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Home My WebLink About06/23/11 Board of Public Works Agenda Review BOARD OF PUBLIC WORKS Agenda Review Session June 23, 2011 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1. RECOMMENDATIONS A. Street Closure 1. Applicant: Knights of Columbus 2. Location: East Washington Street from Hill Street to Niles Avenue 3. Event: Meet Me on the Blacktop for the Party in the Parking Lot 4. Date/Time: June 25, 2011; 5:00 p.m. to 11:00 p.m. 5. Favorable Recommendations REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Session: June 9, 2011 B. Regular Meeting: June 13, 2011 C. Claims Review: June 20, 2011 2. OPENING OF BIDS A. Demolition of 1503 and 1505 Prairie Avenue—Project No. 111-003 1. Funding: AEDA TIF (324.1050.460.39.82) 3. AWARD BID AND APPROVE PURCHASE AGREEMENT A. Chris Legus 1. Purpose: Award Bid of City Property at 1220 Madison Street 2. Amount: $850 3. Purchase Agreement 4. EXTEND BID AWARD A. Fire Hydrants and Main Line Valves—Underground Pipe and Valve 1. Purpose: Extend thorough July 14, 2012, Clow Fire Hydrant and Main Line Valve Unit Prices Approved in 2008 2. Funding: Water Works Operations; Capital; Revenue Bond; (620.0640.606.23.62) 5. AWARD QUOTATION A. Angela and Leahy Signal Installation—Project No. 111-006 1. Company: Herrman and Goetz, Inc. 2. Amount: $2,400 3. Funding: 6. CHANGE ORDERS A. Coveleski Stadium Improvements—Main Concourse Renovation—Project No. 110-005C Page 1 of 7 BOARD OF PUBLIC WORKS Agenda Review Session June 23, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Company: Larson-Danielson Construction Co. 2. Change Order No.: 2 3. Increase Amount: $78,679 4. Percent of Increase: 2.94% 5. Revised Contract Amount: $2,750,359 6. Funding: (438.1001.460.42.01/651.0630.415.42.06) B. Jefferson/Franklin Streetscape Improvements-Project No. 110-032 1. Company: L.L. Geans Construction Co. 2. Change Order No.: 1 3. Increase Amount: $16,000 4. Percent of Increase: 8.66% 5. Revised Contract Amount: $200,748.34 6. Funding: SBCDA TIF (420.1050.460.42.01) C. Raw Sewage Pump No. 3 Drive Replacement-Project No. 109-071 1. Company: Thieneman Construction, Inc. 2. Change Order No.: 4 3. Increase Amount: $6,478 4. Percent of Increase: 3.37% 5. Revised Contract Amount: $198,871 6. Funding: 2007B Sewer Bond (651.0630.415.42.06) D. Studebaker Corridor Area A Demolition Phase IV-Project No. 109-032 1. Company: Dore & Associates 2. Chance Order No.: 2 3. Increase Amount: $54,743.80 4. Percent of Increase: 0.91% 5. Revised Contract Amount: $6,058,937.63 6. Funding: AEDA TIF (324.1050.460.39.82) E. Blower Nos. IA and 1B -Project No. 109-074 1. Company: Bowen Engineering Corp. 2. Change Order No.: 5 3. Increase Amount: $129,831 4. Percent of Increase: 5.88% 5. Revised Contract Amount: $2,335,850.29 6. Funding: Sewer Bond (651.0630.415.42.06) 7. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Southwest Corner of Main Street and Jefferson Boulevard Site Restoration- Project No. 110-072 1. Company: Landmark Landscaping 2. Change Order No.: 1 (Final) 3. Increase Amount: $787.00 Page 2 of 7 BOARD OF PUBLIC WORKS Agenda Review Session June 23, 2011 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 4. Percent of Increase: 11.60% 5. Revised Contract Amount: $7,570 6. Funding: SBCDA TIF (420.1050.460.42.01) 8. PROJECT COMPLETION AFFIDAVITS A. Demolition of Former Fred's Transmission and Clutch—Project No. 110-043 1. Company: Indiana Earth, Inc 2. Final Contract Amount: $216,708.01 3. Funding: SBCDA TIF (420.1050.460.39.82) B. Demolition of 4215 South Main Street—Project No. 111-002 1. Company: Jackson Trucking & Excavating 2. Final Contract Amount: $14,000 3. Funding: SSDA TIF (430.1050.460.39.82) 9. REPORT OF CONTRACT FINAL INSPECTION AND RECOMMENDATION OF ACCEPTANCE FOR INDOT A. Traffic Signal Modernization—Western Avenue—Mayflower to Taylor - Project No. 108-065 1. Company: Michiana Contracting, Inc. 10. RESOLUTIONS A. No. 45-2011 —Authorizing the Execution of a Master Lease Agreement with Sun Trust Finance 1. Description: Lease Financing for the Purchase of Equipment and Vehicles 2. Ratify B. No. 46-2011 - A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Lieutenant Donald Miller, 40-Caliber Sig-Sauer Sidearm 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement—Jonathon Geels 1. Service: Project Specialist for Energy Office 2. Amount: $20,000 3. Funding: Other Professional Services (10 1.0600.419.3 1.06) B. Professional Services Contract—DLZ Indiana, LLC 1. Service: Engineering for Michigan Street Lift Station Replacement—Project No. 111-008 2. Amount: $74,900 3. Funding: 2010 Bond Fund (658.0630.415.31.02) C. Agreement—Brown Mackie College Page 3 of 7 BOARD OF PUBLIC WORKS Agenda Review Session June 23, 2011 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Service: Educational Affiliation Agreement—Program to Provide Practical and Technical Learning Experience for Students in the Veterinary Technology Program—No Cost to Either Party D. Amendment—Housing Development Corporation of St. Joseph County 1. Service: Extend 2010 Block Grant Program Contract until June 30, 2012 2. Funding: CDBG(212.1021.460.81.07) E. Professional Services Agreement—MPA Architects 1. Service: Design of Fire Station No. 5 Replacement—Project No. 111-015 2. Amount: $189,000 3. Funding: EMS Capital (288.0000.341.03.00) F. Addendum to Master Agency Agreement—Redevelopment Commission 1. Service: Amend Master Agency Agreement to Include Mayflower/Hutsfield Square Infrastructure—Project No. 110-036 2. Funding: AEDA TIF (324.1050.460.31.06) G. Professional Services Agreement—Abonmarche Consultants 1. Service: Design of Mayflower/Hutsfield Square Infrastructure—Project No. 110-036 2. Amount: $86,740 3. Funding: AEDA TIF (324.1050.460.31.06) H. Addendum to Master Agency Agreement—Redevelopment Commission 1. Service: Amend Master Agency Agreement to Include Demolition of 748 Hawbaker—Project No. 111-043 2. Funding: SSDA TIF (430.1050.460.31.06) I. Professional Services Agreement— Christopher B. Burke Engineering, Ltd. 1. Service: Demolition Planning of 748 Hawbaker—Project No. 111-043 2. Amount: $3,440 3. Funding: SSDA TIF (430.1050.460.31.06) J. Addendum to Master Agency Agreement—Redevelopment Commission 1. Service: Amend Master Agency Agreement to Include Adams Road Estates Land Purchase—Project No. 110-070 2. Amount: $271,073.50 3. Funding: AEDA TIF (324.1050.460.41.01) K. Professional Services Agreement—EmNet, LLC 1. Service: Annual Service Agreement for the CSONet System—Project No. 111-046 2. Amount: $143,970 3. Funding: Wastewater Operations and Maintenance (641.0630.793.63.35) L. Professional Services Agreement—Lawson Fisher 1. Service: Redesign Boat Ramp and New Sidewalk at East Race—Project No. 111-045 2. Amount: $7,600 Page 4 of 7 BOARD OF PUBLIC WORKS Agenda Review Session June 23, 2011 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Funding: 2010 Bond (658-0621-415-31-02) M. Professional Services Agreement—McCormick Engineering 1. Service: Design Bowman Creek Control Structure—Project No. 111-044 2. Amount: $55,900 3. Funding: EDIT Funds in Sewage Works Capital Fund (642-0658-415-42-05) N. Contract Renewal— CarteGraph 1. Service: Maintenance and Support of Sign and Pavement Inventory and Maintenance Software for GIS 2. Amount: $9,200 3. Funding: Engineering Computer Equipment (101.0602.431.36.04) O. Agreement—Ralph Szczepanski 1. Service: Site Security for Water Works Customer Service Office and Well Sites and As-Needed Security 2. Amount: NTE $30,000 3. Funding: Water Works Operations; $16,500(620.0640.6657.31.35); $5,500 (620.0640.603.31.35) P. Sole Compatibility Purchase—Northrop Grumman/Romotec, Inc. 1. Service: Purchase of One Andros F6A-J Entry Device Upgrade for the Existing SBPD Bomb Robot 2. Amount: $29,264 3. Funding: Indiana Department of Homeland Security Grant Q. Settlement Agreement—James R. Highfield 1. Service: Property Acquisition for Twyckenham Storm Sewer— Caroline Street Outflow 2. Amount: $35,00 00 (Total of$69,430) 3. Funding: 2007B Bond (651.0621.415.42.05) 12. RECOMMENDATIONS A. Street Closures 1. Applicant: Wooded Estates Neighborhood Association a) Location: Howard Street from White Oak Drive to Oak Ridge Boulevard b) Event: 4th of July Kiddy Parade c) Date/Time: July 4, 2011 from 10:00 a.m. to 11:30 a.m. d) Favorable Recommendations 2. Applicant: B 100 a) Location: Close Ironwood Road at Jackson Road for Northbound Traffic; Two-Lane Traffic from US 20 Bypass South to Jackson Road then West to the Jackson Road Main Entrance; Close Jackson Road at York Road to Eastbound Traffic and Direct Traffic to York Road Main Entrance b) Event: B 100 Birthday Party c) Date/Time: September 11, 2011; 6:00 a.m. to 7:30 p.m. Page 5 of 7 BOARD OF PUBLIC WORKS Agenda Review Session June 23, 2011 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 d) Favorable Recommendations 3. Applicant: Downtown South Bend, Inc. a) Location: Michigan Street from Colfax Avenue to Jefferson Boulevard b) Event: Classic Car Cruise-In c) Date/Time: August 5, 2011; 3:30 p.m. to 9:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: Corpus Christi Catholic Church a) Event: Annual Corpus Christi Procession b) Date/Time: June 26, 2011; 11:45 a.m. to 12:45 p.m. c) Comments: No Police or Traffic and Lighting Assistance 2. Applicant: Ocean of Opportunity Corp. a) Event: Reverend Dave Davis Boulevard b) Date/Time: July 2, 2011; 9:00 a.m. to 12:00 p.m. c) See Comments: Park Department; Fire Department 3. Applicant: Wicked Jester Entertainment a) Event: Zombie Walk b) Date/Time: September 2, 2011; 5:00 p.m. to 8:00 p.m. c) Comments: Customer Service to Assist with Route; No Police Assistance C. Encroachment 1. Applicant: Duane Neuerburg a) Location: 202 West Angela Boulevard b) Description: Replacement of Existing Privacy Fence along Angela Boulevard and Adding New Decorative Iron Fence c) See Comment: Building Department D. License 1. Type: Open Air a) Applicant: Skinny's Coney Concessions b) Location: Corner of Eddy St. and Angela Blvd. c) Date/Time: Monday— Saturday; 10:00 a.m. to 6:00 p.m. d) See Comments 13. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 2113 South Warren Street 2. All criteria has been met B. New Installation—No Parking 1. Location: Both Sides of Moreau Court and East Side of Nimtz Parkway along the Irish Soccer Property 2. All criteria has been met Page 6 of 7 BOARD OF PUBLIC WORKS Agenda Review Session June 23, 2011 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 C. Street Name Change 1. Location: Change Gilmer Street to Buckhorn Drive for the Length of the Street in Royal Oak. The County Street to Remain as Gilmer Street. 2. Applicant: Erin and Michael Gaul, 522 Gilmer Street 3. Comment: Having Trouble with Mail Delivery—Remainder of Street is Named Buckhorn Drive 14. MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Central Services B. Water Works C. Environmental Services 15. SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Central Services B. Water Works 16. CERTIFICATES OF INSURANCE A. New Age Telecom, LaPorte, Indiana 17. RATIFY BONDS A. Contractor Bonds 1. Hochstetler Roofing Svcs, LLC—Approved June 14, 2011 2. Michael Smith DB/A Home Connection—Approved June 20, 2011 18. CLAIMS 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 7 of 7