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04/25/11 Board of Public Works Minutes
6 NOW XMOD OL£S Z8'6£I`98Z`Z$ :QIa paliiutgns s1'm puog pig (%S) luooxad aAId polalduioo sum uuod luourliuzuzo0 uoiluuiuTi.ioslQ-uoN aapao ui sum IiAUp jv uoisnlloD-uoN s2unoA•Cl J-mx '.iw :Xq pauois sum pig 0899I uumpul `puog i1InOS 99LZ XOg 'O'd *0RI 9N11VnV3x2[ S9un0A ZVM'988`I$ :QIa paRiuzgns sum puog ptg (%9) I pond 3AIJ palalduioo sum uuoA luauuiiuiutoD uoiituiulliosicl-aoN ,tapaO ui Sum IiARpijjV uoisnlloD-uoN salXOg sauiur -iW :,Cq pou2is Burn pig OZI6b uu51140'W `soltN iaajIS ,III I qlnOS ££8Z 'DNI C.03 N011afiHISNOO ADMIS 00'006`6£6`1$ :QIg palliuxgns sum puog pig (%S)luaoxad W palaldwoo suns utiod luautliuruio0 uOiluuiuii.tosi(l-uoN aapxO uI sum IiAUpgjv uotsnllo0-uoN uollud 'I lnt,d -jw :Xq pou2is sum pig 99Z0-bZ99I uUPIpul `puog gjnoS ____....... 99Z XO£I 'O'd puo21 puuIOAaIO LLLS ,3NI NOULOIIHISMOD aHH Li'L£6`98I`Z$ :QIg pollivagns sum puog pig (%S) luaond aAI j pololdmoo sum uuod IuauzliaTUZOO uoiluuTuii.iosiQ-uoN .aapao ui sum liAUpujV uoisnlloa-uoN jnm uiaA� —I aaildolsi.TlO •-iIN :fig pau2iis sure pig II99t,uumpul `puog illnoS SLLI XOg 'O'd £Z puO2l alulS OOZSZ 65m '05 R0113flH I,SNOa ATIM-H1211H puaa Xlailgnd puu pauodo aaam spilt '5uimollo3 oily wotoI ns aq of punoj a.Iam ilatilm `smaN luno� -iaZ ai{i puu aungiay puog illnoS aql ui aollON jo uoTluoilgnd jo sjooad paaapuol )Ixalo ally loafoad paauarOjax OAOqu gill -iol spilt poluas jo fuiuodo put BuiAiaoa.t JOJ las olup aul suns snly QNOU 11HAAgS I IOZ UOLO-601 '011 LDgfodd - g .I.DvUIN00 — I HSVHd NOIIV'dVdgS &jAkas NXVg ISVH — SQig 30 JNINddO 'lulids0H luiaouiaW giim Ilu `luowasuo Xiililn ivauuuUod u put, `luauzasua uoilo"suoo tiiu.Toduial u `IuawooIou jo jalial t' .Toofoid uoiluaudaS .iamoS }lung is-el agl of palula.I sTUOli aoRp puu `uoissaowd onBpog alliiZ s,�qiluW loj lsanbax u jo upuaou ails of uoilippu aul polou ioliJ •alai VQNgrJV gHL O.I. SNOIyIQQV 'j,Iuis XIiO Xq put ailgnd oqi Xq paluasaid saran jo upuo2u posodoad u illtm pauog 3q1 poluosaad w tpui I `1101a s'lxom oiignd jo pauog 'auaaiq lXjogD XauaouV sum luosaad oslV •urt OZ:i I Iu ssaii?wd ui -uilaauz agl pauiof IIaalli7 'd 1 0 aaquaal�l pauog luasaad MI I 'g pluuoQ aaguzal,� pauog Tim `loli0 'V Xau0 luapisaad puog Xq `I IOZ `IZ IiadV `,(upsangj, uO •ut•u 0f:01 Iu pauanuoa suns sijiorn ailgnd JO patOg aTll Jo uoissaS moiAad upuoOV aily S£i I I0Z iZ rIRIdV NOISSgS VQNHDV 0I'Ig11d - .. ..... . PUBLIC AGENDA SESSION APRIL 21, 2011 136 Elkhart, Indiana 46514 Bid was signed by: Mr. Ed Bessinger Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Five percent (5%) Bid Bond was submitted BID: $1,914,663.39 WOODRUFF & SONS INC 2125 East US Highway 12 P.O. Box 450 Michigan City, Indiana 46361 Bid was signed by: Mr. Todd R. Bell Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Five percent (5%) Bid Bond was submitted BID: $2,863,183.27 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were referred to Engineering and Sewers for review and recommendation. APPROVAL OF REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEETS In a memorandum to the Board, Mr. Rob Nichols, Engineering, requested permission to advertise for the receipt of bids for the following projects. Also presented at this time for approval and execution were the Title Sheets. A. Western and Chapin Intersection Improvements—Project No. 110-086 1. Funding: LRSA B. Mayflower Boulevard Construction—Project No. 110-036 1. Funding: AEDA TIF C. Demolition of Former Airgas-Great Lakes Property—Project No. 111-021 1. Funding: AEDA TIF D. Demolition of Former Ziolkowski Properties—Project No. 111-022 1. Funding: AEDA TIF Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the above requests to advertise were approved, and the Title Sheets were approved and signed. APPROVE LETTER OF AGREEMENT TEMPORARY CONSTRUCTION EASEMENT AND PERMANENT UTILITY EASEMENT -- EAST BANK SEWER SEPARATION - PROJECT NO. 109-070B Attorney Cheryl Greene stated initially negotiations had been started with Madison Center for the easement to their property for the above project, but in the process the property was sold to three different entities and divided into three sections. She informed the Board there are three documents; a Letter of Agreement; a Temporary Construction Easement; and a Permanent Utility Easement for each of these entities. Therefore, upon a motion by Mr. Gilot, seconded by Mr. Inks and carried, the above documents for each of the above entities were approved. The Board discussed the following items from the agenda: - Safety Reports—Department of Public Works Mr. Bob Krol, Water Works, and Mr. Al Miller, Central Services, presented their respective Safety Reports for the month of March. - Monthly Reports-- Department of public Works Mr. Bob Krol, Water Works, and Mr. Al Miller, Central Services, presented their respective Monthly Reports for the month of March. Mr. Miller informed the Board that his on-time completion percentages were down due to him misplacing a work order. - Resolution No. 33-2011 — Accepting the Transfer of Real Property from the South Bend Redevelopment Commission Mr. Dave Relos, Community and Economic Development, stated CED is transferring these properties to the Board of Works, and would ask the Board to donate the property at epuiZ `�lxal� sixoAN oilgnd Jo pxeog •zeupog seuzogl XaujollV sem luasaxd osIV •luasaxd liaxllr-1 'd Ixej pue sJul '3 pieuoci si3quuoK pxeog glim 4lolr0 •V /CMJ luapisaxd pzeog Xq `I IOZ SZ IixdV `kepuoIN uo •tu•e 0£:6 le pauanuoo scam sNioA� oilgnd JO pxeog aql jo �uilaatu xeln2ax aqy I iOZ SZ -ilwiv 15NUHHIN NWHIDAN �Ixal� `uii.rel,�I 'I�1i epuiZ-_,, :s zagwoW `11a4111 d IzeD xogw;DW s-�Iuj -g pleu � ' J 1 luapisaxd `loiiO 'V,(z>ecc) Sx2lom DI"Igfld JO CrdVOg •tu e o£:I I le pouznofpe ftlaaru aql -pxeog oql axojaq aureo ssouisng xaglo ON •epuaOu Burlaatu agi jo aoilou palsonbax aneq oqm suosxad zaglo pu-e eipatu oql Xjrlou pu-e epuaBe oql lsod of palonxlsui svm 3Izalo aqs •Bur023 Nxom leoi�3olodol oql pB of slOexluoO Onoye aql JO %0I anoxdde pinom oq `poixad Ouioueurd sigl ui legl palels lol!D •zy� •�peaxle Ienoxdde .............. zragl anetl bql poluls lollg 'xlili •11j2iaq zamol aql pamarnax peq �lixoglnV lxodzrV aql zogiagm pauoilsanb moos J slN •luaTmszngmiax puoq onuanO-1 xamaS aql grim XIsnornazd auop uaaq seq srgl palou aH -XepuoW uo Nxom ufisap posodoxd aql jo %01 ozTZoglne pue `punk saoinxaS IeOrpal�I fOUa xauzg aql o in' XiID agl aszngturax of uorinlosaNd u op Ol paau pinom pxeog oqi polsa&?ns lopq uW •slesodoxd asogl Oulnoxdde axojaq `iszg paznOas si �uroueuU aql axes o4m of aNil pinom aq palou aH •puel 0111 umo l,usoop put, pamaos �3urOur uU aql aneq Usoop XTID aril mou lq�W ing `loofoxd sigl uo Ouinouz lad of paau e si axagl palou OH •keW pitu Iilun 1a3pnq xaluaO BuruieIJ alld aql anoxdde lou il:m iiounoo oql palels `zallozluoa SlrD `exeluarz � axcJ 'jW 'luatudOlanap alis aril zoj Iesodozd u2rsop e polllwgns sal &uo.zlsuuV 'rn'2l pue `•zamol fururezl aql pun liun uznq 0111 zoj Iesodozd aisop -e seq dnoz0 solSowuIS luaurdolanaQ :aOinaas xalem pUe zamas �Cxeliur;s a p xoj I-esodoxd e seq •Oul `saleiOOSSV We 2i0OZaH uaX •xaluaD fuiulaq azrd aql zoj slusodoxd aornxas Ouuoa urifua (£) aaxgl seq aq polrals `2urxaaujBug `uro4' ' ugol -xW luauzdolanaQ alrS xaluaD OuiurexZ azid—slesodozd saoinxaS lr?uoissajoxd - •suorlr;ln5ax CIAH glrm XIduzoo Ol `slsOO Xzanrlap XlinilOe of saaj s,zodolanap uroxj sasuodxo algtmolie aril o2uego of aze sluauzpuaum tS) anrJ asatll .lo Iie pal-Bls `luauzdolanaQ OivaouOOg pue 44junuzruoo 131ipexeW zl l 'sW 'Oul poogxog42!oN lsamglxoN zeOX purl 32r;lixaH puo8 tllnoS µ- slOe4uo3 of sluauzpuaurV pxiti L pue puoOaS - uogla2ol auop aq of paau Xagl leq ,(liD aql paurxojui mou sell INgQI •XIalexedos ouOp azam lios agl pun xalr m aql xoj suoil-elpautax XxelunlOn lsed oql ur palms aqS 'jXUd ieizlsnpul zanilO 01P le uorlerpauzaz XxelunlOn zoo sr Iesodozd srgl palels `luauzdolanaQ OrurouoO� pue XlrununuoD `elelox uuV •sW salr;iomv pur; IInH—iesodozd sOMAJOS Ir?uoissajoxd - •ssaOozd srgl uo dn-molloj siq zoj urrq paTngl 10110 'JA •pozileug Niomxadr?d uopoldwoo aql petl zanau ing o2rt, sxeaX oml lsouzlr; pololdmoo sem legl loafozd e xoj sr lnoosolo sigl polels BuizaaurfiuR `EIllA 01 '-'IN £LO-601 'ON laafOxd—axnsolo Iioo soamosa-d otueB.Io—linr?puiv uoilalduzoD loafol l - •lol OurNxed noill puedxa of snip-odoxd aql OursegOxnd ui palsaxalur Si IiizcJ put, del s,xaisoOH legl pxeog aql pmrojur soloN -zW pue alis luoLudolanap )I.vd uorliuSI agl uxoxj ssoxou axe anuanV eueipul S I L l sarxadozd xglo omi pe aq� 1111i0ej zragl JO uorsuedxo ioj xaluoD ssalauroH aril of M% ue rgOiW tllnoS SSL LEI I I OZ I Z 'IRIdV NOISSEIS VQNgrJV 0I'I2fld REGULAR MEETING APRIL 25, 2011 138 M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of a bid award for the East Bank Sewer Separation Project Contract B - Project No. 109-070B. PUBLIC HEARING -NEW LICENSE APPLICATION—MASSAGE ESTABLISHMENT Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a new massage license application from Southside Massage Retreat, 411 East Ireland Road, South Bend, Indiana. It was noted favorable recommendations were received from the Fire Department, Building Department and Police Department. The owner of the establishment, Ms. Monica Six, was present and asked for the Board's approval of her license. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the license was approved. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on April 7, 2011, April 11, 2011, and April 18, 2011, were approved. OPENING OF BIDS — JEFFERSON/FRANKLIN STREETSCAPE IMPROVEMENTS — PROJECT NO. 11 0-032 (DOWNTOWN TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: L.L. LEANS CONSTRUCTION CO. 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by: Mr. Mike Glenn. Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Five percent (5%) Bid Bond was submitted BID: $184,748.34 SELGE CONSTRUCTION CO. INC. 2933 South I It Street Niles, Michigan 49120 Bid was signed by: Mr. John Szuba Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Five percent(5%) Bid Bond was submitted BID: $188,891.55 RIETH-RILEY CONSTRUCTION CO.,,INC 25200 State Road 23 P.O. Box 1775 South Bend, Indiana 46614 Bid was signed by: Mr. Todd Gosc Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Five percent ON Bid Bond was submitted BID: $189,832.00 WALSH & KELLY INC. 24358 State Road 23 South Bend, Indiana 46614 00,00Z 9z$ 00'099`9$ mold Z 00'008`£$ 00'056$ dnj I IVJO L 3soa uolldlxasaQ #uoild0 00'000`tl$ 109L9gHX999MMdl #NIA `�IOna1, dum(j a3uijTVPad 6661 00'000`t$ 009L99HX£2HfH9Ad1#NIA `Jonas duznQ aauTTlq iaad 6661 00'000`t7$ 669LMHXOUEUMAd I#NIA `31ona,I, duanQ jouTlITl2?Taad 6661 aal.xd J1u11 uI app xZ—Iapoy�ax xt,a� o0'tloZ`Ot£$ Iuloy 00'l90`98$ glaomua}I (OL£.L PPOW) Joni L dumQ alxV a12uiS Z i OZ b 031 id Ilun jajnlaelnu?gj mall 'Isd �QIg paJliuzgns sum puog pig (%o1) luooaad uol palalduzoo st,m UUO-4 JuaTuliuxuaOD UOTIBUiuXTSOSTQ-UON aapao Ul SVM JinupUjV uoisnlloD-uoN uolang falpt,ag •.i jN :Xq pouOTs sem pig 6199t7 t,ut,ipul `puag glnoS anuaAV UaalsaAk �Zqt *DNI HIHOA MaX S2[?IVZ lvjHD 7Iamorl :pt,aa Xloilgnd pue pouado amm sptq 2?uimollol oq L •Iuaioglns aq of punol wow goigm `sma_K XJunoo -tas oql put, aungiaZ puag glnOS aq1 ut aOTIoN Io uoiluOTlgnd Io slooad paaapuol NJ31D aqZ •loofoad paauaaalaa anode a p aoI sptq paluas Io Suiuodo PL e OUTA10ON aoI Jas aJup aql sum sign 9SVgZ IV LId'dD 'LdgQ X2iVd SQgg dWf1Q 2IO LDV21ZNOD H I lAk SNOfIdl dig fla J'IXV g'IDNIS Na 19 d0 DMINadO •pataauo gotgm `UOlIOUT 3111 papUOOas IIaaIIiZ 'JW 'OAoqu pouillno su paAoaddu JouiluoD uoilonalsuoD aql put, popiume oq pig a p pue paldoon oq uo[Jt,puowwooaa aql It,gl uOTlouT t, apuTU Ml 'aW `aaol3nq j 'IleAwddu aoI palliuzgns sum lot,aluoD uoiJonalsuoo aqJ `(IluuotliPP V •fi£'8tL`tr8l$ Io Iunouxe aqJ ui ` oD uoiJOnxJsuoo sueaD �x3ppiq olglsuodsaa puu aATSuodsaa Is3mol oql of lot,aluoo aql p.Tt,mt, puuog aTp It,gl papuaTUUrooaa `JuauzdolanaQ oltuouoog put,,�ItunwwoD `sojoZd PIAUQ '.'W pue tuta33ulBuq `slogoTN goZj •.TyX `sptq asogl Ou m3Tnaa aallV •uoilt,puouTuroaaa put, mOTAaa aoI 2utxaaulOug pue JuauzdolanaQ OILUOUOOg pine XIrunTUWOD 01 paaaalaa aaam spiq anoqu 3111 `paiaaeo put, sjul •aN �q papu000s `IIaaJITZ -aW �q apvuT uoilouT t, uodfl 01'66L`9ZZ$ :Qlff palJTUZgns sum puog pig (%g) lua=d OAld palaldwoo st,m uuoj luauTltu wOD uoiluulwtjosTQ-uoN aapaO UT sum JTAt,pUIV uoisnlloa-uoN ' uos.TUZ AgloTUil uW :Xq pou2Ts sum ptg 09£9t uuuiPul `alaoduZ laaaJS aai,(Z o£ `�)Nl 'Oa NOI.LOAMISNOa NOS119INVU MOSHV I 00'iZ9`86IS :(II9 palltuzgns st,m puog pig (%S) luaOaad OATd paloldwoO sem uuol JuaurlTUTUZoO uozluuTUTiaosTQ-UON aapxo uT sum lTAt,pjUv uoTsnlloo-uoN "JBIIH u11snQ •alN :Xq pou�is sum Ptg 6£I l 10Z 9Z IFddV JN119a I 2lV IIl-Jas REGULAR MEETING APRIL 25 2011 140 LOWER GREAT LAKES KENWORTH, INC 4625 Western Avenue South Bend, Indiana 46619 Bid was signed by: Mr. Bradley Burton Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Ten percent (10%) Bid Bond was submitted BID: Est. Qty. Item Manufacturer Unit Price 4 2012 Single Axle Dump Truck (Model T440) Kenworth $97,205.00 Total $388,820.00 Year Make/Model--Trade In Unit Price ..... ... .... .... . 1999 Freightliner Dump Truck, VIN#1FV6HJBBOXHB57599 $4,000.00 1999 Freightliner Dump Truck, VIN#1FV6HJBB3XHB57600 $4,000.00 1999 Freightliner Dump Truck, VIN# 1FV6HJBB5XHB57601 $4,000.00 Option# Description Cost Total 1 Tarp $950.00 $3,800.00 2 Plow $6,550.00 $26,200.00 ...:........ HILL TRUCK SALES INC. 1011 West Sample Street PO Box 598 South Bend, Indiana 46624 Bid was signed by: Mr. Rich Stopczynski Non-Collusion Affidavit was in order Non-Discrimination Commitment Form was completed Ten percent (10%) Bid Bond was submitted BID: Est. Qty. Item Manufacturer Unit Price 4 2012 M2-106 Single Axle Chassis Freightliner $67,776.00 4 Contractor Body by W.A. Jones Galion $14,604.00 Year Make/Model—Trade In Unit Price 1999 Freightliner Dump Truck, VIN#1FV6HJBBOXHB57599 $8,000.00 1999 Freightliner Dump Truck, VIN#1 FV6HJBB3XHB57600 $8,000.00 1999 Freightliner Dump Truck, VIN# 1FV6HJBB5XHB57601 $8,000.00 Option# Description Cost Total 1 Tarp $1,295.00 $5,180.00 2 Plow $5,974.00 $23,896.00 :ptaa puu pouado aaam suotlt'lona Oulmollol aqj wofoad paouaaajaa anogt? alql ao,I suollelono papas jo fuluado puC �?UTAMaaa all aoj las of-ep all st'm sitll IMP pas1AP-8 101i0 •al l JIOSWJ lX'JWRD-V IdU 300219 'ON NOIZV.LS MA — Z��2IZI�IO� NOIZ0�12I LSI�1O� gAO2Tdd�d QNy' SNOT I F1'ZOII d0 Q2T�'tltlH/rJNTNgdO •uotl,epuauxuzooaa pup matAaa aoj luau padaQ sMand pup sommoS luaurdmbg of paaaalaa onm splq anogt, a p `pataavo put? s}lul •alb Xq popu000s 11laallt7 -.1 Xq ap-cm uotlouz V uodfl 00*tL6`9$ 00'17L6`9$ mold Z 00'96Z`T$ 00'96Z`I$ dnL I IvIo.L IsoD uolldlaasaQ #uolldp 00'000`6$ 109L98HX999fH9AdT #MIA `Monad, dumQ aauiiltl2laad 6661 00'000`6$ 009L9SHXC99fH9AJT#MIA `Noru_L dutnQ aaurTlq2?iax3 6661 00'000`6$ 669E 9 UHXO dgfH9A3 T#NIA `Moral dumQ aauTlltl0laad 6661 aaT.zd IiuQ uI 4PE.1y—laPow;)Nl9w JuaA ZZ'106`LS$ •dtnbg souof •V•rn Xq luotudmba Pun sisse-gD Monad, 17 aalad Iiuli .taanla��nu�I,�j mall =QIg pallluzgns stlm puog PIS (%o 1) luaoaad uaZ palaldwoo s1'm uuo3 luauxltuauto0 uoY}puttutzosrQ-uoN Jopao ut sum ilA-epjjjv uotsnllo0-uoN 31TA� tllauua-1 -iW :Kq pousts Sum pTg 6199b Put"Pul `puag glnoS anuaAV uaalsarn lsaA� Mt, lvNoLLVN2Ia.I.NIONI TIS 00'099`9$ 00'099`9$ mold Z 00056$ 00'096$ dins T IuIo.I. Is03 uozldi.rasaQ #uoildO 00'000`6$ 109L99HX999fH9AdT #NIA `Norus dutnC[aauijjg0raa,4 6661 00'000`6$ 009L9RHX£99fH9AJ I#NIA `Monad, dum(j aaullltlSYaad 6661 00'000`6$ 669L99HXO99fH9A3T#NIA `Monad, dumQ aouijjg2 aid 6661 aay xd Ilun uI ap>;a,L—lapowalew x>;aA ZZ'96Z`98$ l�uotlt;utalul •dtnbg Tonal aatsooH Xq luauzdtnbg pu-e stssugD ,Iotul t, salad IYU�1 aaanla� nut;IAl uialI .ISM �QIS palltutgns sUm Puog Pig (%01) luao.tad uol palaldwoo sLm uuo3 luaurltuauzo0 uoilouuut.zostQ-uoN aapao ut st'm IIAt?p?I.T-v uotsnlloD-uoN DITArn MmuoN •aNl :�q pouois st?m pig 61991 vuurPul `puoq tllnoS onuoAV uaalsaA� lsa/A 6t8t 'IvNOLLVKH2[LNl DKINJAS I b I I I OZ 97Z 'lFddV ONI.I EEW X lfjDH I REGULAR MEETING APRIL 25,2011 142 SLATILE ROOFING & SHEET METAL CO., INC. 1703 South Ironwood Drive South Bend, Indiana 46613 Quotation was submitted by Mr. Jay Runyan QUOTATION: Base bid $73,670.00 Alternate 1 $1,698.00 Total $75,368.00 Replace Deteriorated Metal Roof Deck $8.00/sq ft (Alternate) DUDECK ROOFING & SHEET METAL 1634 South Franklin Street South Bend, Indiana 46613 Quotation was submitted by Mr. Stanley Peak QUOTATION: Alternate 1 $1,800.00 E.C. BABILLA INC. 3974 Harrison Street Gary, Indiana 46408 Quotation was submitted by Mr. Eugene Babilla QUOTATION: Base bid $90,596.00 Alternate 1 $2,069.00 Total $92,665.00 GLUTH BROTHERS ROOFING CO. INC. 6701 Osborn Avenue Hammond, Indiana 46323 Quotation was submitted by Mr. H. Russell Gluth QUOTATION: Base bid $77,600.00 Alternate 1 $1,700.00 Total $79,308.00 Replace Deteriorated Metal Roof Deck $6.251sq ft (Alternate) Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to the Energy Office and Engineering for review and recommendation. After reviewing those quotations, Mr. Jonathan Burke, Energy Office, recommended that the Board award the contract to the lowest responsive and responsible bidder, Slatile Roof& Sheet Metal Co., Inc., 1703 South Ironwood Drive, South Bend, Indiana 46613, in the amount of$73,670.00. Mr. Gilot noted the quote is very close to the bid threshold so any additional expenses that come up will need to be approved by the Mayor and the Controller. Therefore, Mr. Gilot made a motion that the quotation be awarded as outlined above with the insulation option to be added on if needed with the Mayor's and Controller's approval and subject to the appropriation of funds. ......:..... Mr. Inks seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT— DIAMOND AVENUE TRUNK STORM SEWER—PROJECT NO. 109-033 2010 SEWER BOND & SEWER WORKS CAPITAL Mr. Patrick Henthorn, Engineering, advised the Board that on April 11, 2011, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Henthorn recommended that the Board award the contract to the lowest responsive and responsible bidder Rieth-Riley Construction Co., Inc., 25200 SR 23, PO Box 1775, South Bend, Indiana 46614, in the amount of $3,138,861.45. Additionally, the Construction Contract was submitted for approval. 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Additionally submitted was the Project Completion Affidavit indicating this new final cost of$2,338,051.48. Upon a motion made by Mr. Littrell, seconded by Mr. inks and carried, Change Order No. 8 (Final) and the Project Completion Affidavit were approved, APPROVE PROJECT COMPLETION AFFIDAVIT --- ORGANIC RESOURCES CELL CLOSURE—PROJECT NO. 109-073 (ENVIRONMENTAL SERVICES OPERATIONS) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Ritschard Bros., Inc., 1204 West Sample Street, South Bend, Indiana 46619, for the above referenced project, indicating a final cost of $34,660.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2011-2012 JANITORIAL/CLEANING SUPPLIES JDEPARTMENT OPERATION BUDGETS In a memorandum to the Board, Mr. Phil Custard, Purchasing, requested permission to advertise for the receipt of bids for the above referenced supplies. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request was approved. APPROVAL OF REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to advertise for the receipt of bids for the following equipment: A. One (1) or More, 2010 or Newer Heavy Duty Steel Car Carrier 1. Funding: 2011 Code Capital Budget ...:....:..... B. Two (2) More or Less, 2010 or Newer Heavy Duty 15,000 lb GVWR Chipper Trucks 1. Funding: 2011 Park Capital (201.1101.452.13.02) C. One (1) or More, 2010 or Newer Skid Steer Loader 1. Funding; 2011 Park Capital Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above requests were approved. APPROVE TITLE SHEET—FIRE TRAINING CENTER— SEWER& WATER EXTENSION - PROJECT NO. 109-011A (EMS CAPITAL) Mr. Gilot advised that the Title Sheet for the above referenced project was being presented at this time for execution. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referenced Title Sheet was approved and signed. ADOPT RESOLUTION NO. 32-2011 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 32-2011 A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend, and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the pue :xillua t1m) jo sumnlosax inalluopl �ijmIuelsgns jo uo€ldope oqj �q paOUapina se saIlilua (Z) Onnl agl Xq uodn paaz2u suolllpuoo pue suuxj uodn leluatuuxan02 xaglOUe tuoxl �Vx doxd jo iojsuexl Id000u Xeut `pxeog aril gl�noxtll pue �q Ougoe `XIID aril `8-11-1-9£ 'D'I of lutnsxnd `SVHHHHAI put, `.(,,XpadOxd„ 0141) V Iigluxg le paglxosop XIMM04mcT Wow pue uolssiwwo0 aril Xq paxmbou �Isnolnoxd puel jo siaoxed uleixao pxeog aril of xajsuexl of sagsinn `uoissituuzOD aril g2noxgl pue Xq `IuauzlxudaQ aqj `SVaHaHA, puu £-9-6-9£ 'O'I of luensxnd aril) euulpul `puag glnoS jo �IiD agl q paunnO Clxadoad ivax lie uleluleuz Xnw pue jo Spoisno sug («pxeog„ a p) qxoA� oiignd jo pxeog `eumpul `puag tilnoS jo X41O Ogi `SVHNgHAI pue `.ollliod pue aluxodxoo ,�poq e si pine («la`l„aril) Qu"I oI atutl uIOJJ papuaule se `i,I-L`9£ 'O'IJO suolsinaxd aril xapun sale adO pue slsixa `(«Io1xIs1Q IuauzdoianapO-& agl) euelpul `puag gInOS jo X11D aril jo lolxlsiQ luatudoianapaw aril jo pue (,juautlxedaQ,, aril) luaujdoianapa�l jO IuotumdaQ `eueipul `puag gins aril jo Xpoq 2uItU0AO2 aril `(,uoissiu Luo0„ aqj) uoissn LuoD Iuauzdoianapa�I puag glnoS aril `SVINMAk NOISSIIA W0a ,I NI9IVd0'IJA:IQgH (IM21H H,LfIOS gH,L WOH,I A,LH2[dOHd 'IVgH d0 NJASKVH L 3H,L ONI.LdgaaV `VMVIQKI`(INjU H,Lf10S d0 AIID :IH.L 30 SXHOM DI'Igfld 30 QHVOS UHL 30 NOI,LfYIOSgH V I i0Z-££ 'ON Nolifl'IOSaH :SjJOrn OTlgnd3o pxeog ag1 Xq paldope seen uoiInlosa-1 Suinnolioj aril Polueo pue 1434117 -.iW Xq popmoos `s3fal 'xW Sq apeui uollatu e uodn NOISSIWWOD LMaWdOHAHQHW QNHU H LfIOS HHZ WO'd3 A.LWHcIONJ'IVHU 30 'HHASNV'dI 9HL ONILdH00V VNVIQNI QNHg HZfIOS d0 AID HHZ d0 SXWOA1 OI'Igfld J0 Q2IVOg HHI d0 NOIIfI"IOSRX V — lIOZ-££ 'ON NOILflIOSHH LdO(IV 1xal0 ullx w epull/s :ISH.L.Lv i Ia-X11?'I i-1e� /s SCI pieuoQ/s Ioug xieq/S SNNOAI OI"lgfld JO CIWVOg QNHg H,I.flOS JO AID 'I l OZ ZRIdV JO AVQ H.LSZ Si141 QgZdOUV 'Xxoluanui XI!D 0qj uzoxJ par,OtuW pue Jo pasodsjp aq Xvl dwd plus Ietil Q9A IOSHH W91-11Hfl3 11 Hg (00'OOS$) sxu4ioQ paxpunH anij uegI ssol jo amen IaIxutu xreJ paluuzllaa ue seg pue papuolui sere ii golgnn joj asodxnd aril .ioi Iigun Si pue XI10 aril (q papaau m2uol ou si `uueapis xaneS-2IS tutu6 a `9ZZd 'ON IapOW `51088£8 'oN 4elxaS uutlopis legi puag tpnoS JO '41D agl Jo s*10Arn oilgnd jo pxeog aril Xq QHA'IOSHN 11 HS `JNO,dgHHHI `MON .............. `papualul Senn Il gaignn zoo asodxnd agI xo I un si ga�gnn pue �Ii� aril �g papaau xa uai ou sr goTgm X iadoxd luuosxad jo iesodsip xoj axnpaooxd sagsllgelso pue siluuod I-ZZ-ZZ-S 'O'I `S'`�H2l'FIHM pue `Bulpuels po02 ul axliax Him ag Iegl paultuxalap sug puag glnoS jo �IID Ogi jo SIayeS orlgnd 3o pxeog all pue `aOIA13S JO sJuDX {Z£) OmI-, PIT uegl Wow xaije Iuatul.mdaQ ooiiod puag glnOS atp uzOJJ `IIOZ `LZ XeW uO 3ulj110x Si SflHVOV$ SVIOf10Q .LVVH9d `SVHNHHA1 pue :puag glnOS Jo 1110 agi of "asn n2uol ou pure kpAoxd snidms si 2urpuuls pooh ul saxilax Oqm xaogjo aailod e jo tuxeapls a p lugs autuualap oI puag TnOS jo XI;O St l l 10Z SZ ZRidV -JNI.I.HHI�I?Id71-1FJHZI REGULAR MEETING APRIL 25 2011 146 WHEREAS, the Department, through the Commission, desires to transfer the Property to the City and to authorize the staff of the Department to approve and execute quitclaim deeds effecting the transfer of the Property; and WHEREAS, The Commission has adopted a resolution consistent with the requirement of Indiana § 36---1-11-8; and NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH BEND BOARD OF PUBLIC WORKS AS FOLLOWS: 1. The transfer of the Property described at Exhibit A situated in St. Joseph County, Indiana, by the South Bend Redevelopment Commission, to the Board of Public Works, for and on behalf of the City of South Bend shall be, and hereby is, accepted and approved. 2. The staff of the City of South Bend, Department of Public Works shall be, and hereby are, authorized to accept the executed quit-claim deeds and present them for recording by the Office of the Recorder of St. Joseph County, Indiana. 2. This Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on April 25, 2011 at 1308 County-City Building, 227 W. Jefferson Boulevard, South Bend, Indiana 46 60 1. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS sl Gary Gilot sl Donald Inks s/ Carl Littrell ATTEST: ............ s/Linda Martin, Clerk ADOPT RESOLUTION NO. 34-2011 — DECLARING ITS INTENT TO REIMBURSE EXPENDITURES RELATED TO THE DEVELOPMENT AND CONSTRUCTION OF A FIRE TRAINING CENTER WITH DEBT FINANCING DRAWN BY THE CITY OF SOUTH BEND, INDIANA Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works subject to attaching the project description: RESOLUTION NO. 34-2011 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND DECLARING ITS INTENT TO REIMBURSE EXPENDITURES RELATED TO DEVELOPMENT AND CONSTRUCTION OF A FIRE TRAINING CENTER WITH DEBT FINANCING DRAWN BY THE CITY OF SOUTH BEND, INDIANA WHEREAS, the City of South Bend Board of Public Works ("Board") is the contracting body of the Civil City of South Bend, Indiana ("City") and exists and operates under the provisions of I.C. 36-9-6, et seq., as amended from time to time ("Act"); and - WHEREAS, the City, acting by and through its Board of Public Works intends to develop and construct a Fire Training Center ("Project"), and further intends to finance the Project by way of a mortgage instrument evidencing its debt obligation; and WHEREAS, the Board reasonably expects that the City will reimburse preliminary costs incurred in the Project through the mortgage to be entered into by the City for the purpose of financing the Project; and I-esodozd (dIL) 11'ed IVTxTsnpul xaAljo s3173I3OSSV saarnxOS IPJIII7/s�fuI 00'1 ZL`ZZ$ ie 2ulldu pS .Tojempunax0 ag 1InH puoissajoxd (Im1 swa) 00'00Z`Z£I$ To TO-ezluo0 9110-601 'ON loafoxd lusodoxd 11010.E 31113o %01 — I as-OIld IuauxdolaAaQ saolAxaS I104WIPOID .00Z`£I$ a1I S xaTu3D Bulum i L ojid BuoilsauV -�•g I-CuolssaToxd (I�Ild�O SIi1Ig) ' 00,000,18$ S I I0-601 'ON loafoxd To IOuxTu00 — I asegd luauzdolana(I dnox0 Iua UO3.10V FIoy 0111 Jo %01 oils x0lu30 2ulumxy 0x13 sal al�xlS saolAxas II0xI11.1101D 041`8$ zoJ saalAxaS 5ulz00ul2ug luouzdolaAaa I-euolssaToxd (1�1Td�0 saalAxaS shwa) 000,S I$ 2upaullftg—H 110 a,LN3o loazluo3 -601 iaafoxd—a11Ax3S l�sodoxd InIo.L ogljo %01 zai-em 2g nAnaS xxellups •oul `sal-epossv saalAxaS 110JUI T/slul :00S,I$ -.zalua0 2ulumil axl,d aaxaH ua�l 1Uu0IssaTozd Tuauzaaxfv xouao-V Tuau x)Ix Iv XDISV W of sluaulaAoxduzl xouaOv leildv0 a2-ez,u0 uolssluzuxo0 JOISB W IIaxI1T IMILIT V/N Bur"31zud u0111210`T ppv TuauxdolaAapaZl oI Ulnpuappy saalAxaS odooS uoTjonxTsuoO ag uOlsaQ uI asuvgD as�axoul—aau�ualur�l,� Iuaulaaxd� (puog .10m3s) IUVId OAITLIN pue w7JJ20xd saolAxas SPIPOUD 00'69p`t$ uapx-90 uTn2l puag IllnaS MoN.df IVuolssaloxd puoaaS �uotloy�I ;unotuV not;dlaasaQ ssaulsng adSy :ILIAoxdd-P xoI pxMog all! 01 pallluxgns ;DnAk -epuappV/slvsodoxd/slo-exluo0/sluaulaazRy 2ulMO1103 aqy VC IN3Q(IV/S' HSOdO-dd/SIDVIdIN00/S.LNgWajN ,V do 'IVAO?IddH Nx31 0 ulpew LpuT'T/s 110x11?I i0 Is s)IUI pleu0C1/s 101!0 XxR0 /s SNWOA� 0119f1d 30 CWOg QNgg HIMS JO A,LIO SNNOAn 0Ia9nd d0 CRIV09 `QNgg HI MS .do A.LIO t I OZ `iTxdV To kep g15Z 011i uuCIpul `puag TnOS JO XID a1ll Jo WOAx ollgnd Jo pMog alIT Jo BulTaaux 13 Ie Qa I dOQv '(0)9-tj-I-9§ OPOD nutipul zapun saxnllpuadxa osxnqullaz of luaTu! IMOIITo To uolluxnloop -e soinigsuoo uoiTnlosaN S1111 •Z U01 ;Ds 'pans!uaLIA4 -32WIxou1 atlldo spaaooxd uloxl 100foxd allj fuldolaAap xo/pu-e 2111011Vug uI pazznoul saxnllpuadxo Xx-eululllaxd xoT X110 atq asznquzlaz oI saxnllpuadxa asxnquzlax of X110 o11i To jILgoq uo pun i0j WOW! 11RTaUTo sI! saxuloap �gaxau pnag ally 1 uollaaS :sAlolloT su nunlpul `puag ulnoS J( IlO 0111 To qxorn alTgnd To pxrog 0111 Xq QaA'IoSg2I .LI ag `9H03H'd9H.L `AWN '(0)9-tI-1-S 3po0 tuerpul of Iumnsxnd Ioafoxd all! 5uldol3A0p xo/pun 2ulau-eug u1 paxxnoul saxnTlpuadxa �xouluzllaxd xoIr0 aul asxnquzlax of pxeog oql To 111011.11 IuloWo a p To u0pejuloop u s-P uopnlosa-d sIIII spuolu! pxrog aul `SHg2IgH�1!1 Lt,I I I OZ SZ 'II7IdV rJNlyggl�2I�`TI1rJg2I .............. REGULAR MEETING APRIL 25, 2011 148 Professional Danch Harper & Cottages at Eddy Knolls Increase of Inks/Littrell Services Associates, Inc. Development—Project $29,500 (NTE); Proposal No. 109-009 New Contract Amendment Amount: $186,604 (Major Moves) Amendment Redevelopment Two-Way Traffic Plan— SBCDA TIF Inks/Littrell to the Commission Lafayette Boulevard& Addendum to William Street the Master Agency Agreement Supplement 1 Professional Wightman Two-Way Traffic Plan— $17,0000.00 Inks/Littrell Services Petrie Lafayette Boulevard& (SBCDA TIF) Proposal William Street- Increase Amendment Scope of Work Addendum to Redevelopment Add bellows Street (SSDA TIF) Inks/Littrell Master Commission Corridor Improvement Agency Project to Master Agency Agreement Agreement Professional Christopher B. Fellows Street Corridor $177,000.00 Inks/Littrell Services Burke Improvement Phase 1 — (SSDA TIF) Proposal Engineering Project No. 111-023 Professional DLZ Indiana, 2009 Southside Water $8,900.00 Littrell/Inks Services LLC Distribution—Project No. (DW SRF) Proposal 109-064—Four Additional Supplemental Main Line Valve Agreement Replacements No. 3 Second Near Northwest 2008 Neighborhood (HUD) Gilot/Inks Amendment Neighborhood, Stabilization Program— to Contract Inc. Redevelopment of Vacant or Demolished Properties —Change in Allowable Expenses from Developer's Fee to Activity Delivery Costs Second Near Northwest 2005 Neighborhood (HUD) Gilot/Inks Amendment Neighborhood, Stabilization Program— to Contract Inc. Acquisition/Rehabilitation Program— Change in Allowable Expenses from Developer's Fee to Activity Delivery Costs Third South Bend 2008 Neighborhood (HUD) Gilot/Inks Amendment Heritage Stabilization Program— to Contract Foundation Acquisition/Rehabilitation Program—Change in Allowable Expenses from Developer's Fee to Activity Delivery Costs Third South Bend 2008 Neighborhood (HUD) Gilot/Inks Amendment Heritage Stabilization Program— to Contract Foundation Redevelopment of Vacant or Demolished Properties — Change in Allowable Expenses from Developer's Fee to Activity Delivery Costs Second South Bend 2008 Neighborhood (HUD) Gilot/Inks Amendment I Heritage Stabilization Program— IaaxlS uufIgalw gjnoS 8£i :N01 LV00I S,Ugof Iuuuulf :IXVOI'IddV suoTlupuauuuuoaa-H aiquxonud 'm'd OO:S of 'T'u 0£:g `IIuuQ :sawl,1/SH1VQ pxun.ainog uosxallar IseH SOi 'NOLLV001i alu0 Ixoalul0 :,LNVOI'IddV :...._....:. :suoguatiddu Iluuad alu0 NIumapIS fuumoiiol agl Jo Idlaaax uu sT pxuog agi IBM paluaTPul 10,10 'xN S1 011VOI'IddV.LIMad HdVO ?IIVMaGIS FIAO?IddV 'IS aidS puu •aAV uxalsarn ssOxO ION `au-e- mopuQW puu Ipxegmoq "U'u 00:0 i aped of ainoU iluul'I IsannS of w.p O£:8 tu'Q SumadO aauaq s)TUIlloUD `.ixoasF[ aauiod ON — I IOZ `L tuw -- uoussaaoxd 011P I sIg11'eW (aaud aiaxalg Wnz.zallx0) 'tu'd 00:V olssul0 oI 'W'u 00:6 PuQ9 glnoS 2uuaud 1134ll 1/s)fuI palllmgnS su alnoN u0 'I I OZ `9Z aun f umoiurnO(I auoz uidS luauuixu aQ a0liod Q£:Qi gsrxud SilumaplS asn isnW of •w-ia 0£:8 snulsluulS s)juI/Il0x1il7 — paliluugnS su alno-d u0 `I i OZ `£i IuI�II uolssaaoxd tub IS/ssox0 IIoH uoaioduN OI uosipFf/elaBuy uz'd OO:t of alu0 s,turog uuoxl 'IS 4P9 'm'u 00:6 uuoxl snD V 33llo0 puu axOlsxoog IiaxIIIZIs I `suouuuuo0 iaaxiS IppFJ '110 Z `9 Isn2nV — axnsol0 laaxlS sauuuueH pa�aau0 U01 olk uoc�uao� auri �alu;Q uoxldiamaq luum ddV :IuAoxddu JOJ poluasaxd axam suotssaooxd puu saxnsoia laaxls 0ulmollol agZ SNOISMOU&SMISO-D .LUd2I.LS d0 'IVAONddV widopu axam suoiltoglaadS puu spxupu% agl`palxxua pue sxul IW Iq papuoaas `iiaxilT7 'xW Iq uopow u uodn •sanssu xaglo pure sammos uo sdumd duuns put, Ioxluoa uousoxa sassaxppu `siaaCoxd xamas uo Iulxaiuuu JO aOuux xaplm u smoliu uorsxaA paiupdn slgl Paluls ilaxllIq 'xi/d 'IIlO agl uTgilm slaafoxd xoI posn aq of `IuaurixudaQ 2ulxaauTfug IIrO agI xoI suoTlualllaads puu spxupuulS pasTAax agI pallluigns `xaauifuEj IllO `IIax11T'I Imo ..1W SNOUVOIdIDUS QNV SQ2iVC[X i LS (IN9 HZI10S d0 AZIO JO NOUdOQV ivauzaax`d� (suolluxad0 asugaand JIoO uxogixaulg) sjju03lOgj0 asuaZ aauuuud -asuaZ of IIaxIII'I/sluI t9'60S`9bZ$ gnIO,IIoo uxOgijoulg luauudlnbg ONd IuauupuaurV (iulldu0 sxauluiuOO alsurn plioS) gsuj L 800`I pue sjanxZ uuoa•aauuuud Iuaum moo II3xliKI/s3fuI 00'£98`1Z£$ gsuxZ omZ jo asugaxnd -aiignd asuaZ auT7 su0 agi JO uolluaOla-d agi xoI)jxoA,Io adoaS uxnpuappy pasuaxaul— ££0-60 I lesodoad (Puog SL00Z) oN loafOxd—xamas uTxols dnoig SOMAxas II0-111'1/sPI 00'OOZ`6 i$ 4uunil @=)AV puouzulQ xatOxZ agZ Iuumssaloxd sls00 IxanTlaQ IluATl0V of aad s,xadoianaQ uuoxl sasuadxg aiqumoiiV ul 3fuug0—uolluindod spaaN iulaads xoj 2ursnOH Iulua2d luauuuu.iad uog9puno,I 10uxluo0 OT 6t7l i i0Z SZ 'IRIdv 2JWMDM REGULAR MEETING APRIL 25, 2011 150 DATES/TIMES: Mondays through Fridays 11.00 a.m. to 5:00 p.m.; Saturdays 11:00 a.m. to 3:00 p.m. SEE COMMENTS: Subject to allowing 5' pedestrian right-of-way, and clear zone from cars. Tables should not be chained to light poles and signs; and should be adjacent to the front of the restaurant. APPLICANT: DHW& Company Series Two D/B/A Five Guys Burgers & Fries LOCATION: 1233 North Eddy Street DATES/TIMES: Daily; 11:00 a.m. to 10:00 p.m. SEE COMMENT: Engineering stated the seating area should be moved to the area next to the building instead of the curb. APPLICANT: Trio's Restaurant &Jazz Club LOCATION: 129 North Michigan Street DATES/TIMES: Daily; 11:00 a.m. to Midnight SEE COMMENTS: Subject to a 5' pedestrian clearance and clear zone to cars. It was noted by the Board that if alcohol is served, there must be a fence around the perimeters. . Mr. Gilot made a motion that the Sidewalk Cafe Permit Applications be approved as outlined above. Mr. Inks seconded the motion which carried. Mr. Gilot asked that Downtown South Bend be contacted to monitor the setup of the sidewalk cafes. APPROVAL OF LICENSE APPLICATION RENEWAL FOR MASSAGE ESTABLISHMENT Mr. Gilot stated that the Board is in receipt of favorable recommendations for renewal of the Massage License for Bangs Salon and Spa, 1638 North Ironwood Drive, South Bend, Indiana 46635. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the renewal of the License was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE LINCOLNWAY BETWEEN CITY LIMIT LINES WEST OF TERMINAL DRIVE AND EAST OF MAYFLOWER ROAD Mr. Gilot indicated that DLZ Indiana, LLC, on behalf of the St. Joseph County Airport Authority, has submitted a request to vacate the above referenced street for the purposes of extending the airport runway. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Solid Waste, Community & Economic Development and Engineering. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Community & Economic Development stated that they have no objection to this vacation as long as the needs of adjoining property owners are met, especially those currently living in the area or were forced out of their trailer homes. Therefore, Mr. Inks made a motion that the Board approve the vacation and that the Clerk send a letter to the petitioner addressing these concerns. Mr. Littrell seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE MAPLE ROAD FROM PRAIRIE AVENUE SOUTH TO THE BYPASS UNDERPASS Mr. Gilot indicated that WJC Holdings C/O Portage Corp., 52303 Emmons Road, South Bend, Indiana 46637, has submitted a request to vacate the above referenced street for security, maintenance, and possible future development. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Solid Waste, and Engineering. Mr. Gilot advised the Board is in receipt of an unfavorable recommendation concerning this Vacation Petition from Community & Economic Development. The Department of Community & Economic Development stated there appears to be no significant reason for closing this road and requested the denial of the requested area. 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REGULAR MEETING APRIL 25, 2011 152 George Rodney & Ryan Vanderwey Contractor Release May 18, 2011 D/B/A Vanderwey and Sons Mr. Inks made a motion that the Bonds release as outlined above be ratified. Mr. Littrell seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $1,471,851.07 04/25/2011 City of South Bend $514,103.24 04/20/2011 St. Joseph County Housing Consortium $802.72 04/13/2011 St. Joseph County Housing Consortium $5,977.28 04/13/2011 St. Joseph County Housing Consortium $5,986.48 04/13/2011 St. Joseph County Housing Consortium $6,000.00 04/13/2011 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Littrell seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 10:45 a.m. BOARD OF PUBLIC WORKS Gar A. Gild, President onald E. Inks, Member Carl P. Littrell, Member ATTEST: 'Li a M. Martin, Clerk �_