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HomeMy WebLinkAbout2 MinutesSOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING June 28, 2011 4:00 p.m. 227 West Jefferson Boulevard Presiding: Marcia I. Jones, President South Bend, Indiana 1. ROLL CALL Members Present: Members Absent: Legal Counsel: Ms. Marcia Jones, President Dr. David Varner, Vice President Mr. Greg Downes Ms. Nancy King, Secretary Mr. Donald Alford Ms. Stephanie Spivey Mr. Lawrence Meteiver, Esq. Redevelopment Staff: Mr. Don Inks, Director Mrs. Cheryl Phipps, Recording Secretary Mr. David Relos, Economic Development Specialist Mr. Matthew Sikora, Economic Development Specialist Mr. Bill Schalliol, Economic Development Specialist Ms. Debrah Jennings, Property Manager Mr. Jitin Kain, Economic Development Specialist Others Present: Mr. Tom Price, Mayor's Office Mr. Jeff Gibney, Executive Director Mr. Gary Gilot, Public Works Ms. Mary Jan Hedman, Executive Director, Metronet Ms. Kathy Hahn, Business Assistance Ms. Liz Maradik Ms. Patti Lesniewicz Ms. Rita Kopala Mr. David Matthews, River Race Townhomes Mr. Jim Bognar Ms. Geri Hathaway, Hathaway2, Inc. Mr. Richard Deahl, Barnes & Thornburg LLP Ms. Mo Miller, Prism Science Mr. Allort Brown Gort Mr. Phil Byrd, South Bend Heritage Foundation Mr. Wes Yoder, Plant Manager, Bandag Mr. Brad, Abonmarch Ms. Mikki Kidder Mr. Doug Franson Ms. Dea Andrews South Bend Redevelopment Commission Regular Meeting —June 28, 2011 Ms. Noreen Deane -Moran 2. APPROVAL OF MINUTES A. Approval of Minutes of the Regular Meeting of Tuesday, June 14, 2011. Upon a motion by Ms. King, seconded by Mr. Downes and unanimously carried, the Commission approved the Minutes of the Regular Meeting of Tuesday, June 14, 2011. 3. APPROVAL OF CLAIMS COMMISSION APPROVED THE MINUTES OF THE REGULAR MEETING OF TUESDAY, JUNE 14, 2011. Redevelopment Commission Claims submitted June 28, 2011 for approval. 305 FUND SBCDA BOND Wightman Petrie 8,500.00 William & Lafayette Traffic Analysis Earth Exploration 6,177.25 Open Air Covering at Century Center 324 AIRPORT AEDA First Financial Bank, Escrow Agent 13,849.15 Studebaker Area A Demolition Ph Hull & Associates, Inc. 8,926.41 501 Wenger St. South Bend Tribune 224.07 Notice to Bidders Indiana Electric Power 9.04 501 Wenger St. David L. Ford & Associates 28,000.00 Consulting Environmental Engineers Michael Appraisal Service 3,700.00 Ken Herceg & Associates, Inc. 3,795.00 Sheridan Ave & Lincoln Way West Design Innovation Park 493.33 Monthly Office Rental May 2011 Christopher B. Burke 87.00 Demo of 236 Sample Jackson Trucking & Excavation, Inc. 35,520.00 Demo of 236 East Sample St DLZ 46,400.00 Olive /Pine Rd Abonmarche 1,100.00 Mayflower Rd Sanitary Sewer Sopko, Nussbaum, Inabnit & Kaczmarek 2,643.76 Legal Services C & E Excavating 2,208.00 Demo Specs for Demo & Site WITT Appraisal Services 350.00 1510 Kendall St. Meridian Title Corporation 150.00 Abstract or Title Search 1510 Kendall St. Wightman Petrie 6,300.00 Asbestos Surveys - Residential Ignition Pk Dore & Associates Contracting 190,160.94 Studebaker Area A Demolition Ph IV South Bend Water Works 70.66 Unity Garden 2 South Bend Redevelopment Commission Regular Meeting —June 28, 2011 ADG Jackson Trucking & Excavating South Bend Parks & Recreation Dept Blue Waters Group C & E Excavating Meridian Title Corporation Witt Appraisal Services, Inc Michael Appraisal Service South Bend Tribune Meridian Title Corporation 420 FUND TIF DISTRICT -SBCDA GENERAL J.E.M Morris Construction, Inc CB Richard Ellis Michiana Lock & Key Inc. Flags Unlimited All Phase Electric Supply Ampco System Parking Indiana Electric Power Wightman Petrie Meridian Title Corporation South Bend Water Works Landmark Landscaping Rose Pest Solutions Sopko, Nussbaum, Inabnit & Kaczmarek Meridian Title Corporation South Bend Parks & Recreation Dept Michaels Appraisal Services 422 FUND WEST WASHINGTON DISTRICT South Bend Parks & Recreation Dept 9,000.00 Century Center Island Park New Pavilion 15,500.00 Demo of Commercial Properties 5,035.00 Property Management Lawn Mowing 1,963.00 Ignition Park Marketing & Other 66,415.94 Trade Dr 64,249.39 109 -111 N Taylor $400.00 Appraisal of Residential Property $400.00 $48.78 $87,271.00 601 -605 W Washington 6,707.22 Coveleski Stadium LaSalle Hotel Management Fee & General 1,207.80 Maintenance 15.75 LaSalle Hotel 120.00 LaSalle Hotel Maintenance 45.28 LaSalle Hotel Maintenance 2,348.57 St. Joseph / 225 Main St 9.04 755 S Michigan St. Harmon Glass /Entermission Inc 2011- 2,621.25 5025 Boundary Survey 300.00 Title Search LaSalle Hotel / 613 East South 35.91 325 S Lafayette Blvd 2,790.01 Main & Jefferson Blvd Site Renovation 99.00 LaSalle Hotel 8,898.75 Legal Services 300.00 Title Search 514 Rush St / 609 Columbia St 630.00 Property Management Lawn Mowing 375.00 Appraisal 1510 Kendall 195.00 Property Management Lawn Mowing 426 FUND SOUTH BEND CENTRAL MEDICAL DISTRICT Carl Walker 521.70 Memorial Hospital Bartlett St. Garage 430 FUND SOUTH SIDE DEVELOPMENT TIF AREA #1 3 South Bend Redevelopment Commission Regular Meeting —June 28, 2011 Christopher B Burke Christopher B Burke C & E Excavating, Inc. South Bend Parks & Recreation Dept 39,956.59 Fellows St Corridor Improvement Erskine Detention Construction 8,931.74 Observation 185,269.61 Erskine Detention Pond Reconstruction 465.00 Property Management Lawn Mowing 433 FUND REDEVELOPMENT ADMINISTRATION GENERAL Sopko, Nussbaum, Inabnit & Kaczmarek 112.50 Legal Services 438 FUND COVELESKI BOND J.E.M Morris Construction, Inc 101,592.00 Coveleski Stadium Larson - Danielson Const. Co., Inc 755,648.42 Coveleski Stadium $ 1,728,143.86 Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission approved the Claims submitted June 28, 2011, and ordered checks to be released. 4. COMMUNICATIONS There were no Communications. 5. OLD BUSINESS A. Proposal from Radiant Networks to investigate the feasibility of a wireless network downtown. Mr. Inks noted that at the last Redevelopment Commission meeting the Commission heard a proposal from Radiant Networks to investigate the feasibility of installing some wireless connectivity in the downtown. A staff report was made by Mr. Littrell, Director of Engineering The Commission did not take any action. Mr. Gary Gilot, Director of Public Works, who is very familiar with the proposal, is prepared to clarify its scope and answer the Commission's questions. Mr. Gilot noted that the Metronet is a partnership 4 COMMISSION APPROVED THE CLAIMS SUBMITTED JUNE 28, 201 1, AND ORDERED THE CHECKS TO BE RELEASED THERE WERE NO COMMUNICATIONS South Bend Redevelopment Commission Regular Meeting —June 28, 2011 of community organizations and the City of South Bend to provide a vendor - neutral last mile solution for very fast broadband connections in South Bend. The Metronet mission is to provide a 21" century differentiator for the community as we try to retain and expand employment here. The initial work connected all the large data centric employers in the area, such as Notre Dame, Memorial Hospital and the financial institutions. These employers hooked up with "laterals" that cost on the order of $8,000 to $12,000 which provide them with a circuit of fiber optic connections with which they can transfer a lot of data around the community or to the outside world very affordably. It's been an overwhelming success. It has exceeded the expectations of the early business plan. Beyond the data centric companies, we've tried a model where some service providers have taken a pair that form a loop (a circuit) around the community and have put numerous drops to help reach some of the medium -sized companies. But, still, not everybody again can afford the cost of the lateral, the $8,000 to $12,000. Mr. Gilot, as a city representative on the board of Metronet, does advocate for a more affordable lateral so that this advantage for business, for job retention, and job expansion, tax -base growth, can be affordable to small and medium -sized companies. In terms of applications, the technologies they can use, it's a real difference - maker. The City of South Bend started to think about the idea of wireless laterals to avoid that cost of digging and putting the conduit in. The Radiant Networks proposal was the best amongst the ideas looked at by Metronet. Metronet, looking regionally, came up with a couple of locations in South Bend that they were going to fund for a pilot program to experiment with wireless laterals: the Blackthorn area, Eddy Commons and the Mishawaka Edison Lakes area were selected as equitable pilot coverage areas. South Bend Redevelopment Commission Regular Meeting —June 28, 2011 Mr. Gilot didn't want downtown South Bend to be put at a competitive disadvantage and lobbied for it to be added. Other members of the Metronet board did not want to replace one of the selected entities in favor of downtown South Bend, advocating for regional balance. Mr. Gilot said he would get resources so that downtown South Bend could be included in the study. It's important for economic development for downtown South Bend to be part of this pilot program. Mr. Gilot noted that the coverage study will make sure the high -speed laterals will work in the buildings. It will take about twelve days at $1,500 per day for a total of $18,000 for Reliant Networks to design the system. He spoke from experience, saying if the city doesn't do the coverage study and it just starts guessing and putting up radios, it won't work. Mr. Gilot recommends the city pay for this study. It's a modest investment and is consistent with the city's mission in local government, particularly the Redevelopment Commission's role of supporting job retention, expansion, tax -base preservation and strengthening the tax -base of the downtown. There is probably no place with a greater concentration of small or medium -sized businesses that could use these applications. If they could afford the lateral verses the 8000 to 12,000 each lateral. The city could cover the downtown; the engineering study is an $18,000 plus expense per diem with the total being $22,000. Mr. Varner asked who paid for the studies in Mishawaka. Mr. Gilot answered that Metronet did. Mr. Varner stated that the Metronet is a good example of attempting to make high -speed Internet available to a broader portion of the business community. The problem is, in Mr. Varner's opinion that Metronet's expansion into wireless connection increases the competitive advantage of 0 South Bend Redevelopment Commission Regular Meeting —June 28, 2011 this non - tax - paying entity over tax - paying companies like Comcast and AT &T for connection to the Internet. He fears that Comcast or AT &T may leave South Bend,,taking their fees with them. Mr. Varner thinks there is a place for Metronet, but when it starts to compete with the private sector, their place should be limited. Mr. Varner noted that the survey proposal does not mention the additional cost of the infrastructure if the study shows the system would be successful. Mr. Gilot explained that the cost of the radios is about $2,500 each, installed. The city won't know until the study is complete how many radios are needed or who will pay for the radios. Mr. Gilot noted that the Metronet is about connectivity. It is vendor neutral. It does not provide end services. Metronet is not competing with any of the other telecommunication companies. If AT &T or any other service provider wants to use these radios, they may. That is what is meant by "vendor neutral high -speed connectivity." Metronet is the enabler not the service deliverer. Ms. Mary Jan Hedman, Executive Director of the St. Joe Valley Metronet, said that Metronet has done a good job of helping local businesses retain and become more competitive on a regional, national, international basis because we've lowered their cost of connectivity. Metronet has allowed new businesses to grow. Ms. Hedman noted that in terms of the cost of the infrastructure, we anticipate that is a cost that Metronet will pick up. The cost for the three locations in the pilot, downtown South Bend being the fourth, will cost the Metronet $46,000. The downtown cost will be $22,000. Mr. Varner asked what the revenues are for 7 South Bend Redevelopment Commission Regular Meeting —June 28, 2011 Metronet, annually. Ms. Hedman responded for the St. Joe Valley Metronet they're about $300,000. Mr. Varner: is there another entity associated with Metronet? Ms. Hedman responded that SJVM is a wholly owned subsidiary of St. Joe Valley Metronet. A private for - profit institution. The SJVM is also private. Mr. Varner asked what the revenues are for the SJVM. Ms. Hedman replied that the subscription piece that is charged on an annual basis is $800,000 for both entities. Though they are separate entities for tax purposes, they have same staff and are one entity as far as mission and operations. They are separated for legal tax accounting reasons on how assets and expenses are legally allocated. They issue a consolidated financial statement. Mr. Varner continued to say that the City of South Bend has contributed approximately $3,000,000 the Metronet. With revenues of $800,000 per year he thinks it can cover future infrastructure costs. Ms. Hedman responded that the Metronet model has always been that whatever subscription fees Metronet earns are plowed back into continued infrastructure expansion. So we build up that network all the time in an effort to connect more businesses. There are a number of customer testimonies that businesses are able to do things today on the Metronet that they were not able to do before. In terms of job retention and tax -base retention, there is a very critical benefit to these organizations. Mr. Gilot noted that the original Metronet agreement was a reciprocal agreement where there were traded benefits. The City of South Bend agreed to make available its conduits and handholds. The city made an investment of 8 South Bend Redevelopment Commission Regular Meeting —June 28, 2011 $4,000,000 over time, including local money, federal grants, state grants. Building on a network of traffic signals, we spent some money to loop our system. Metronet put on the order of 144 to 288 fibers in each of those conduits creating nearly fifty miles of fiber rings (self - healing rings). The City of South Bend gets reciprocal benefit in the form of 36 fibers everywhere it goes. We have been able to provide redundant fiber connections to the County -City Building building, the police station, our fire stations, our park buildings, our utilities and that gives us a reliability to move data. The city is looking to move to a Voice -Over Internet Platform (VOIP) for telephony. We are able to take data processing at Notre Dame over the Metronet fiber and get a free source of heat to keep our conservatory greenhouse at Potawatomi from closing. There are other neat applications we can do because there's a self - healing 36 fiber loop that the city gets the advantage of. We're going beyond simply interconnecting city buildings with innovative creative applications that we never would have thought of but for the Metronet platform. Metronet has provided everything they've promised in the initial commitment. Mr. Gilot acknowledged that Mr. Varner and he have had a philosophical disagreement since the beginning that the city should have gotten cash dividends or something like it versus the benefit being to support the local economy. Mr. Gilot thinks the city has received a valuable return on its investment. Mr. Varner mentioned that the agreement is about to expire. He feels the city should receive cash rather than some sort of nebulous benefit that may or may not ever be quantified. Also, Mr. Varner said that 36 pair is a lot more fiber capability than the city will ever need for itself. Yet it cannot sell the extra capacity for cash without being in competition with the Metronet. He wishes he'd E 6. South Bend Redevelopment Commission Regular Meeting —June 28, 2011 been a part of the negotiation of that agreement. He believes there's a revenue stream sufficient to cover the cost of this survey. He doubts Mishawaka is paying for its survey. Mr. Downes said he thinks the Reliant Networks' proposal is a great idea. He's involved with a business with 55 to 60 employees in downtown South Bend. The Metronet's $8,000 - $12,000 entry fee has been a stumbling block for his company. He encounters businesses on a weekly basis that are coming to South Bend because of the Metronet. Because the city has made this major investment, we have a responsibility to make sure the future is successful as well. Mr. Downes made a motion to accept the proposal from Reliant Network. Ms. King seconded the motion. The motion passed with a vote of four in favor. Mr. Varner was opposed. Upon a motion by Mr. Downes, seconded by Ms. King and unanimously carried, the Commission approved the Proposal from Radiant Networks to investigate the feasibility of a wireless network in downtown South Bend. Mr. Inks asked that the Public Hearing listed on the Agenda as Item 6.J.(1) be moved to the top of New Business and considered at this time. There was no objection and the item was so moved. NEW BUSINESS J. Public Hearing (1) Public Hearing on Resolution No. 2901 confirming a resolution amending the Development Plan for the Northeast Neighborhood Development Area. Mr. Inks noted that this is the public hearing which is the final step to amend the 10 COMMISSION APPROVED THE PROPOSAL FROM RADIANT NETWORKS TO INVESTIGATE THE FEASIBILITY OF A WIRELESS NETWORK IN DOWNTOWN SOUTH BEND South Bend Redevelopment Commission Regular Meeting —June 28, 2011 Northeast Neighborhood Development Plan and make the design guidelines for the Northeast part of the Plan. Mr. Inks noted that the public hearing file is complete with one exception. The city hasn't had the opportunity yet to notify the affected property owners and registered neighbor associations, as is required by state law. The public hearing file does include (1) Resolution No. 2598 amending the development plan for the Northeast Neighborhood Development area and adopting the Northeast Neighborhood Design Guidelines, approved August 26, 2009; (2) a copy of the Area Plan Commission Resolution No. 218 -11 approving the declaratory resolution of the Redevelopment Commission; (3) a copy of the South Bend Common Council Resolution No. 3998 -091 approving the declaratory resolution of the Redevelopment Commission; (4) a copy of the Notice of Hearing; (5) a copy of Resolution No. 2901; (6) and (7) affidavits from the South Bend Tribune and the Tri- County News that on June 17, 2011 the Notice of Hearing was published in those newspapers; and (8) the mail was checked just prior to this meeting and 1 written remonstrance was received related to Resolution No. 2901. Mr. Inks read the remonstrance into the record: June 27, 2011 To the Redevelopment Commission, Governing Body of the City of South Bend, and any other related group or individuals involved. I, Wayne Curry, file this remonstrance in opposition to Resolution No. 2901, The South Bend Redevelopment Commission Regular Meeting —June 28, 2011 Northeast Neighborhood Design Guidelines. I will keep this short and to the point. To make a list of covenants for all current and future property owners on and about land that is not owned by those who wish to impose these covenants is, in my opinion, a violation of our individual property rights and in some cases (such as telling folks what color of landscape lighting they may use, etc...) could be considered a violation of our freedom of expression. Who determines what is an approved day to have colored lights? If those who want these covenants, wanted to impose them on property they own, then they would have a right to do so. Imposing them on property you don't own is wrong and a violation of our rights and freedoms. It is wrong to tell folks they have to spend more money and use more expensive products to build a home on the Northeast side than in another part of town. That is like saying you only want the wealthy to build in the Northeast side of town and the poorer folks can build elsewhere. Whatever the building codes are for the rest of city should be the same for anyone wanting to build on the Northeast side. Wayne Curry Resident Northeast Side of town 1050 Burns Ave. South Bend, IN 46617 Phone: 574- 288 -3645 Email: wayneccons&aol. com Ms. Maradik noted that it was an oversight for the guidelines not to be brought back for 12 South Bend Redevelopment Commission Regular Meeting —June 28, 2011 confirming resolution. The staff member Who was working on the process left for another job and until recently no one realized the process had not been completed. She noted that the guidelines are just that-- - guidelines. They are general, but they are the basis for the overlay zoning district that is currently being considered to be incorporated into the zoning ordinance. The overlay zoning district is separate and distinct from the design guidelines. Ms. Jones clarified that in developing the guidelines, the neighborhood was part of the discussion. Ms. Maradik responded that the neighborhood was involved as the guidelines were developed in 2004 and in 2008 -2009 the Northeast Neighborhood Revitalization Organization, as well neighbors, worked together to redraft them. Ms. Jones noted that the Commission will conduct the public hearing today, as advertised, but will not take action on Resolution No. 2109. Instead, the public hearing will be continued until the July 12, 2011 meeting giving staff time to notify affected property owners and registered neighbor associations of the hearing. Mr. Gibney noted that this is a planning Process that is approximately a year old. The design guidelines will assist the Building Department as it considers future development in the Northeast Neighborhood which is a mixed use neighborhood: single - family, multi - family and retail. The Area Plan Commission has been part of this Process every step of the way and has been very supportive. It will be an extremely important tool for us as we redevelop other neighborhoods in the city in the future for all 13 South Bend Redevelopment Commission Regular Meeting —June 28, 2011 income levels. Mr. Gibney noted that Mr. Curry, whom he respects, is the sole holdout in the triangle in the Northeast Neighborhood with whom we are actively engaged in eminent domain for his property. He felt it is important to understand the context for his remonstrance letter. Ms. Jones opened the public hearing for whoever wished to speak regarding Resolution No. 2 90 1. MR. PHIL BYRD, South Bend Heritage Foundation: I guess I'd just like to comment. And I have two booklets here to pass out which are the guidelines. The key word is guidelines. This is not an ordinance, this is not anything other than "suggested guidelines," standards that we would hope that future developers would look at and make some note of as they design and look at development projects in their neighborhood. They are also a part of the zoning overlay that was passed in the last week or two. Upon a motion by Ms. King, seconded by Mr. Downes and unanimously carried, the Commission continued the public hearing for Resolution No. 2901 until 4:00 p.m., July 12, 2011. Mr. Varner noted that John Byorni of the Area Plan Commission sent a letter to the Common Council last week in which he specifies that these are guidelines. He asked that Commissioners be provided a copy of Mr. Byorni's letter. Ms. Maradik responded that Mr. Byorni's letter pertained to the overlay district which was already passed and therefore not relevant to the design guidelines. Mr. Varner added that there's one paragraph of his letter which states these 14 PUBLIC HEARING ON RESOLUTION NO. 2901 CONFIRMING A RESOLUTION AMENDING THE DEVELOPMENT PLAN FOR THE NORTHEAST NEIGHBORHOOD DEVELOPMENT AREA COMMISSION CONTINUED THE PUBLIC HEARING FOR RESOLUTION NO. 2901 UNTIL 4:00 P.M., JULY 12, 2011. South Bend Redevelopment Commission Regular Meeting —,tune 28, 2011 guidelines are for new construction only: that they do not affect, in any way shape or form existing buildings. Even if owners improve existing buildings, they still remain guidelines and not building department requirements. Ms. Maradik agreed. She will provide a copy of Mr. Byorni's letter for Commissioners. A. Tax Abatements (1) Resolution No. 2913 approving an application for real property tax deduction for property located at 4411 Quality Drive in the Airport Economic Development Area (GVW Realty). Ms. Hahn noted that GV W Realty, LLC intends to construct a 30,635 square foot building addition to an existing building located at 4411 Quality Drive. The existing building is occupied by a tenant, Best One Tire. The new addition will be occupied by another tenant, Premier Bandag #3. The new addition will be primarily made of steel, masonry, and concrete materials. The estimated cost of the new addition is $1,500,000. Premier Bandag #3, a franchisee of Bandag and Bridgestone Commercial Services Group, recycles used truck tires by retreading them for reuse primarily for semi - trucks and buses. Premier Bandag #3 has operated in the area since 1989. With this project they will be relocating from a facility on Home Street in Mishawaka (operating since 1989) which involves the transfer of fifteen full time positions and one part-time position. The project is vital to the future growth of Premier Bandag #3 because it will enhance 15 South Bend Redevelopment Commission Regular Meeting —June 28, 2011 the Company's image and level of services it provides to its largest customer (Best One Tire) which will be located next door. The cost of the building addition is $1,500,000. Assuming a six -year abatement term is approved, the total taxes to be abated during that term are estimated at $185,279. Total taxes to be paid during the six -year term are estimated at $130,537. It is estimated that the project will create fifteen new, permanent full -time positions and one part-time position with total wages estimated at $450,000. GVW has been granted a previous ten -year real property tax abatement in 2000. The property is properly zoned for the proposed project. The property is located in the Airport Economic Area, which is a Tax Increment Allocation Area; therefore, the petition for real property tax deduction must first be approved by the South Bend Redevelopment Commission; the project meets the qualifications for up to a six -year real property tax abatement under the tax abatement ordinance. Mr. Deahl, Barnes & Thornburg, noted that this is a proposed investment by GVW Realty, LLC to nearly double the size of a facility on Quality Drive in South Bend. Currently the facility is Best One Tire, an affiliate of GVW, and next door will be Premier's largest customer. Premier does all the retreading work for Best One Tire so this will create more efficiency for Premier to cut down on delivery costs, turn- around time and to help Best One promote its business which in turn helps grow Premier's business as well. Ultimately, it will be a relocation of the Wo South Bend Redevelopment Commission Regular Meeting —June 28, 2011 total facility, the retreading facility and employment currently located in Mishawaka. This will help both Premier and Best One Tire continue to grow. Mr. Downes questioned whether there were any environmental issues involved with the retreading of the tires. Mr. Deahl responded there were not, to his knowledge. Mr. Yoder responded as well that there really are not any environmental issues. Ms. Jones noted, in addition to Ms. Hahn's report, that the existing taxes that will be paid is $342,024. It's important to note that the abated taxes are new taxes that would be assessed. The business continues to pay the taxes that they've always paid. People should understand that it is a phase -in of new taxes. Upon a motion by Mr. Downes, seconded by Ms. King and unanimously carried, the Commission approved Resolution No. 2913 approving an application for real property tax deduction for property located at 4411 Quality Drive in the Airport Economic Development Area (GVW Realty). B. South Bend Central Development Area (1) Agreement for Sale of Land - Jefferson & Niles (Troeger site) with River Race Townhomes LLC. Mr. Relos noted that on June 14, 2011, the Commission was presented with preliminary development plans from David Matthews with River Race Townhomes, LLC, for the Troeger site at the northeast corner of Jefferson and Niles. Included in these 17 COMMISSION APPROVED RESOLUTION No. 2913 APPROVING AN APPLICATION FOR REAL PROPERTY TAX DEDUCTION FOR PROPERTY LOCATED AT 4411 QUALITY DRIVE IN THE AIRPORT ECONOMIC DEVELOPMENT AREA (GVW REALTY). South Bend Redevelopment Commission Regular Meeting —,tune 28, 2011 preliminary plans are ten townhomes with river views, and two potential commercial sites (one at both the north and south end). The Commission accepted these preliminary Plans, and authorized staff to proceed with the Contract for Sale of Land and final site plans and design specs for the development. Highlights of the Contract are: • $10 sales price • No tax abatements sought for any part of the development • Items precedent to closing include: • Proof of financing • Commission approval of the final site plan and development specifications • View rights agreement • Favorable environmental conditions • 36 month construction period for ten river view townhomes • Restrictions for use of property (as detailed in the final site plan) • Liquidated damages for default (payment of $339,500) • Title reinvestment upon certain events. Staff requests Commission approval of the Contract for Sale, contingent on attorney review of the final language. Mr. Varner asked if the City owned the property across the Emporium parking lot across the street from this development lot. Mr. Relos responded that the Emporium owns its parking lot and the Redevelopment Authority owns a parking lot (also used by the Emporium) just north of the Emporium's lot. 18 South Bend Redevelopment Commission Regular Meeting —June 28, 2011 Mr. Varner asked how the Commission will place restrictions on the Redevelopment Authority property. Mr. Relos answered that the city will work out an agreement with the Redevelopment Authority. Mr. Varner asked whether there might be any possibility of development occurring at the Emporium or Redevelopment Authority's parking lots at some future time. Mr. Matthews' response was that the restrictions would prevent anyone building above three stories, to not block the views. The property will remain vacant and kept as a parking lot. Mr. Relos noted that the attorneys are very close to coming to an agreement which will be subject to approval by the Redevelopment Authority. Ms. King made a motion to approve the Agreement for Sale of Land for the northeast corner of Jefferson and Niles with River Race Townhomes LLC. Mr. Downes seconded the motion. The motion passed on a vote of four in favor. Mr. Varner opposed. COMMISSION APPROVED THE AGREEMENT FOR SALE OF LAND FOR THE NORTHEAST CORNER OF - JEFFERSON & NILES WITH RIVER RACE TOWNHOMES LLC. (TROEGER SITE) (2) Resolution No. 2902 approving the fair market value of property in the South Bend Central Development Area (Six Monroe Park Neighborhood properties). Mr. Sikora noted that Resolution No. 2902 sets the fair market value for five residential properties located in the Monroe Park Neighborhood, within the South Bend Central Development Area, as listed here: Property Size Minimum Offering Price 19 Proposed Use South Bend Redevelopment Commission Regular Meeting —,Tune 28, 2011 i09 Columbia Street 1,144 ft2 (S) $15,500 Residential projects that are 28 Rush Street 1,344 ft Z (S) Permitted within the "SF I" and $17,500 "SF2" Residential District zoning designation. 10 E. South Street 1,446 ft2 (S) $25,000 )2 Carroll Street 1,823 ft2 (D) Strong emphasis will be placed $27,000 during the review process on compatibility with the goals and 0 Columbia Street 1,174 ft2 (D) objectives of the Monroe Park $17,000 Neighborhood and the South Bend Central Development planning area, with an added preference for single- The fair market values of the properties were derived as the average of two independent MAI appraisals. Staff requests approval of Resolution No. 2902. Upon a motion by Mr. Downes, seconded by Ms. King and unanimously carried, the Commission approved Resolution No. 2902 approving the fair market value of property in the South Bend Central Development Area (Six Monroe Park Neighborhood properties). (3) Bid Specifications and Design Considerations for 609 Columbia Street. Mr. Sikora noted that the Bid Specifications and Design Considerations for each of the Monroe Park properties include that Proposals must conform to the existing zoning provisions set forth for the "SF 1" and "SF2" Residential District; must include a basic reuse plan for the site and a project timeline detailing aspects of the site redevelopment and site improvements. During the review process, emphasis will be placed on compatibility with the goals and objectives of the Monroe Park Neighborhood 20 COMMISSION APPROVED RESOLUTION No. 2902 APPROVING THE FAIR MARKET VALUE OF PROPERTY IN THE SOUTH BEND CENTRAL DEVELOPMENT AREA (SIX MONROE PARK NEIGHBORHOOD PROPERTIES) South Bend Redevelopment Commission Regular Meeting —June 28, 2011 as well as the Development Plan for the South Bend Central Development Area. In general, it is expected that the number of units currently on the property will not change. However, a preference for single - family structures does exist and will be encouraged. Any exterior modifications to the structure should be in keeping with the style and integrity of the Monroe Park Neighborhood. Mr. Sikora noted that the properties may currently be occupied by tenants with an existing month -to -month lease. Proposals will need to take this into consideration and provide at least thirty days notice to any occupants should they be required to vacate the property. Bidders are prohibited from the use of the property for speculation or land- holding purposes. The Bid Specifications also state that all other provisions of the South Bend Central Development Area Development Plan must be met. Upon a motion by Mr. Downes, seconded by Ms. King and unanimously carried, the Commission approved the Bid Specifications and Design Considerations for 609 Columbia Street. (4) Authorization to publish Notice of Intended Disposition of Property with publication dates of July 8, 2011, and July 15, 2011, and receipt of bids at 10:00 a.m., July 26, 2011. (609 Columbia Street) Upon a motion by Mr. Downes, seconded by Ms. King and unanimously carried, the Commission authorized publication of the Notice of Intended Disposition of Property for 609 Columbia Street with publication dates of July 8, 2011 and July 15, 2011 and 21 COMMISSION APPROVED THE BID SPECIFICATIONS AND DESIGN CONSIDERATIONS FOR 609 COLUMBIA STREET. COMMISSION AUTHORIZED PUBLICATION OF THE NOTICE OF INTENDED DISPOSITION OF PROPERTY FOR 609 COLUMBIA STREET WITH PUBLICATION DATES OF JULY 8, 2011 AND JULY 15, 2011 AND RECEIPT OF BIDS AT 10:00 A.M., JULY 26, 2011. South Bend Redevelopment Commission Regular Meeting —June 28, 2011 receipt of bids at 10:00 a.m., July 26, 2011. (5) Bid Specifications and Design Considerations for 628 Rush Street. Upon a motion by Mr. Downes, seconded by Ms. King and unanimously carried, the Commission approved the Bid Specifications and Design Considerations for 628 Rush Street. (6) Authorization to publish Notice of Intended Disposition of Property with Publication dates of July 8, 2011, and July 15, 2011, and receipt of bids at 10:00 a.m., July 26, 2011. (628 Rush Street) Upon a motion by Mr. Downes, seconded by Ms. King and unanimously carried, the Commission authorized publication of the Notice of Intended Disposition of Property for 628 Rush Street with publication dates of July 8, 2011 and July 15, 2011 and receipt of bids at 10:00 a.m., July 26, 2011. (7) Bid Specifications and Design Considerations for 310 E. South Street. Upon a motion by Mr. Downes, seconded by Ms. King and unanimously carried, the Commission approved the Bid Specifications and Design Considerations for 310 E. South Street. (8) Authorization to publish Notice of Intended Disposition of Property with publication dates of July 8, 2011, and July 159 2011, and receipt of bids at 10:00 a.m., July 26, 2011. (310 E. South Street) Upon a motion by Mr. Downes, seconded by Ms. King and unanimously carried, the 22 COMMISSION APPROVED THE BID SPECIFICATIONS AND DESIGN CONSIDERATIONS FOR 628 RUSH STREET. COMMISSION AUTHORIZED PUBLICATION OF THE NOTICE OF INTENDED DISPOSITION OF PROPERTY FOR 628 RUSH STREET WITH PUBLICATION DATES OF JULY 8, 2011 AND JULY 15, 2011 AND RECEIPT OF BIDS AT 10:00 A.M., JULY 26, 2011. COMMISSION APPROVED THE BID SPECIFICATIONS AND DESIGN CONSIDERATIONS FOR 310 E. SOUTH STREET, COMMISSION AUTHORIZED PUBLICATION OF THE NOTICE OF INTENDED DISPOSITION OF PROPERTY FOR 310 E. SOUTH STREET WITH South Bend Redevelopment Commission Regular Meeting —June 28, 2011 Commission authorized publication of the Notice of Intended Disposition of Property for 310 E. South Street with publication dates Of July 8, 2011 and July 15, 2011 and receipt of bids at 10:00 a.m., July 26, 2011. (9) Bid Specifications and Design Considerations for 602 Carroll Street. PUBLICATION DATES OF JULY 8, 2011 AND JULY 15, 201 1 AND RECEIPT OF BIDS AT 10:00 A.M., JULY 26, 2011. Upon a motion by Mr. Downes, seconded by COMMISSION APPROVED THE D Ms. King and unanimously carried, the SPECIFICATIONS AND DESIGN C ONSIDER Commission approved the Bid Specifications ATIONs and Design Considerations for 602 Carroll FOR 602 CARROLL STREET. Street. (10) Authorization to publish Notice of Intended Disposition of property with Publication dates of July 8, 2011, and July 159 20119 and receipt of bids at 10 :00 a.m., July 269 2011. (602 Carroll Street) Upon a motion by Mr. Downes, seconded by Ms. King and unanimously carried, the Commission authorized publication of the Notice of Intended Disposition of Property for 602 Carroll Street with publication dates Of July 8, 2011 and July 15, 2011 and receipt of bids at 10:00 a.m., July 26, 2011. (11) Bid Specifications and Design Considerations for 620 Columbia Street. Upon a motion by Mr. Downes, seconded by Ms. King and unanimously carried, the Commission approved the Bid Specifications and Design Considerations for 620 Columbia Street. (12) Authorization to publish Notice of Intended Disposition of Property with publication dates of July 89 20119 and July 159 20119 and receipt of bids at 10:00 a.m., 23 COMMISSION AUTHORIZED PUBLICATION OF THE NOTICE OF INTENDED DISPOSITION OF PROPERTY FOR 602 CARROLL STREET WITH PUBLICATION DATES OF JULY 8, 2011 AND JULY 15, 2011 AND RECEIPT OF BIDS AT 10:00 A.M., JULY 26, 2011. COMMISSION APPROVED THE BID SPECIFICATIONS AND DESIGN CONSIDERATIONS FOR 620 COLUMBIA STREET. South Bend Redevelopment Commission Regular Meeting —June 28, 2011 July 26, 2011. (620 Columbia Street) Upon a motion by Mr. Downes, seconded by Ms. King and unanimously carried, the Commission authorized publication of the Notice of Intended Disposition of Property for 620 Columbia Street with publication dates of July 8, 2011 and July 15, 2011 and receipt of bids at 10:00 a.m., July 26, 2011. C. Airport Economic Development Area (1) Proposal for professional services for 401 N. Bendix Drive (Appraisals for Bosch site). Mr. Sikora noted that a request for proposals was sent to area MAI- certified appraisers for conducting a disposition appraisal on Bosch Braking Systems, Inc. at 401 N. Bendix Drive. R.E. Pitts & Associates and David Waszak Appraisals, Inc. submitted the two lowest bids at $6540 and $8700 respectively. Staff requests approval of the professional services agreements. Upon a motion by Mr. Downes, seconded by Ms. King and unanimously carried, the Commission approved Proposal for professional services in the amount of $6540/$8700 for 401 N. Bendix Drive (Appraisals for Bosch site). (2) Resolution No. 2908 amending the addendum to the Master Agency Agreement for the Mayflower Realignment and Improvement Project — Supplement #2. Mr. Schalliol noted that the original proposal from Danch Harper & Associates was approved on May 21, 2010, to prepare design COMMISSION AUTHORIZED PUBLICATION OF THE NOTICE OF INTENDED DISPOSITION OF PROPERTY FOR 620 COLUMBIA STREET WITH PUBLICATION DATES OF JULY 8, 2011 AND JULY 15, 2011 AND RECEIPT OF BIDS AT 10:00 A.M., JULY 26, 2011. COMMISSION APPROVED PROPOSAL FOR PROFESSIONAL SERVICES IN THE AMOUNT OF $6540/$8700 FOR 401 N. BENDIX DRIVE (APPRAISALS FOR BOSCH SITE). South Bend Redevelopment Commission Regular Meeting —June 28, 2011 and construction plans for the realignment and construction of new roadways related to the Hutsfield Square subdivision project at the northeast corner of Mayflower and Cleveland Road. The plan was amended with Supplement #1 on February 28, 2011, to expand the scope of the contract. Resolution No. 2908 adds the Mayflower Realignment and Improvement Project the Master Agency Agreement. The Amendment will approve the Project Close -out Proposal for Planning Services, Survey Services and Engineering Services related to the Hutsfield Square subdivision project. The total amount of this project close -out proposal is $51,550, bringing the total spent on predevelopment services for this project to $209,875. Staff requests approval of Resolution No. 2908. Upon a motion by Ms. King, seconded by Mr. Downes and unanimously carried, the Commission approved Resolution No. 2908 amending the addendum to the Master Agency Agreement for the Mayflower Realignment and Improvement Project — Supplement #2. (3) Proposal for Professional Design Services for design and construction oversight of the Oliver Industrial Park memorial and Walkway project. Mr. Schalliol noted that Danch, Hamer & Associates has submitted a proposal to close out the design and construction oversight of the Oliver Industrial Park Memorial and Walkway project on Saturday, August 20, 2011, for a not -to- exceed amount of $4,500.00 and would aid in project management for the final project details including signage installation, light installation and coordination, landscape in- 25 COMMISSION APPROVED RESOLUTION NO. 2908 AMENDING THE ADDENDUM TO THE MASTER AGENCY AGREEMENT FOR THE MAYFLOWER REALIGNMENT AND IMPROVEMENT PROJECT - SUPPLEMENT #2. South Bend Redevelopment Commission Regular Meeting —June 28, 2011 field design and statue erection and placement. Staff requests Commission approval of this proposal. Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission approved the Proposal for Professional Design Services for design and construction oversight of the Oliver Industrial Park memorial and Walkway project. (4) Resolution No. 2910 authorizing the execution of an Addendum to the Master Agency Agreement ( Nimtz Parkway Multi -Use Path, Phase 1— Engineering). Mr. Schalliol noted that Resolution No. 2910 adds the Nimtz Parkway Multi -Use Path — Engineering Project to the Master Agency Agreement. The Addendum includes a professional services proposal from Abonmarche to complete the design and engineering plans related to this project. By way of project history, when Blackthorn was designed in the 1990's, it was always intended that a sidewalk would be created throughout the corporate park as development occurred. The decision was made that a sidewalk would be installed in the park when a critical mass of development was reached, and it would be the requirement of each site owner to allow for the installation of a sidewalk at the appropriate time. Over the next several weeks, as part of the Mayflower sewer construction project, the city will be disturbing a large section of right -of -way.. As a way to protect the sewer investment and to allow future access to the sewer corridor, and also as a means to 26 COMMISSION APPROVED THE PROPOSAL FOR PROFESSIONAL DESIGN SERVICES FOR DESIGN AND CONSTRUCTION OVERSIGHT OF THE OLIVER INDUSTRIAL PARK MEMORIAL AND WALKWAY PROJECT. South Bend Redevelopment Commission Regular Meeting —June 28, 2011 provide a safe walking path from Moreau Court to the entrance of the Blackthorn Golf Course, this is a very opportune time to construct an 8' wide multi -use path on the south side of Nimtz Parkway. Abonmarche, the designers of the sewer project, have most of the site information necessary for the project design and will engineer a trail through this Phase 1 corridor. Construction of the walk could be done this fall as part of the restoration work of the construction path. The professional service proposal is in the amount of $38,800 and a detailed engineering estimate will be created as part of the project design. Staff requests approval of Resolution No. 2910. The project limits for this project are from Mayflower Road to Moreau Court and all the way to the entrance to Blackthorn Golf Course. A Phase II walkway would go west to Olive Road. Last week, we found out that the state was going to be doing bridge work on a Nimtz Parkway Bridge. The city will incorporate the pedestrian walkway with construction of the new. Mr. Downes asked if this proposal had the support of Blackthorn owners. Mr. Schalliol responded that we've had conversations with some of the owners. The ones we've talked to are supportive of this. We're going to get the final design drawn up and present it to the others. Upon a motion by Mr. Downes, seconded by Mr. Arnold and unanimously carried, the Commission approved Resolution No. 2910 authorizing the execution of an Addendum to the Master Agency Agreement ( Nimtz Parkway Multi -Use Path, Phase 1 — Engineering). 27 COMMISSION APPROVED RESOLUTION NO. 2910 AUTHORIZING THE EXECUTION OF AN ADDENDUM TO THE MASTER AGENCY AGREEMENT (NIMTZ PARKWAY MULTI -USE PATH, PHASE 1 -ENGINEERING). South Bend Redevelopment Commission Regular Meeting —June 28, 2011 (5) Resolution No. 2912 approving and authorizing the execution of an Addendum to the Master Agency Agreement (LaSalle Square). Mr. Sikora noted that Resolution No. 2912 adds the LaSalle Square, Phase One — Roadway and Utility Design Project to the Master Agency Agreement. The proposed project consists of the design and development of bid documents for the construction of Bonds Avenue ( ±470 feet) and a new city street ( ±340 feet) adjacent to the St. Joseph County Public Library, as part of site improvements for the proposed senior housing development (Heritage Place at LaSalle Square). The scope of services includes a field survey of existing conditions and utilities, a phase one environmental assessment on property to be acquired for the housing development (former Fernando's Restaurant), asbestos investigation on the restaurant, demolition bid documents for the restaurant, engineering design for sanitary sewer & water main relocation and roadway & drainage design, soil erosion and sedimentation control permit, construction bid documents and construction administration. Total cost of these services is $62,400. Staff is currently in negotiations for the properties affected by the proposal. Work would not go forward until those properties are acquired, but in the interest of getting the proposed development completed in a timely manner and to best coordinate site improvements with construction of the housing development, staff has asked for 28 South Bend Redevelopment Commission Regular Meeting —June 28, 2011 advanced approval of the proposal. Ms. King asked if development received approval of the tax credits. Mr. Gibney responded that it did. A part of the point system needed a certain level of city participation. The developers must invest 10% of the total amount in construction by the end of this year. Ms. King asked whether we're sure this project will proceed. Mr. Sikora answered that he is. Upon a motion by Ms. King, seconded by Mr. Downes and unanimously carried, the Commission approved Resolution No. 2912 approving and authorizing the execution of an Addendum to the Master Agency Agreement (LaSalle Square). D. West Washington - Chapin Development Area (1) Resolution No. 2906 setting a Public Hearing on the appropriation of Tax Increment Financing Revenues from West Washington Allocation Area for the payment of certain obligations and expenses related to their respective allocation areas and other related matters. Mr. Inks noted this was an additional appropriation for the West Washington Area. In the beginning of the year the Controller asked the Commission to be more conservative in its appropriations. We did that. We're now at the point where we have authorized more projects than we have funds appropriated for. So the additional appropriation is needed to cover the projects that have been approved or are pending approval before the Redevelopment Commission. This sets the public hearing. 29 COMMISSION APPROVED RESOLUTION NO. 2912 APPROVING AND AUTHORIZING THE EXECUTION OF AN ADDENDUM TO THE MASTER AGENCY AGREEMENT (LASALLE SQUARE). South Bend Redevelopment Commission Regular Meeting —June 28, 2011 Mr. Inks noted that the next item on the agenda would commit additional funds from the West Washington- Chapin TIF. Upon a motion by Mr. Downes, seconded by Mr. Arnold and unanimously carried, the Commission approved Resolution No. 2906 setting a Public Hearing for 4:00 p.m., July 26, 2011, on the appropriation of Tax Increment Financing Revenues from West Washington Allocation Area for the payment of certain obligations and expenses related to their respective allocation areas and other related matters. (2) Hansel Center update / additional funding request. Mr. Gibney noted that on March 20, 2009, the Commission approved the use of $130,000 in CDBG and $370,000 in West Washington Chapin Development Area (WWCDA)TIF funds to be put toward the rehabilitation of the Hansel Center, 1045 W. Washington Street. This rehabilitation will be a joint project with the University of Notre Dame, South Bend Heritage Foundation, and the City of South Bend, with the property ultimately being transferred to the University and becoming the Notre Dame Center for Arts and Culture (Center). The WWCDA is the smallest of all the TIF districts in the city. That TIF district was put together as part of the Redevelopment Plan approved by the Redevelopment Commission, City Council, and Area Plan Commission to address the critical condition that West Washington and Chapin Streets were in in the 1970's, 1980's and 1990's. The spine of it is West Washington Street with the north/south street being Chapin. 30 COMMISSION APPROVED RESOLUTION NO. 2906 SETTING A PUBLIC HEARING FOR 4:00 P.M., JULY 26, 201 1, ON THE APPROPRIATION OF TAX INCREMENT FINANCING REVENUES FROM WEST WASHINGTON ALLOCATION AREA FOR THE PAYMENT OF CERTAIN OBLIGATIONS AND EXPENSES RELATED TO THEIR RESPECTIVE ALLOCATION AREAS AND OTHER RELATED MATTERS. South Bend Redevelopment Commission Regular Meeting —June 28, 2011 The bulk of the dollars the city has been spending in this district, we've really focused on those two spines. We tend to bring projects of scale rather then sprinkle the money around because the neighborhood is so small and we want to get things done. In the past there was an old industrial building on Lafayette across from the First Presbyterian Church and Central High School called Basic Machine. It was falling apart and the city acquired it. Subsequent to that the city acquired several abandoned buildings at the end of West Washington Street. They were all industrial buildings. Three years ago we did the Natatorium in partnership with Indiana University. In addition to the strengthening of the housing, what the West Washington neighborhood needs is a real anchor in addition to the museum campus. This facility will strengthen the community by celebrating cultural diversity through its provision of a common and accessible space for community programming, art, and education. The Center will provide a gathering place for the West Side community through its class and meeting rooms, gallery, and outdoor spaces. It is foreseen this Center will have a national and international reach, which will ultimately attract resources from outside the area and further strengthen the local community. The Center and its programs will enhance the vitality of South Bend's West Side by joining in partnership with neighboring institutions: The Center for History, Studebaker National Museum, Indiana University Civil Rights Heritage Center at the Natatorium, and the Salvation Army Kroc Center, all located in 31 South Bend Redevelopment Commission Regular Meeting —June 28, 2011 the historic West Washington district. The centerpiece of the Center is the relocation of the internationally renowned fine -art print studio Segura Publishing, from Tempe, Arizona. This relocation will provide an unprecedented opportunity to enhance the art and legacy of printmaking in the United States. Segura's continuous history of working with community on all levels of art education will anchor and shape a significant amount of community programming, and will make the Center a nationally prominent print program with a strong focus on Latino and African American art, and Catholic religious iconography. A visiting artists -in- residency program will be established, with numerous opportunities being available for local artists and youth to participate in the printmaking workshops and programs. The Center will also provide much needed permanent space for a writer - in- residence initiative of Notre Dame's literary program, Letras Latinas, as well as space to host gatherings of minority writers, publishers, and editors from around the country. The Center will create opportunities that bridge cultural backgrounds; allow local artists to develop and expand their skills in a supportive, collaborative environment; collaborate with the South Bend Community School Corporation to develop, implement, and assess educational programs, activities, workshops, and events that enhance and expand learning for children, adolescents, and adult learners; and provide area residents with a variety of high quality, community based education, arts, and cultural programming. 32 South Bend Redevelopment Commission Regular Meeting —June 28, 2011 This Center will allow the Institute of Latino Studies and the University of Notre Dame to expand their presence in the community, while rehabilitating an historic property, and partnering with the broader Michiana area. To allow this exciting project to begin, additional funding is needed. With the Commission's participation, eleven (11) different funding sources will be utilized to rehabilitate the Hansel Center. Total project costs are estimated at $2.481 million. With the original Commission approved funds of $130,000 in CDBG and $370,000 in WWCDA funding, an additional $430,000 in WWCDA funding is requested. With total allocated funds of $930,000 by the Commission, the project can soon begin. In addition, a Memorandum of Understanding (MOU) is currently being drafted between the Redevelopment Commission, University of Notre Dame, and South Bend Heritage Foundation. It is requested that upon approval by Legal, Don Inks be authorized to sign this MOU. Mr. Brown Gort, Associate Director of the Institute for Latino Studies, University of Notre Dame spoke. For Notre Dame, this Notre Dame Center for Arts and Culture represents the place where Notre Dame is going to concentrate in engaging with the community. There have been changes in the University over the last several years. Rev. John Jenkins is really taking a leadership in reintegrating us to a place where we are with economic development. Mr. Varner asked what the return for the city is going to be. Mr. Brown Gort responded 33 South Bend Redevelopment Commission Regular Meeting —June 28, 2011 that Notre Dame has been working on this for three years. They had a draft memorandum of understanding that was put aside because Notre Dame has a policy that any University building has had to have 100% commitment and 75% funds in hand before Notre Dame would go forward on a project. They will have an MOU before the project moves forward. Mr. Varner asked what the boundaries were in the MOU. Mr. Gibney responded that the draft MOU in 2009 was a strong start. Now that the university has raised the funds it needed, that MOU will be tightened up, but not radically different than what the Commission has seen before. Mr. Brown Gort added that once Notre Dame takes over ownership, they then will be doing community programs out of the building and will maintain the building from there on. Upon a motion by Mr. Downes, seconded by Ms. King and unanimously carried, the Commission approved the additional funding request of $430,000 for the Hansel Center project, subject to the Legal Department's approval of the Memorandum of Understanding, and authorized Mr. Inks to sign the document. E. South Side Development Area (1) Resolution No. 2909 approving and authorizing the execution of an amendment to the Addendum to the Master Agency Agreement for Erskine Detention Pond Reconstruction — Construction Management Supplement #1. 34 COMMISSION APPROVED THE ADDITIONAL FUNDING REQUEST OF $430,000 FOR THE HANSEL CENTER PROJECT, SUBJECT TO THE LEGAL DEPARTMENT'S APPROVAL OF THE MEMORANDUM OF UNDERSTANDING, AND AUTHORIZED MR. INKS TO SIGN THE DOCUMENT South Bend Redevelopment Commission Regular Meeting —June 28, 2011 Mr. Schalliol noted that Resolution No. 2909 adds the Erskine Detention Pond Reconstruction - Construction Management — Supplement # 1 to the Master Agency Agreement. The amendment includes a professional services proposal from Christopher B Burke Engineering, Ltd., to provide project close -out construction management and job site review for the Erskine Detention Pond Reconstruction. Christopher B Burke Engineering served as the project engineer for this project and the hiring of their firm for construction oversight will provide necessary continuity during the construction and close -out process. Staff requests approval of Resolution No. 2909. Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission approved Resolution No. 2909 approving and authorizing the execution of an amendment to the Addendum to the Master Agency Agreement for Erskine Detention Pond Reconstruction — Construction Management Supplement # 1. F. Northeast Neighborhood Development Area There was no business in the Northeast Neighborhood Development Area. G. Douglas Road Economic Development Area (1) Resolution No. 2903 approving and authorizing the execution of an Addendum to the Master Agency Agreement (SR 23 and Douglas Added Right Turn Lane — Engineering). Mr. Schalliol noted that Resolution No. 2903 amends the Master Agency Agreement to add the SR 23 and Douglas Right Turn Lane 35 COMMISSION APPROVED RESOLUTION NO. 2909 APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE ADDENDUM TO THE MASTER AGENCY AGREEMENT FOR ERSKINE DETENTION POND RECONSTRUCTION - CONSTRUCTION MANAGEMENT SUPPLEMENT fl. THERE WAS NO BUSINESS IN THE NORTHEAST NEIGHBORHOOD DEVELOPMENT AREA. South Bend Redevelopment Commission Regular Meeting —June 28, 2011 Project. The addendum includes a professional service contract from Abonmarche to design the construction plans for this project for a fee of $28,900. The purpose of the project is to add a dedicated right turn lane for north bound traffic to turn east onto Douglas Road from SR 23. At the time the city was constructing the Douglas Road project, the city was unable to move ahead with this element of the project for lack of funds. The city did obtain the right -of -way necessary to make this improvement. Abonmarche was the project engineer for the Douglas Road reconstruction project and they have some of the field data necessary to plan this improvement. Since the project was completed, the Horizon Bank has been built on the southeast corner (adjacent to the project site) and Abonmarche will need to make field observations and plan revisions based on that site construction. The initial cost estimate for this project is roughly $150,000. Staff requests approval of Resolution No. 2903. Mr. Varner asked how the project was funded. Mr. Inks responded that the money was borrowed from Mishawaka and from Major Moves funds, both of which are being paid back from Douglas Road Development Area TIF funds on schedule or ahead of schedule. Upon a motion by Ms. King, seconded by Mr. Downes and unanimously carried, the Commission approved Resolution No. 2903 approving and authorizing the execution of an Addendum to the Master Agency Agreement (SR 23 and Douglas Added Right Turn Lane — Engineering). W COMMISSION APPROVED RESOLUTION NO. 2903 APPROVING AND AUTHORIZING THE EXECUTION OF AN ADDENDUM TO THE MASTER AGENCY AGREEMENT (SR 23 AND DOUGLAS ADDED RIGHT TURN LANE - ENGINEERING). South Bend Redevelopment Commission Regular Meeting —June 28, 2011 (2) Resolution No. 2904 approving and authorizing the execution of an Addendum to the Master Agency Agreement (Douglas Road Bus Shelters — Engineering). Mr. Schalliol noted that Resolution No. 2904 adds construction of the Douglas Road Bus Shelters — Engineering Project to the Master Agency Agreement. The addendum contains a proposal in the amount of $7,300 from Abonmarche to design and develop construction drawings for this project. As part of the Douglas Road construction project, the city created two bus pull -in areas, one for east bound and one for west bound bus traffic. It was the intention of staff to construction the shelter pads and shelters as part of the project, but based on budgets at the time of the project construction, this element was delayed. Based on the amount of bus traffic that Brown Mackie and the Memorial Home Health facility generate, there has become a need for these bus shelters. Staff requests approval of Resolution No. 2904. Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission approved Resolution No. 2904 approving and authorizing the execution of an Addendum to the Master Agency Agreement (Douglas Road Bus Shelters — Engineering). H. Ratification of Service Contracts 37 COMMISSION APPROVED RESOLUTION NO. 2904 APPROVING AND AUTHORIZING THE EXECUTION OF AN ADDENDUM TO THE MASTER AGENCY AGREEMENT (DOUGLAS ROAD BUS SHELTERS - ENGINEERING). South Bend Redevelopment Commission Regular Meeting —June 28, 2011 Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission approved the ratification of service contracts. I. Other (1) Resolution No. 2905 determining that the Tax Increment which may be collected in the year 2012 is needed to satisfy obligations of the Commission and that no excess assessed value may be allocated to the respective taxing units and other related matters. Mr. Inks noted that by state law the Commission is required to provide notice to various governmental entities including the Auditor's Office and the Common Council as to whether there is any excess assessed value 38 COMMISSION APPROVED THE RATIFICATION OF SERVICE CONTRACTS. Commission Role in Service Contract Staff 1510 S. Kendall Transaction Acquisition Contractor Michaels Provided Amount Member Appraisal $375.00 Relos Appraisal Services 1510 S. Kendall Acquisition Witt Appraisal $350.00 Relos Appraisal Services 237 N. Michigan Disposition Meridian Title $150.00 Relos Title Corp. Search 1510 S. Kendall Acquisition Meridian Title $150.00 Relos Title Corp. Search 1327 -1331 South Michigan St. Acquisition Michaels Appraisal $1,975.00 Sikora Appraisal Services 1327 -1331 South Michigan St. Acquisition R.E. Pitts & Appraisal $2,250.00 Sikora Associates Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission approved the ratification of service contracts. I. Other (1) Resolution No. 2905 determining that the Tax Increment which may be collected in the year 2012 is needed to satisfy obligations of the Commission and that no excess assessed value may be allocated to the respective taxing units and other related matters. Mr. Inks noted that by state law the Commission is required to provide notice to various governmental entities including the Auditor's Office and the Common Council as to whether there is any excess assessed value 38 COMMISSION APPROVED THE RATIFICATION OF SERVICE CONTRACTS. South Bend Redevelopment Commission Regular Meeting —June 28, 2011 in any of its TIF areas. We are required to do that by July 15 of each year. The letter outlines no excess assessed value exists in any of the current TIF areas in South Bend with two exceptions. Last year the list included Erskine Commons. The city has since put that TIF back on the tax rolls so it no longer exists. The list this year also does not include Erskine Village, the old Scottsdale Mall site. We are continuing to review financial information to determine whether there might be excess assessed value. That will be answered at the next meeting. The form of letter attached to the resolution lists TIF areas that still have multiple project needs to be done over a period of time because the resources aren't there to do them all at once. We do not believe those TIF areas have excess assessed values that can be released at this time. If Resolution No. 2905 is approved, staff will then send a notice to the various governmental entities and let them know there is no excess assessed value in these TIF areas. Upon a motion by Mr. Arnold, seconded by Mr. Downes and unanimously carried, the Commission approved Resolution No. 2905 determining that the Tax Increment which may be collected in the year 2012 is needed to satisfy obligations of the Commission and that no excess assessed value may be allocated to the respective taxing units and other related matters. (2) Certificate regarding Annual Financial Information Disclosure Mr. Inks noted that this is a certificate regarding an annual financial information disclosure for the Eddy Street Commons 39 COMMISSION APPROVED RESOLUTION NO. 2905 DETERMINING THAT THE TAX INCREMENT WHICH MAY BE COLLECTED IN THE YEAR 2012 IS NEEDED TO SATISFY OBLIGATIONS OF THE COMMISSION AND THAT NO EXCESS ASSESSED VALUE MAY BE ALLOCATED TO THE RESPECTIVE TAXING UNITS AND OTHER RELATED MATTERS. South Bend Redevelopment Commission Regular Meeting —June 28, 2011 Bonds. The documents require the city to Provide financial information to the trustee on an annual basis. The Controllers office has submitted the annual financial statements of the city. The trustee also wants certification that the city complied with all that is required. Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission approved the Certificate regarding Annual Financial Information Disclosure. 7. PROGRESS REPORTS A. Tax Abatement B. Common Council 8. NEXT COMMISSION MEETING The next meeting of the Redevelopment Commission is scheduled for Tuesday, July 12, 2011, at 4:00 p.m. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, the meeting was adjourned at 5:15 p.m. Donald E. Inks, Director 40 COMMISSION APPROVED THE CERTIFICATE REGARDING ANNUAL FINANCIAL INFORMATION DISCLOSURE. THERE WERE NO PROGRESS REPORTS NEXT COMMISSION MEETING ADJOURNMENT