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Home My WebLink About6C(5)6 C (5--) f�pUT77 7t o r a n d u m Community & Economic Development 1200 County -City Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 Phone 574/235 -9371 Fax 574/235 -9021 To: Redevelopment Commission; Board of Public Works From: Bill Schalliol, Economic Development Planner Subject: Resolution 2877 and Addendum To Master Agency Agreement (2877 -11) ZCI Demolition Inspection Services Date: May 18, 2011 Attached to this memorandum is Resolution 2877 and Addendum To Master Agency Agreement for the ZCI Demolition Inspection Services. Attached to the Addendum is a copy of the professional services proposal from Wightman Petrie to provide oversight and inspection services during the demolition of the former Ziolkowski Construction properties on Lafayette in the Ignition Park area. Wightman Petrie is already under contract to provide similar services during the demolition of the AirGas property across Lafayette from the ZCI site.. Staff requests approval of Resolution 2877 and the Addendum To Master Agency Agreement for the ZCI Demolition Inspection Services. What We Do Today Makes A Difference! RESOLUTION NO. 2877 RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION APPROVING AND AUTHORIZING THE EXECUTION OF AN ADDENDUM TO THE MASTER AGENCY AGREEMENT (ZCI Demolition Inspection Services) 2877 -11 WHEREAS, effective January 1, 2011, the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the South Bend Board of Public Works (the "BPW ") entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2011; and WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add the ZCI Demolition Inspection Services to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment Commission as follows: Section 1. The Commission hereby approves the Addendum to Master Agency Agreement (ZCI Demolition Inspection Services) and hereby authorizes its execution in substantially the form attached hereto with such changes as the Commission may deem necessary or appropriate upon the advice of counsel, said execution thereof to be conclusive evidence of the Commission's approval of such changes. The Clerk is hereby directed to file a copy of the Addendum with the BPW. Section 2. This Resolution shall be in full force and effect after its adoption by the Commission. Section 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. ADOPTED at a meeting of the South Bend Redevelopment Commission held on May 24, 2011, at 4:00 p.m., in Room 1308, County -City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission ADDENDUM TO MASTER AGENCY AGREEMENT (ZCI Demolition Inspection Services) (2877 -11) This Addendum to Master Agency Agreement (this "Addendum "), made and entered into as of the 13th day of June, 2011, by and between the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the City of South Bend, Indiana, a municipal corporation duly organized and existing pursuant to the laws of the State of Indiana, acting by and through its Board of Public Works (the "BPW ") for purposes of the Commission designating the BPW to act as the Commission's agent to undertake the Main - Lafayette Connector Design Project (the "Project ") WHEREAS, effective January 1, 2011, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2011; and WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add the ZCI Demolition Inspection Services to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the BPW and the Commission agree as follows: 1. The Commission hereby empowers and appoints the BPW, pursuant to the Master Agency Agreement, to act as the Commission's agent for the limited purpose of contracting for and managing the completion of the Project, the scope of said Project being more specifically described in "Exhibit A ", attached hereto and made a part hereof. 2. All of the terms and conditions of the Master Agency Agreement shall control this appointment and this Addendum shall be attached to the Master Agency Agreement. 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. IN WITNESS WHEREOF, the undersigned execute this Addendum to Master Agency Agreement to be effective as of the date first written above. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Gary Gilot, President Carl Littrell, Member Don Inks, Member ATTEST: Linda Martin, Clerk Exhibit "A" ZCI DEMOLITION INSPECTION SERVICES See attached proposal from.Wightman Petrie dated May 5, 2011 May 5, 2011 The City of South Bend 1200 County -City Building South Bend, IN 46601 Attention: Mr. Bill Schalliol RE: INSPECTION ENGINEERING SERVICES FOR DEMOLITION OF FORMER ZIOLKOWSKI CONSTRUCTION PROPERTIES LOCATED AT 1005/1015 S. LAFAYETTE BOULEVARD, SOUTH BEND, IN 46601 Dear Bill: Thank you for the opportunity to provide a proposal for professional services related to the above project located at 1005/1015 S. Lafayette Boulevard (parcels #18- 8002 -0061, #18 -8002- 0070, #18- 8002 -0071, #18- 8002 -0073, #18- 8002 -0074, #18- 8002 -0075, #18- 8002 -0076, #18- 8002 -0077, #18- 8002 -0079, #18- 8002 -0100, #18- 8002 -0101, #18- 8002 -0102 & #18 -8002- 0104). Wightman Petrie has developed the following scope of work based upon information provided by you and similar projects we have recently completed for the City of South Bend. We feel strongly that the environmental and engineering requirements for the project are in line with some of the strongest areas of expertise that our firm has to offer. We acknowledge a complete understanding of the project requirements outlined and propose the following fees in order to complete the work. Services for this work will include the following tasks with associated fees WIGHTMA ETRIE SURVEYING ENGINEERING ENVIRONMENTAL LANDSCAPE ARCHITECTURE City of South Bend - Schalliol May 5, 2011 Page 2 of 3 DEMOLITION INSPECTION AND CONSTRUCTION ENGINEERING SERVICES Wightman Petrie will provide one part time on -site Project Inspector whose duties will include demolition inspection (4 hours per day), writing daily reports, tracking all pay item quantities for verification purposes, making field determinations on workmanship of various items within the project, and acting as a liaison and first point of contact for the General Contractor's representative, affected property and business owners, City officials, the Design Engineer, and all other interested parties to the project. In addition, Wightman Petrie's Design Engineer will provide overview of the project, reviewing and approving the inspector's weekly reports to the City, visiting the construction site during key activities, assisting the inspector in quality control review, issuing work directives, helping find solutions or answers to questions or problems that may occur during construction, and issuing the certificate of substantial completion and assisting with the closure documentation. The following estimates are provided based on a 30- calendar day sequence: PART TIME INSPECTOR: 30 -day project (assumes 21 work days or 84 hours @ $65 /hr). $5,460.00 DESIGN ENGINEER: 45 -day project (assumes 33 work days or 35 hours @ $110 /hr). $3,850.00 Estimated Total $9,310.00 TOTAL PROJECT SERVICES Wightman Petrie will provide the services discussed above for a not -to- exceed fee of: $9,310.00. Be assured that all of the above will be delivered in a continuously timely manner with the timetable of the project held foremost. As you may know, Wightman Petrie guarantees the best possible product provided in the most efficient manner and accordingly will strive to reduce costs wherever possible. Wightman Petrie will only bill for hours worked and will detail all services provided as the project progresses. If the above is acceptable to you, please sign below and return one signed copy of this letter. Upon receipt of these items work can begin at your direction. City of South Bend - Schalliol May 5, 2011 Page 3 of 3 Once again, thank you for considering Wightman Petrie. Sincerely, David M. Rafinski Vice President I: \Proposals \City of South Bend\Ziolkowski Demo I nspection\Proposal_5 -5 -11. doc This proposal (INSPECTION ENGINEERING SERVICES FOR DEMOLITION OF FORMER ZIOLKOWSKI CONSTRUCTION PROPERTIES LOCATED AT 1005 / 1015 S. LAFAYETTE BOULEVARD, SOUTH BEND, IN 46601 FOR A NOT -TO- EXCEED FEE OF $9,310.00) is hereby.accepted and authorization to proceed hereby granted: Accepted By: Printed name and title: Date: