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Home My WebLink About05/14/07 & 5/17/07 Board of Public Works Minutes ~' PUBLIC AGENDA SESSION MAY 10.2007 The Public Agenda Session of the Board of Public Works was convened at 10:35 a.m. on Thursday, May 10, 2007, by Board President Mr. Gary A. Gilot, with Board Members Carl P. Littrell and Donald E. Inks present. Also present was Board Attorney Tom Bodnar. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. AGENDA ITEMS ADDED Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following items were added to the agenda: - Title Sheet -Douglas Road Improvements - Street Closure -Employee Appreciation Ceremony - Procession -Bike to Work - Bid Award - 2007 Street Materials - Traffic Control Devices -Bike Lanes on Mishawaka Avenue - Resolution No. 17-2007 -Remove from Agenda Board members discussed the following item(s) from that list. - Safety Report Mr. Patrick Henthorn, Environmental Services, and Mr. Andy Wierzbicki, Water Works, presented their respective Safety Reports for the month of April. - Monthly and Performance Goals Reports Mr. Patrick Henthorn, Environmental Services, and Mr. Andy Wierzbicki, Water Works, presented their respective Monthly and Performance Goals Reports for the month of April. - Good Neighbors/Good Neighborhoods Public Works Improvement Program 2007 Mr. Gilot stated that these Bids should be noted as unit price bid awards. OPENING OF BID -IMPROVEMENTS TO RIVER CROSSING NO. 5 (48 INCH ' INVERTED SIPHON) -PROJECT NO. 105-017 (SEWER BOND This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: HRP CONSTRUCTION. INC. 5777 Cleveland Road South Bend, Indiana 46628 Bid was signed by: Mr. Paul Fallon Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid: $9,175,890.00 Soil Stabilization Jacking Shaft. $470,000.00 Soil Stabilization Retrieval Shaft $380,000.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bid was referred to the Environmental Services and Engineering Departments for review and recommendation. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 2007 ROAD REPAIR FOR WATER WORKS MAIN EXTENSIONS (WATER WORKS BONDI Mr. Ed Herman, Water Works, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above request was approved. ~5 PUBLIC AGENDA SESSION MAY 10.2007 "• ~~ APPROVAL AND RATIFICATION OF STREET CLOSURES/SIDEWALK CAFES The following street closures and Sidewalk Cafes were presented for approval: 1 Sponsor Description Date/Time Location Motion Carried Morris, Street Closure - May 12, 2007 Roger from Gilot/Inks Subject Jacquelyn Birthday/Pre- from 3:00 p.m. Meade to to Police Time Prom Party to 9:00 p.m. Fremont Restriction -Event is to close at 8:00 .m. LePeep of Sidewalk Cafe 127 South Inks/Littrell -South Bend Michi an Street Ratified Trio's Sidewalk Cafe/ 129 North Inks/Littrell/Option Restaurant and Option A Michigan Street A as Presented Jazz Club The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:27 a.m. BOARD OF PUBLIC WORKS 1 ATTEST: ~ , C~~~ ~` Linda M. Martin, Clerk Gary A. Gilot, President Carl P. Littrell, Member D nald E. Inks, Member REGULAR MEETING MAY 14, 2007 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, May 14, 2007, by Board Member Don E. Inks, with Mr. Carl P. Littrell present. Board President Gary A. Gilot was absent. Also present was Board Attorney Thomas Bodnar and Board Attorney Cheryl Greene. APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the agenda session, regular meeting and special meeting of the Board held on April 19, Apri123 and May 1, 2007, were approved. OPENING OF BIDS -SUPPLY OF GRANULAR ACTIVATED CARBON (GACI AND ABSORPTION /FILTRATION SERVICES - PROJECT NO. 107-037 (USER DEPARTMENTS) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- REGULAR MEETING MAY 14.2007 ~ounty News, which were found to be sufficient. The following bids were opened and publicly read: NORIT AMERICAS INC. Post Office Box 790 Marshall, Texas 75671 Bid was signed by: Ms. Sally Adkisson Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: LUMP SUM PRICING: Product Name: NORIT GAC 300 Price Per Pound in Place: $1.12/Pound Total Lump Sum: $134,400.00 Per 120,000 Pounds OPTIONAL: MONTHLY PAYMENT OVER na MONTH PERIOD Product Name: NA Monthly Payment: NA Total Payment: No Bid CALGON CARBON CORPORATION 500 Calgon Carbon Drive Pittsburgh, Pennsylvania 15205 Bid was signed by: Mr. Robert P. O'Brien Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: LUMP SUM PRICING: Product Name: Calgon Carbon's Type Filtrasorb 300M Price Per Pound in Place: $1.142/Pound Total Lump Sum: $137,040.00 OPTIONAL: MONTHLY PAYMENT OVER 12 MONTH PERIOD Product Name: Calgon Carbon's Type Filtrasorb 300M Monthly Payment: $11,420.00 Total Payment: $137,040.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Water Works Department for review and recommendation. BID OPENING/AWARD - WESTSIDE NPC/OLIVER STREET GATEWAY (SOUTH WALNUT FROM WESTERN AVENUE TO DUNHAM STREETI -PROJECT NO. 107-010 CDBG This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: 1 1 1 ORTIZ CONCRETE 530 Pulaski Street REGULAR MEETING South Bend, Indiana 46619 Bid was signed by: Mr. Jose M. Ortiz Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted 1 BID: $190,926.00 RIETH-RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by: Mr. Todd A. Gosc Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: $205,407.50 SELGE CONSTRUCTION COMPANY INC. 2833 South 11 Street Niles, Michigan 49120 Bid was signed by: Mr. John M. Szuba Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted 1 BID: $270,105.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Kevin J. Kelly Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: $237,895.00 MAY 14, 2007 ~ Cr,',t NORTHERN CONSTRUCTION SERVICES. CORPORATION Post Office Box 1299 Niles, Michigan 49120 Bid was signed by: Mr. Daniel L. Kulwicki, Jr. Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted ' BID: $292,770.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to Engineering and Community and Economic Development for review and recommendation. Mr. Rob Nichols, Engineering, advised the Board that after reviewing those bids he found an error in the addition on the Bid from Ortiz Concrete. Their Bid total was for $189,751.00, and was read at that amount, however the unit prices actually added up to $190,926.00. Mr. Nichols stated that the error did not make a difference in the recommendation for the bid award, and that REGULAR MEETING MAY 14, 2007 y ~~ Ortiz was still the low bidder. Therefore Mr. Nichols recommends that the Board award the contract to the lowest responsive and responsible bidder, Ortiz Concrete, in the amount of $190,926.00 with discrepancies noted. Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. OPENING OF BIDS -MODEL CITIES DETENTION BASIN IMPROVEMENTS -PROJECT NO. 104-074 (SEWER BOND) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly , read: JOHN BOETTCHER SEWER & EXCAVATING 3305 North Home Street Mishawaka, Indiana 46545 Bid was signed by: Mr. John Boettcher Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $88,611.00 HRP CONSTRUCTION INC. 5777 Cleveland Road South Bend, Indiana 46628 Bid was signed by: Mr. Paul J. Fallon Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted ' BID: $77,631.75 RIETH-RILEY CONSTRUCTION COMPANY. INC. 25200 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Christopher Weinkauf Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $74,765.00 OSELKA CONSTRUCTION COMPANY Post Office Box 253 Union Pier, Michigan 49129 Bid was signed by: Mr. David P. Wolf Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted ' BID: $108,910.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to the Engineering Department for review and recommendation. OPENING OF BID -RAILROAD BRIDGE AESTHETIC ENHANCEMENTS & PARKING LOT IMPROVEMENTS, PHASE II - PROJECT NO. 106-033A (TRANSPO~ REGULAR MEETING MAY 14, 2007 ~' ~'' g This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bid was opened and publicly read: KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by: Mr. Gary L. Spraker Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $409,000.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bid was referred to the Engineering Department, Community and Economic Development and their Consultant for review and recommendation. OPENING OF BIDS - ENGMAN NATATORIUM RENOVATION AND ADDITION PHASE 3A REBID - PROJECT NO. 107-029 (WEST WASHINGTON TIFF This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: CASTEEL CONSTRUCTION CORPORTION 23186 West Ireland Road South Bend, Indiana 46614 Bid was signed by: Mr. R. V. Casteel Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $382,000.00 KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by: Mr. Gary L. Spraker Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $349,850.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to Community and Economic Development and their Consultant for review and recommendation. OPENING OF QUOTATIONS - EDISON WELL HOUSE NO. 3A BUILDING ADDITION - PROJECT NO. 107-027A (WATER WORKS BONDI Mr. Inks advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: KASER-SPRAKER CONSTRUCTION. INC. 25487 West State Road 2 South Bend, Indiana 46619 REGULAR MEETING MAY 14, 2007 -~Q ,; ~;, Quotation was submitted by: Mr. Gary L. Spraker QUOTATION: Base Bid (Metal Panel Exterior): $73,275.00 Alternate No. l Bid (Brick Exterior): $81,000.00 H_ ENRY- CAP CONSTRUCTION, INC. 1112 Clay Street Mishawaka, Indiana 46545 Quotation was submitted by: Mr. Daniel T. Henry QUOTATION: Base Bid (Metal Panel Exterior): $65,700.00 Alternate No. 1 Bid (Brick Exterior): $74,445.00 CASTEEL CONSTRUCTION CORPORATION 23186 West Ireland Road South Bend, Indiana 46614 Quotation was submitted by: Mr. Ray Fleck QUOTATION: Base Bid (Metal Panel Exterior): $64,800.00 Alternate No. l Bid (Brick Exterior): add $8,000.00 Upon a motion made by Mr. Littrell seconded by Mr. Inks and carried, the above Quotations were referred to Water Works for review and recommendation. QUOTATION OPENING/AWARD - CLEVELAND ROAD NORTH WELLFIELD MATERIAL - (WATER WORKS BOND) Mr. Inks advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: UTILITY SUPPLY COMPANY 52 South Park Avenue Peru, Indiana 46970 Quotation was submitted by Mr. Ryan J. Ropes QUOTATION: $25,843.81 UNDERGROUND PIPE & VALVE, INC. 1100 Prairie Avenue South Bend, Indiana 46601 Quotation was submitted by Mr. Donald E. Nuner QUOTATION: $32,104.88 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Water Works for review and recommendation. Mr. Dave Tungate, Division of Water Works, advised the Board that after reviewing those Quotations, Utility Supply Company. did not offer quotes on three of the listed items and was therefore found to be non-responsive. Mr. Tungate recommends that the Board award the w. REGULAR MEETING MAY 14, 2007 ~- t Quotation to the lowest responsive and responsible quoter, Underground Pipe and Valve, in the amount of $32,104.88. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the quote be awarded as outlined above. Mr. Inks seconded the motion, which carried. AWARD BID - GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS IMPROVEMENT PROGRAM 2007 ZONE 1 - PROJECT NO. 107-003 (GENERAL FUND) Mr. Toy Villa, Engineering, advised the Board that on April 23, 2007, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Villa recommends that the Board award the contract to the lowest responsive and responsible bidder, Kaser-Spraker Construction, Inc., 25487 West State Road 2, South Bend, Indiana 46619, in unit prices as follows: 1 1 No, Item Quantity Unit Unit Price Amount Concrete Curb Removal & Replacement lA Full Block (5 or More Properties) 1 LFT $42.00 $42.00 1B Full Lot 850 LFT $45.00 $38,250.00.00 Concrete Sidewalk Removal & Replacement 2A Full Block (5 or More Properties) 1 LFT $26.00 $26.00 2B Full Lot 2200 LFT $28.00 $61,600.00 Combination -Curb and Sidewalk removal & Re lacement 3A Full Block (5 or More Pro erties) 1 LFT $70.00 $70.00 3B Full Lot 650 LFT $72.00 $46,800.00 4 Alley Approach 50 SYS $75.00 $3,750.00 5 Handicap Ramp 50 SYS $110.00 $5,500.00 Total $156,038.00 Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID - GOOD.. NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS IMPROVEMENT PROGRAM 2007 ZONE 2 - PROJECT NO. 107-003 (GENERAL FUNDI Mr. Toy Villa, Engineering, advised the Board that on April 23, 2007, bids were received and opened for the above referred to project. After reviewing those bids, Mr, Villa recommends that the Board award the contract to the lowest responsive and responsible bidder, L.L. Geans Construction Co., Inc., 1923 North Home Street, Mishawaka, Indiana 46545, in unit prices as follows: No. Item Quantity Unit Unit Price Amount Concrete Curb Removal & Replacement lA Full Block (5 or More Properties) 1 LFT $25.00 $25.00 1B Full Lot 500 LFT $40.00 $20,000.00 Concrete Sidewalk Removal & Replacement ~ r! if REGULAR MEETING MAY 14, 2007 2A Full Block (5 or More Properties) 1 LFT $25.00 $25.00 2B Full Lot 2700 LFT $36.00 $97,200.00 Combination -Curb and Sidewalk removal & Replacement 3A Full Block (5 or More Properties) 1 LFT $73.00 $73.00 3B Full Lot 400 LFT $98.00 $39,200.00 4 Alley Approach 50 SYS $72.00 $3,600.00 5 Handicap Ramp 50 SYS $75.00 $3,750.00 Total $163,873.00 Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID - MISHAWAKA AVENUE STREETSCAPES (25TH STREET TO 31sT STREETI - PROJECT NO. 107-016 (GENERAL FUND) In a Memorandum to the Board, Mr. Rob Nichols, Engineering, advised that on May 1, 2007, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Nichols recommends that the Board award the contract to the lowest responsive and responsible bidder, Bancroft Electric, 829 Boyd Blvd, LaPorte, Indiana, in the amount of $144,570.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion, which carried. 1 AWARD BID - 2007 STREET MATERIALS -PROJECT NO. 107-038 (LRSAI Mr. Bodnar stated that there was not a recommendation at this time for the Street Materials Bid and asked to continue the meeting at a later time to award the Bid. Therefore, Mr. Littrell made a motion that the meeting be continued to Thursday, May 17, 2007, at 10:30 a.m., in the Board of APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -REPLACE Public Works Meeting Room to award the above referred to Bid. Mr. Inks seconded the motion, which carried. BIOSOLIDS SLINGERS (SEWAGE WORKS CAPITALI In a memorandum to the Board, Mr. Jack Dillon, Environmental Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -PRIMARY TREATMENT REHABILITATION EQUIPMENT (SRF LOAN) Mr. Patrick Henthorn, Environmental Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET -DOUGLAS ROAD IMPROVEMENTS - PROJECT NO. 107-002 ~TIF/HOLLADAY CORPORATION AGREEMENTI Mr. Carl Littrell, Engineering, requested permission to advertise for the receipt of bids and sign the Title Sheet for the above referenced project. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request was approved, and the Title Sheet was signed. ' APPROVE CHANGE ORDER -SOUTH BEND FIRE STATION N0.2 -PROJECT NO. 1.06- 002 (COIT/GENERAL) Mr. Inks advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 on behalf of Brown & Brown General Contractors, Inc., indicating that the Contract amount be increased by $7,227.42 for a new Contract sum including this Change Order, in the amount of $2,138,271.24. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Change Order was approved. ' ~' 3 REGULAR MEETING MAY 14, 2007 APPROVE CHANGE ORDER -SOUTH MICHIGAN STREET RECONSTRUCTION - PROJECT NO. 104-024 (FHWA) Mr. Inks advised that Ms. Thia Vawter, Engineering, has submitted Change Order No.l on behalf of Walsh & Kelly, Inc., indicating that the Contract amount be increased by $103,332.50 for a new Contract sum including this Change Order, in the amount of $3,094,530.23. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the Change Order was approved. APPROVE CHANGE ORDER - 701 PENNSYLVANIA: WATER/SEWER LATERALS - PROJECT NO. 106-090 (CIP) Mr. Littrell advised that Mr. Toy Villa, Engineering, has submitted the Final Change Order on behalf of Niezgodski Plumbing, Inc., indicating that the Contract amount be decreased by $6,432.86 for a new Contract sum including this Change Order, in the amount of $6,907.14. Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - 701 PENNSYLVANIA: ELECTRIC - PROJECT NO. 106-090 (GENERAL FUND) Mr. Inks advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit, on behalf of Garman Electric, for the above referenced project, indicating a final cost of $3,760.85. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - 701 PENNSYLVANIA: HEATING/AIR CONDITIONING - PROJECT NO. 106-090 (GENERAL FUND) Mr. Inks advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit, on behalf of Gnoth and Naragon Heating and Air Conditioning, Inc., for the above referenced project, indicating a final cost of $12,629.65. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Project Completion Affidavit was approved. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: 1 TYPE BUSINESS DESCRIPTION AMOUNT MOTION/ SECONDED Construction Peerless- 150 HP Motor Replacement $9,560.00 Littrell/Inks Contract Midwest, Inc. for Well #4 at Cleveland Road Water Works Ca ital) Construction Peerless- South Wellfield and $65,000.00 Littrell/Inks Contract Midwest, Inc. Cleveland Road North Wellfield Process Control Equipment and Programming -Completion Date September 7, 2007 (Water Works Bond Construction CFH Lawn Mowing Services $19.50 per Inks/Littrell Contract Landscape (Code Lot - 180 Services Enforcement/Redevelopment) City-Owned Lots $25.00 per Lot - 7,500 Single Cut Code Cited Lots Agreement Corporation Administration of a 2007 - Inks/Littrell for Revolving Loan Program for $31,500.00 Entrepreneurial Community & Economic 2008 - Development Development -May 14, 2007 $31,1200.00 to December 31, 2008 REGULAR MEETING MAY 14, 2007 TYPE BUSINESS DESCRIPTION AMOUNT MOTION/ SECONDED Construction Ryan Blackthorn Golf Course $448,007.00 Inks/Littrell Contract Incorporated Bunker Renovation -Project No. 106-078 (Blackthorn TIF} Agreement Public Conduct Meetings to discuss $5,000.00 Littrell/Inks Strategies use of "Budgeting for Group Outcomes" strategy as the Methodology for South Bend's budget process. Controller Agreement Youth Service Extension to Lincoln Way $4,352.50 Littrell/Inks Bureau West Commercial Corridor Fagade Matching Grant Program Grant Agreement (COIT) Procurement Calgon Carbon South Well Field Treatment $307,600.00 Littrell/Inks Agreement Corporation Plant Upgrade Bid Package lA - Procurement of Granular Activated Carbon Equipment -Project No. 107- 021 (Water Works Bond) Contract IWM Statistical Analysis of $8,067.60 Littrell/Inks Consulting Ground Water Data at Group Organic Resources (Sewage Works O&M Memorandum The Housing Lead-Based Paint Hazard $3,000,000.00 Littrell/Inks of Authority of Control Grant Program Grant Understandin South Bend (HASB) Construction Kaser-Spraker LaSalle Park Shelter and $73,890.00 LittrelUInks Contract Construction, Concrete Base (General Inc. Fund/Good Neighbors/Weed & Seed Neighborhoods) Construction Casteel Cleveland Road North Well $543,000.00 Littrell/Inks Contract Construction Field (Water Works Revenue Co oration Bond Service Donohue & Design and Bidding Services $33,400.00 Littrell/Inks Agreement Associates for a New Storm Sewer to Provide Drainage Relief on Both Burbank Avenue and Washington Street -Project No. 107-041(2007 Sewer Bond) Service Donohue & North Bendix Park Sewer $19,900.00 Littrell/Inks Agreement Associates Separation Alignment Study - Project No. 107-042 (2007 Sewer Bond Contract D&B Phase 1 Environmental Site $2,000.00 + Inks/Littrell Environmental Assessment and Asbestos Samples Report on Demolition of 704 Sam le Street CIP Funds Agreement South Bend Barbara K. Warner $150,000.00 Littrell/Inks Civic Theater Studio/Curtains, Lighting, & Sound (Appropriation per I.C.5-22-17-3) Agreement Hull & IDEM Agreed Order $32,700.00 Inks/Littrell Associates Requirement for Closure Certification for Biosolids La oon #1 2006 Ca ital 1 1 1 fi r~ REGULAR MEETING MAY 14, 2007 ~- ~ 5 TYPE BUSINESS DESCRIPTION AMOUNT MOTION/ SECONDED Professional Abonmarche Provide Topographic Survey $12,430.00 Littrell/Inks Services and Construction Documents Agreement for New Walking Path in Lasalle Park(Weed & Seed Nei hborhoods APPROVE TITLE SHEET - 101 NORTH MICHIGAN STREET REHABILITATION - PROJECT NO. 107-031 (DOWNTOWN TIF) Mr. Littrell advised that the Title Sheet for the above referenced project was not available for execution and asked for approval to sign upon delivery. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Title .Sheet was approved for signature upon delivery. APPROVAL OF STREET CLOSURES/SIDEWALK CAFES The following street closures and processions were presented for approval: 1 Sponsor Description Date/Time Location Motion Carried Clark, Cynthia Street Closure - May 26, 2007 - Victoria from Littrell/Inks Birthday Party May 26, 2007 St. Joseph to from 11:00 a.m. Carroll to 8:00 .m. Fiddler's Sidewalk Cafe 127 North Main LittrelUInks Hearth - Two Street Locations on Pro e Morris Bistro Sidewalk Cafe 211 North. Inks/Littrell Michi an Street Arthritis Procession - May 6, 2007 - On Route as Inks/Littrell Foundation 2007 Arthritis 12:00 p.m. to Submitted Walk 2:30 .m. Holy Cross & Procession - May 18, 2007 - On Route as Littrell/Inks St. Stanislaus May Procession 8:30 a.m. to Submitted Parish 10:30 a.m. South Bend Procession - May 28, 2007 - On Route as Littrell/Inks Westside Westside 7:30 a.m. to Submitted Memorial Day Memorial Day 9:30 a.m. Parade Parade City of South Street Closure - May 16, 2007 - 200 Block, Littrell/Inks Bend Employee 6:00-9:00 p.m. North Michigan Appreciation Street Ceremon City of South Bike to Work May 17, 2007 Inks/Littrell Bend/Paint the Town APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE - 20350 OPAL STREET -WATER Mr. Inks stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to ' remonstrate as submitted by Mr. and Mrs. David and Carol Prosser. The Consent indicates that in consideration for permission to tap into public water system of the City, to provide water service to 20350 Opal Street, South Bend, Indiana 46614, (001-1079-2638 ), the Prosser's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion, which carried. FILING OF SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services, Street Department, Division of Engineering, Water Works and Equipment Services submitted Safety Reports for April, 2007. These reports reflect injuries/accidents for each month and provide for a comparison.. There being no further REGULAR MEETING „~,. .. ,, *. ~. MAY 14, 2007 discussion, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF MONTHLY AND PERFORMANCE MEASURE REPORTS -DEPARTMENT OF PUBLIC WORKS The Departments of Water Works and Environmental Services submitted their Monthly and Performance Reports for the month of April 2007. There being no further discussion, upon a motion made by Mr.Littrell, seconded by Mr. Inks and carried, the monthly reports were accepted and filed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 1529 Wilber Street REMARKS: All criteria has been met NEW INSTALLATION: No Parking Tow Zone LOCATION: No Parking Tow Zone -Jacob Street from South Bend Avenue to Dead End (Both Sides) REMARKS: All criteria has been met NEW INSTALLATION: Bike Lanes LOCATION: Mishawaka Avenue -Byer Street to Logan Street REMARKS: All criteria has been met FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, the following Certificate of Insurance was accepted for filing: Ryan Incorporated Central Janesville, Wisconsin APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved as follows: BOND OF CONTRACTOR Jose Diaz BOND OF EXCAVATION Joe Dock Construction Approved Apri125, 2007 Pursuant to Resolution 100-2000 Approved Apri127, 2007 Pursuant to Resolution 100-2000 Mr. Littrell made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that the following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $1,299,865.33 A ri123, 2007 Cit of South Bend $1,862,093.59 A ri130, 2007 Cit of South Bend $3,280,913.93 A ri17, 2007 St. Jose h Count Housing Consortium $22,771.74 A ri19, 2007 St. Jose h Coun Housin Consortium $546.19 A ri19, 2007 St. Jose h County Housing Consortium $27,811.3 Apri19, 2007 St. Jose h Coun Housin Consortium $76.11 A ri19, 2007 St. Jose h Count Housin Consortium $707.32 A ri15, 2007 St. Jose h Count Housin Consortium $595.50 A ri15, 2007 1 1 1 REGULAR MEETING MAY 14.2007 ~ "' 1 Name Amount of Claim Date St. Jose h Count Housin Consortium $337.50 A ri19, 2007 St. Jose h Count Housin Consortium $1,243.44 Aril 9, 2007 St. Jose h Count Housin Consortium $16,767.54 Apri15, 2007 St. Jose h Coun Housin Consortium $1,557.70 Aril 19, 2007 St. Jose h Count Housin Consortium $98.60 Aril 19, 2007 St. Jose h Count Housin Consortium $2,273.55 Aril 19, 2007 St. Jose h Coun Housin Consortium $1,138.00 Aril 19, 2007 St. Jose h Count Housing Consortium $154.83 Aril 19, 2007 St. Jose h County Housing Consortium $188.24 Aril 19, 2007 St. Jose h Count Housin Consortium $425.69 Aril 19, 2007 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion, which carried. RECESS There being no further business to come before the Boazd, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the meeting recessed at 10:27 a.m., and will re-convene on Thursday, May 17, 2007, at 10:30 a.m. to address the Bid Award of 2007 Street Materials, the signature of the Title Sheet for 101 North Michigan Street Rehabilitation, Project Number 107- 031,and the Request to Advertise for Olive and Leland Avenue Inlet Replacement, Project No. 107-048B. BOARD OF PUBLIC WORKS 1 ~~~" Gary A. Gi ot, President Cazl P. Littrell, Member Donald E. nks, Member ATTEST: C.-G-. ~~ 'nda M. Martin, Clerk RE-CONVENED REGULAR MEETING MAY 17, 2007 BOARD OF PUBLIC WORKS MEETING RE-CONVENED The regular meeting of the Board of Public Works was re-convened at 10:35 a.m. on Thursday, May 17, 2007, by Board Member Donald E. Inks, with Board Member Cazl P. Littrell present. Also present was Board Attorney Thomas Bodnar. AWARD BID - 2007 STREET MATERIALS - PROJECT NO. 107-038_(LRS~ Mr. Rob Nichols, Engineering, advised the Board that on May 1, 2007, bids were received and opened for the above referred to project. Mr. Nichols explained that even though Brooks Construction had the low bid on the most often utilized materials included in the bid, they did not meet the requirements for distance from the Public Works Service Center as set forth in the specifications. Therefore, Brooks Construction's bid was found to be non-responsive. Mr. Nichols recommends that the Boazd award the contract to the lowest responsive and responsible ,~ ,., -CONVENED REGULAR MEETING 1 ,j bidder, Walsh and Kelly, Inc., 24358 State Road 23, South Bend, Indiana. MAY 17, 2007 BID: Unit Prices for Asphalt Materials Item Nos. la-lz,laa, lbb, and U1 Item No. Descri tion Quanti Unit Unit Price Total Amount HMA Surface No. 11 1a Limestone 2,000 TON $42.00 $84,000.00 HMA Surface No. 11 Limestone MAC 10 or 1b MAC 20 with SBS 1,000 TON $43.00 $43,000.00 HMA Surtace No. 11 Limestone MAC HD with 1c SBS 500 TON $45.00 $22,500.00 HMA Surface No. 9 1d Limestone 500 TON $41.50 $20,750.00 1e HMA Surtace No. 9 Sla 500 TON $41.50 $20,750.00 1f HMA Surface No. 11 Sla 15,000 TON $42.00 $630,000.00 HMA Surface No. 11 Slag MAC 10 or MAC 20 with 1 SBS 10,000 TON $43.00 $430,000.00 HMA Surtace No. 11 Slag 1h MAC HD with SBS 5,000 TON $45.00 $225,000.00 HMA Surface No. 11 Steel Iii Sla OlexobitTS 10,000 TON $63.00 $630,000.00 HMA Binder No. 8 or 9 1i No Local Gravel 2,000 TON $28.00 $56,000.00 HMA Binder No. 8 or 9 MAC 10 or MAC 20 with 1' SBS 1,000 TON $29.00 $29,000.00 HMA Binder No. 8 or 9 1k MAC HD with SBS 500 TON $30.00 $15,000.00 HMA Binder No. 8 or 9 11 Limestone or Sla 2,000 TON $30.00 $60,000.00 HMA Binder No. 8 or 9 Limestone or Slag MAC 1m 10 or MAC 20 with SBS 1,000 TON $31.00 $31,000.00 HMA Binder No. 8 or 9 Limestone or Slag MAC 1n HD with SBS 500 TON $32.00 $16,000.00 HMA Binder No. 11 (No 1o Local Gravel 2,000 TON $36.00 $72,000.00 HMA Binder No. 11 MAC 1 10 or MAC 20 with SBS 1,000 TON $37.00 $37,000.00 HMA Binder No. 11 MAC 1 HD with SBS 500 TON $38.00 $19,000.00 HMA Binder No. 11 1r Limestone or Sla 4,000 TON $37.00 $148,000.00 HMA Binder No. 11 Limestone or Slag MAC 1s 10 or MAC 20 with SBS 2,000 TON $38.00 $76,000.00 HMA Binder No. 11 Limestone or Slag MAC 1t HD with SBS 1,000 TON $39.00 $39,000.00 HMA Base No. 5D (No 1 u Local Gravel 10,000 TON $27.00 $270,000.00 HMA Base No. 5D MAC 1v 10 or MAC 20 with SBS 1,000 TON $28.00 $28,000.00 HMA Base No. 5D MAC 1w HD with SBS 1,000 TON $29.00 $29,000.00 HMA Base No. 5D 1x Limestone or Sla 6,000 TON $26.50 $159,000.00 HMA Base No. 5D Limestone or Slag MAC 1 10 or MAC 20 with SBS 1,000 TON $27.50 $27,500.00 HMA Base No. 5d Limestone or Slag MAC 1z HD with SBS 1,000 TON $28.50 $28,500.00 1aa Bituminous Patch, WS 300 TON $53.00 $15,900.00 1 1 i ~. i~ 9 RE-CONVENED REGULAR MEETING MAY 17, 2007 1 Bituminous Patch, 1bb Material S ecial AE-300P 600 TON $70.00 $42,000.00 Total Amount of Base Bid 1athrou h1bb $3,303,900.00 Unit Cost Onl Sasobit, 1&1/2% of the Liquid Bituminous Weight U1 -Unit Cost is cost added for each Ton of Material Delivered $1.25 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation to award the bid for unit prices for the asphalt materials, as outlined above, was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET -OLIVE STREET AND LELAND AVENUE INLET REPLACEMENT -PROJECT NO. 107-048B(2007 SEWER BOND) Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids and sign the Title Sheet for the above referenced project. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried,. the above request was approved, and the Title Sheet was signed. SIGN TITLE SHEET - 101 NORTH MICHIGAN STREET REHABILITATION -PROJECT NO. 107-031 Mr. Littrell advised that the Title Sheet for the above referenced project was approved at the Regular Meeting of May 14, 2007 and was being presented at this time for signature. Therefore, the Title Sheet for the above referenced project was signed by the Board. ADJOURNMENT ' There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the meeting adjourned at 10:40 a.m. . BOARD OF PUBLIC WORKS ~~ Q~ti~~ Gary A. Gilot, President L~ C~ ' Carl P. Littrell, Member Donald E. Inks, Me er ATTEST: C~ A ~. . i da M. Martin, C rk