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HomeMy WebLinkAbout6C(6)Staff Report Amendment to Master Agency Agreement to add Schafer Gear Works Project Prepared 5/19/11 Staff is requesting $60,000 for conduit to bring Metronet services to Schafer Gear Works. Currently the conduit ends at Moreau Court. This project would extend the conduit down Nimtz Parkway to Schafer Gear. You may recall Schafer Gear (or related entities) recently received approval for tax abatement on a project approaching $18 million of new investment (see attached Tax Abatement Reports). In fact, the new building (next to their existing facility) is well under way to being completed. This is a significant new investment for South Bend, along with 26 new jobs in the next two years, and we are pleased to support it by recommending approval of this request. RESOLUTION NO. 2882 RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION APPROVING AND AUTHORIZING THE EXECUTION OF AN ADDENDUM TO THE MASTER AGENCY AGREEMENT (Shaffer Gear Metronet Conduit Project) 2882 -11 WHEREAS, effective January 1, 2011, the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the South Bend Board of Public Works (the "BPW ") entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2011; and WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add the Shaffer Gear Metronet Conduit Project to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment Commission as follows: Section 1. The Commission hereby approves the Addendum to Master Agency Agreement (Shaffer Gear Metronet Conduit Project) and hereby authorizes its execution in substantially the form attached hereto with such changes as the Commission may deem necessary or appropriate upon the advice of counsel, said execution thereof to be conclusive evidence of the Commission's approval of such changes. The Clerk is hereby directed to file a copy of the Addendum with the BPW. Section 2. This Resolution shall be in full force and effect after its adoption by the Commission. Section 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. ADOPTED at a meeting of the South Bend Redevelopment Commission held on May 24, 2011, at 4:00 p.m., in Room 1308, County -City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission ADDENDUM TO MASTER AGENCY AGREEMENT (Shaffer Gear Metronet Conduit Project) 2882 -11 This Addendum to Master Agency Agreement (this "Addendum "), made and entered into as of the 13th day of June, 2011, by and between the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the City of South Bend, Indiana, a municipal corporation duly organized and existing pursuant to the laws of the State of Indiana, acting by and through its Board of Public Works (the "BPW ") for purposes of the Commission designating the BPW to act as the Commission's agent to undertake the Shaffer Gear Metronet Conduit Project (the "Project ") WHEREAS, effective January 1, 2011, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2011; and WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add the Shaffer Gear Metronet Conduit Project to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the BPW and the Commission agree as follows: 1. The Commission hereby empowers and appoints the BPW, pursuant to the Master Agency Agreement, to act as the Commission's agent for the limited purpose of contracting for and managing the completion of the Project, the scope of said Project being more specifically described in "Exhibit A ", attached hereto and made a part hereof. 2. All of the terms and conditions of the Master Agency Agreement shall control this appointment and this Addendum shall be attached to the Master Agency Agreement, 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. IN WITNESS WHEREOF, the undersigned execute this Addendum to Master Agency Agreement to be effective as of the date first written above. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Gary Gilot, President Carl Littrell, Member Don Inks, Member ATTEST: Linda Martin, Clerk Exhibit "A" SHAFFER GEAR METRONET CONDUIT PROJECT See attached proposal from MARTELL ELECTRIC LLC dated May 9, 2011 To: Metronet Date: 5/9111 Proposal No.: D07 -0511 Ph# Email: Attn: Mary Jan Subject: Schaffer Gear, 4701 Nimtz Prkwy. Proposal 1. Backbone Conduit and Fiber: a. Bore 2" HDPE (approx. 2,700') from existing HH on Nimtz/Moreau Ct. to Schaffer Gear. b. Install (3,500) Corning 72 strand from Moreau Ct. c. Install (6) new Handholes. d. Tie conduit into exiting HH. e. Test and label. $47,900.00 (Forty Seven Thousand Nine Hundred Dollars) 2. Lateral Fiber: a. Install new Corning 12 strand SM fiber (500') from Nimtz into Schaffer Gear. b. Install new fiber patch panel. c. Splice strands to Metronet backbone. d. Test and label. $3,650.00 (Three Thousand Six Hundred Fifty Dollars) 3. Lateral Conduit: a. Install 2" HDPE (150) from Metronet HH on Nimtz to the building. b. Rough -in counduit into building. c. Tie conduit into Metronet Handhole. Material: $700.00 $3,750.00 (Three Thousand Seven Hundred Fifty Dollars) All materials are guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from the above specifications or involving extra costs will be executed only upon written orders and will become an extra charge over and above this proposal. All agreements are contingent upon strikes, accidents, or delays beyond our control. The Owner will carry fire, tornado, and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. Sincerely, Matt Wiseman, RCDD Manager, Telecom Martell Electric ACCEPTANCE OF PROPOSAL The above prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as stated above. Signature: Date: