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Home My WebLink About05/18/11 Board of Public Works Agenda Review BOARD OF PUBLIC WORKS Agenda Review Session May 19, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1. RECOMMENDATIONS A. Street Closure 1. Applicant: Greater New Harvest Outreach Ministry 2. Event: Harvest Time Block Party 3. Location: Caroline St. from Calvert St. to Randolph St. 4. Date/Times: May 21, 2011 from 11:00 a.m. to 3:00 p.m. 5. Favorable Recommendations REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Session: May 5, 2011 B. Regular Meeting: May 9, 2011 C. Claims Review: May 16, 2011 2. OPENING OF BIDS A. Mayflower Road Sanitary Sewer Extension, Phase I—Project No. 109-055 1. Funding: Sewer Works Capital/TIF B. Clay-Cleveland and River Commons Pump Station Replacement — Project No. 109-087 1. Funding: 2010 Sewer Bond (658.0630.415.42.06) C. Morris Performing Arts Center Entry Doors, Windows and Restroom Renovation —Project No. 111-024 1. Funding: Downtown TIF D. One (1) or More, 2010 or Newer Heavy Duty Steel Car Carrier 1. Funding: 2011 Code Capital (101.1204.425.43.02) E. Two (2) More or Less, 2010 or Newer Heavy Duty 15,000 lb GVWR Chipper Trucks 1. Funding: 2011 Park Department Capital (201.1101.452.43.02) F. One (1) or More, 2010 or Newer Skid Steer Loader 1. Funding: 2011 Park Department Capital (201.111.452.43.02) G. 2011-2012 Janitorial/Cleaning Supplies 1. Funding: Departmental Budgets 2. OPENING OF QUOTATIONS A. Leighton Garage Joint Repairs—Project No. 111-033 1. Funding: Parking Garage Fund (601.0462.645.42.02) 3. AWARD BIDS A. Large Diameter Interceptor Sewer Cleaning—Project No. 111-018 1. Company: National Power Rodding Page 1 of 6 BOARD OF PUBLIC WORKS Agenda Review Session May 19, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: $301,320.50 3. Funding: Wastewater O&M (641.0630.793.6335) 4. Approve Contract B. Three (3) 2011 or Newer Single Axle Dump Trucks with Contractor Dump Beds 1. Company: Hill Truck Sales, Inc. 2. Amount: $82,380 (each); Option 1: $1,295 (each); Trade-In: $8,000 (each); Total: $227,025 ($75,675 each) 3. Funding: Park Department Capital Lease (201.1101.452.43.02) 4. REJECT QUOTATIONS A. Water Main Crossing of Canadian National Railroad at 30th Street — Project No. 110-054 1. Reason: Quotations Received Exceed Budget 5. CHANGE ORDER A. Memorial Hospital Streetscapes Improvements—Project No. 109-091B 1. Company: Ancon Construction Co., Inc. 2. Change Order No.: 3 3. Increase Amount: $42,447 4. Percent of Increase: 4.45% 5. Modified Contract Amount: $996,472.22 6. Funding: Medical TIF (426.1050.460.31.02) 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Southern View Drive Culvert Replacement—Project No. 109-008 1. Company: Herrman & Goetz, Inc. DBA Underground Services 2. Change Order No.: 3 (Final) 3. Decrease Amount: ($1,365) 4. Percent of Decrease: (2.68%) 5. Total Percent of Change: 9.78% 6. Revised Contract Amount: $49,497.04 7. Funding: Sewers/Other Contractual Services (641.0621.792.63.35) 7. RESOLUTION A. No. 38-2011 — Approving the Transfer of Real Property to the Indiana Department of Transportation 1. Description: Authorizing Donation of Right-of-Way to the State for the State Road 23 Widening Project 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Service Agreement—Corrpro Page 2 of 6 BOARD OF PUBLIC WORKS Agenda Review Session May 19, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Service: Annual Inspection of Cathodic Protection Corrosion Control Equipment at the Northwest Elevated Tank and the Ireland Road Tank 2. Amount: $1,160 3. Funding: Water Works Operating (620.0640.603.31.35) B. Professional Services Agreement— Greeley and Hansen LLC 1. Service: Digestor Upgrade Preliminary Design 2. Amount: $595,000 3. Funding: Wastewater O&M (641.0630.793.31.02) C. Professional Services Proposal Scope of Services —Lawson Fisher Associates 1. Service: Review of Technical Shop Drawings such as Sheeting Plans and Rebar for Outfall Structure for the East Bank Sewer Separation - Phase I - Contracts A& B —Project No. 109-070A and 109-070B 2. Amount: Not to Exceed $9,500 3. Funding: 2007 Sewer Bond (647.0621.415.31.02) D. Professional Services Agreement—Malcolm Pirnie, Inc. 1. Service: Engineering Services for Wastewater Treatment Plant Disinfection Gate Replacement—Project No. 111-030 2. Amount: $33,400 3. Funding: Wastewater O&M (641.0630.793.31.02) E. Contract and Agreement—New Avenues 1. Service: Renewal of Annual Employee Assistance Contract and Agreement 2. Amount: Not to Exceed $35,000 3. Funding: Self Insured Employee Benefit Fund (711.0401.671.34.13) F. Technical Service Support Agreement—Physio-Control, Inc. 1. Service: Support for Twelve (12) Lifepak 12 Defibrillators for 2011-2012 2. Amount: $13,600 per Year, Two Year Term 3. Funding: Fire Department General Fund (101.0901.422.36.05) G. Agreement for Professional Services—Peerless Midwest, Inc. 1. Service: Update Current SCADA System 2. Amount: Not to Exceed $16,675 3. Funding: Operating Fund (620.0640.602.31.06) H. Agreement— Cooreman Real Estate Group, Inc. 1. Service: Purchase of Property for the Development of Olive Road Extension and Adams Road Estates 2. Amount: $269,657 plus Closing Costs 3. Funding: Airport TIF I. Proposal— SunTrust Equipment Finance & Leasing Corp. 1. Service: Financing for Police, Parks, and Building Department Vehicles and Equipment 2. Amount: Twenty (20) Quarterly Payments of $108,741.35 plus $250 One- Time Escrow Fee Page 3 of 6 BOARD OF PUBLIC WORKS Agenda Review Session May 19, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Funding: Capital Lease Accounts in COIT/ParksBuilding 9. RECOMMENDATIONS A. Street Closures 1. Applicant: Downtown South Bend, Inc. a) Location: Michigan St. from Wayne St. to Western Ave. and Washington St. from Main St. to St. Joseph St. (August 5 only) b) Event: Classic Car Cruise/Drive-In Event c) Date/Time: June 3, July 1, August 5, 2011 from 3:30 p.m. to 9:00 p.m. d) See Comment: Traffic & Lighting 2. Applicant: Sunnyside Presbyterian Church a) Location: Frances St. from Washington St. to Jefferson St. b) Event: Church Picnic c) Date/Time: June 12, 2011 from 8:30 a.m. to 1:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: Fraternal Order of Police #36 a) Event: Fallen Officer Scholarship Motorcycle Ride b) Date/Time: July 30, 2011 from 11:00 a.m. to 5:00 p.m. c) Comment: Customer Service states New Route Necessary Due to Construction 2. Applicant: Remembrance Ride, Inc. a) Event: POW-MIA Remembrance Ride b) Date/Time: June 19, 2011 from 8:00 a.m. to 12:45 p.m. c) Favorable Recommendations 3. Applicant: Michiana Family YMCA a) Event: Night Moves b) Date/Time: July 15, 2011 from 5:00 p.m. to 8:30 p.m. c) See Comment: Traffic & Lighting C. Community Garden— City Owned Property 1. Applicant: Carriage Hills Neighborhood Association a) Location: Carriage Hills Well Site at 52200 Block Shenandoah Drive b) See Comments: Water Works, Area Plan Commission D. Use of City Street Lights—Installation of Banners 1. Applicant: Emily Nufer, ENS Enterprises, LLC DBA Fastsigns a) Location: Light Poles on Mishawaka Avenue—River Park b) Date: May 16 to May 20, 2011 c) Reason: River Park Parade d) Favorable Recommendations E. License Renewals 1. Type: Open Air Business Page 4 of 6 BOARD OF PUBLIC WORKS Agenda Review Session May 19, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 a) Applicant: Urban Garden Market b) Location: Vacant Lot at 1025 North Bendix c) Date/Time: Saturdays Only - July 11 to October 22, 2011, 9:00 a.m. to 1:00 P.M. d) Favorable Recommendations 2. Type: Massage Establishment a) Applicant: Prairie House Massage Therapy b) Location: 914 Lincoln Way West (Colfax Cultural Center) c) Favorable Recommendations 10. TRAFFIC CONTROL DEVICES A. Street Name Change 1. Location: Change Showerlux Drive to Schafer Gear Drive 2. Comment: Showerlux Name to be Reused at New Access Point When Development Activity Occurs on the Large Acreage to the East on the North Side of Nimtz B. Revision to Parking Limit Sign 1. Location: 300 Block of S. Michigan St. (Wayne St. to Western Ave.) 2. Reason: Increase Parking Time Limit from One (1) Hour to Two (2) Hours to Enhance Downtown Visitor's Experience and Potential Tenant's Success 11. SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Engineering 12. CERTIFICATES OF INSURANCE A. Jeremie Six d/b/a Home Improvements by Six, South Bend, Indiana 13. RATIFY BONDS A. Contractor Bonds 1. Lonnie Jimerson—Approved May 6, 2011 2. Ortiz Construction—Approved May 12, 2011 B. Excavation Bonds 1. Cobalt Telecom, Inc. —Release Effective December 22, 2011 14. CLAIMS 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT Page 5 of 6 BOARD OF PUBLIC WORKS Agenda Review Session May 19, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 6 of 6