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Home My WebLink About04/23/07 Board of Public Works Minutes;~.f~i~ PUBLIC AGENDA SESSION APRIL 19, 2007 The Public Agenda Session of the Board of Public Works was convened at 10:39 a.m. on Thursday, April 19, 2007, by Board President Gary A. Gilot, with Board Member Mr. Carl P. Littrell present. Board Member Mr. Donald Inks was absent. Board Attorney Cheryl Greene was also present. Board of Public Works Clerk Linda M. Martin presented the Board with a proposed agenda of items presented by the public and by City Staff. AGENDA ITEMS ADDED - Contract - On-Site Health Solutions - Contract - On Site Health Solutions - Approve Proprietary Purchase - Correction to Agenda -Change Order for Electric Golf Carts -Amount Corrected to $17,125.00 - Contract -Cotter Street Improvements - Geotechnical Investigation Board members discussed the following item(s) from that list: - Safety Reports -Central Services Mr. John Machowiak, Central Services, presented the Safety Report for Central Services for the month of March. - Monthly and Performance Goals Reports -Central Services Mr. John Machowiak, Central Services, presented the Monthly and Performance Goals report for Central Services for the month of March. - Raw Sewage Pump Drive Replacement Mr. Patrick Henthorn, Department of Environmental Services, stated that I&M has requested that the existing transformer be moved because it is sitting too close to an existing building. Raw sewage pump #2 also has additional rehabilitation work needed on it. - CSO Long Term Control Plan and Operational Plan Update Mr. Patrick Henthorn, Department of Environmental Services, stated that Greeley and Hansen is providing engineering services to develop a long term control plan. Mr. Littrell noted that the agenda should state "Gantt Chart Tasks", not "Gnatt Chart Tasks". Mr. Gilot stated that the updates are a requirement of the Federal EPA. - Special Purchase of Water Meters Mr. Dave Tungate, Water Works Department, stated that this was a request for a special purchase because the water meters used by the City are matched to a Blu Tower AMR transmitting device that is not interchangeable with a different brand. Ms. Cheryl Greene, Legal Department, stated that the purchase meets all of the legal requirements of a special purchase. Mr. Gilot noted that not only is this a proprietary purchase, but that it should be a unit price award. - South Well Field and Cleveland North Well Field Process Control Equipment Mr. Gilot questioned if the Board had already acted upon this award at its last meeting. Mr. Wiltrout stated they had only accepted the late arrival of a quote from Peerless Midwest with noted irregularities and rescinded their previous award to Bender Electric. - Douglas Road Annexation Area Mr. Jeff Vitton, Community and Economic Development, submitted a Resolution for annexation for the Douglas Road area and stated that it is on the City Council's session on Monday, April 23, 2007. The Council requests that the Board of Public Works give their approval beforehand. - Approval of Pre-qualifiers and Request to Advertise for Bids Mr. Gilot noted that the acceptance of Pre-qualifiers should be a separate item on the Agenda, before the request to advertise. It was noted that a request to advertise for bids was still necessary, but in the Notice to Bidders it should clarify that bidders need not submit a Bid unless they are an approved pre-qualifier. - Escrow Agreement Ms. Cheryl Greene, Legal Department, noted that all legal requirements were met on the Escrow Agreement for Henry CAP Construction, Inc., but DLZ Consultants had referenced the wrong Indiana Code. '~ < '`" UBLIC AGENDA SESSION APRIL 19, 2007 - Appointment of Agent Mr. Gilot stated that he is okay with the appointment of an agent for the North Falls Church Court Drainage Improvements Project, but he would like to see a real estate professional appointed rather than an Engineer. This person will be dealing in negotiations with property owners for storm sewer easements. OPENING OF OUOTATIONS -CLEVELAND WELL #4 MOTOR - 150 HP MOTOR REPLACEMENT & SUPPLEMENTARY WORK (WATER WORKS CAPITAL This was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: PEERLESS-MIDWEST, INC. 55860 Russell Industrial Parkway Mishawaka, Indiana 46545 Quotation was submitted by Mr. J.R. Williams QUOTATION: $9,560.00 NORTHERN ELECTRIC COMPANY 116 North Hill Street South Bend, Indiana 46617 Quotation was submitted by Mr. Howazd Dosmann QUOTATION: $13,900.00 HERRMAN & GOETZ, INC. 225 South Lafayette Boulevard South Bend, Indiana 46601 Quotation was submitted by Mr. George Ernsperger, Jr. QUOTATION: $14,580.00 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above Quotations were referred to Water Works for review and recommendation. After reviewing those quotes, Mr. John Wiltrout, Water Works, recommends that the Board awazd the contract to the lowest, responsive and responsible quoter, Peerless- Midwest, 225 South Lafayette Boulevard, South Bend, Indiana 46601, in the amount of $9,560.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quote be awarded as outlined above. Mr. Littrell seconded the motion, which carried. OPENING OF QUOTATIONS -NEW SANITARY SEWER TAP AT 161 RITTER STREET (2006 SEWER BOND This was the date set for receiving and opening of sealed quotes for the above referred to project. The following quotes were opened and publicly read: NIEZGODSKI PLUMBING, INC. 232 North Mayflower Road South Bend, Indiana 46619 Quote was submitted by Mr. David Niezgodski QUOTE: Part A: $7,400.00 Part B: $6,275.00 R~~ l PUBLIC AGENDA SESSION DRAIN SURGEON, INC. 18056 State Line Road South Bend, Indiana 46637 Quote was submitted by Ms. Joann Catanzarite 1 QUOTE: Part A: $18,208.00 Part B: $ 8,389.34 APRIL 19, 2007 BOB FRAME, INC. 5707 U.S. 31 South South Bend, Indiana 46614-5156 Quote was submitted by Mr. David Frame QUOTE: Part A: $14,228.00 Part B: $10,053.00 1 1 Ms. Cheryl Greene, Legal Department, noted that on the quote received from Bob Frame, Inc., there was no Notary signature or seal, and the quote from Drain Surgeon, Inc. did not have a Notary seal. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, the above quotes were referred to the Division of Engineering for review and recommendation. AWARD QUOTATION - SOUTH AND NORTH WELL FIELDS PROCESS CONTROL EQUIPMENT AND PROGRAMMING -PROJECT NOS. 107-021 AND 107-023 (WATER WORKS BONDI Mr. John Wiltrout, Water Works, advised the Board that on April 9, 2007 one quote was received and opened from Bender Electric for the above referred to project. After the April 9, 2007 meeting, another quote was received from Peerless Midwest at 1: 00 p.m. Upon verification from United Parcel Service tracking, it was noted that the quote from Peerless Midwest was attempted to be delivered on a City holiday, Good Friday, April 6, 2007. When delivery was unsuccessful, UPS returned the quote to their office' and delivered it on Monday, April 9, 2007 in the afternoon. At the Special Meeting of April 12, 2007, the sealed quote was accepted with the variance in time of delivery, and the Quote award to Bender Electric was rescinded. After opening the Quote from Peerless Midwest and reviewing both quotes, Mr. Wiltrout recommends that the Board award the contract to the lowest, responsive and responsible quoter, Peerless Midwest, 55860 Russell Industrial Parkway, Mishawaka, Indiana, in the amount of $65,000.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quote be awarded as outlined above. Mr. Littrell seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Ed Talley stated that he was a Citizen appointee by Dr. David Varner, Common Council, to attend the Board of Public Works meetings on their behalf. Mr. Talley complimented the Board on their professionalism, and attention to detail of issues before them, and asked for the Board's guidance on how to get copies of paperwork. Mr. Gilot stated that Mr. Talley was welcome to request to join the Board at the table during the Public Agenda Session if there was paperwork he would like to review on a particular item. Mr. Gilot explained that this session was casual and was utilized to inform the Board Members of the issues that they would be addressing at the Regular Meeting, and educate them on the particulars of each issue. Mr. Gilot explained that there was not a packet sent out beforehand to the Board Members, that the Public Agenda Session was utilized in place of that. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:56 a.m. ~~ i PUBLIC AGENDA SESSION APRIL 19.2007 BOARD OF PUBLIC WORKS Gary A. Gilot, President `~ ~G~~!G~~~ Carl P. Littrell, Member t_ onald E. Inks, Member ATTEST: ' , ~= (.,(~~ L nda M. Martin, C erk REGULAR MEETING APRIL 23, 2007 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, April 23, 2007 by Board President Gary A. Gilot, with Mr. Carl P. Littrell present. Mr. Donald E. Inks was absent. Also present was Board Attorney Cheryl Greene. At 9:35 a.m., Mr. Inks joined the meeting already in progress. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the minutes of the Public Agenda Session and the Regular Meeting of the Board held on April 5 and Apri19, 2007, and the Special Meeting held on April 12, 2007, were approved. APPROVE CORRECTION TO MINUTES OF FEBRUARY 26.2007 It was noted that the minutes of February 26, 2007 stated "APPROVE TITLE SHEET - PORTAGE AVENUE RECONSTRUCTION -PROJECT NO. 101-002 - TROYER GROUP". The correct Project Number should be 098-074. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the correction to the minutes of February 26, 2007 as noted, was approved. OPENING OF BIDS -JANITORIAL SUPPLIES 2007 (USER DEPARTMENTSI This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: INTERBORO PACKAGING CORPORATION 114 Bracken Road Montgomery, New York 12549-2600 Bid was signed by: Mr. Ricky Fisher Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted 1 1 1 BID: 1 1 1 REGULAR MEETING APRIL 23, 2007 i ~. g Bid "A" Soaps, Cleaners, Disinfectant & Trash Bags Item Quantity Description Brand Name & No. Unit Price Item No. No. 50 35 Cases Trash Bags 24 X 33, Hi Den - 8 Micr. - INT - 2433 -Reg as 1,000/Case per Sample # 50A $17.48 Case 51 170 Cases Trash Bags Black 30x36 Hd INT - 3036 -Super 20-30 Gallon - 1.5 Mil True Exh as per Sample Gauge -1.5 Mil 100/Case #SiA $8.98 Case 52 85 Cases Trash Bags Black 40x46 Hd INT - 4046 -Super 40-45 Gallon - 1.5 Mil True Exh as per Sample # Gauge - 1.5 Mil 100/Case 52A $14.98 Case 53 550 Cases Trash Bags Black 36x58 Hd INT - 3658 -Super 55-60 Gallon 1.5 Mil True Exh as per Sample Gauge 1.5 Mil - 100/Case #53A $16.98 Case Bid "B" Soaps, Cleaners, Disinfectant & Trash.Bags No Quantity Description Brand Name & No. Unit Price INo. 50 35 Cases Trash Bags 24 X 33, Hi Den - 8 Micr. - INT - 2433-R as per 1,000/Case Sample # 50B $13.84 Case 51 170 Cases Trash Bags Black 30x36 Hd 20-30 Gallon - 1.5 Mil True INT - 3036 -Exh as Gauge -1.5 Mil 100/Case per Sample #S1B $7.82 Case 52 85 Cases Trash Bags Black 40x46 Hd 40-45 Gallon - 1.5 Mil True INT - 4046 -Exh as Gauge - 1.5 Mil 100/Case per Sample # 52B $12.34 Case 53 550 Cases Trash Bags Black 36x58 Hd 55-60 Gallon 1.5 Mil True INT - 3658 -Exh as Gauge 1.5 Mil - 100/Case per Sample #53B $13.98 Case Bid "C" Soaps, Cleaners, Disinfectant & Trash Bags Item N Quantity Description Brand Name & No. Item Unit Price o. No. 50 35 Cases Trash Bags 24 X 33, Hi Den - 8 Micr. - INT - 2433-R as per 1,000/Case Sample # SOB $13.84 Case 51 170 Cases Trash Bags Black 30x36 Hd 20-30 Gallon - 1.5 Mil True INT - 3036 - XH as Gauge -1.5 Mil 100/Case per Sample #S1C $6.84 Case 52 85 Cases Trash Bags Black 40x46 Hd 40-45 Gallon - 1.5 Mil True INT - 4046 XH as Gauge - 1.5 Mil 100/Case per Sample # 52C $10.48 Case 53 550 Cases Trash Bags Black 36x58 Hd 55-60 Gallon 1.5 Mil True INT - 3658 -XH as Gauge 1.5 Mil - 100/Case per Sample #53C $11.48 Case Bid "D" Soaps, Cleaners, Disinfectant & Trash Bags Item N Quantity Description Brand Name & No. Item Unit Price o. No. 50 35 Cases Trash Bags 24 X 33, Hi Den - 8 Micr. - INT - 2433-R as per 1,000/Case Sample # SOB $13.84 Case REGULAR MEETING APRIL 23, 2007 ,. ~ ~. ,~ Y 51 170 Cases Trash Bags Black 30x36 Hd 20-30 Gallon - 1.5 Mil True INT - 3036 - Hvy as Gauge -1.5 Mil 100/Case der Sample #S1D $5.48 Case 52 85 Cases Trash Bags Black 40x46 Hd 40-45 Gallon - 1.5 Mil True INT - 4046 - Hvy as Gauge - 1.5 Mil 100/Case per Sample # 52D $8.72 Case 53 550 Cases Trash Bags Black 36x58 Hd 55-60 Gallon 1.5 Mil True INT - 3658 - Hvy as Gauge 1.5 Mil - 100/Case per Sample #53D $9.74 Case Bid "E" ' Soaps, Cleaners, Disinfectant & Trash Bags INo Quantity Description Brand Name & No. Unit Price I No. 50 35 Cases Trash Bags 24 X 33, Hi Den - 8 Micr. - INT - 2433-R as per 1,000/Case Sample # SOB $13.84 Case 51 170 Cases Trash Bags Black 30x36 Hd 20-30 Gallon - 1.5 Mil True INT - 3036 -Med as Gauge -1.5 Mil 100/Case per Sample #S1E $4.32 Case 52 85 Cases Trash Bags Black 40x46 Hd 40-45 Gallon - 1.5 Mil True INT - 4046 -Med as Gauge - 1.5 Mil 100/Case per Sample # 52E $7.32 Case 53 550 Cases Trash Bags Black 36x58 Hd 55-60 Gallon 1.5 Mil True INT - 3658 -Med Gauge 1.5 Mil - 100/Case as per Sample #53E $8.34 Case CENTRAL POLY CORP. 18 Donaldson Place Post Office Box 4097 Linden, New Jersey 07036 Bid was signed by: Mr. Andrew Hoffer Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted 1 BID: Bid "A" Soaps, Cleaners, Disinfectant& Trash Bags INo Quantity Description Brand Name & No. Unit Price I No. 50 35 Cases Trash Bags 24 X 33, Hi Den - 8 Micr. - Central Poly 1,000/Case CP#2433 $14.80 Case 51 170 Cases Trash Bags Black 30x36 Hd 20-30 Gallon - 1.5 Mil True Central Poly Gauge -1.5 Mil 100/Case CP#3036K $7.80 Case 52 85 Cases Trash Bags Black 40x46 Hd 40-45 Gallon - 1.5 Mil True Central Poly Gauge - 1.5 Mil 100/Case CP#4046K $12.80 Case 53 550 Cases Trash Bags Black 36x58 Hd 55-60 Gallon 1.5 Mil True Central Poly Gauge 1.5 Mil - 100/Case CP#3658KH $12.40 Case ' Bid "B" .Soaps, Cleaners, Disinfectant & Trash Bags INo Quantity Description Brand Name & No. Unit Price I No. 50 35 Cases Trash Bags 24 X 33, Hi Den - 8 Micr. - Central Poly 1,000/Case CP#2433 $14.80 Case REGULAR MEETING A ~Z i APRIL 23, 2007 '~" ~" ~' 51 170 Cases Trash Bags Black 30236 Hd 1 1 20-30 Gallon - 1.5 Mil True Central Poly Gauge -1.5 Mil 100/Case CP#3036K $7.80 Case 52 85 Cases Trash Bags Black 40x46 Hd 40-45 Gallon - 1.5 Mil True Central Poly Gauge - 1.5 Mil 100/Case CP#4046K $12.80 Case 53 550 Cases Trash Bags Black 36x58 Hd 55-60 Gallon 1.5 Mil True Central Poly Gauge 1.5 Mil - 100/Case CP#3658KXH $16.30 Case UNIPAK CORP. Post Office Box 300027 Brooklyn, New York 11230 Bid was signed by: Mr. Brian Marcus Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Soaps, Cleaners, Disinfectant & Trash-Bags Item No. Quantity Description 50 35 Cases Trash Bags 24 X 33, Hi Den - 8 Micr. - 1,000/Case 51 170 Cases Trash Bags Black 30x36 Hd 20-30 Gallon - 1.5 Mil True Gauge -1.5 Mil 100/Case 52 85 Cases Trash Bags Black 40x46 Hd 40-45 Gallon - 1.5 Mil True Gauge - 1.5 Mil 100/Case 53 550 Cases Trash Bags Black 36x58 Hd 55-60 Gallon 1.5 Mil True Gauge 1.5 Mil - 100/Case Item No. $16.50 Case $9.50 Case $ 18.95 Case $19.95 Case ECOLAB, INC. 370 North Wabash Street St. Paul, Minnesota 55102 Brand Name & No. Unit Price UPC H0332 UPC 37C15 UPC 46C15 UPC 365815 Bid was signed by: Mr. Bruce Kottom Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted 1 BID: _,_ Soaps,_Cleaners, Disinfectant &_Trash Bags_u____ v _ w_. Item No. Quantity Description Brand Name & No. Unit Price 13 85 Cases Scrubbing Bubbles Ecolab Inc. 23672 Antibacterial Commercial Grade Foaming 25oz. - 12/Case 24 200 Lime Remover Gallons 1 Gallon Liquid - 6/Case Digiclean Anti- Bacterial Foam 6/750 ml $77.60 Case $9.50 Ecolab Inc. 12021 (38.00/ Limeaway 4/1 gal. Case) Gallon HP PRODUCTS COPRORATION 4220 Saguaro Trail Indianapolis, Indiana 46268 REGULAR MEETING `~ 2 ~N Bid was signed by: Mr. Leigh Mihalis Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid-Bond was submitted BID: APRIL 23, 2007 ,..~ ~ ~_.,m..~-~.,~__~_~_ -.r.E ., .~. .~.. _...,- u ., ...___ . L ,::, _.....: :., .. .. ~:.......:. , Tissues and Paper Towels .. . Item No. Quantity Description Brand Name & No. Unit Price I 1 (R) 200 cases 2 Ply Toilet Tissue 4.375"x3.75", 500 sheets/roll - Standard Size Rolls - 96 GA Pacific 19880 rolls/case 80/550 $32.80 Case 2 (R) 140 cases 2-Ply Toilet Tissue Jumbo 9" roll, 1,000 sheets/roll - 3.875", 1000 - 12 rolls/case NTC 102 $21.40 Case 3 (R) 10 cases Z-Ply Toilet Tissue Jumbo 12" Roll, 2,000 sheets/roll - 3.875", 2000 - 6 rolls/case K. Clark 7827 $23.66 Case 4 (R) 275 cases Multi Fold Towel -White 9.4" x 9.2" - 16package per case 2400 towelslcase NTC 522X 4,000/Case $16.35 Case 5 (R) 150 cases Roll Towel -Natural 8", 425 ft. - 12 rolls/case NTC 206 12/600' $25.81 Case 6 (R) 150 cases Roll Towel -White/Quilted 8", 425 ft. - 12 rolls/case NTC 216 12/600' $30.11 Case 7 (R) 110 Household Roll Towel 11 "x9" embossed 2-ply - 84 GA Pacific 27385 85 sheets/roll, 30 rolls/case RL, $17.48 Case 8 (R 10 F 1 ' acia Tissue - 2 ply 125/bx 8.4"x 8.6" flat box - 48 box/case K. Clark 21606 $36.56 Case ~..,......~~-..~...~,~..o._...~..-r.~,,~.,. .,.._,~..~.~.._._~ ~_ ~ (R) Products must contain a minimum of 20%post-consumer. recycled paper. Supplier's-part ;_numberis used.jfor,specifcation reference. „ _:„ .,, :. _ Soaps, Cleaners, Disinfectant & Trash Bags Item Quantity Description Brand Name & No. Unit Price No. 9 5 Cases Green Pumice Bar Soap 4 Oz. Wrapped Lava 10383 48/Case 10 10 Cases Antibacterial Bar Soap 3.5 Oz Wrapped - 72/Case Dial Gold 00910 11 20 Cases Super Duty Hand Cleaner With Grit 3.5 Liter Carton - 2/Case K. Clark 91957 12 65 Cases Dish Soap Lemon Scent 38 Oz. Professional Line - 8/Case Joy 45114 13 85 Cases Scrubbing Bubbles Antibacterial Commercial Grade Foaming 19 oz Claire Foam 25oz. - 12/Case Disf CP 873 14 5 Cases Powdered Non-Abrasive Cleaner With Bleach 21 Oz - 24/Case Bab-O 36570 15 1400 Bleach, 5.25 Sh Gallons 1 Gallon Liquid - 6/Case Clorox 02490 6/96 oz $39.92 Case $41.41 Case $40.75 Case $28.05 Case $18.65 Case $11.83 Case $2.00/ 96 oz Gallon 1 REGULAR MEETING APRIL 23, 2007 ~ .. ,.... ~,.~ T, .,, _,, . __~::__ w ::Soaps, Cleaners,D~smfectant_& Trash:Bags„_ ry , ' Item _ _.. r_._ No. Quantity Description Brand Name & No. Unit-Price 16 84 Vinegar, White 5% Gallons 1 Gallon Liquid - 6/Case National Vinegar $1.76 Gallon 17 160 Ammonia Gallons 1 Gallon Liquid - 4/Case Champion CH125 $1.27 Gallon 18 10 Cases Drain Opener ' 1 Qt Liquid - 12/Case Athea Drain Solv 255 $29.80 Case 19 8 Cases Oven Cleaner 20 Oz. Spray - 12/ Case Claire CP824 18 oz $22.45 Case 20 20 Cases Powdered Non-Phosphate Hard-Surface, Multi-Purpose Cleaner 27 Oz. - 12/Case Spic N Span 08056 $71.55 Case 21 150 Glass Cleaner/Ready To Use Gallons 1 Gallon Liquid - 4/Case Chamion CH 129 $1.78 Gallon 22 5 Cases Stainless Steel Cleaner/Polish 20 Oz. Can - 12/Case Claire CP 841 15 oz $28.90 Case 23 55 Pails Heavy Duty Degreaser/Cleaner All Purpose Cleaner - 5 Gallon Partan SNB -130 Pai] 2130 $20.05 Pail 24 200 Lime Remover Canberra Lime Off Gallons 1 Gallon Liquid - 6/Case 450 $6.21 Gallon 25 100 Cases Bowl Cleaner - 9% Hcl 32 Oz Liquid - 12/Case tartan M-95 7105 $12.52 Case 26 50 Dozen Urinal Screen W/ Para Block 4 Oz W/Screen - 2/Box Hospeco 01991 $12.53 Dozen 27 25 Dozen Toilet Bowl Deodorant Block 4 Oz W/Hanger -12/Box Hospecoa 02901 $11.87 Dozen 28 150 Each Sponge 2 X 4.5 X 7 5/8 General Purpose/Individually 7.Sx3.5x2 Hydra Wrapped WSpk $.61 Each 29 40 Cases Heavy Duty Scrubber Sponge 4.5"X2.5"X 0.9" - 24/Case 3M-Niagra 74N 20/cs $15.49 Case 30 35 Each Plastic All Purpose Bucket 10 Qt With Handle Impact 5502 $2.39 Each 31 200 Each Spray Bottle With Trigger 32 Oz Complete Impact 5032 & 5906 $.66 Each 32 100 Each Scrub Brush 6" Poly Iron Handle R'Maid 6482 $1.50 Each 33 12 Each Dust Pan 12 Inch Heavy Duty Steel Impact 4212 $2.25 Each 34 48 Each Brush Truck/Window 10" 10" Nylon Poly Block - Threaded Hole Carlisle 40050-14 $10.48 Each 35 5 Cases Johnny Mops, Synthetic 100/Case Impact 202 $.50 Case 36 55 Cases Mop Head/24 Oz., Cotton 12/Case R'Maid E138 $41.38 Case 37 15 Cases Mop Head/ 24 Oz., Rayon 12/Case R/Maid E438 $56.56 Case 38 24 Each Wet Mop Handle 60" W/Clamp R'Maid H246 $9.80 Each 39 36 Each Broom Warehouse Synthetic Corn Style Synthetic Carlisle 41679 $6.43 Each 40 48 Each Broom Angler 10" Wide Plastic Flair Bristles ZEP 34069 13" Wide $4.56 Each s ~ 4~ REGULAR MEETING APRIL 23, 2007 Item No. ..~,. . Quantity ~..,,.-.----.~- __.. ..~~ . ~~.~,~ ._.nn_ .,_~. ~ „Soaps, Cleaners, D_ ismfectant &i Trash Bags Description Brand Name & No. _.. ~ a,_.~ __ Unit Price 41 20 Each Push Broom 24" Medium Carlisle General Purpose Head Only 362208P2403 $8.87 Each 42 60 Each Push Broom Handle 60" W/Metal Tip Carlisle 41496 $7.88 Each 43 10 Cases Ant & Roach Spray 15 Oz. - 12/Case Claire CL801 $33.64 Case 44 10 Cases Wasp & Hornet Spray Jet Spray 15 Oz. - 12JCase Claire CP005 14 oz $29.15 Case ' 45 8 Boxes Floor Machine Pad 15" Black Stripper Pad -SBox _ 3M-Niagra 7200N $7.94 Box 46 5 Boxes Floor Machine Pad 15" Red Buffing Pad - 5/Box 3M-Niagra S 100N $7.94 Box 47 15 Boxes Floor Machine Pad 20" Black Stripper Pad -SBox 3M-Niagra 7200N $12.30 Box 48 5 Boxes Floor Machine Pad 20" Red Buffing Pad - 5/Box 3M-Niagra S 100N $12.30 Box 49 15 Boxes Floor Machine Pad 20" White Super Polish Pad -SBox _ 3M-Niagra S 100N $12.30 Box 50 35 Cases Trash Bags 24 X 33, Hi Den - 8 Micr. - 1,000/Case Pitt MRS4554 20/50 $21.62 Case 51 170 Cases Trash Bags Black 30x36 Hd 20-30 Gallon - 1.5 Mil True Gauge -1.5 Mil 100/Case Jadcore BCH37 $12.15 Case 52 85 Cases Trash Bags Black 40x46 Hd 40-45 Gallon - 1.5 Mil True Gauge - 1.5 Mil 100/Case Jadcore BCH48 $20.70 Case 53 550 Cases Trash Bags Black 36x58 Hd 55-60 Gallon 1.5 Mil True Gauge 1.5 Mil - 100/Case Jadcore BCH60 $24.80 Case Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS -GOOD NEIGHBORS/GOOD NEIGHBORHOOD PUBLIC WORKS IMPROVEMENT PROGRAM 2007 -PROJECT NO. 107-003 (GENERAL FUND This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: ORTIZ CONCRETE 530 Pulaski Street South Bend, Indiana 46619 Bid was signed by: Mr. Jose Ortiz Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: REGULAR MEETING APRIL 23, 2007 '` ~~ ZONE 1 1 Item Quantity Unit Unit Price Amount No. Dols. Cent Dols. Cent Concrete Curb Removal & Re lacement lA Full Block (5 or More Properties) 1 LFT $28.00 $28.00 1B Full Lot 850 LFT $39.25 $33,362.50 Concrete Sidewalk Removal & Re lacement 2A Full Block (5 or More Pro ernes) 1 LFT $25.00 $25.00 2B Full Lot 2200 LFT $32.00 $70,400.00 Combination -Curb and Sidewalk removal & Re lacement 3A Full Block (5 or More Pro erties 1 LFT $62.00 $62.00 3B Full Lot 650 LFT $88.00 $57,200.00 4 Alle A roach 50 SYS $80.00 $4,000.00 5 Handica Ram 50 SYS $135.00 $6,750.00 Total Cost $171,827.50 L.L. GEANS CONSTRUCTION COMPANY 1823 North Home Street Mishawaka, Indiana 46545 Bid was signed by: Mr. Mike Glenn Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: 7.nNF; 1 i Item Quantit Unit Unit Price Amount No. Dols. Cent Dols. Cent Concrete Curb Removal & Re lacement lA Full Block (5 or More Pro erties 1 LFT $25.00 $25.00 1B Full Lot 850 LFT $40.00 $34,000.00 Concrete Sidewalk Removal & Re lacement 2A Full Block (5 or More Pro erties) 1 LFT $25.00 $25.00 2B Full Lot 2200 LFT $36.00 $79,200.00 Combination -Curb and Sidewalk removal & Re lacement 3A Full Block (5 or More Pro erties 1 LFT $73.00 $73.00 -~-.:. ~ REGULAR MEETING APRIL 23, 2007 3B Full Lot 650 LFT $98.00 $63,700.00 4 Alle A roach 50 SYS $72.00 $3,600.00 5 Handica Ramp 50 SYS $75.00 $3,750.00 Total Cost $184,373.00 7.nNF. 2 Item Quantit Unit Unit Price Amount No. Dols. Cent Dols. Cent Concrete Curb Removal & Re lacement lA Full Block (5 or More Pro erties) 1 LFT $25.00 $25.00 1B Full Lot 500 LFT $40.00 $20,000.00 Concrete Sidewalk Removal & Re lacement 2A Full Block (5 or More Pro erties) 1 LFT $25.00 $25.00 2B Full Lot 2700 LFT $36.00 $97,200.00 Combination -Curb and Sidewalk removal & Re lacement 3A Full Block (5 or More Pro erties) 1 LFT $73.00 $73.00 3B Full Lot 400 LFT $98.00 $39,200.00 4 Alle A roach 50 SYS $72.00 $3,600.00 5 Handicap Ram 50 SYS $75.00 $3,750.00 Total Cost $163,873.00 KASER-SPRAKER CONSTRUCTION. INC. 25487 West State Road #2 South Bend, Indiana 46619 Bid was signed by: Mr. Gary Spraker Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: ZONEI Item Quantit Unit Unit Price Amount No. Dols. Cent Dols. Cent Concrete Curb Removal & Re lacement lA Full Block (5 or More Pro erties) 1 LFT $42.00 $42.00 1B Full Lot 850 LFT $45.00 $38,250.00.00 Concrete Sidewalk Removal & Re lacement 2A Full Block (5 or More Pro erties 1 LFT $26.00 $26.00 1 1 1 r ~y 1. M f 1 REGULAR MEETING APRIL 23, 2007 2B Full Lot 2200 LFT $28.00 $61,600.00 Combination -Curb and Sidewalk removal & Re lacement 3A Full Block (5 or More Properties) 1 LFT $70.00 $70.00 3B Full Lot 650 LFT $72.00 $46,800.00 4 Alle A roach 50 SYS $75.00 $3,750.00 5 Handica Ram 50 SYS $110.00 $5,500.00 Total Cost $156,038.00 NORTHERN CONSTRUCTION SERVICES. CORP. Post Office Box 1299 Niles, Michigan 49120 Bid was signed by: Mr. Daniel Kulwicki Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: ZONF, 1 1 1 Item Quantit Unit Unit Price Amount No. Dols. Cent Dols. Cent Concrete Curb Removal & Re lacement lA Full Block (5 or More Pro erties) 1 LFT $38.00 $38.00 1B Full Lot 850 LFT $44.00 $37,400.00 Concrete Sidewalk Removal & Re lacement 2A Full Block (5 or More Pro erties) 1 LFT $30.00 $30.00 2B Full Lot 2200 LFT $37.00 $81,400.00 Combination -Curb and Sidewalk removal & Re lacement 3A Full Block (5 or More Pro erties 1 LFT $90.00 $90.00 3B Full Lot 650 LFT $113.00 $73,450.00 4 Alle A roach 50 SYS $77.00 $3,850.00 5 Handica Ram 50 SYS $120.00 $6,000.00 Total Cost $202,258.00 ZONE 2 Item Quantit Unit Unit Price Amount No. Dols, Cent Dols. Cent Concrete Curb Removal & Re lacement lA Full Block (5 or More Pro erties 1 LFT $38.00 $38.00 1B Full Lot 500 LFT $44.00 $22,000.00 ,. REGULAR MEETING .a. N APRIL 23, 2007 Concrete Sidewalk Removal & Re lacement 2A Full Block (5 or More Pro erties) 1 LFT $28.00 $28.00 2B Full Lot 2700 LFT $35.00 $94,500.00 Combination -Curb and Sidewalk removal & Re lacement 3A Full Block (5 or More Pro erties 1 LFT $90.00 $90.00 3B Full Lot 400 LFT $107.00 $42,800.00 4 Alley A roach 50 SYS $77.00 $3,850.00 5 Handica Ram 50 SYS $120.00 $6,000.00 Total Cost $169,306.00 RIETH-RILEY CONSTRUCTION CO.. INC. 2520 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Todd Kulczar Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: ZONE l Item Quantity Unit Unit Price Amount No. Dols. Cent Dols. Cent Concrete Curb Removal & Re lacement 1 A Full Block (5 or More Pro erties) 1 LFT $42.00 $42.00 1B Full Lot 850 LFT $42.00 $35,700.00 Concrete Sidewalk Removal & Re lacement 2A Full Block (5 or More Pro erties) 1 LFT $38.00 $38.00 2B Full Lot 2200 LFT $38.00 $83,600.00 Combination -Curb and Sidewalk removal & Re lacement 3A Full Block (5 or More Pro erties) 1 LFT $85.00 $85.00 3B Full Lot 650 LFT $85.00 $55,250.00 4 Alle A roach 50 SYS $60.00 $3,000.00 5 Handica Ram 50 SYS $100.00 $5,000.00 Total Cost $182,715.00 1 1 1 ~- s~~ REGULAR MEETING APRIL 23, 2007 ZONE 2 1 Item Quanti Unit Unit Price Amount No. Dols. Cent Dols. Cent Concrete Curb Removal & Re lacement lA Full Block (5 or More Pro erties) 1 LFT $42.00 $42.00 1B Full Lot 500 LFT $42.00 $21,000.00 Concrete Sidewalk Removal & Re lacement 2A Full Block (5 or More Pro erties 1 LFT $38.00 $38.00 2B Full Lot 2700 LFT $38.00 $102,600.00 Combination -Curb and Sidewalk removal & Re lacement 3A Full Block (5 or More Pro erties 1 LFT $85.00 $85.00 3B Full Lot 400 LFT $85.00 $34,000.00 4 Alle A roach 50 SYS $60.00 $3,000.00 5 Handica Ram 50 SYS $100.00 $5,000.00 Total Cost $165,765.00 SELGE CONSTRUCTION COMPANY INC. 2833 South 11 Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: ZONEI 1 Item Quantit Unit Unit Price Amount No. Dols. Cent Dols. Cent Concrete Curb Removal & Re lacement lA Full Block (5 or More Pro erties 1 LFT $20.00 $20.00 1B Full Lot 850 LFT $34.00 $28,900.00 Concrete Sidewalk Removal & Re lacement 2A Full Block (5 or More Pro erties) 1 LFT $23.00 $23.00 2B Full Lot 2200 LFT $40.00 $88,000.00 Combination -Curb and Sidewalk removal & Re lacement 3A Full Block (5 or More Pro erties) 1 LFT $60.00 $60.00 '.JQ REGULAR MEETING APRIL 23, 2007 3B Full Lot 650 LFT $80.00 $52,000.00 4 Alle A roach 50 SYS $65.00 $3,250.00 5 Handicap Ramp 50 SYS $95.00 $4,750.00 Total Cost $177,003.00 ZONE 2 Item Quantit Unit Unit Price Amount No. Dols. Cent Dols. Cent Concrete Curb Removal & Re lacement lA Full Block (5 or More Pro erties) 1 LFT $20.00 $20.00 1B Full Lot 500 LFT $34.00 $17,000.00 Concrete Sidewalk Removal & Re lacement 2A Full Block (5 or More Pro erties) 1 LFT $23.00 $23.00 2B Full Lot 2700 LFT $40.00 $108,000.00 Combination -Curb and Sidewalk removal & Re lacement 3A Full Block (5 or More Pro erties) 1 LFT $60.00 $60.00 3B Full Lot 400 LFT $80.00 $32,000.00 4 Alle A roach 50 SYS $65.00 $3,250.00 5 Handica Ram 50 SYS $95.00 $4,750.00 Total Cost $165,103.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to Engineering for review and recommendation. OPENING AND AWARD OF QUOTATIONS - MOWING SERVICES FOR REDEVELOPMENT PROPERTIES 2007 This was the date set for the receiving and opening of sealed Quotations for the above referred to services. The following Quotations were opened and read: CFH LANDSCAPE SERVICES 813 South Michigan Street South Bend, Indiana 46601 Quotation was submitted by Mr. Terry Morlock QUOTATION: South Bend Central Develonmen tArea Address Lot # Quote Price Per Visit 201, 203, 205 Main St. 18-3007-0226 $25.00 207, 209, 211 Main St. 17-3007-0227 $25.00 903 Sample St. 18-3037-1434 $25.00 Sample St. 18-3037-1435 817 Sample St. 18-3037-1433 903 Sample St. 18-3037-1436 305 E. Colfax St. 18-5003-0049 $19.50 1 i 1 REGULAR MEETING APRIL 23, 2007 1 ~ ~' 1 1 1 216 Sycamore 18-5003-0048 $19.50 Studebaker Museum Lot 18-3015-056301 $30.00 416 Main St. 18-3016-058702 $19.50 420 Main St. 18-3016-0589 $19.50 511 S. Main St. 18-3015-0578 $30.00 515 S. Main St. 18-3015-0579 517 S. Main St. 18-3015-0580 Sample Ewing Development Area Address Lot # Quote Price Per Visit SE Sample & Chapin 18-8022-0891 $30.00 Oliver Industrial Lot 1 18-3061-2351 $60.0 Oliver Industrial 18-3061-235103, 03, 03 $315.00 RR right of way between Jamil $30.00 Packaging & Equipment Services Dean Johnson/Fellows Blvd. Weekly Mowing $135.21 Median & Traffic Island Turf Fertilization & Weed Control 3 Apps @ $148.50/$443.50 Grub Control Application 1 App @.$297.42 Spring Clean Up $350.00 Mulch Installation $450.00 Hand Weeding $15.00/Visit Tree & Shrub Pruning 2 Times @ $150.00/$300.00 Edging of Bed Areas 2 Times @ $25.00/$50.00 Fall Clean Up $400.00 Airport Economic Development A rea Address Lot # Quote Price Per Visit 53011 Olive Rd. 25-1020-032801 $45.00 53011 Olive Rd. 25-1020-033501 6007 Brick Rd. 25-1016-060005 $60.00 24505 Old Cleveland Rd. 25-1011-0189 $30.00 24514 Old Cleveland Rd, 25-1020-033401 $30.00 5965 Brick Rd. 25-1009-015206 $25.00 5949 Brick Rd. 25-1009-015205 $25.00 23977 Brick Rd. 25-1009-015206 $25.00 23953 Brick Rd. 25-1009-015205 $25.00 23931 Brick Rd. 25-1009-015203 $25.00 23885 Brick Rd. 25-1009-015207 $25.00 2502 Lawton 18-2038-1306 $45.00 2502 Lawton 18-2038-1327 2502 Lawton 18-2038-1325 2502 Lawton 18-2038-1328 2502 Lawton 18-2038-1318 2502 Lawton 18-2038-1315 2502 Lawton 18-2038-1313 2502 Lawton 18-2038-1310 Bosch Area 18-2039-1357 $150.00 Bosch Area 18-2039-1358 Bosch Area 18-2039-1359 Bosch Area 18-2039-1361 Bosch Area 18-2039-1362 n iJ REGULAR MEETING APRIL 23, 2007 Bosch Area 18-2039-1364 Bosch Area 18-2039-1365 Bosch Area 18-2039-1367 Bosch Area 18-2039-1368 Bosch Area 18-2039-1370 Bosch Area 18-2039-1373 Bosch Area 18-2066-2414 Bosch Area 18-2066-2415 Bosch Area 18-2066-2416 Bosch Area 18-2066-2436 Bosch Area 18-2066-2437 Bosch Area 18-2066-2438 Bosch Area 18-2066-2446 Bosch Area 18-2066-2447 Bosch Area 18-2066-2448 Bosch Area 18-2066-2458 Bosch Area 18-2069-2530 Bosch Area 18-2069-2531 Bosch Area 18-2069-2532 Bosch Area 18-2069-2534 Bosch Area 18-2069-2535 Airport Economic DevelopmentA rea (cont'd) Address Lot # puote Price Per Visit Bendix Drive Median $85.00 Additional Services Tree Pruning (63) $10.00 @Tree $630.00 Re cut/dig mulch basins $10.00 @Tree $630.00 Install Mulch 13.5 yds = $473.00 West Washington DevelopmentA rea Address Lot # Quote Price Per Visit 416 W. LaSalle 18-1023-0994 $40.00 422 W. LaSalle 18-1023-0992 416 W. LaSalle 18-1023-0993 428 LaSalle 18-1023-0990 The Natatorium 18-3068-2605 $19.50 The Natatorium 18-3070-2720 $19.50 The Natatorium 18-3070-2721 $19.50 1510 W. Washington 18-3077-3062 $80.00 1636 Circle Ave. 18-2002-001703 1520 W. Washington 18-2002-001705 South Side DevelopmentArea Address Lot # Quote Price Per Visit 4201 S. Main St. 23-1025-1427 $25.00 4209 S. Main St. 23-1025-1428 $30.00 4309 S. Main St. 23-1025-1427 $30.00 201 W: Ireland 23-1025-1427 $25.00 Widener Ln. 23-1035-1358 $60.00 Ireland Road Median $35.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Central Services for review and recommendation. Mr. Matt Chlebowski, Central Services, requested permission to review the quotes and return with his recommendation. 1 1 1 REGULAR MEETING APRIL 23, 2007 AWARD QUOTATION - LASALLE PARK SHELTER AND CONCRETE BASE - PROJECT NO. 107-035 (GENERAL FUND/GOOD NEIGHBORSlWEED AND SEED) Mr. Carl P. Littrell, City Engineer, advised the Board that on March 26, 2007, two quotes were received and opened for the above referred to project. After reviewing those quotes, Mr. Littrell recommends that the Board award the contract to the lowest responsive and responsible bidder, Kaser-Spraker Construction, Inc., P.O. Box 3605, South Bend, Indiana, in the amount of $73,890.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quote be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD QUOTATION -YARD LAMPPOST PROGRAM -PROJECT NO. 107-034 (GENERAL FUND) Mr. Toy Villa, Engineering, advised the Board that on April 9, 2007, quotes were received and opened for the above referred to project. After reviewing those quotes, Mr. Villa recommends that the Board award the contract to the lowest responsive and responsible bidder, Trans Tech Electric, L.P., 4601 Cleveland Road, South Bend, Indiana, in the amount of $332.30 per unit. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quote be awarded as outlined above. Mr.Littrell seconded the motion, which carried. ACCEPT AND APPOVE RECOMMENDATION FROM ENGINEERING OF PRE- OUALIFIERS -101 NORTH MICHIGAN STREET BUILDING FAQADE IMPROVEMENTS - PROJECT NO. 107-031 (FUND 420) Mr. William Lamie, Architecture Design Group, In., 922 East Wayne Street, South Bend, advised the Board that on April 9, 2007, pre-qualifications were received and opened for the above referred to project. Mr. Lamie advised that all of the contractors met the required criteria established in the application packet as determined by the City and recommends they be approved as pre-qualifiers. Mr. Gilot noted there were two (2) Contractors not comfortable with having their Financial Statements reviewed by so many people and that in the future it should be noted in the Request for Pre-Qualifications that Financial Statements can be put in separate envelopes for the Controller to review. Mr. Gilot stated there was no need for the Engineering Department and its Consultants to review Financial Statements. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation to approve all of the pre-qualifiers based on the objective criteria was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -101 NORTH MICHIGAN STREET BUILDING FACADE IMPROVEMENTS -PROJECT NO. 107-031 (FUND 420 In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Mr. Gilot noted that only those Contractors who were approved as pre-qualifiers would be eligible to bid, and the Legal Notice needed to state that. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request to advertise was approved subject to Legal review of the Legal Notice. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET - WS NPC/OLIVER GATEWAY. WALNUT STREET, WESTERN AVENUE TO DUNHAM STREET - PROJECT NO. 107-010 (CDBGI Mr. Rob Nichols, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the request to advertise was approved and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS STOCKPILE PROCESSING AND SITE GRADING -DOUGLAS ROAD EXTENSION - PROJECT_NO. 107-002A (DOUGLAS ROAD TIF) f ~' . Mr. Carl Littrell, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request was approved. REGULAR MEETING ., 4 ,~ APRIL 23, 2007 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - RAILROAD BRIDGE AESTHETIC ENHANCEMENTS PHASE II -PROJECT NO. 106-033A (TRANSPO) In a memorandum to the Board, Mr. Carl Littrell, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request was approved. APPROVE CHANGE ORDER -GOLF CARTS -PROFESSIONAL GOLF CAR CORPORATION (PARK/GOLF NON-REVERTING FUNDI Mr. Gilot advised that Mr. Matthew Chlebowski, Central Services, has submitted Change Order No. 1 on behalf of Professional Golf Car Corporation, Post Office Box 250, Bloomington, Indiana 47402-0250, indicating that the Contract be increased to include the purchase of an additional five (5) golf cars at a unit price of $3,425.00 for a new Contract sum of $73,150.00, including this Change Order in the amount of $17,125.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the Change Order was approved. APPROVE CHANGE ORDER - DEWATERING BUILDING POLYMER FEED SYSTEM - PROJECT NO. 106-057 - BOWEN ENGINEERING (CAPITAL) Mr. Gilot advised that Mr. Patrick Henthorn, Environmental Services, has submitted Change Order No. 1 on behalf of Bowen Engineering, 1110 Arrowhead Court, Suite B, Crown Point, Indiana 46307, indicating that the Contract be extended by sixty-four (64) calendar days for a new completion date of August 17, 2007, due to the polymer feed system vendor's inability to meet the original schedule. Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the Change Order was approved. APPROVE CHANGE ORDER -RAW SEWAGE PUMP DRIVE REPLACEMENT - PROJECT NO. 106-003 -UNDERGROUND PIPE AND VALVE (WASTE WATER WORKS CAPITAL Mr. Gilot noted that the Agenda listed funding as Water Works Capital, and it should be corrected to say Waste Water Capital. He advised that Mr. Patrick Henthorn, Department of Environmental Services, has submitted a Change Order on behalf of Underground Pipe and Valve, 1100 Prairie Avenue, South Bend, indicating that the Contract amount be increased for a new Contract sum of $698,537.13 including this Change Order in the amount of $43,727.13. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL~AND PROJECT COMPLETION AFFIDAVIT - MONROE STREET LIGHT UPGRADES -TRANS TECH ELECTRIC L.P. - PROJECT NO. 106-012 (GENERAL FUND) Mr. Gilot advised that Ms. Thia Hull, Engineering, has submitted Change Order No. 1 (Final). on behalf of Trans Tech Electric, L.P., 4601 Cleveland Road, South Bend, Indiana, indicating that the contract amount be decreased by $2,252.60 for a new contract sum including this Change Order in the amount of $61,632.40. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $61,632.40. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER (FINALI AND PROJECT COMPLETION AFFIDAVIT - WEST WASHINGTON STREET IMPROVEMENTS 3100-3500 BLOCKS- TRANS TECH ELECTRIC. L.P. - PROJECT NO. 105-020 (CDBG) Mr. Gilot advised that Ms. Thia Hull, Engineering, has submitted Change Order No. 1 (Final) on behalf of Trans Tech Electric, L.P., 4601 Cleveland Road, South Bend, Indiana, indicating that the Contract amount be decreased by $11,327.20 for a new Contract sum including this Change Order in the amount of $154,462.80. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $154,462.80. Upon a motion made by Mr. Inks, seconded by Mr. Littrell, and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. 1 1 1 REGULAR MEETING APRIL 23, 2007 i. j rj 1 1 i APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA The following Contracts/Agreements/Proposals/Addenda were approved as follows: TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Escrow South Well Field Henry Cap Gilot/Littrell Agreement Treatment Plant Construction, Upgrade, Bid Inc./National City Package 1B -Project Bank No. 107-021 (WW Bond) Addendum South Bend Home Department of Time Inks/Littrell Improvement Community & Extension to Program (CDBG) Economic June 30, 2007 Develo ment Addendum West Side Residential Department of Time Inks/Littrell Enhancement Community and Extension to Matching Grant Economic July 1, 2007 Program / 420 South Development Warren St./ (General Fund/GN/GN Amendment Professional Greeley & $158,000.00 Gilot/Littrell Engineering Services Hansen, LLC in Connection to Gnatt Chart Tasks Required to Develop CSP Long Term Control Plan - January 1, 2007 to December 31, 2007 (Sewage Works O&M) Contract Special Purchase - Midwest Meters $128,546.78 Gilot/Littrell Sole Source Provider - Water Meters - To Measure Usage for Billing Purposes (Water Works Capital) Contract Rebuilding Together Rebuilding $80,000.00 Inks/Littrell (CDBG) Together of St. Jose h Count Contract LED Upgrades for Johnson Controls, To Be Gilot/Littrell Traffic Signals Inc. ~ Determined Subject to throughout the City, Satisfactory Project No. 104-059 Contract Negotiations. The Board reserves the right to negotiate with Energy Systems Group if Johnson Controls negotiations are not satisfactory to the City. Contract Consulting Service to Ken Herceg & $23,806.00 Gilot/Littrell Desi n Porta e Road Associates ~^.j ~ REGULAR MEETING APRIL 23, 2007 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Widening (Airport TIF) Proposal Leak Survey for ME Simpson $69,500.00 Gilot/Littrell South Bend Water Company Works Distribution System - Apri123, 2007 to September 1, 2007 (Water Works O erating Fund) Contract One (1) Medium Medtec $170,764.00 Inks/Littrell Duty Type Ambulance Ambulance (2007 Corporation of EMSCIP Fund 288) Goshen, Inc. Construction Railroad Bridge N.I. Spanos $370,455.00 Littrell/Inks Contract Aesthetic Painting, Inc. Enhancements and Parking Lot Improvements - Phase I -Painting and Concrete Stain & Seal - Project No. 106-033 (Trans o) Contract 2007 Health On-Site Health $17,570.00 Inks/Littrell Screenings for City Solutions Employees - (711- Health Ins. Addendum Former South Bend Weaver Boos ($750.00) Gilot/Inks Stamping Plant - Consultants, LLC Project No. 105-044 - Changes to Scope of Work -Task 6 from Quarterly Groundwater Monitoring to a One- Time Sampling Event of 36 Monitoring We1lsBorings Due to Remediation Work and Discussions with US EPA & IDEM - Decrease in Contract Amount EPA Grant) Professional Studebaker Area A DLZ Indiana, Inc. $43,200.00 Gilot/Littrell Service Demolition Phase I - Agreement Project No. 104-030 - Increase in Scope of Work Including Concrete Quantification, SASCO Electrical Service Design, Bid Protest Review, and Four Extra Hours Work Time Per Week -Increase in Contract Amount Fund 209 Contract Three "Know Your On-Site Health $750.00 Inks/Littrell Nutrition" Seminars Solutions for City Employees - 711-Health Insurance 1 1 1 REGULAR MEETING APRIL 23, 2007 ~' °i~' 1 1 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Fund Contract Case Management On-Site Health $7,000.00 Inks/Littrell Follow Up to Initial Solutions 2006 Health Screening for City Employees - 711- Health Insurance Fund Quotation Police Department T3 Motion $20,234.00 Gilot/Littrell Personal Mobility Vehicles/Police Traffic Fund Proposal Geotechnical Weaver Boos $6,075.00 Gilot/Littrell Exploration -Cotter Consultants, LLC Street Reconstruction -Prairie Avenue (S.R. 23) to 310 Ft. East of Kendall Street -Project No. 106- 061 Amendment Amendment to AJW Realty Corp No Monetary Gilot/Littrell Development & TJX Value Agreement to Reflect Companies Changed Conditions and Project Schedule APPROVAL OF PROCESSION AND STREET CLOSURE The following street closure and procession were approved: REQUEST SPONSOR LOCATION DATE/TIME MOTION/ CARRIED Matthys Matthys Meadow Lane, May 5, 2007 Littrell/Inks Opening Day Baseball & east to Edison 8:OOa.m.- Parade Softball Ave., north to 10:00a.m. Village Way to Washington St., west to Summit Dr., south to Ford St., south to Sample St., east to Lombardy Dr., south to Meadow Lane Annual Ice South Bend James Madison May 4, 2007 Littrell/Inks Cream Social/ Community Primary Center/ 4:OOp.m.- Street Closure School Park Lane from 8:OOp.m. Corporation Lafayette to Bartlett FAVORABLE RECOMMENDATION -PETITION TO VACATE THE STREET - PEASHWAY STREET BETWEEN MICHIGAN STREET AND LEEPER AVENUE Mr. Gilot indicated that Mr. and Mrs. Paul and Lisa Bursch, 1301 Leeper Avenue, South Bend, Indiana, have submitted a request to vacate the above referred to street due to trash accumulation from lack of maintenance on the street, and the street becoming a type of "Lover's Lane". Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Engineering Department. The Area Plan Commission recommends that the street be vacated subject to any further utility or access easements recommended by the REGULAR MEETING APRIL 23, 2007 .~ a.J~ Engineering and Building Departments. Therefore, Mr. Littrell made a motion that the street vacation be approved and forwarded to the Common Council as outlined. Mr. Inks seconded the motion which carried. ADOPT RESOLUTION NO. 15-2007 -A WRITTEN FISCAL PLAN ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN CLAY TOWNSHIP (DOUGLAS ROAD ANNEXATION AREA) Upon a motion made by Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 15-2007 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN CLAY TOWNSHIP (DOUGLAS ROAD ANNEXATION AREA) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an Ordinance and a petition by all (100%) property owners which proposes the annexation of real estate located in Clay Township, St. Joseph County, Indiana, which is more particularly described at Page 15 of Exhibit "A" attached hereto; and WHEREAS, the territory proposed to be annexed encompasses approximately 2.166 acres of vacant land, which property is at least 12.5% contiguous to the current City limits, i.e., approximately 14.6% contiguous, generally located at the Northeast corner of State Road 23 and Douglas Road. It is anticipated that the annexation area will be developed for office-retail buildings and a parking lot. This development will require a basic level of municipal public services of a non- capital improvement nature, including street and road maintenance, street sweeping, flushing, snow removal, and sewage collection, as well as services of a capital improvement nature, including street and road construction, street lighting, a sanitary sewer system, a water distribution system, and a storm water system and drainage plan; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing: (1) the cost estimates of services of a non-capital nature, including street and road maintenance, street sweeping, flushing, and snow removal, and sewage collection, and other non-capital services normally provided within the corporate boundaries; and services of a capital improvement nature including street and road construction, street lighting, a sanitary sewer extension, a water distribution system, and a storm water system to be furnished to the territory to be annexed (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of anon-capital nature will be provided to the annexed azea within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similaz non-capital services provided to areas within the corporate boundaries of the City of South Bend, regazdless of similar topography, patterns of land use, and population density; (5) that services of a capital improvement nature will be provided to the annexed area within three (3) years after the effective date of the annexation within the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density, and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees or other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1 1 1 Section I. It is in the best interest of the City of South Bend and the area proposed iJ~ REGULAR MEETING APRIL 23, 2007 to be annexed that the real property'described more particularly at Page 15 of Exhibit "A" attached hereto be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of anon-capital nature, such as street and road maintenance, street sweeping, flushing, and snow removal, within one (1) year of the effective date of the annexation in a manner equivalent in standard and scope to services furnished by the City to other areas of the City regardless of similar topography, patterns ' of land utilization, and population density; and to furnish to said territory, services of a capital improvement nature such as street and road construction, a street light system, a sanitary sewer system, a water distribution system, a storm water system and drainage plan, within three (3) years of the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend regardless of similar topography, patterns of land use, or population density. Section III. That the Board of Public Works shall and does hereby now establish and adopt the Fiscal Plan, attached hereto as Exhibit "A", and made a part hereof, for the furnishing of said services to the territory to be annexed, which provides, among other things, that the public sanitary sewer network and water main are available to service this area with any extensions for future development to be paid by the developer; that street lighting, parking, sidewalks, and similar improvements, together with a drainage plan will be constructed by the developer and paid out of a contemplated TIF fund or paid by the developer if a TIF District cannot be established; and that an expansion of Douglas Road is planned to be paid from public funds. Section IV. It is required as a condition of annexation that neo-traditional building/site design elements be included in terms of context, setback, orientation, spacing, style, massing, height, entry, fenestration, materials, accessory buildings, landscape buffering and lighting that achieve development and design of the highest possible quality. It is required that the annexation area integrate harmoniously with the surrounding residential areas to the north. In consideration of pedestrian safety and proper vehicular movement, it is further required as a condition of rezoning and annexation that the developer give very careful consideration to vehicular access and circulation as well as pedestrian movement for the development within the annexation area. All screening, sidewalks, signage and vehicular access shall conform to the latest City of South Bend standards and ordinances. Building plans and other information to satisfy these requirements must be submitted by the developer to the City as part of the development review process. Failure to comply with all the conditions may result in the City's repeal of annexation. Adopted the 23rd day of April, 2007. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Gary Gilot, President s/Carl Littrell, Member s/Donald E. Inks, Member APPROVE APPOINTMENT OF AGENT -NORTH FALLS CHURCH COURT DRAINAGE IMPROVEMENT PROJECT -PROJECT NO. 106-087 (2006 SEWER BONDI Mr. Gilot advised that the Board is in receipt of a request from Mr. Jason Durr, Engineering, to act as the Board's Agent to negotiate with three (3) property owners for a storm sewer easement in reference to the above referred to project. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Appointment of Agent was approved. REGULAR MEETING APRIL 23, 2007 .0 lei FILING OF SAFETY REPORTS -DEPARTMENT OF PUBLIC WORKS The Division of Central Services submitted a Safety Report for the month of March, 2007. This report reflects injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the report was accepted and filed. FILING OF MONTHLY GOALS AND PERFORMANCE MEASURE REPORTS - DEPARTMENT OF PUBLIC WORKS The Department Central Services submitted their Monthly Goals and Performance Report for the month of March 2007. There being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the monthly report was accepted and filed. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE -WEST CORNER OR WHITESELL DRIVE AND U.S. 20 OR LINCOLN WAY WEST -SEWER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to remonstrate as submitted by Mr. Edward V. and Susan M. Goerke, 53771 Whitesell Drive, South Bend, Indiana 46628. The Consent indicates that in consideration for permission to tap into public sanitary sewer system of the City, to provide sanitary sewer service to the referenced address, (Key #021-1073-2318, #021-1073-2367, and #021-1073-2370), the Goerke`s waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion, which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following traffic control devices were approved: NEW INSTALLATION LOCATION: REMARKS: NEW INSTALLATION LOCATION: REMARKS: Handicap Accessible Parking Space Sign 2118 South Warren Street Favorable Recommendations Handicap Accessible Parking Space Sign 432 Sunnyside Favorable Recommendations NEW INSTALLATION: No Parking Sign -Tow Zone LOCATION: 1500 & 1600 Blocks of Riverside. North Side of the Street Along the Property of Riverside North Apartments. REMARKS: Cars Parking in Grass Causing a Maintenance Problem. Favorable Recommendations. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, the following Certificates of Insurance were accepted for filing: N.I. Spanos Painting, Inc. Merrillville, Indiana APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Terry Horeine Builders, Inc. Brooks Construction Company, Inc. A-1 Air, Inc. /BL Equipment For Release Effective May 5, 2007 Approved Apri123, 2007 Pursuant to Resolution 100-2000 Approved April 16, 2007 Pursuant to Resolution 100-2000 1 1 1 REGULAR MEETING APRIL 23, 2007 ~' ~' Francisco Navarro BOND OF EXCAVATION Brooks Construction Company, Inc. Approved April 16, 2007 Pursuant to Resolution 100-2000 Approved Apri123, 2007 Pursuant to Resolution 100-2000 Mr. Littrell made a motion that the recommendations be accepted and that the Bonds be approved and/or released as outlined above. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the board for approval: Name Amount of Claim Date Cit of South Bend $1,218,444.99 A ri19, 2007 Cit of South Bend $1,317,690.57 Aril 16, 2007 St. Joseph County Consortium $9,295.00 March 22, 2007 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion, which carried. 1 ATTEST: inda M. Martin, Jerk PRIVILEGE OF THE FLOOR Mr. Matt Chlebowski, Central Services, stated that after reviewing the one quote for the Lawn Mowing of Redevelopment lots, he would like to recommend that the Board award the Quote to CFH Landscape Services, 813 South Michigan Street, South Bend. Mr. Chlebowski stated that the amounts quoted by CFH were the same amounts they quoted in their previous quote on April 9, 2007. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the quote be awarded as outlined above. Mr. Inks seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr.Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 10:23 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President ~~ 0~~~ Carl P. Littrell, Member ~~~ ~ nald E. nks, Member