HomeMy WebLinkAbout04/09/07 Committee Meeting Minutes~;:,,.
~~#~ : ' Public Works and Property Vacation Committee
2007 South Bend Common Council
The April 9, 2007 meeting of the Public Works and Property Vacation Committee of the
South Bend Common Council was called to order by its Chairperson, Counci[ Member
David Varner at 3:13 p.m. in the Council's Informal Meeting Roam.
Persons in attendance included Council Members Kelly, Varner, Pfeifer, Kirsits, White,
and Puzzello; Citizen Member J. Edward Talley, Public Works Director Gary Gilot, City
Engineer Carl Littrell, Building Commissioner Don Fozo, Michael Danch, Mrs. Kopola,
Jamie Loo of the Soufh Bend Tribune and Kathleen Cekanski-Farrand, Council
Attorney.
Dr. Varner noted that the Committee members include Council Members Pfeifer, Dieter,
Kelly and himself; along with J. Edward Talley as the Citizen Member.
LED Update:
Dr. Varner called for an update from Public Works Director Gary Gilot on the LED
Project.
Council Member Puzzello noted that she provided an brief email update to the Council
on this topic (copy attached).
Public Works Director Gary Gilot then reviewed a handout entitled "Summary of
Respondents to the Guaranteed Energy Savings Contract for Traffic Signal
Improvements" (copy attached). He summarized the information submitted from:
ESG {Energy Systems Group
JCI (Johnson Controls Incorporated
Mr. Gilot stated that a team has been assembled which includes representatives from
the Board of Public Works, Traffic and Lighting and the Council. They have met and are
also working with a Notre Dame class. Members.
Approximately thirty (30) notices were sent out which included all entities listed with the
State of Indiana. Interviews with the two (2) companies who have submitted information
will take place on April 10, 2007. A Project Manager will use a scoring matrix which will
be given to the Council. The best proposal will be recommended. Monthly updates will
be given to the Council. A notebook is being assembled containing information which
the Council could review. Negotiations may address the proposed scope of the work,
public safety add-ons, system related upgrades; up to 15% far unrelated permitted work
permitted under state statutes or savings to the taxpayers.
Public Works and Property Vacation Committee
Agri[ 9, 20x7
Page 2
In response to a question from Council Member White, Mr. Gilot stated that the
projected savings is less than originally forecasted since the State of Indiana has
prodded LED bulbs for all state intersections as part of the contract involving our area
and LaPorte.
Council Member Kelly noted that Johnson Controls has been very effective in their
operations at the Century Center.
Mr. Gilot stated that bath companies are very well respected and that he plans to
contact the City of Evansville which has had work done in this area.
Council Member Puzzello noted that the notebook of information should be ready by
Tuesday.
In response to a question from Dr. Varner, it was noted that the matrix should be ready
by Wednesday.
Miscellaneous Business;
Under miscellaneous business, Dr. Varner Hated that IU South Bend is hosting a
presentation on "South Bend Nonprofits: Scope and Dimensions" on Tuesday, May 1,
2007 at 8 a.m. (copy attached). He noted that he has asked the Council Attorney to
attend since he will be unable to do so, and encourage others to attend also.
There being no further business to come before the Committee, Dr. Varner adjourned
the meeting at 3:24 p.m.
Respe idly submitted,
ncil Member avid Varner, Chairperson
Public Works and Property Vacation Committee
Attachments