The URL can be used to link to this page

Home My WebLink About06/13/11 Board of Public Works Agenda BOARD OF PUBLIC WORKS MEETING June 13, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 1. PUBLIC HEARING A. License Application—Massage Establishment 1. Applicant: Tru Salon-Spa 2. Location: 3520 North Bendix Drive, Suite B 3. Favorable Recommendations 2. REVIEW OF MINUTES A. Agenda Session: May 19, 2011 B. Regular Meeting: May 23, 2011 C. Claims Review: May 31, 2011 & June 6, 2011 3. OPENING OF BIDS A. One (1) or More, 2011 or Newer Combination Jet Rodder/Vacuum Machine with Cab & Chassis 1. Funding: 2011 Sewer Department Capital Budget (642.0621.415.43.02) B. Abandoned Vehicles 4. OPEN AND AWARD QUOTATIONS AND APPROVE CONTRACTS A. 621 East Jefferson Boulevard Streetscape Modernization—Project No. 111-034 1. Funding: SBCDA TIF (420.1050.460.42.01) B. Nimtz Parkway Conduit Installation—Project No. 111-037 1. Funding: AEDA TIF (324.1050.460.42.03) C. Potawatomi Park Conduit Installation—Project No. 111-038 1. Funding: Park Department General Fund (404.0672.415.43.08) 5. AWARD BIDS A. Mayflower Road Sanitary Sewer Phase 1 —Project No. 109-055 1. Company: C&E Excavating, Inc. 2. Amount: $1,868,743.50 3. Funding: Economic Development TIF/Sewer CIP (Subject to Funding Approval) 4. Approve Contract B. Mayflower Road Construction—Project No. 110-036 1. Company: C&E Excavating 2. Amount: $2,499,736.21 3. Funding: AEDA TIF (324.1050.460.31.02) (Subject to Funding Approval June 14) 4. Approve Contract C. Five (5) Pre-Owned 2007 or Newer Electric Golf Cars 1. Company: Professional Golfcar Corporation Page 1 of 9 BOARD OF PUBLIC WORKS MEETING June 13, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: $2,750 each; Options 1& 2, Five at $28.50 each; Total for Five: $13,892.50 3. Funding: 2011 Park Department Capital Non-Reverting (405.1102.452.43.07) D. One (1) 2010 or Newer Skid Steer Loader 1. Company: Bobcat of Michiana 2. Amount: $34,107 less Trade-in at $3,150; Total $30,957 3. Funding: 2011 Park Department Capital Lease (405.1102.452.43.02) E. One (1) 2010 or Newer Heavy Duty 15,000 lb GVWR Chipper Truck 1. Company: Jordan Motors, Inc. 2. Amount: $152,400; Plus Two 4" at $7,500; less Trade in of Two for $4,000; Total $155,900 3. Funding: 2011 Park Department Capital Lease (201.1101.452.37.02) F. Janitorial Bids 1. Company: HP Products a) Amounts: Section CC1 $73,370.85 (except discontinued items CC1259 and CC1265); Section CC2 $26,619.78; Section CC4 $74,176.07; Section CC6 $34,353.59; Total $208,520.29 2. Company: Central Poly a) Amounts: Section CC5A $6,986.30; Section CC513 $16,227.50; Total $23,213.80 3. Funding: Department Budgets G. Oliver Plow Lot 8 Improvements—Project No. 111-025 1. Company: Walsh& Kelly, Inc. 2. Amount: $130,139.65 3. Funding: AEDA TIF (324.1050.0460.42.01) 4. Approve Contract 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Leighton Garage Joint Repairs 1. Company: Rieth Riley Construction Co. 2. Amount: $35,856 3. Funding: (601.0462.645.31.06) B. Chippewa Inlet Replacement—Project No. 111-039 1. Company: Selge Construction 2. Amount: $13,800 3. Funding: Sewers (641.0621.792.23.04) C. Curb and Sidewalk Program—Renting and Operator of Curb Machine—Project No. 111-040 1. Company: Moore's Concrete, Inc. 2. Amount: $7/lft—Unit; Not to Exceed $5,600 per Block 3. Funding: LRSA(202.0607.431.23.03) Page 2 of 9 BOARD OF PUBLIC WORKS MEETING June 13, 2011 - 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 D. Curb and Sidewalk Program- Tree Removal-Project No. 111-040 1. Company: KC Tree, Inc. 2. Amount: Unit Prices-Not to Exceed $25,000 3. Funding: MVH 7. CHANGE ORDERS A. Memorial Hospital Streetscapes Improvements-Project No. 109-091 1. Company: Walsh& Kelly, Inc. 2. Change Order No.: 3 3. Increase Amount: $22,873 4. Percent of Increase: 1.06% 5. Revised Contract Amount: $2,175,462.59 6. Funding: Medical TIF (426.1050.460.42.03) B. Coveleski Stadium Improvements- Synthetic Turf Playing Surface-Project No. 110-0081 1. Company: J.E.M. Morris Construction, Inc. 2. Change Order No.: 1 3. Increase Amount: $11,649.22 4. Percent of Increase: 1.21% 5. Revised Contract Amount: $978,149.22 6. Funding: SBCDA TIF (438.1001.460.42.01/651.0630.415.42.06) C. Demolition of Former Fred's Transmission and Clutch-Project No. 110-043 1. Company: Indiana Earth, Inc. 2. Change Order No.: 1 3. Increase Amount: $29,734.01 4. Percent of Increase: 15.90% 5. Revised Contract Amount: $216,708.01 6. Funding: SBCDA TIF (420.1050.460.39.82) D. Coveleski Stadium Improvements-Main Facility Rehabilitation-Project No. 111-005A 1. Company: Ziolkowski Construction 2. Corrected Change Order No.: 1 3. Increase Amount: $82,556 4. Corrected Percent of Increase: 8.03% 5. Corrected Revised Contract Amount: $1,110,556 6. Funding: SBCDA TIF (438.1001.460.42.01) E. Coveleski Stadium Improvements-Main Facility Rehabilitation-Project No. 111-005A 1. Company: Ziolkowski Construction 2. Corrected Change Order No.: 2 3. Increase Amount: $73,207 Page 3 of 9 BOARD OF PUBLIC WORKS MEETING June 13, 2011 - 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 4. Corrected Percent of Increase: 7.12% 5. Corrected Revised Contract Amount: $1,183,763 6. Funding: SBCDA TIF (438.1001.460.42.01) F. Traffic Signal Modernization-Project No. 108-065 1. Company: Michiana Contracting, Inc. 2. Change Order No.: 9 (Final Quantity Adjustment) 3. Decrease Amount: ($25,660.08) 4. Percent of Decrease: (4.049%) 5. Total Amount of Change: 1.316% 6. Revised Contract Amount: $642,058.80 7. Funding: FHWA 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Western Avenue and Olive Street Intersection Improvements-Project No. 110- 003 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $1,357.71 4. Percent of Increase: 0.57% 5. Total Percent of Increase: 0.57% 6. Final Contract Amount: $239,257.71 7. Funding: LRSA(251.0608.431.42.35) B. Demolition of 236 East Sample Street-Project No. 110-074 1. Company: Jackson Trucking & Excavating 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($5,825) 4. Percent of Decrease: (9.65%) 5. Total Percent of Decrease (9.65%) 6. Final Contract Amount: $54,520. 7. Funding: AEDA/TIF (324.1050.460.42.02) C. Eddy Street Commons Streetscapes-Project No. 109-005 1. Company: Ancon Construction, Inc. 2. Change Order No.: 6 (Final) 3. Increase Amount: $2,425 4. Percent of Increase: 0.05% 5. Total Percent of Increase: 12.88% 6. Final Contract Amount: $4,643,310.94 7. Funding: TIF (412.0401.415.42.01) 9. PROJECT COMPLETION AFFIDAVIT A. Demolition of Ten Commercial Properties (Item 10 Only) -Project No. 111-020 Page 4 of 9 BOARD OF PUBLIC WORKS MEETING June 13, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 1. Company: Torok Excavating & Demolition 2. Final Contract Amount: $18,908 3. Funding: NSP Funds 10. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. One (1) or More, New Heavy Duty Golf Course Utility Cart 1. Funding: Park Department Capital Lease (201.1101.452.37.02) B. One (1) or More, 2011 or Newer, Front Wheel Drive Cargo Van 1. Funding: 2011 Central Services Capital (222.0605.419.43.02) C. Wastewater Treatment Plant Disinfection Gate Replacement—Project No. 111- 030 1. Funding: WWTP Capital (642.0630.415.43.66) 11. RESOLUTIONS A. No. 40-2011 —A Resolution of the City of South Bend, Indiana, Board of Public Works for the Write Off of Unpaid Insufficient Funds for 2006 through 2009 1. Total: $1,248.23 B. No. 41-2011 —A Resolution of the South Bend Board of Public Works for the Trade-In of Equipment 1. Description: Three Greens Mowers at Blackthorn C. No. 42-2011 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Police Department Nikon and Canon 35-mm Camera Bodies and Nikon Flash Units D. No. 43-2011 —A Resolution of the South Bend Board of Public Works on Use of an Auctioneer for Disposal of Unfit and/or Obsolete Property 1. Description: Police Department Auction of Unclaimed and/or Obsolete Property 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Addendum to Master Agency Agreement—Redevelopment Commission 1. Service: Inspection Services for Demolition of Former Ziolkowski Properties —Project No. 111-022 B. Professional Services Proposal—Wightman Petrie 1. Service: Inspection Services for Demolition of Former Ziolkowski Construction Properties—Project No. 111-022 2. Amount: $9,310 3. Funding: AED TIF (324.1050.460.31.06) C. Addendum to Master Agency Agreement—Redevelopment Commission 1. Service: Design and Construction Services for 621 E. Jefferson Blvd. Streetscape Modernization Project—Project No. 111-034 Page 5 of 9 BOARD OF PUBLIC WORKS MEETING June 13, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 D. Professional Services Proposal— Abonmarche 1. Service: Design Services for 621 E. Jefferson Blvd. Streetscape Modernization Project—Project No. 111-034 2. Amount: $6,900 3. Funding: SBCDA TIF (420.1050.460.31.02) E. Addendum to Master Agency Agreement—Redevelopment Commission 1. Service: Ignition Park South Demolitions—Project No. 111-035 F. Contract—Kaser's Auction Service 1. Service: Auction of Unclaimed Property and Surplus Obsolete Property at the South Bend Police Department 2. Amount: 8% Commission G. Contract—Meggitt 1. Service: One-Year Warranty and Maintenance for South Bend Police Department Training Simulator 2. Amount: Warranty - $5,106.32; One (1) On-Site Visit, One (1) Day Duration - $5,759; Total $10,865.32 3. Funding: Police General Fund (101.0801.421.36.05) H. Professional Services Agreement—The Troyer Group 1. Service: Design of Fire Station#9 —Project No. 111-016 2. Amount: $145,750 3. Funding: EMS Capital (288.0000.341.03.00) I. Contract—Printronix 1. Service: Two Year Preventative Maintenance for Water Work's Tally Genicom Line Printer 2. Amount: $3,087.50 3. Funding: Water Works Operations (620.0640.657.36.02) J. Contract—Optimatics 1. Service: Optimization of South Bend's Collection System Long Term Control Plan—Project No. 111-036 2. Amount: $283,340.00 3. Funding: Sewage Works Capital (642.0658.415.42.05) K. Professional Services Agreement—NeTech 1. Service: Installation of Wireless Control System for County-City Building 2. Amount: Installation $1,500; Software & Maintenance $2,876.40; Total $4,376.40 3. Funding: Capital (404.0672.415.43.08) L. Addendum to the Master Agency Agreement—Redevelopment Commission 1. Service: Nimtz Parkway Conduit Installation 13. RECOMMENDATIONS A. Street Closure Page 6 of 9 BOARD OF PUBLIC WORKS MEETING June 13, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 1. Applicant: Wooded Estates Neighborhood Association a) Event: Wooded Estates Ice Cream Social b) Location: Black Oak from Oak Park to Scottswood c) Date/Time: June 20, 2011; 6:30 p.m. to 8:30 p.m. d) Favorable Recommendations 2. Applicant: College Football Hall of Fame a) Event: 2011 Enshrinement Festival b) Location: Washington from St. Joseph to Michigan; Michigan from Washington to Parking Garage Entrance c) Date/Time: July 14, 15 & 16, 2011; Entire Weekend d) See Comment: Traffic & Lighting 3. Applicant: St. Joseph Valley Watercolor Society a) Event: Leeper Park Art Fair b) Location: Riverside & Park Lane from Lafayette to Michigan c) Date/Time: June 18-19, 2011; 10:00 am. to 6:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: South Bend Chapter Indiana Black Expo a) Event: Major Taylor Bike Ride b) Date/Time: June 18, 2011 c) See Comments: Traffic & Lighting, Police Department 2. Applicant: Sons of Union Veterans of the Civil War, DD Porter Camp #116 a) Event: Honoring the Life of John Auten and Thousands of Others Who Fought in the Civil War b) Date/Time: July 23, 2011; 11:00 a.m. to 4:00 p.m. c) See Comment: Park Department 3. Applicant: College Football Hall of Fame a) Event: 2011 Enshrinement Festival b) Date/Time: July 16, 2011; 5:00 a.m. to 11:30 a.m. c) Favorable Recommendations C. Licenses 1. Type: Open Air (1) Applicant: Skinny's Coney Concessions (a) Location: Corner of Eddy St. and Angela Blvd. (b) Days/Times: Monday through Saturday; 10:00 a.m. to 6:00 p.m. (c) See Comments (2) Applicant: Smiley Dogs (a)Location: Jefferson Boulevard & Michigan Street (b)Days/Times: Mondays through Saturdays April through November; 10:30 a.m. to 2:30 p.m. (c)Favorable Recommendations Page 7 of 9 BOARD OF PUBLIC WORKS MEETING June 13, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 (3) Applicant: Smiley Dogs (a)Location: Washington Street& Michigan Street (b)Days/Times: Mondays through Saturdays April through November; 10:30 a.m. to 2:30 p.m. (c)Favorable Recommendations 2. Type: Transient Merchant Renewal a) Applicant: St. Joseph Valley Watercolor Society (a)Event: Leeper Park Art Fair (b)Location: Leeper Park (c)Date/Time: June 18 and 19, 2011; 10:00 a.m. to 6:00 p.m. (d)Favorable Recommendations D. Permit— Sidewalk Cafe 1. Applicant: The Backstage Grill a) Location: 222 South Michigan Street b) Times: Monday— Saturday; 11:00 a.m. to 10:00 p.m. c) Favorable Recommendations E. Alley Vacation 1. Applicant: New Life Bible Baptist Church a) Location: First East/West Alley South of Indiana between Olive and Philippa b) Purpose: Not Being Used/Security c) Favorable Recommendations 14. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: 1302 North Huey Street 2. All criteria has been met B. Removal - Handicapped Accessible Parking Space Sign 1. Location: 1925 Berkley Place 2. Sign No Longer Needed C. Installation—No Parking Any Time 1. Location: South of Property Line at 1526 Miami, Indiana Avenue Side 2. Reason: Parked Cars Blocking Flow of Traffic: Police Department and Neighborhood Request 15. SAFETY REPORT - DEPARTMENT OF PUBLIC WORKS A. Engineering 16. RATIFY BONDS A. Contractor Bonds 1. Dave Sizemore DBA Designer Concrete Floors—Approved May 27, 2011 Page 8 of 9 BOARD OF PUBLIC WORKS MEETING June 13, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 2. McIntyre Jones, Inc. —Approved May 27, 2011 3. Pedro Galicia— Approved May 31, 2011 4. Southmore Mutual Housing—For Release Effective June 13, 2011 B. Excavation Bonds 1. McIntyre Jones, Inc. —Approved May 27, 2011 2. Al Barnes DBA Barnes Backhoe Service—For Release Effective June 13, 2011 3. Martell Electric, LLC— Approved June 7, 2011 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 9 of 9