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Home My WebLink About05/09/11 Board of Public Works Minutes AGENDA REVIEW SESSION MAY 5, 2011 154 The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on Thursday, May 5, 2011, by Board President Gary Gilot, with Board Member Donald Inks present. Board Member Carl Littrell joined the Board in session at 11:40 a.m. Also present was Attorney Thomas Bodnar. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff, APPROVE OPEN MARKET PURCHASE — EIGHT (8) NEW HEAVY DUTY MOBILE LIFTING SYSTEMS (CENTRAL SERVICES CAPITAL) Mr. Jeffrey Hudak, Central Services, advised the Board that on March 14, 2011, bids were scheduled for receipt and opening for the above referenced equipment, but no bids were received on that date. Pursuant to IC § 5-22-10-10, Mr. Hudak requested the Board authorize Central Services to purchase the equipment on the open market through Ridge Company, P.O. Box 2859, South Bend, Indiana, 46680, in the amount of$8,051.45 each, for a total of$64,411.60 for eight lifting systems. Mr. Hudak noted these lifts meet all of the original specifications and the cost is $5,588.40 under the amount approved in Central Service's 2011 Capital budget. Therefore, Mr. Inks made a motion that the recommendation be accepted as outlined above. Mr. Gilot seconded the motion, which carried. APPROVAL OF ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount Motion/ Second Professional Indiana Hardest Hit Fund- Restricting $215, 843.79 Inks/Gilot Services Housing & Media/Publicity& Referral To City Contract Community Fees Section of Exhibit A of Addendum Development Original Contract which Pays Authority City for Counseling Fees Agreement Oaklawn Homeless Prevention and Rapid $8,980.00 Inks/Gilot Addendum Psychiatric Re-Housing Program— (HPRP Center, Inc. Housing Relocation& Federal Stabilization Services to Funds) Eligible Individuals per Program Guidelines Agreement Youth Service 2009 Housing Relocation & Increase of Inks/Gilot Amendment Bureau of St. Stabilization Services to $2,014.00, Joseph Individuals per Program New Amount: County, Inc. Guidelines $223,600.00 (HPRP Federal Funds) Agreement Center for the 2009 Financial Assistance Increase of Inks/Gilot Amendment Homeless Processing & Housing $288,254.00, Relocation& Stabilization New Amount: Services to Eligible Individuals $795,357.00 per Program Guidelines (HPRP Federal Funds) APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amount indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the - goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $3,043,169.95 4129/11 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Gilot seconded the motion, which carried. The Board discussed the following agenda items: -Agreement for Professional Services—Short Elliott Hendrickson, Inc. ............................................. .. 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pun IOX pautuu clop lou st IuauuaoiSt stgl uo fuupunj Oql polou lopq 'xW •2uo:4s ool si uollnxivaouoo all lurod sigl In Inq `Ingl olui palool snq oq palms ain2unZ uIN •pjoXoax aq pinoo Ii xaglagm pouoilsanb s)iul •aW •xalnm Ouippp s<Xil3 oqI ui uralgoxd n lou si sigl INN palnxaluax I01!D •x1 1 •lBnOuO poinlip Suraq Iou si oiuosn aql os `suuals/is auans OqI ur possomid xafuol ou axn spilos solio agl •lOnal ajns n of painitp auuooaq pun spilos xa po' glim xuu oI pasn 11 OxOgm spilos lsumlonq ui salnxluOouoo Ii xalnm Sul M utxp aq, ul Iou ST otuasxn aql Ingl palou I011J 'JIN •sanxaSOx xOlnm uuOIJ autasxn JO lnnouuax alt OUiss000xd uo )lxom oI paxul Ouioq sr iundtuoa stgl Ingl pautnldxa `s�lxorn xainA� `olufunZ annQ 'uW S91 1102 S Avw NOISSHS MHIAJN VQNHDV AGENDA REVIEW SESSION MAY 5 2011 156 compliance and the beer lines. Mr. Rafinski stated the Change Order on the Scoreboard and Audio/Video Equipment was due to incorrect information regarding the location of the poles providing electric service. Mr. Gilot noted the electric service is metered through the Park Department's tariff, saving a large amount of money, The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:05 p.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President D nald E. Inks, Member A-11-1 /a 21;ka Carl P. Littrell, Member ATTEST: i - T � t 1!` _-Lirida M. Martin, Clerk REGULAR MEETING MAY 9, 2011 ............. The regular meeting of the Board of Public Works was convened at 9:35 a.m, on Monday, May 9, 2011, by Board President Gary A. Gilot, with Board Members Donald E. Inks and Carl P. Littrell present. Also present was Board Attorney Cheryl Greene. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on April 21, 2011, April 25, 2011, and May 2, 2011, were approved. OPENING OF BIDS --- MAYFLOWER ROAD RE-ROUTED FROM CLEVELAND TO BRICK ROAD-PROTECT NO. 110-036 AEDA TIF This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: C&E EXCAVATING, INC. 53767 County Road 9 Elkhart, Indiana 46514 Bid was signed by: Mr. Thad Bessinger Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed - Five percent (5%) Bid Bond was submitted BID: Description. Amount Base Bid- $2,378,567.71 Alternate 1: $121,168.50 Total: $2,499,736.21 S6"88Z`9SS`Z$ �i�Io.L 00,00Z,891$ :I aluxallV W880`889`Z$ :pig asvg IunotuV uopdposaQ :QIg polllu ps sum puog pig (%S) Iuaolad anid palaldwoo s-em uLTod Iuaualiuluzoo uoll ululilosrQ-uoN xap.zo uI SLIM IInVpI JV uoisnllo0-uoN XJuIiH ullsn(I 'all :,�q pou2is Sem pig t'l 9917 eu'eIpul `puog IIInoS £Z prold aI'eIS SS£t7Z 'DKI ArIrIaX IY HSrIVM S£'Z66`L IZ`£$ :I-eIol 00'020`I Z T$ :I aleucjjv S£7L6`960`£$ :pig aseg IunoulV uoildixoSaQ :QI2 pallitiugns sum puog pig (%S) Iuoozad anid pololdwoo sum uuod IuauzlluzuloD uolluuiuziaos,U-uoN xap.zo ui SUM Iin'Cp3.IV uoisnlfoo-uoN L,gnzS ugof •.TW :Xq pou2is sum pig OZ I6b u'eB'golw `saIIN Iaa.IIS 11,T T IIInoS ££8Z ........... W1 -00 N0113fiHISNOD jDrias 96'LtiZ`l WE :Isiol 09'S90`££I$ :I 31-euxallV 9t,78 1'868'Z$ :pig os-eg IunouiV uol�dllosaQ �QIg paIllulgns SUM puog pig (%S) Iuaoaad anid paloldwoo svm uuod Iuotuj!wwo0 uojjLuiuzlxoslQ-uoN .Iapio ui sum Iint?pl.JJV uoisnItOD-uoN opp-PA ouaSng •.iW :Xq paugis sum pig tT99t leu Ipul `puog illnoS £Z peo2l NVIS OOZSZ NOLLDAH I.SNOD ATIM-HIHIH 00'OL9`896`Z$ :I1?10,L 00'OL9`t£I$ :I el-euxallV 00'000`tIZ8`Z$ :pig oseg IunouzV uolldi.posoU :QIa palllurgns sPm puog pig (%S) Iuaond an13 pololftoo sum uuo,4 Iuauzlluzuuo0 uotltuluzlxosTU-uoN iz)pao uI spm iinepUjV uoisnlloj-uoN uollud In-ed -jW :,�q poudis sum pig VZ99V vueipul `puog gjnoS 99Z xog a39J0 Isod PPON punlanal0 LLS '3KI 1 IOIJLDfIH.I.SNIOD JHH LS I T TOZ 6 A-VW JNI.I IRW WV'IfIOHN REGULAR MEETING MAY 9, 2011 158 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Community and Economic Development and Engineering for review and recommendation. OPENING AND AWARD OF BIDS — DEMOLITION ENVIRONMENTAL REMEDIATION AND SITE RESTORATION OF THE FORMER AIRGAS-GREAT LAKES PROPERTY — PROJECT NO. 111-021 (AEDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: C&E EXCAVATING, INC. 53767 County Road 9 Elkhart, Indiana 46514 Bid was signed by: Mr. Thad Bessinger Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Five percent (5%) Bid Bond was submitted BID: Description Amount Base Bid: $78,350.00 Const. Debris $9.00/CYD $7,110.00 Env. Allowance $20,000.00 Total: $105,460.00 INDIANA EARTH, INC. 10343 McKinley Highway Osceola, Indiana 46561 Bid was signed by: Mr. Michael Mayse Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Five percent (5%) Bid Bond was submitted BID: Description Amount Base Bid: $117,171.00 Const. Debris $29.60/CYD $23,384.00 Env. Allowance $20,000.00 Total: $1601555.00 R&R EXCAVATING INC. 2010 Went Avenue Mishawaka, Indiana 46545 Bid was signed by: Mr. William Loudin Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Five percent (5%) Bid Bond was submitted BID: .............. Description Amount Base Bid: $78,035.00 Const. Debris $34.50/CYD $27,255.00 Env. Allowance $20,000.00 Total: $125,290.00 RITSCHARD BROS. INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by: Mr. Donald Ritschard, Jr. :pear ,�joilgnd pun pouodo o.ram spiq 2uimojjoj aqj •luoioijjns alt of punoj aram goigm `smoN XlunoD -lrZ aql pu-e aungtrZ puOg glnoS aql ul ooTloN jo uotlPoilgnd jo sloord parapual �jzajD aqZ loafozd paOUara ar anogn aqi rod spilt p3' ajuas jo Sumodo PUV OuinMOar rOJ las of-ep aql stem sigZ (ALL V al ZZ0-1 I I 'ON.LDdfONd— G-dVAd I1109 d.L.LdAVIV I HJflOS 9101/001) S9l L?Idd0-dd I_ISALO-I'IOIZ 2idb WOJ dH.I. 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Debris $17.00/CYD $70,975.00 Env. Allowance $20,000.00 Total: L $293,575.00 INDIANA EARTH INC. 10343 McKinley Highway Osceola, Indiana 46561 Bid was signed by: Mr. Mark Osler Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Five percent (5%) Bid Bond was submitted BID: Descri tion Amount Base Bid; $269,569.00 Const. Debris $29.60/CYD $123,580.00 Env. Allowance $20,000.00 Total: $413,149.00 BRANDENBURG INDUSTRIAL SERVICE CO. 2625 South Loomis Street Chicago, Illinois 60608 Bid was signed by; Mr. Dennis McGarel Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Five percent (5%) Bid Bond was submitted BID: Description Amount Base Bid: $300,650.00 Const. Debris $45.00/CYD $187,875.00 Env. Allowance $20,000.00 Total: $508,525.00 R&R EXCAVATING, INC. 2010 Went Avenue Mishawaka, Indiana 46545 Bid was signed by: Mr. William Loudin Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed ...:........ Five percent (5%) Bid Bond was submitted BID: Description Amount Base Bid: $203,253.00 Const. Debris $34.50/CYD $144,037.50 Env. Allowance $20,000.00 Total: $367,290.50 10pxo ui snm ITAnpilJV uoisnlloD-uoN pgnzS ulof -.iW :Xq paints see pig OZ 16t, unOilaiN `saiiN laa.TiS ,jI I linoS ££8Z ,Dml "03 &olLjflHLSNJo3 aOZas OL'LSI`S-VS$ :GIg poiliuzgns st?m puog pig (%S) luaoxad wqj palaldwoo snm uuod luauzlituuzo� uoilt'uiuTi.TasTQ-uoN .T3pJ0 ui snm liAnpjjjV uoisnllo0-uoN auzolnN ppo L •all :Xq pau�is snm pig J7 I99t t?upipul `puag linoS £Z pnold alnlS OOZSZ 'o&I NOILDIINISNOD AXIIH-MAIN :pnaa Xlotlgnd pup pauodo ajam spiq Butmolloj atj L woioglns aq of punoj onm loigm `smoN Xlunoo -pi- all pun ounglj L puag llnoS aql ui ooiloN jo uogvoTlgnd jo sjooxd pa.tapuol -4aat0 aqj -loofoid poouazalai anogn aril Toj spiq poluos jo 2uTuado pun OUTAMOa l .tol las alnp aql snm SlgL Vs-,d- 980-011 'ON loaf ad S LNZtWaA0UJWI NOI.L0gS2I91NI NldVH0 V X-dJISgAk — SQIS 30 oNINgdo •pauluo loilm UOTlouz all papuooas IIaalliz ' ICI "anogn pouillno sL panoxddn lan.4uoo uotlorulsuoo all pup pop.Tnmu oq pzq all pue paid000u oq uoiinpuatutuooaa all Ingl uoTlouz t' appuz s-JUI UW `,OJOJDJ@gl •IleAoxddn Toj pailiuzgns SEm loniluo0 uoilatI.Tlsuoa all `XIHnuoTltppV 'IBAOUxaN si.TgaQ W uollonzlsuo0 pup oounmolIV lniuouuuo.nAug °piq asnq all jo Inloi ali si loilm `00'SLS`£6Z$Jo lunoum all ut `•oul `2uiinAnoxg gw0 `.Tappiq olglsuodsaa pun antsuodsax Isomol aqi of loeiluoo all pwmp p.tnog aqi ingl popuatutu000i `jwwdolana(l oiuzouoog W XilunLumo0 `solo-1 piAt3C[ uW `splq asoll EuimaiAa.T JQIJ V 'uoTlnpuauzutoaa.T pue maTAaa aoj lunllnsuoo .mall pun luoTudolaAaCl atutouoog of paztaJaz wom spTq anogn all `paTareo pun sal -,iW Xq papuooas `Ilailli'I '.1w Xq 3p-ew uopow v uodrl 00'SZ8`6b9$ :lt'lol 00,000`03 aaunmoliV •Aug 00'SZ86`Z£$ GAD/00'6L$ sljgaQ gsuo�) 00'000`00£$ :pig aspg lunoTuv uoTldtxosa(j :C HU paliiutgns snm puog pig (%5} luaoaad aAIJ polaldutoo spm UUoj IuauaiTUtutoD uoTipuruti.Tosl(j-uoN .Tapxo ui SUM iTAnpljjV uoisnlloD-uoN .Taag daupoZl •.iW :Xq pau23Ts spm pig 0999v t3unipul `aaunddnN Isng 9 Sfl 996£Z 'JNII Hoflvavrls 'y Haaft 00'S00`ZSti :Iulo L 00'000`03 aaunmollV 'Aug 00'6£t7`SIH$ QAD/99'LZ$ S!jgaa Isuoa 00,00,99g 91E$ :pig ast?g lunoruV uoTi T.taSaQ •QIg poilluTgns s-pm puog pig (%g) Iuao.Tad aAl j palaldwoa spm uuod luomituauaoD uoIjLUILUIJoSTQ-uoN Joplo ui svm ITAnpgjv uoisnlloa-uoN 'if `ptnlosiT7l pinuoC[ -jW :Xq pauois snm ptg 6I99V t?unipul `puag llnoS IaOJIS 0TdumS 1soAk toZ I '30 'SOHg CMVHDSSI2I I9I 1 I OZ 6 AV W ONI LaaR W-Ifloax REGULAR MEETING MAY 9 2011 162 Non-Discrimination Commitment Form was completed Five percent (5%) Bid Bond was submitted BID: $504,148.63 WALSH & KELLY INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Dustin Hilary Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Five percent (5%) Bid Bond was submitted BID: $514,013.08 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Engineering and their consultant for review and recommendation. OPENING OF BIDS -- LARGE DIAMETER INTERCEPTOR SEWER CLEANING — PROJECT NO. 111-018 (WASTEWATER OTHER CONTRACTUALS) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: NATIONAL POWER RODDING CORP. 2500 West Arthington Street Chicago, Illinois 60612 Bid was signed by: Mr. Willaim Kreidler Non-Collusion Affidavit was in order ............. Non-Discrimination Commitment Form was completed Five percent (5%) Bid Bond was submitted BID: Description Qty Unit Unit Price Total Base Bid 1,341 Feet $152.00 $203,832.00 Alternate 1 892 Feet $98.00 $87,416.00 Alternate 2 349 Feet $2.50 $872.50 Alternate 3 2,300 Feet $4.00 $9,200.00 TERRA CONTRACTING Post Office Box 2766 South Bend, Indiana 46614 Bid was signed by: Mr. Bruce Reder Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Five percent (5%) Bid Bond was submitted BID: Description Qty Unit Unit Price Total Base Bid 1,341 Feet $224.30 $300,786.30 Alternate 1 892 Feet $197.60 $176,259.20 Alternate 2 349 Feet $7.90 $2,757.10 Alternate 3 2,300 Feet $4.50 $10,350.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids were referred to Environmental Services for review and recommendation. After review of the bids, Mr. Richard Radcliffe, Environmental Services, informed the Board that the apparent low bid is still approximately $54,000.00 over the budgeted amount. He stated he will need to see if a transfer of funds can be made to cover the project before he rejects all bids. 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Mr. Littrell seconded the motion, which carried. APPROVAL OF REQUEST TO REJECT BIDS In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to reject all bids for the vehicles and equipment referenced below. It was found that the City is unable to acquire the equipment at this time due to budget constraints. 1) Five (5) More or Less, 2011 or Newer Rear Wheel Drive Police Patrol Vehicles 2) One (1) or More,New Golf Course Beverage Cart 3) One (1) or More,New Heavy Duty Golf Course Beverage Cart Mr. Gilot noted that the Police patrol vehicles will be purchased through the State Bid at a much lower price. He noted the bids are not being rejected due to budget constraints, but that they are being rejected because the bids were above the allotted budget. The vehicles will still be purchased, but at a cost within the budget through the State bid. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request to reject the above bids was approved. AWARD.QUOTATION—COLD MILLING FOR THE 2011 PAVING SEASON (MVHF) Ms. Terri Swift, Street Department, advised the Board that on April 5, 2011, three quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Swift recommended that the Board award the contract to the lowest responsive and responsible bidder, J.L. Milling, Inc., 15262 Industrial Drive, Schoolcraft, Michigan 49097, in the amount of $0.91/Square Yard, not to exceed $75,000.00. Mr. Gilot informed those present that the Street Department requested three quotes and opened the quotes at the Street Department. They were informed that in the future, they need to have scaled quotes come to the Board for opening. He noted the recommendation for award is going to the low quoter. ............. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Inks seconded the motion, which carried. APPROVE CHANGE ORDER NO. 1 — COVELESKI STADIUM IMPROVEMENTS — MAIN FACILITY REHABILITATION—PROJECT NO. 111-005A (COVELESKI) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I on behalf of Ziolkowski Construction, 4050 Ralph Jones Drive, South Bend, Indiana 46628, indicating the Contract amount be increased by $82,556.00 for a modified Contract sum, including this Change Order, in the amount of $1,156,356.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — COVELESKI STADIUM IMPROVEMENTS — MAIN FACILITY REHABILITATION-PROJECT NO 111-005A (COVELESK�1) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of Ziolkowski Construction, 4050 Ralph Jones Drive, South Bend, Indiana 46628, indicating the Contract amount be increased by $73,207.00 for a modified Contract sum, including this Change Order, in the amount of $1,229,563.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — COVELESKI STADIUM IMPROVEMENTS — MAIN CONCOURSE RENOVATION--PROJECT NO 111-005C (COVELESKI) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I on behalf of Larson-Danielson, 302 Tyler Street, LaPorte, Indiana, 46305, indicating the Contract amount be decreased by $1,220.00 for a modified Contract sum, including this Change Order, in the amount of $2,671,680.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. I — COVELESKI STADIUM IMPROVEMENTS — SCOREBOARD FRONT END AND PRODUCTION AND AUDIONIDE6 EQUIPMENT — PROJECT NO. 111-005B COVELESKI Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Daktronics, 27140 Lynde Drive, Olmsted Township, Ohio 44138, indicating the Contract panoxddu sum lsanbax anogP atll `paixxuo pub, `s)Iul •xlN �q papuooas folio •xW Xq apuwx uoiloux b, uodn •pagilou sxaploquail puu sxaumO 0114 pup `pql olnP xqj unx uaaq aeutl S3100lo uoilPou!luopi `sxep (5I) uaalltd u13141 axowt paxols uaaq axed sa4oitlan llu luul Palau sure 11 'uuutpul `puag glnoS `poomxatlS 1sa� IOZ `uoiltxodioo 02PnIPS o1nV xadnS 1u paxols guioq we uoitlm `saloitlan pouoputqu (£I) uaalxitll XIalPUutxoxddu Io 31PS 0g110J asilxanPu 01 uoisstuuad palsanbax `lu0uz03x0jug opoD Io luauxlxudaQ `lIg �Ctllux 'sL1I SHIDTHHA QgNOQXVgV JO g IVS — SQIg 30 IdIgOHW UHI NO HSl12IgAQV O,l, ISTI g24 HAOUddV 'panoxddu sum lsanbax anogP aq1 `painin pup sNul -x4,11 Xq papuooas 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`•oul `Builuntaxg JO ,IIu14aq uo I •oN xapxo efuvgD pallttugns suq `Suix30ut2ug `ell!A XOZ 'JW 1ug1 PasinpP 10119 'xIN dLL VQgV 060-011 'ON LOgfMId—9NINAMA1 QV02i HAIZO WOO SUfjLD112IZS d0 NOILIIOWAG — 1 'oN -NdF, 0 g9NVH0 HAMIddV •panoxddu stm xapxo a2uPgo all `p uno Pue Iia-m!q uW Xq papuooas `s*4ul aW Xq apuwa uotlotu u uodn '00'SLO`5£6$ JO lunouzn 0LI1 ul `xapxo O2uuq:) sitil 5uipnloui `wins louxluoo paglpowx t xoI 00'9Lb`L$ ,�q pastaxoui ag lunouzu 991 i i OZ 6 VLSI 9NIIHF[ I?IV'IflDn REGULAR MEETING MAY 9 2011 166 ADOPT RESOLUTION NO. 35-2011 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 35-2011 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: THREE (3) 1996 11 YARD ROLL OFF BOXES WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City and/or are unfit for the purpose for which they were intended and have an estimated combined value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 9th day of MAY 2011. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary Gilot s/Donald Inks s/ Carl Littrell ATTEST: s/Linda Martin, Clerk ADOPT RESOLUTION NO. 36-2011 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 36-2011 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South. Bend: COMPUTER TECHNOLOGY HARDWARE WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. 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Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was ratified and adopted by the Board of Public Works: RESOLUTION NO. 39-2011 A RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS SIGNATORY AUTHORIZATION RESOLUTION WHEREAS, the City of South Bend, Indiana, (herein after called "City"), has received a Federal Earmark for a Sewer Overflow Sensory Control Project and intends to proceed with the design and construction; and WHEREAS, the City of South Bend has adopted this Resolution dated May 9, 2011. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS, the governing body of said City,that: Mr. Patrick Henthorn is authorized on behalf of City to submit to the State and Federal governments work plans on the project; provide such other information data and documents pertaining to the project as may be required, and otherwise act as the authorized representative of City and his actions in the past regarding the Application for Federal Assistance are hereby ratified. Adopted this 9t" day of May, 2011. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary Gilot s/Donald Inks s/ Carl Littrell ATTEST: s/Linda Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount Motion/ Second Contract CBM Accounts Debt Collections for Past Contingency Inks/Littrell Service Due Ambulance Accounts Fees for 2011-2012 (EMSCIF) Agreement Short Elliott Water Works Arsenic $28,000.00 Inks/Littrell for Hendrickson, Inc. Removal Alternatives (MTBE Loss Subject to Professional Recovery Confirmation Services Funds) of Funding Source Professional Abonmarche Engineering Services for $56,000 Inks/Littrell Services Consultants U.S. 31 Utility Relocations (Major Subject to Agreement Moves) Appropriation Professional Abonmarche Engineering Services for $88,400 Inks/Littrell Services Consultants Edison Rd. 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JSgll g2i kNHQ °I 'w'u 00:5 Istl�ltaxg :(aluQ ult2l st ONUMtd -Iaarn MID uitW 110Z `8I ktW) )ixoM of qig aiitSt'I1NoQAA s Illlaxlli I of uuOrgorW urozJ xt.1Io0 110Z `LT �vw —asnsol0 pwjS 3IxoAk of aNrg pal.�au� uopo�,�I uolltaoZ aus y�aiuQ uoildlaasaQ iuuailddV :Iunoxddt xoj poluosaxd cram suoiss000xd put somsolo laOxls 5utmollol 3ql SNOISSg ON USH ISO'I0 .I.HH2US AO 'IVAO2IddH uolssluzuto0 Iuaur -dol3n3paZl Z 'ON aql ivatuolddnS /iq ItnoxddV Iuaura2x2V of loafgnS ('411 VQSS) 8S0-01 I 'ON iOOfox d— salut3ossy saotnxaS Pilii7/s3ful 00'006`81$ aol33uuo0 alioktjuj-ull?N xagsl,l uosmug Ituolssalo.rd uolssluruzo0 luouz -dolanap0ld Z oN uz luaalddnS agi u x Xq IxddV luaraa �V uno /,OuaOV of loafgnS 850-0 T i 'ON 103[Old— uotssruzru00 .tOlsuw 113-Mill/sluI x0103uu00 aiia,�tyu l-UmN luoutdolanapa-1 of urnpuoppV 691 I I0Z 6 AVW 'JNI LAHW 2TVIIIJAU REGULAR MEETING MAY 9 2011 170 discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report was accepted and filed. FILING OF MONTHLY REPORT—DEPARTMENT OF PUBLIC WORKS The Division of Water Works submitted their Monthly Report for April 2011. These reports reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the report was accepted and filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Certificate of Insurance for J.W. Wertz& Son, Inc., South Bend, Indiana was accepted for filing: RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Effective Date Released Torok Excavating, Inc. Contractor Approved April 27, 2011 McIntyre Jones, Inc. Contractor Reinstated May 1, 2011 Torok Excavating, Inc. Excavation Approved April 27, 2011 McIntyre Jones, Inc. Excavation I Reinstated May 1, 2011 Mr. Littrell made a motion that the bonds approval and/or release as outlined above be ratified. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $2,489,527.07 05/09/2011 St. Joseph County Housing Consortium $14,073.10 04/14/2011 St. Joseph County Housing Consortium $1,567.08 04/14/2011 St. Joseph County Housing Consortium $6,000.00 04/23/2011 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Littrell seconded the motion, which carried. PRIVILEGE OF THE FLOOR Mr. Murray Miller, Local No. 645, asked the Board if an addendum was sent out on Friday for the demolition project bid openings today. Mr. Brett Konarski, Wightman Petrie, confirmed that addendums were sent out that added some cost for the Airgas property with an increase in sidewalks. Mr. Gilot stated it is okay to add an addendum but it is not the City's policy or practice to add one that late in the project. Ms. Cheryl Greene, Legal, added that there is nothing statutory prohibiting the sending of an addendum at a late date, it is just not the City's preferred policy. She added that all of the bidders responded to the addendum in their bids. Mr. Miller questioned whether the results of the quote award for the 2011 Cold Milling would be posted on the website. Mr. Gilot stated they would not since it was a quote. He stated three quotes were received and opened at the Street Department, and the award is going to the low quoter. Mr. Gilot noted the Clerk has instructed the Street Department to have quotes sent to the Board of Works for opening at a public meeting in the future. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 10:35 a.m. BOARD OF PUBLIC WORKS .......... .......................... x)qwaN Ijjo:[jj!-j -j 1.1-eo j qwoW Is I ,a plu o(I TUQP!sO-Td '101!9 'V XjeO ILI i i 0—Z---"6—AVW Oxiladw W—lifiDa-H