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Home My WebLink About07/07/11 Board of Public Works Agenda Review BOARD OF PUBLIC WORKS Agenda Review Session July 7, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. PUBLIC HEARING A. License—New Massage Establishment 1. Company: Nicholas J. Salon & Spa, Inc. 2. Location: 122 South Michigan Street, Suite 110 3. Favorable Recommendations 2. REVIEW OF MINUTES A. Agenda Session: June 23, 2011 B. Regular Meeting: June 27, 2011 C. Special Meeting: June 30, 2011 D. Claims Review: July 5, 2011 3. OPENING OF BIDS A. Disinfection Gate Valve Replacement Procurement—Project No. 111-030 1. Funding: WWTP Capital (642.0630.415.43.66) B. One (1) or More, 2011 or Newer Front Wheel Drive Cargo Van 1. Funding: 2011 Central Services Capital (222.0605.419.43.02) C. One (1) or More, New Heavy Duty Golf Course Utility Cart 1. Funding: Parks Capital Lease (201.1101.452.37.02) 4. CHANGE ORDER A. East Bank Sewer Separation Phase 1B —Project No. 109-070B 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $118,632.30 4. Percent of Increase: 6% 5. Revised Contract Amount: $2,004,817.72 6. Funding: 2011 Sewer Bond (658.0630.415.42.06) 5. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Fire Station No. 6 Roof Replacement—Project No. 111-027 1. Company: Slatile Roofing & Sheet Metal Co., Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $1,899.50 4. Percent of Increase: 2.58% 5. Total Percent of Increase: 2.58% 6. Revised Contract Amount: $75,569.50 7. Funding: EMSCIF (288.0902.422.42.02) B. Coveleski Stadium Dugout Improvements—Project No. 110-008G 1. Company: Martell Electric, LLC 2. Change Order No.: 1 (Final) Page 1 of 7 BOARD OF PUBLIC WORKS Agenda Review Session July 7, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Increase Amount: $1,706.49 4. Percent in Increase: 14.22% 5. Total Percent of Increase: 14.22% 6. Revised Contract Amount: $13,705.49 7. Funding: SBCDA TIF (420.1050.460.42.02) 6. REPORT FOR FINAL INSPECTION & RECOMMENDATION A. Miami Road Widening (Kern Road to Jackson Road) —Project No. 98-082 1. Company: Hoffman Bros. 2. Funding: FHWA/LRSA(251.0608.431.42.32) 7. PROJECT COMPLETION AFFIDAVIT A. Demolition of Structures for Olive Road Widening —Project No. 110-090 1. Company: Grade-Rite Excavating, Inc. 2. Final Contract Amount: $67,700 3. Funding: AEDA TIF (324.1050.460.39.82) B. Bartlett Street Parking Structure Facade Renovation—Project No. 110-027 1. Company: Ziolkowski Construction, Inc. 2. Final Contract Amount: $690,000 3. Funding: Medical TIF (426.1050.460.31.02) C. Raw Sewage Pump No. 3 Drive Replacement—Project No. 109-071 1. Company: Thieneman Construction, Inc. 2. Final Contract Amount: $198,871 3. Funding: 2007B Sewer Bond (651.0630.415.42.06) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Demolition of 601 to 605 West Washington Street and 109 and 111 North Taylor Street—Project No. 111-048 1. Funding: TIF (422.1050.460.39.82) B. Two (2) More or Less, 2011 or Newer 3/4 Ton Four Wheel Drive Pick Up Trucks 1. Funding: 2011 Park Department Capital Budget (201.1101.452.43.02) 9. RESOLUTIONS A. No. 47-2011 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Two Computers and One Popcorn Popper—All from Potawatomi Zoo Concessions B. No. 48-2011 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Auto Telephone Dialer, Two (2)Wet Well Mount S&L, Two (2) Dry Pit S&L—All from Wastewater Page 2 of 7 BOARD OF PUBLIC WORKS Agenda Review Session July 7, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment to the Addendum to the Master Agency Agreement—Redevelopment Commission 1. Service: Allow Funding for Danch Harner& Associates, Inc. —Mayflower Realignment and Improvement Project—Project No. 110-036 2. Funding: AEDA(324.1050.460.31.02) B. Supplemental No. 2 to Professional Services Proposal—Danch Harner& Associates, Inc. 1. Service: Project Close-Out/Survey Services and Engineering Services for Mayflower Realignment and Improvement Project—Project No. 110-036 2. Amount: $51,500 3. Funding: AEDA(324.1050.460.31.02) C. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Service: Amend Master Agency Agreement to Include Nimtz Parkway Multi- Use Path—Project No. 2. Funding: AEDA TIF (324.1050.460.31.02) D. Professional Services Agreement—Abonmarche Consultants 1. Service: Nimtz Parkway Multi-Use Path Design—Project No. 2. Amount: $38,800 3. Funding: AEDA TIF (324.1050.460.31.02) E. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Service: Amend Master Agency Agreement to Include SR 23 and Douglas Added Right Turn Lane Project—Project No. 2. Funding: DREDA TIF ( ) F. Professional Services Agreement—Abonmarche Consultants 1. Service: SR 23 and Douglas Added Right Turn Lane Project Design—Project No. 2. Amount: $28,900 3. Funding: DREDA TIF ( ) G. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Service: Amend Master Agency Agreement to Include Douglas Road Bus Shelters—Engineering—Project No. 2. Funding: DREDA TIF ( ) H. Professional Services Agreement—Abonmarche Consultants 1. Service: Douglas Road Bus Shelters Design—Project No. 2. Amount: $7,300 3. Funding: DREDA TIF ( ) I. Amendment to the Addendum to the Master Agency Agreement—Redevelopment Commission Page 3 of 7 BOARD OF PUBLIC WORKS Agenda Review Session July 7, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Service: Amend Master Agency Agreement to Include Erskine Detention Pond Reconstruction—Project No. 2. Funding: SSDA TIF (430.1050.460.31.06) J. Amendment to Professional Services Proposal— Christopher B. Burke Engineering 1. Service: Erskine Detention Pond Reconstruction—Project No. 2. Amount: $30,000 3. Funding: SSDA TIF (430.1050.460.31.06) K. Amendment to the Addendum to the Master Agency Agreement—Redevelopment Commission 1. Service: Amend Master Agency Agreement to Include LaSalle Square, Phase 1 —Roadway and Utility Design—Project No. 2. Funding: AEDA TIF (324.1050.460.41.01) L. Professional Services Agreement—Abonmarche Consultants 1. Service: LaSalle Square, Phase 1 —Roadway and Utility Design—Project No. 2. Amount: $62,400 3. Funding: AEDA TIF (324.1050.460.41.01) M. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Service: Amend Master Agency Agreement to Include Taylor/Washington Demolitions—Project No. 111-048 2. Funding: TIF N. Professional Services Contract—The Troyer Group 1. Service: City Energy Plan& Engineering—Develop Energy Retrofit Reengineering for City Buildings—Project No. 111-051 2. Amount/Funding: Engineering Capital 101-0602-431-31-06 $18,750 Water Capital 620-0640-658-31-02 $7,500 Fire Capital 288-0902-422-31-06 $18,750 COIT 404-0617-431-31-06 $11,250 Wastewater Capital 641-0630-793-31-02 $18,750 Total $75,000 11. RECOMMENDATIONS A. Street Closures 1. Applicant: Mount Carmel Missionary Baptist Church a) Location: St. Joseph Street from Indiana Street to Haney Avenue b) Event: Mount Carmel Missionary Baptist Church Vacation Bible School c) Date/Time: August 1 to 4, 2011; 6:00 p.m. to 8:00 p.m. d) Favorable Recommendations 2. Applicant: Elonda Wilder-Hamilton a) Location: Humboldt Street from Meade Street to Olive Street Page 4 of 7 BOARD OF PUBLIC WORKS Agenda Review Session July 7, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 b) Event: Block Party c) Date/Time: August 6, 2011; 12:00 p.m. to 3:00 p.m. d) See Comments: Community & Economic Development, Traffic & Lighting, Police Department 3. Applicant: On the River Festival a) Location: Jefferson Street Bridge from St. Joseph Street to Niles Avenue b) Event: "On the River Festival" c) Date/Time: August 5 & 6, 2011; 6:00 p.m. to 11:00 p.m. d) See Comment: Fire Department 4. Applicant: The Public Education Foundation, Inc., DB/A The South Bend Public Education Foundation a) Location: DeRue Court from Jefferson Boulevard to Washington Street b) Event: Our Towne Truck Pull c) Date/Time: September 24, 2011; 8:00 a.m. to 6:00 p.m. d) Favorable Recommendations 5. Applicant: The Maennerchor Club a) Location: Sycamore Street from LaSalle Boulevard to Colfax Avenue b) Event: 2nd Annual Maennerchor Luau & Hog Roast c) Date/Time: July 16, 2011; 9:00 a.m. to Midnight d) Favorable Recommendations 6. Applicant: Lu Ella Webster a) Location: St. Louis Boulevard from Howard Street to St. Vincent Street b) Event: Neighbors Getting to Know Each Other and Starting a Neighborhood Watch Program c) Date/Time: July 16, 2011; 1:00 p.m. to 7:00 p.m. d) See Comments: Location Changed From Howard Street Based on Comments 7. Applicant: Greater Holy Temple COGIC a) Location: E. St. Louis Street from Napoleon Street to St. Vincent Street b) Event: Health Fair and Fun Fair c) Date/Time: August 20, 2011; 7:00 a.m. to 5:00 p.m. d) Favorable Recommendations 8. Applicant: East Wayne Street Historical District a) Location: East Wayne Street from Eddy Street to Sunnyside Avenue b) Event: Block Party on East Wayne Street Island c) Date/Time: July 31, 2011; 5:00 p.m. to 8:00 p.m. d) Favorable Recommendations 9. Applicant: Michael Jeffers a) Location: Erskine Boulevard between Altgeld Street and Victoria Street b) Event: Erskine Boulevard Block Party c) Date/Time: July 17, 2011; 3:00 p.m. to 6:00 p.m. Page 5 of 7 BOARD OF PUBLIC WORKS Agenda Review Session July 7, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 d) See Comments: Community & Economic Development—All of Necessary Paperwork Not Submitted 10. Applicant: Our Lady of Hungary Parish a) Location: Chapin Street between Calvert Street and Bruce Street b) Event: Our Lady of Hungary Parish Festival c) Date/Time: July 16, 2011; 4:00 p.m. to 10:00 p.m. d) Favorable Recommendations B. Revised Vacation 1. Applicant: Cheryl Phillips a) Location: The East/West Alley Between Wellington and Kenmore, North of Washington b) Purpose: Traffic & Security c) See Comments: Fire Department, NIPSCO, Engineering, Community & Economic Development, Area Plan Commission C. Easement 1. Location: Irish Crossings Development at 54692 Burdette Street and 54697 Irish Crossing Drive West a) Applicant: Danch, Harner& Associates, Inc. on behalf of Stone Manor Investment Corp. b) Description: Release of Portion of Water Main Easement c) Favorable Recommendations 12. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 17720 Bulla Road—Water 13. RATIFY BONDS A. Contractor Bonds 1. J.A. Wagner Construction, Inc. —Approved June 28, 2011 2. Mark Daugherty DB/A Daugherty Construction—Released Effective September 9, 2011 B. Excavation Bonds 1. Ron Meyer& Associates Excavating, Inc. —Released Effective July 19, 2011 2. Jared's Excavating, LLC—Released Effective August 24, 2011 3. Paul Hundt Concrete Contractor, Inc. —Approved June 29, 2011 C. Occupancy Bond 1. Gray Construction—Released Effective July 11, 2011 14. CLAIMS 15. PRIVILEGE OF THE FLOOR Page 6 of 7 BOARD OF PUBLIC WORKS Agenda Review Session July 7, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 7 of 7