq aATEA pue Odd punoz0zapufl pDlou sxzoA, zaleAl `mMunj aAe(l 'zW sanleA auix uteW pue s)uezPXH AM—Pmmy Pig Puaixg - •uuezf?ozd sigl zod,thud aaglta of lsoo ou si Ozagl Palou OH •Iuauzleazl leOtpow aazd IoO zaluao lozluoo Ieuitu-v aqi le sleuuIUL I I MR £�Z a llfa ll N©ISS AlA E[lAaH VC[N90V AGENDA REVIEW SESSION JUNE 23,2011 212 The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:10 p.m, BOARD OF PUBLIC WORKS Gary A.Gilot,President Donald Ec Inks,Member Carl P.Littrell,Member ATTEST: i `Lm la M.Martin,Clerk REGULAR MEETING JUNE 27,2011 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday,June 27, 2011, by Board President Gary A. Gilot, with Board Members Donald E. Inks and Carl P. Littrell present.Also present was Board Attorney Cheryl Greene. - ADDITIONS TO THE AGENDA Mr. Gilot noted the addition to the agenda of the award of the Tree Removal for the Curb and Sidewalk Program for Blyler Place, and the opening of quotes for the Jefferson and Main Strectscape Improvements. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on June 9, 2011,June 13,2011 and June 20,2011,were approved. OPENING OF BIDS —DEMOLITION OF 1503 AND 1505 PRAIRIE AVENUE—PROJECT NO. 111-003„(AEDATIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News,which were found to be sufficient. The following bids were opened and publicly read: JERRY REED EXCAVATING LLC 15401 New Road Mishawaka,Indiana 46544 Bid was signed by:Mr.Jerry Reed Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Five percent(5%)Bid Bond was submitted BID: Base Bid $59,000.00 Environmental Allowance $10,000.00 Total $69,000.00 zapzo UT SLIM IlAUpg3V uolsnllOD-UON as,feW IOBT1o1W•zW :,Cq pawls sum pig I9S9t ULMI UI`LIiOQDSO ,fumgBTH X01UT}IaIN £t£0I JNII H.LHVA VNVIGNI SL'Z$ .LAS oTlseW W 01.1.E z001A—NOV £A 00"8Z$ .I.AS IuW zog1A—WDV ZA 00'8Z$ LA I duzAN IonQ W odld WDV 1.g saoTZd Ilun 00'669`LOZ$ IuIol 0000010,$ aouumollV IeluaUZUOZTAUA 00'66S`L6I$ Mg asLIg :QIH poilluzgns sum puog pTg(% )Iuoozad 3ATA polalduzoo sum UuoA IuauzITUTwoD uolleuluTlzaslQ-uON zapzo uT sum 11AUpT3.IV uolsnllo�)-uoN '.Tf`pznT40sl1.2I PluuoQ •zW:,(q paUOTS seM plg 619917 uuulpul`puog glnoS IaazIS aIdumS IsaM tOZI '�T�II 'S02Ig Q2iVH�Sd,RI 96'6$ 'LAS oTlsuW V 0111,TOOIA—INOV £g 9L'II$ .LAS IeWzaglA—W:)V Zg SL'£I$ IA I dezm IonQ W adTd WDV 1.g sooTZd ITUfl 00'S£8`L S i$ Ielos 00'000`01$ 3oauMOIIV InIUaUTUOZTAUg 00'9£8`LN$ P1g aseg �QI€I pollTUTgns sum puog p1g(%S)IUaaaad 3ATA palalduzoo sum UUOA InaTUI1TUTUOa UOTluuluUZOSTQ-U0 N zapzo UT sum IIABPIJJV UotsnlloD-uoN JgOW'Q'r-zW:,fq pawls sum plg ZL09t uuulPul`uoldT L Ltl xOg Od *DNI dnOH9 XAdv 9L'I$ IAS ollsuW 311.E zoolA—WDV £A 008,$ .LAS ILIW zagi3--WDV ZA 00't1$ IonQ W adld NOV 1.g saalzd,Tun 00'000`0£I$ Iulol 00'000`0,$ 00UPM 11V luluauTUOZTAUA 00 000`OZI$ plg aseg :QIg pall!mgns sum puog p1g(%S)Iuoozad aATA palaldwoo sem Uuod IUMI1TUUZOa UOTIT?UUUUOSTQ-UON zapzo ul SLIM IIAUPTJJV uoisnlloD-uoN uipno-I uzLIi11TM-zW:,(q pawls sum pTg Stm eULI1PUI`e)lemugslW anUOAV IuaM 01OZ 'DNI JIB UVAVJX9 HIYH SL'I$ ZdS ollsuW a�aTU zoolA—WDV £A 00'81$ dAS IMJOTA—WDV ZA 00'91$ iAI dLIZM IonQ-adld WDV Ig Saolzd Puf, £I Z I I OZ OZ LIZ gNflf rJl\IIILMN-dV lflrJAH REGULAR MEETING JUNE 27,2011 214 Non-Discrimination Commitment Form was completed Five percent(5%)Bid Bond was submitted BID: Base Bid $199,276.00 Environmental Allowance $10,000.00 Total $209,276.00 Unit Prices EI ACM Pipe&Duct Wrap LFT $30.00 E2 ACM—Fiber Mat SFT $30.00 E3 ACM—Floor Tile&Mastic SFT C&E EXCAVATING,INC. 53767 County Road 9 Elkhart,Indiana 46514 Bid was signed by:Mr.Ed Bessinger Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Five percent(5%)Bid Bond was submitted BID: Base Bid $225,000.00 Environmental Allowance $10,000.00 Total $235,000.00 Unit Prices E1 ACM Pipe&Duct Wrap LET $30.00 E2 ACM—Fiber Mat SFT $30.00 E3 ACM—Floor Tile&Mastic SFT $3.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Engineering and Economic Development for review and recommendation. OPENING AND AWARD OF QUOTATIONS AND APPROVE CONTRACT -- MAIN STREET AND JEFFERSON BOULEVARD STREETSCAPE IMPROVEMENTS—PROJECT NO. 111-047(SBCDA TIF) Mr.Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project.The following Quotations were opened and read: PEMBERTON DAVIS 917 Union Street Mishawaka,Indiana 46544 Quotation was submitted by Pemberton Davis QUOTATION: $7,900.00 CONCORD ELECTRIC 30753 Old US 20 Elkhart,Indiana 46514 Quotation was submitted by Mr.Rick Cave QUOTATION:$9,766.00 MARTELL ELECTRIC,LLC 4601 Cleveland Road South Bend,Indiana 4662$ Quotation was submitted by Martell Electric QUOTATION:$19,250.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Engineering for review and recommendation. After reviewing those quotations, Mr. Rob Nichols, Engineering recommended that the Board award the contract to the lowest StS9b Uuptpul `puag gWOS `103115 OW014 TITION £Z61 `�uuduloJ uo?1OrulsuoJ sueoD •1•7 jo 3legaq uo I 'ON lop-TO o2uegJ palllu.Igns st,q`Su?xaauOug`uII?A ICoZ '-1W 110gI pas?ApU 101?J '-1W ll dQJRS Z£0-OI I 'ON.LJdf0Wd—SlNgWdAMldWl ddVJS.LdHajS NI`I?INVX,4 QNV NOS2Idd3df — I 'ON 'da(INO dJNVHJ 7A0?Iddd •2ulaueug of loofgns pano.Tddu sem aapt0 aifuUgJ aril`powuo pun Ilaallt'I .IN Kq papuoaas slul •,N �q opuw uogow u uodn •O0'69£`O9L`Z$ 3o lunoure aril u? `.Tap.10 o2uegJ sigl�uppnlouT `urns 13UaluoJ pagT OW U.TO3 00'6L9`8L$Xq paspaa3u?oq Iunowu I3u.TIuoJ aql IulleOlput `SO£9t put,lpul `0110dUrl `laatlS .Tal�fs ZO£ `•o1) uollanalsuoJ uoslapuec[-uos.tM-I jo 3lt,goq uo Z -ON zapa0 a�uugJ polllwgns suq `flu?.IaauTflug`eIl?A/01, 'JW lt,gl pas?Ape I0I?J •-'W QNOg I?ISd IHAOJ JS00-0I I 'ON LJdf0Nd—NOUVAON92I 3MIOJNOJ NIVA—S.INdWdAONdWI Wl IM VIS I?ISd'IHAOJ--Z 'ON T9MIO dJNVHJ dA02lddd 'papzluo g3Tgm`uoplouT aril papuooas S*11'lW'anoge pouzlino su popat,me oq uo?lelonb oql puu poldooae oq uo?lupuouiwoaal Ogl ItT uollotu t, apUTU 1oI?J AN `a.zolaaagj '00'00I`L$ 3o lunoure 1pun aql u? 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APPROVE CHANGE ORDER NO. 4 — RAW SEWAGE PUMP NO. 3 DRIVE REPLACEMENT—PROJECT NO. 109-071 (2007B SEWER BOND) Mr. Gilot advised that Mr. Toy Villa,Engineering,has submitted Change Order No. 4 on behalf of Thieneman Construction, Inc., 3313 E. 83rd Place, Merrillville, Indiana, indicating the Contract amount be increased by $6,478.00 for a modified Contract sum, including this Change Order,in the amount of$198,871.00,Upon a motion made by Mr. Littrell,seconded by Mr. Inks and carried,the Change Order was approved. APPROVE CHANGE ORDER NO. 2—STUDEBAKER CORRIDOR AREA A DEMOLITION PHASE IV—PROJECT NO. 109-032(AEDA TIF) Mr. Gilot advised that Mr. Toy Villa,Engineering,has submitted Change Order No. 2 on behalf of Dore&Associates,900 Harry S. Truman Parkway,Bay City,Michigan 48706,indicating the Contract amount be increased by$54,743.80 for a modified Contract sum,including this Change Order, in the amount of$6,058,937.63. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried,the Change Order was approved. APPROVE CHANGE ORDER NO. 5 —BLOWER NOS. IA & 1B —PROJECT NO 109-074 (SEWER BOND) Mr. Gilot advised that Mr.Toy Villa,Engineering,has submitted Change Order No. 5 on behalf of Bowen Engineering Corp., 1110 Arrowhead Court, Suite B, Crown Point, Indiana 46307, indicating the Contract amount be increased by $129,831.00 for a modified Contract sum, including this Change Order,in the amount of$2,335,850.29.Upon a motion made by Mr. Inks, seconded by Mr.Littrell and carried,the Change Order was approved. APPROVE CHANGE ORDER NO. 1 FINAL AND PROJECT COMPLETION AFFIDAVIT —SOUTHWEST CORNER OF MAIN AND JEFFERSON SITE RESTORATION—PROJECT NO. 110-072(SBCDA TIF) - Mr.Gilot advised that Mr.Toy Villa,Engineering has submitted Change Order No. 1 (Final)on behalf of Landmark Landscaping, 10882 McKinley Highway,Osceola,Indiana 46561,indicating the contract amount be increased by$787.00 for a modified contract sum,including this Change Order,of$7,570.00.Additionally submitted was the Project Completion Affidavit indicating this new final cost of$7,570.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried,Change Order No. 1 (Final)and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT—DEMOLITION OF FORMER FRED'S TRANSMISSION AND CLUTCH—PROJECT NO 110-043 (SBCDA TIFF Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Indiana Earth, Inc., 10343 McKinley Highway, Osceola, Indiana 46561, for the above referenced project, indicating a final cost of$216,708.01. Upon a motion made by Mr.Littrell,seconded by Mr.Inks and carried,the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT—DEMOLITION OF 4215 SOUTH MAIN STREET—PROJECT NO. 111-002(SSDA TIF). Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Jackson Trucking & Excavating, 9067 West 100N, Kewana, Indiana 46939, for the above referenced project, indicating a final cost of$14,000.00. Upon a motion made by Mr. Littrell, seconded by Mr, Inks and carried, the Project Completion Affidavit was approved. APPROVE REPORT OF CONTRACT FINAL INSPECTION AND RECOMMENDATION OF ACCEPTANCE FOR INDOT — TRAFFIC SIGNAL MODERNIZATION — WESTERN AVENUE—PROJECT NO. 108-065 FHWA Mr.Gilot advised that Ms.Thia Vawter,Engineering,has submitted the Report of Contract Final Inspection and Recommendation for Acceptance for Indiana Department of Transportation on behalf of Michiana Contracting,Inc.,7843 Lilac Road,P.O.Box 929,Plymouth,Indiana,46563. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Report of Contract Final Inspection and Recommendation for Acceptance for the Indiana Department of Transportation was approved. `sait,agliaao `suo?uido `sluouinalsuT `saadt,d JIB pie XUU ,anllap pun aln3axa of paiaaall) pue pozuo111n13 `s? �,gamq Tumll do Bona pie `oq aassa-1 do smgdo aado,d oqd -Z uoTloaS -O UnS OT 41 Isallt, put, siumnoo(I 2uT0unuTd aql of aassafl do leas le?ogdo oql xgdt, of poz?aoglnu Xgaaaq sl aassaZ aql do s110M a?Ignd do paeog oq j, •sluouinoo(I 2urout,u?d aql do �aanllap pue uognooxo Lions Xq poou3ptna�Clan?snlouoo aq of Ieno,dd13 Lions`s)uauznooCI 2ulout,uTd OLii alnoaxa oqm saaogdo oql ,Cq pana,ddt, oq Sew se u?a3111 suo?ss zo pub, suollT3su1 `s02ungo Xu13 gilm sluauznoo(I 2u?aunuld aqi aanllap pun 32palmoula13 °alnoaxa of pazuo11lnn`s?Xga,aq Tuagldo gouo pun'ag aasso-I do 31egaq uo simuluoo oln3axo ol,amod aneq llt,gs oLim aassa I do,aagdo aagio ub,pun aassa I do aalloaiuo� ?� agd •pano,dd13 Xga,aq ant, sluoumao(l 2u?ouuu?3 aqi ui poq?,osop se suwl?puoa pue suuol 3ql ,Opun luauzdmbg agido 2uTaunu9 pun uo?l?slnbm oql pun sluoumooQ 2ulouculd oLl , •Z uoTlaaS quouzdlnbd aqi do uoTl?smbm, oTll ,od 3assa7 do slsa,alu? 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LI)Mog»aqi) s)I,oM oTlgnd do pat,og tue?pul puag glnoS do fli?D aql`SHd2I3HM 'dHIOJ ONISVall T IIONVNIA Jm1wdlflog.LSfIHI.LNIIS Hum lNaw:l:lHIOd IISdII'I HIII,LSVW V d0 AHIIIAI'IIIQ QNd NOI.LfI�)IIXg HH.L ONI'ZRIOH,Lf V QNIIS HJAOS 30 Ally IIH.L 30 smNOM 30 QH Voa IIHJL d0 N011fl'IOSIIHI V IIOZ-Sb'ON Noltfl'IOSIIHI :sNJOAM oilgnddo P-reog Oql�q paidopt, sem uoTinlos321 2ulmollod oql pa?„13a pun Ilaail?'I •alnl Xq papuooas lol�0 -.iw q apum uop u e uodfl •pag?lua aq o) papaau isnf 11 `lI pano,ddu /Cpeoqu peq luaprsaxd p,13og 3gl pun °0113,aout,ug isoq oql uT-Tool of aapio u? I IOZ `LI aunp Cq paldopb, oq of papaau uollnlosa, OT Palou aqS •u0?1133g?le, and panog 3111 01 `salalgan pun luauzdmbo snoaut,lloosluz do 2uTaunug aqi ,od uoTInlos3, anogt, oqi paluosa,d `Iuawz mdaQ In2arl oua3a0 [hogj -sW N0 llVM0d2I0D DKISVH l QNd HDNVNId I N3Y1Idif1 d HDNVNId .ISI l d-L NITS HlIM .INdWdd2IDV TS g I dFl I.SVW d d0 NOLLf1JdXd dH.I JNIZRIOHIfId- I IOZ-Sb'ON NOILf1 IOSdHI d0 IdAOHIdd�AdI IdHI LIZ I10Z LIZ dNllf JNIlaaw 2IF-1If10d2I REGULAR MEETING JUNE 27,2011 218 affidavits and other documents and to do or cause to be done any and all other acts and things necessary or proper for carrying out this resolution and the Financing Documents. Section 4. The undersigned further certifies that the above resolution has not been repealed or amended and remains in full force and effect and further certifies that the Lease and Escrow Agreement executed on behalf of Lessee are the same as presented at such meeting of the governing body of Lessee, excepting only such changes, insertions and omissions as shall have been approved by the officers who executed the same. ADOPTED at a meeting of the Board of Public Works of the City of South Bend,Indiana held on June 27,2011 at 1308 County-City Building, 227 W. Jefferson Boulevard, South Bend, Indiana 46601, CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot s/Donald Inks s/Carl Littrell ATTEST: s/Linda Martin,Clerk ADOPT RESOLUTION NO. 46-2011 —A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Mr. Inks,seconded by Mr. Littrell and carried,the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.46-2011 A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS,I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes,all real and personal property owned by the City of South Bend;and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend;and WHEREAS, LIEUTENANT DONALD MILLER is retiring on July 3, 2011, from the South Bend Police Department after more than thirty-seven(37) years of service,and the Board of Public Safety of the City of South Bend has determined that he will retire in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AL50313,Model No. P229,a 40-caliber Sig-Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 27TH DAY of JUNE 2011. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS (aouuualuTUy�I pup suo?;p1ad0 Lwls,CS 13NOSD zalumalsuA,) a$1 zoI Iuautaaaf V 113141?'I/S IuI OL6`£bI$ 031A1aS lunuuV uauaal V DII`laNug OLO-OII 'ON IOafoad—asugoznd luamoDisV pup-1 solplsg ppo�l sutupV iouaoV (dIl VQgV) apnloul of luauzaaz2V uotsstututoD zalsuw IIa1ITI/sPI OS'£LO`ILZ$ XDUa�?V a3lsuW puautV luautdolanapa-1 01 umpuappV 'p1'I £i70-1 11 'ON 2uuaau[2uA Iumaaa9V (dI.L VCSS) 10afozd--tPNNmpH 8tiL agzng SaOTA1as IlaalTI/Slul 00'Obti`£$ Io uotlTIOWaQ3o uOtsa(l -g lagdolstzgD IuuotssOJozd £b0-III 'ON laafold—aa31ugmplI lu3utaaa0V 8bL JO uotltlouzaQ Couojv apnloul of luxuaal�V uotsSTWWOD jokey s)IUI/IIazIIt l Ull VQSS) XmosV Jolsuw puautV Iu3utdolaA3p0Zl of uLnpuoppV 9£0 -011 'ON 10afozd—IOafOZd oanlonalsutlul alunbS luauTaaa�V (ill VQgV) plagslnH/aamOUkRW swellnsuoD SaOtnzaS IIaa1Tj/s,VI 00'ObL`98S do u;ItsaO agozuuzuogV 1puo?ssa ozd 9E0 -011 'OK 100fozd—103101,1 oinlonllszzjul aapnbS 1u3u=&v plaldslnH/1amoll 'eW xoua2V apnloul of luauzaal$V uoTSSIWWOO z3lspw IIa1IIt1I/SNuI (AIi VQgV) X3UailV 1a1SRW puauTV wotudolanapoU of utnpuoppV lunowV IouzluoD ut a2luugD ON`•ZIOZ OE aunt •CLOD ltlun InuluoD mulgozd luoLudolanaQ IIa1I11I/s"Iul (DaID) Iup19 Xoolg 01K pualxg JutsnoH Iuautpwtuv TW_ d zagl?g of ISOD ON—utu-120Jd,C2olougOaZ CzuutzalaA aq1 u►sluopnlS aoI aauauadxg�utuzpag Iuapu loo 1,pup lu0?loped OutplAOld—Iuauzaat�V asolIOD Iiaallt l/s3Iul ISOD ON uoT1pIIIJ3V IuuoTluonpg OINO-sw Tzmolg luauloa.T2V 800-111 (pun3 'ON 100101d--1xiowoopldo-d Iopaluo D puog OIoz) uoL1pIS 13t'I 1001IS D I I S301Aa3S 113111?l/sXul 00'006`tiL$ u0tg0tw Jo3 f?uTaaautoug `puripul ZIQ IpuotssaJ0ld Iu_ownooCf (s30tA1aS f0a'I Ipui3 Ipuotssojozd) lu3uzaal$V 01loalgnS 1ag10 0ouIO X213Ug s301AJOS 110-TIPTIOUD 00'000`03 zoj IstlmoodS loafozd slooE)uogluuo f Iuuo?ss3 ozd pu033S /uopow lunomV uotldpasa(I ssau?sug adSj :Ipnolddu zoI pzp0g agl 01 palll ugns alam u puappV/slusodold/slaualuOD/sluoutaaa2V outmollod aqj VQNgQQ V/S'IVSOdO 2Id/S.LjvdLNOD/S,LNg H'd0V 30'IVA02IddV �T-,; D`utlju epu?lls :ISFUI.V 1101111'1 I1pD/s "ul pluuoQ/s 10110 kTuO/s 6IZ l IOZ gZL N(If ONI.LgaW 2dvllf lj REGULAR MEETING JUNE 27,2011 220 Agreement Lawson Fisher Re-Design Boat Ramp and $7,600 Inks/Littrell New Sidewalk at East (2010 Bond) Race—Project No, 111- 045 Professional McCormick Design Bowman Creek $55,900 Inks/Littrell Services Engineering, Control Structure— (EDIT Funds Proposal LLC Project No. 111-044 in Sewage Works Capital) Contract Cartegraph Maintenance and Support $9,200 Inks/Littrell Renewal of Sign and Pavement (Engineering Inventory and Computer Maintenance Software for Equipment) GIS Agreement Ralph Site Security for Water NTE$30,000 Inks/Littrell Szczepanski Works Customer Service (Water Works Office and Well Sites and Operations) as Needed Security Sole Northrop Purchase of One Andros $29,264.00 Inks/Littrell Compatibility Grumman/ F6A-J Entry Device (Indiana Purchase Romotec,Inc. Upgrade for the Existing Department of SBPD Bomb Robot Homeland Security Grant) Settlement James R. Twyckenham Storm $35,000.00 Inks/Littrell Agreement Highfield Sewer—Caroline Street (Total of Outflow $69,430.00) APPROVAL OF STREET CLOSURES/PROCESSIONS The following street closures and processions were presented for approval: Applicant Description Date/Time Location Motion Carried Wooded Estates Street Closure— July 4, 2011 Howard Street from Inks/Littrell Neighborhood 4ch of July from 10:00 a.m. White Oak Drive to Oak Association Kiddy Parade to 11:30 a.m. Ridge Drive B100 Street Closures September 11, Close Ironwood at Inks/Littrell B-100 2011; 6:00 a.m. Jackson for Northbound Birthday Party to 7:30 p.m. Traffic; Two-Lane Traffic from US 20 Bypass South to Jackson then West to Jackson Main Entrance; Close Jackson at York to Eastbound Traffic and Direct Traffic to York Road Main Entrance Downtown Street Closure— August 5, 2011; Michigan from Colfax to Inks/Littrell South Bend, Classic Car 3:30 p.m. to Jefferson Inc. Cruise-In 9:00 P.M. Ocean of Procession — July 2, 2011; Linden West to Sheridan, Gilot/Inks Opportunity Reverend Davis 9:00 a.m. to South to Washington to No Police Corp. Boulevard 12:00 p.m. Charles Black Center Assistance; Must stay on Sidewalks; Subject to Customer Service Limitations Wicked Jester Procession — September 2, No Police Escort; Route Inks/Littrell Entertainment Zombie Walk 2011; 5:00 p.m. To Be BuBTpul`alxodB-I`utoNVI DOV maN :Bullg rol pald000B axam sossouisnq 2ulmollo.I agl xoI aouB.insul 3o s3lB0gllr00 agI `patxxBa pun llaxlltrl -IN q papuooas `spl •xW Cq opnur uollout e uodn HDN` 'dfISNI JO 91VOIdIDIT0 d0 ONI'lld •palg pun poidonu axam slxoda.i oqI`pot.txno pun Ilaxill'I 'zN Sq papuooas IojjD rW Xq aprw uolloTU B uodn `uoissnosip xaglrnj ou 2utoq atagl •UOSlredutoa e xol aplAoxd pun gluow g0vo roI sluapoo �saznful aa;a Spodax osoqL • 1 o LBW xoI svodo-d 61aIBS aAlloodsas rtagl palltuigns slioM.Talent pun saotnxaS pnxluaOlo suoistAtQ aq, SNWNOI'Igfld d0 INgW.LdVdHU—SIN0d3W A. 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Mr. Littrell seconded the motion,which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $4,059,449.94 6/24/2011 St.Joseph County Housing Consortium $5,280.00 6/14/2011 St.Joseph County Housing Consortium $5,944.80 6/14/2011 St.Joseph County Housing Consortium $9,810.26 6/14/2011 St.Joseph County Housing Consortium $805.16 6/14/2011 City of South Bend $891,142.07 6/23/2011 City of South Bend $2,881,493.04 6/24/2011 Therefore,Mr.Inks made a motion that after review of the expenditures,the claims be approved as submitted.Mr.Littrell seconded the motion,which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr.Inks and carried,the meeting adjourned at 10:48 a,m. 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SPECIAL MEETING .TUNE 30.2011 224 Bid was signed by:Mr.Alan McComb Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Ten percent(10%)Bid Bond was submitted BID: Base Bid $2,005,000.00 Base Bid Plus All Alternates $2,339,700.00 Alternate 1 $0.00 Alternate 2 ($39,000.00) Alternate 3 $36,300.00 Alternate 4 $4,700.00 Alternate 5 $293,000.00 Unit Prices Excavation and removal of Unsatisfactory Soils $35.00/Sq Yd Placement and Compaction of Engineered Fill Below Planned $25.00/Sq Yd Subgrade BROWN&BROWN GENERAL CONTRACTORS INC. PO BOX 487 124 South Elkhart Street Bid was signed by:Mr, Eric Brown Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Five percent(5%)Bid Bond was submitted BID: Base Bid $2,027,000.00 Base Bid Plus All Alternates $2,376,480.00 Alternate 1 $1,500.00 Alternate 2 ($41,000.00) Alternate 3 $42,700.00 Alternate 4 $9,350.00 Alternate 5 $295,900.00 Unit Prices Excavation and removal of Unsatisfactory.Soils $6.25/Sq Yd Placement and Compaction of Engineered Fill Below Planned $12.00/Sq Yd Subgrade ANCON CONSTRUCTION CO. INC 2146 Elkhart Road Goshen,Indiana 46526 Bid was signed by: Mr.John Place Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Five percent(5%)Bid Bond was submitted BID: Base Bid $2,061,050.00 Base Bid Plus All Alternates $2,402,500.00 Alternate 1 $4,800.00 Alternate 2 ($57,300.00) Alternate 3 $36,350.00 Alternate 4 $6,000.00 Alternate 5 $294,300.00 Unit Prices Excavation and removal of Unsatisfactory Soils $38.00/Sq Yd Placement and Compaction of Engineered Fill Below Planned $25.00/Sq Yd Subgrade Ms. Greene asked if anyone was present from Harold McComb & Son, Inc. 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requiring a contractor to enroll in the E-Verify program to verify the work eligibility status of all newly hired employees; allowing a local Indiana business preference in bid and quote awards; regulations regarding public work performed by the City's own workforce; allowing a delay in bid openings under certain guidelines; increasing the maximum for obtaining quotes; establishing common construction wages and increasing the threshold for application of common construction wages. She presented a synopsis of the new laws affecting bidding and reviewed each with the Board members. Ms. Greene presented the Board with a series of new forms for consideration, and asked the Board to review and determine which form they would prefer to adopt, the long or short version. She also requested the Board adopt a Resolution defining what an "affected county" includes pertaining to local preference. Mr. Thomas Bodnar, Legal, stated at the very least a Resolution should be done ahead of time to avoid any conflict with the new laws. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local No. 645, questioned the Board on requests for information he has previously submitted. Ms. Greene noted what Mr. Murray requested simply does not exist. Mr. Miller asked the cost of the Hansel Center and questioned the involvement of South Bend Heritage.Ms.Greene noted their involvement is due to their ownership of the property. ADJOURNMENT There being no further business to come before the Board,upon a motion made by Mr.Gilot, seconded by Mr,Littrell and carried,the meeting adjourned at 12:01 p.m. BOARD OF PUBLIC WORKS Gary A. Gilot,President-- �i Donald E. nks,Member Carl P.Littrell,Member ATTEST: Li da M.Martin,Clerk r