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SOVTH 8
Community & Economic Development' R,
1200 County -City Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 ❑ Phone 574/235 -9371 ❑ Fax 574/235
9021
To: Redevelopment Commission
From: Ann Kolata.,-
u..
Subject: Proposal from Hull & Associates for General Environmental Consulting Services
Date: May 19, 2011
The attached proposal from Hull & Associates, Inc. is related to general environmental consulting
work that they provide to the Commission on the Studebaker and Oliver projects. We have had an
ongoing relationship with Hull for a number of years and need to continue this relationship as we
pursue our insurance recovery efforts. The total amount of the contract is Not to Exceed $25,000.
Please contact me at 235 -9374 or akolatagsouthbendin.gov if you have any questions.
Hull
May 17, 2011
Ms. Ann Kolata, Senior Redevelopment Specialist
South Bend Development Commission
227 West Jefferson Blvd, 12th floor
South Bend, Indiana 46601
RE: Proposal for General Environmental Consulting Services Budget Extension in Support of
Redevelopment Efforts for Areas A, B and C, and Other Properties (as needed), South Bend,
Indiana; SB1058.200.0002.
Dear Ms. Kolata:
Hull & Associates, Inc. (Hull) is pleased to present the City of South Bend (Client) the following
proposal for continued professional engineering services for the above referenced projects. The
purpose of this letter is to establish the Scope of Work, fee and schedule for the project. The
Scope of Work is based on Hull's experience providing similar services to the Client during
previous years and through ongoing discussions with the Client.
Specifically, Hull will continue to assist the Client with continued interpretation of new data and
findings; communications with the Client, Client's counsel (for insurance recovery and litigation
support), regulatory agencies and prospective developers; and attendance at meetings that are
not currently addressed by existing contracts for Areas A, B and C. Hull will also assist the City
with other City properties (besides Areas A, B and C) on an as- needed basis.
COMPENSATION
Estimated not -to- exceed costs during the remainder of calendar year 2011 for the above Scope
of Work are $25,000 and are based on previous general consulting expenditures and
expectations of work for the stated time period. The fees have been developed based on our
estimate of hours for each labor category expected to be involved in the project. The rates used
to calculate compensation for each labor category are within the ranges presented in Table 1.
Actual rates and hours expended for each category may vary based on project personnel used.
Additionally, personnel in labor categories not included in Table 1 may be used. The Client will
be billed for actual labor hours and other project costs with the total project cost not to exceed
that shown above, unless additional work is required as discussed below. The project will be
billed on a four -week basis with payment due to Hull within thirty five days after receipt of an
invoice.
ADDITIONAL WORK
Additional work beyond the Scope of Work defined herein shall not be performed until such time
as an amendment to this proposal, including the scope of the additional work and associated
costs, has been prepared in writing to address the additional work and said amendment has
been approved by the Client in writing.
4770 Duke Drive, Suite 300, Mason, Ohio 45040
513.459.9677 fax 513.459.9869 www.hulline.com
Ms. Ann Kolata
May 17, 2011
S131058.200.0002
Page 2
STANDARD OF CARE AND LIMITATIONS
Hull shall perform its services using that degree of care and skill ordinarily exercised under
similar conditions by reputable members of its profession practicing in the same or similar
locality at the time of service. No other warranty, expressed or implied, is made or intended by
our proposal or by our oral or written reports. The work will not attempt to evaluate past or
present compliance with federal, state, or .local environmental or land use laws or regulations.
Conclusions presented by Hull regarding the Site to be investigated shall be consistent with the
Scope of Work, level of effort specified, and investigative techniques employed. Reports,
opinions, letters and other documents will not evaluate the presence or absence of any
compound or parameter not specifically analyzed and reported. The presence of radiation,
radon, lead, electromagnetic fields, and indoor air pollution will not be investigated, unless
specifically stated in the scope of work. Hull makes no guarantees regarding the completeness
or accuracy of any information obtained from public or private files or information :provided by
subcontractors.
Again, thank you for the opportunity to prepare this proposal. Hull will begin providing project
services immediately upon the City's written authorization. All work will be conducted pursuant
to Hull Contract # CNTRCT.300.2259. Please call me at (513) 459 -9677 if you have any
questions.
Sincerely,
I/
.
W. Lance Turley
Principal
Douglas G. Stuart, CHMM
Senior Project Manager
WLT /DGS /kf
cc: Hull File Copy
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ssociates inc.
TABLE 1
2011 BILLING RATES
NOTES:
1. Hourly billing rates for personnel apply to actual time spent in meetings concerning the project,
preparing for such meetings, project coordination time, design activities, field and office
investigations, and travel time when job - related.
2. Hourly billing rates reflect the range of salaries for each job classification. Rates are typically
reviewed and adjusted periodically to account for salary increases and other changes.
3. If personal vehicles are utilized, travel mileage is billed at the federal mileage reimbursement rate.
If company -owned vehicles are utilized, rental rates of $75 /day, $300 /week, or $1,000 /month are
used in lieu of travel mileage. If rental vehicles are utilized, the actual cost of the rental and
gasoline will be billed directly with no mark -up.
4. Air transportation fees are billed directly with no mark -up. Travel time is typically billed only for
that time actually spent flying to /from the project location and does not include layovers, delays,
etc.
5. Project reimbursable expenses such as reproduction by vendors, overnight shipping, .meals, and
lodging associated with travel or extended field activities, etc. are billed directly with no mark -up.
Certain project reimbursable expenses such as sampling kits, health and safety equipment, etc.
are billed at flat rates based on the cost of the materials.
6. Field equipment rented from outside vendors is billed directly with no mark -up. If field equipment
owned by Hull is utilized on ,the client's project, competitive market - equivalent rates are billed for
daily or weekly rental.
7. Subcontractors' fees are billed to the Client at a rate equal to the subcontractor fee multiplied by
1.1 to recover Hull's contractual liability risk and associated operational expense.
HULL & ASSOCIATES, INC. 1 OF 1 MAY 2011
MASON, OHIO S131058.200.0002