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1200 County -City Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 Phone 574/235 -9371 Fax 574/235 -9021
To: Redevelopment Commission
From: David Relos, Economic Development Planner
Subject: Professional Services Agreement — Wightman Petrie
Asbestos Inspection Reports for demolition
Northwest corner, West Washington & Taylor
Date: July 12, 2011
Before demolition specs can be written for these two structures recently acquired at the
northwest corner of West Washington and Taylor streets, an asbestos inspection needs to
be completed for each of them. These structures are at 601 — 605 W. Washington and 109
— 111 N. Taylor.
In addition, 601 — 605 W. Washington was a gas station in the 1930's — 1940's. It is
recommended that Ground Penetrating Radar (GPR) be used to ensure no underground
storage tanks remain, though it is expected they do not.
The cost to do these inspections is as follows:
109 — 111 N. Taylor:
$800, asbestos inspection
601 — 605 W. Washington:
$800, asbestos inspection
$700, GPR
Staff requests approval of this Professional Services Agreements with Wightman Petrie, in
a not -to- exceed amount of $2,300, to allow the asbestos inspection reports and GPR to be
completed.
What We Do Today Makes A Difference!
i 1
City of South Bend
Community and Economic
Development
227 W. Jefferson Blvd., Suite 1200 S
South Bend, Indiana 46601
July 1, 2011
Attention: Mr. David Relos, Economic Development Planner
RE: PROPOSAL FOR ASBESTOS CONTAINING MATERIALS SURVEYS PRIOR TO
DEMOLITION, CITY OWNED PROPERTY, 109 -111 N. TAYLOR STREET, SOUTH
BEND, INDIANA, PROPOSAL WP11 -029
Dear Mr. Relos:
Wightman Petrie is pleased to submit this proposal to provide Asbestos Containing Materials Surveys for
City of South Bend owned property located at 109 -111 N. Taylor Street in South Bend, Indiana. The
subject site, also identified as Tax Parcel 018 - 1024 - 105601, consists of approximately 0.13 acres of land
that has been developed with a one story, wood - framed building with concrete block foundation and
basement, and having brick veneer. The subject site building was most recently used as a janitorial
supply company prior to purchase by the City of South Bend.
It is our understanding that the City of South Bend will be undertaking demolition of the existing structure
for the purpose of facilitating potential redevelopment that is already occurring within the same general
area. The State of Indiana requires that prior to the demolition of any structure, an asbestos survey must
be performed relative to the potential presence of asbestos containing building materials.
SCOPE OF SEREVICES
The purpose of an asbestos inspection is identification of the presence of Asbestos Containing Materials
(ACMs) in accordance with the National Emission Standard of a Hazardous Air Pollutant (NESHAP) for
Asbestos 40 CFR 61, Subpart M, and 326 IAC 14 -10, Emission Standards for Asbestos; Demolition and
Renovation Operations.
The survey of the property for ACMs will begin with a walk- through of the existing structures to document
locations of friable and non - friable materials that may be present. Friable materials are those that can be
pulverized or reduced to powder by moderate pressure, such as spray applied fireproofing and acoustical
materials, ceiling tiles and most thermal system insulation. Non - friable materials are those that cannot be
crumbled easily, such as resilient floor tiles and cement asbestos (Transite) board. Although emphasis is
on detecting frig aterials, the possible presence of non - friable ACMs must also be considered, as
during renova n, ble materials may be pulverized or otherwise damaged so as to release
asbestos fiber 'nt th air.
W., IGHTI IA ETRIE
SURVEYING ENGINEERING ENVIRONMENTAL LANDSCAPE ARCHITECTURE
City of South Bend — Taylor Street
July 1, 2011
Page 2 of 4
The sampling strategy for any suspect material is dependent upon the application, the area of coverage
and the uniformity of the application. In accordance with the United States Environmental Protection
Agency (USEPA) 40 CFR 763.83, Subpart E definitions, there are three (3) types of asbestos containing
materials (ACMs): 1) Thermal System Insulation (TSI), 2) Surfacing Materials (S), and 3) Miscellaneous
Materials (Misc). Thermal System Insulation is material used to prevent heat loss or gain, and prevent
condensation, and includes: pipe insulation, valve and fitting insulation, boiler system insulation,
breeching insulation and tank insulation. Surfacing materials are spayed on, troweled on or materials
otherwise applied to a surface and include: acoustical plaster, fireproofing on structural members or
decking, or on surfaces for the purpose of fireproofing. Miscellaneous or "other" materials are those that
are not characterized as Thermal System Insulation or Surfacing Materials, and include: ceiling tile, floor
tile, roofing felt, cover base and associated adhesive or mastic.
Each suspect ACM (i.e., TSI, S or Misc.) identified from the initial walkthrough of the facilities will be
placed into a group of similar materials identified as a homogeneous area. Homogeneous areas are
identified as materials of the same type, color, texture and estimated age of installation. Upon identifying
homogeneous areas, representative samples will be collected on a random basis.
The asbestos containing material (ACM) survey will be performed by an Indiana Certified Asbestos
Building Inspector. At any time during the survey, the inspector can elect to assume that a specific
material is asbestos containing, and thereby forego sampling requirements for that homogeneous area.
Samples, as appropriate, will be collected in general conformance with the procedures outlined in the
Asbestos Hazard Emergency Response Act of 1986 (AHERA).
Sample collection will involve extraction /separation of approximately 1 to 10 cubic centimeters of the
suspect material, inclusive of all layers present within the material. Only suspect material samples will be
submitted for laboratory analyses. Samples will be sealed in airtight containers, numbered and labeled,
and forwarded to an approved laboratory for analysis by the EPA recommended method of Polarized
Light Microscopy (PLM) coupled with dispersion staining.
Sampling and analysis of suspect materials is performed in an effort to try and confirm the presence of
asbestos, or eliminate suspect materials as ACMs. Elimination of a material as ACM for purposes of
maintenance, renovation or demolition occurs if: 1) the material is visibly non -ACM (fiberglass and
rubberized materials), 2) documentation indicates that the materials used in manufacture are non -ACM,
or 3) sampling and analysis are performed.
Wightman Petrie will attempt, through application of our sampling strategy, to make a determination of the
asbestos content of any identified homogeneous materials for which sampling is in fact performed (i.e.,
certain materials may be assumed to be asbestos - containing).
COST INFORMATION AND SCHEDULE
Wightman Petrie proposes to perform the Asbestos Surveys for the following fees:
Asbestos Inspection Field Services and Reporting $650.00
Laboratory Fees $150.00
Total Lump Sum Fee $800.00
City of South Bend — Taylor Street
July 1, 2011
Page 3 of 4
Within approximately one (1) week of acceptance of this proposal, Wightman Petrie can begin our initial
walkthrough activities. We would anticipate actual sampling activities to be completed during a one day
site visit. Laboratory analysis will be performed on a one (1) week turnaround from the time that the
samples have been received by the laboratory. Wightman Petrie will provide the City of South Bend with
a verbal summary upon receipt of the laboratory data. A Letter Report summarizing the methods
employed for the collection and analysis of samples, as well as estimated quantities and
recommendations for additional actions, will be presented within one (1) week of the date of verbal
debriefing.
QUALIFICATIONS
Wightman Petrie assumes that immediate access will be provided upon proposal acceptance. We have
also assumed that the buildings will be vacant and that sampling efforts will be destructive in nature.
Please note that our proposal does not include any costs for the rental of any scaffolding or hydraulic lift
equipment to reach high ceilings or areas that would not be considered as readily accessible by ladder.
Certain "conditions" may escape detection due to: 1) limitations in the scope of this assessment, 2)
inaccuracy and /or limited availability of documentation made available to Wightman Petrie at the time of
the survey, and 3) inaccessible areas. If this assessment includes a review of documents prepared by
others, it must be recognized that Wightman Petrie has no responsibility for the accuracy of such
information.
AUTHORIZATION
Please acknowledge you acceptance of this proposal by signature, where indicated below. Receipt of
acceptance will serve as authorization for Wightman Petrie to proceed. Wightman Petrie appreciates the
opportunity to be of service to you on this project. Should you have any questions or require additional
information, please contact me at (574) 232 -4388.
Sincerely,
Conley B. Phifer
Environmental Department Manager
Indiana Asbestos Inspector License #: 19AO02353
IAProposals \City of South Bend \109 -111 N.Taylor StreeMsbestos Taylor Street.doc
City of South Bend — Taylor Street
July 1, 2011
Page 4 of 4
PROJECT ACCEPTANCE
This proposal (ASBESTOS CONTAINING MATERIALS SURVEYS PRIOR TO DEMOLITION,
CITY OWNED PROPERTY, 109 -111 N. TAYLOR STREET, SOUTH BEND, INDIANA,
PROPOSAL WP11 -029) is hereby accepted and authorization to proceed hereby granted:
Accepted By:
Printed name and title:
Business name:
Billing address:
Billing /account manager:
Date:
Phone No.: Fax No.: E -mail:
I: \Proposals \City of South Bend \109 -111 N.Taylor Street\Asbestos Taylor Street.doc