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Home My WebLink About04/02/07 Special Mtg Board of Public Works MinutesSPECIAL MEETING APRIL 2, 2007 ~ ~ J A special meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, Apri12, 2007, by Board President Gary A. Gilot, with Board members Carl P. Littrell and Donald E. Inks present. Also present was Board Attorney Thomas Bodnar and Assistant City Attorney Cheryl Greene. AGENDA ITEMS ADDED Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, two Contracts were added to the Agenda. The first is a Contract for the Sewer Sepazation at Cedar, Rockne, and Madison Streets, Project No. 105-011, and the second is a Contract for Brick and Olive Road Reconstruction, Project No. 107-001.. OPENING OF ,QUALIFICATIONS - GUARANTEED ENERGY SAVINGS CONTRACT FOR TRAFFIC SIGNAL IMPROVEMENTS -PROJECT NO. 104-059 (ENGINEERING OPERATING BUDGET) This was the date set for receiving and opening of sealed qualifications for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. Qualifications were received and opened from Mr. Tom Hogan, Johnson Controls Inc., 1255 North Senate Avenue, Indianapolis, Indiana and Mr. Greg Wishart, Energy Systems Group, 3905 Vincennes Road, Suite 505, Indianapolis, Indiana. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Qualifications will be referred to the review team to be reviewed at noon on Wednesday, Apri14, 2007. AWARD BID - BIOSOLIDS TRUCKING 2007 (SEWAGE WORKS O&M1 Mr. Jack Dillon, Environmental Services, advised the Boazd that on March 12, 2007, one bid was received and opened for the above referred to project. The Bid is from JDS Trucking Inc., 19039 Glendale Avenue, South Bend, in the amount of $73.00 per hour, Monday through Friday, and $80.00 per hour, Saturday. Mr. Dillon noted that the bid only contained a 5% Bid Bond. The Bid Specifications called fora 10% Bid Bond. Therefore, Mr. Dillon stated, this makes JDS Trucking anon-responsive bidder and ' would allow the Division of Environmental Services to contact and negotiate a contract with any qualifed vendor. Mx. Dillon requests the Boazd to wave the irregularity of the Bid Bond and award the contract to JDS Trucking. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion, which carried. APPROVAL OF GRANT OF BELOW GROUND LICENSE AGREEMENT Mr. Tony Molnar, Engineering, recommended that a Grant of Below Ground License be approved for Rensberger Brothers, Inc., 1604 Rupel Street, South Bend, for the purpose of installing, constructing, operating, maintaining, adjusting; replacing and repairing pipes and other equipment or facilities incident thereto, underneath the surface of the right of way on both sides of the 1600 Block of Rupel Street, utilized for the transportation of air and fumes for an undetermined amount of time. Mr. Gilot noted that they are required to get an Excavation Permit before they can proceed. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation to approve the Grant of Below Ground License, as outlined above, was approved. 1 APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA The following Contracts/Agreements/Proposals/Addenda were approved as follows: TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Administrative Eddy Street HES Cazdinal Health Caze $15,000.00 Inks/Littrell Settlement Improvements at Properties, 2201 W. LaSalle and Colfax Main Street, Streets - LRSA Evanston, Illinois Contract Sewer Separation Selge Construction $1,033,078.21 Gilot/Littrel Cedar Street, Co., 2833 South 11~' 1 Rockne Drive and Street, Niles, Madison Street - Michigan Project No. 105- 011- 2007 Sewer Bond SPECIAL MEETING ~a~ APRIL 2, 2007 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Contract Olive Road and Selge Construction $2,322,714.35 Gilot/Inks Brick Road Co., 2833 South 11~' Reconstruction - Street, Niles, Project No. 107- Michigan 001- AEDA TIF APPROVAL OF PROCESSION -FALLEN HEROES FAMILY RIDE Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by American Legion Post #308, Osceola, to conduct the above referred to procession, on May 20, 2007, on the designated route as submitted. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Fallen Heroes Family Ride was approved. FAVORABLE RECOMMENDATION -PETITION TO VACATE THE NORTH HALF OF SECOND ALLEY EAST OF MAPLE STREET BETWEEN WASHINGTON STREET AND JEFFERSON BOULEVARD Mr. Gilot indicated that Ms. Charlotte Sobel, South Bend Heritage, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Littrell made a motion that the Board recommend the alley vacation be approved by the Common Council, and Mr. Inks seconded the motion which carried. APPROVE CLAIMS Mr. Gilot noted that the claims were not City of South Bend claims, as stated on the Agenda, but St. Joseph County Housing Consortium claims. Mr. Gilot stated that the following claims were submitted to the board for approval: Name Amount of Claim Date St. Jose h Coun Housin Consortium $4,023.43 March 9, 2007 St. Jose h Count Housin Consortium $2,873.35 March 9, 2007 St. Jose h Coun Housin Consortium $1,416.00 March 9, 2007 St. Jose h Coun Housin Consortium $5,000.00 March 5, 2007 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Littxell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 9:59 a.m. BOARD OF PUBLIC WORKS ATTEST: n a M. Martin, Clerk ~~~ ~~~~ Gary A. Gilot, President 1 ~i~~L-/ ' Carl P. Littrell, Member ' ~Z~~-- Donald E. Inks, Member