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Home My WebLink About05/05/11 Board of Public Works Agenda Review BOARD OF PUBLIC WORKS Agenda Review Session May 5, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1. AWARD BID A. Eight (8)New Heavy Duty Mobile Lifting Systems 1. Company: Ridge Company 2. Amount: $64,411.60 ($8,051.45 each) 3. Funding: Central Services Capital (222.0605.419.43.10) 2. AGREEMENTS/ADDENDA A. Professional Services Contract Addendum—Indiana Housing & Community Development Authority 1. Service: Hardest Hit Fund - Restricting Media/Publicity and Referral Fees Section of Exhibit A of Original Contract which Pays City for Counseling Fees to Eligible Homeowners 2. Amount: NTE $215,843.79 (Paid to City) B. Agreement Addendum— Oaklawn Psychiatric Center, Inc. 1. Service: HPRP Program—Housing Relocation and Stabilization Services to Eligible Individuals per Program Guidelines 2. Amount: $8,980 3. Funding: HPRP Federal Funds C. Agreement Amendment—Youth Service Bureau of St. Joseph County, Inc. 1. Service: Housing Relocation and Stabilization Services to Individuals per Program Guidelines 2. Amount: Increase of$2,014; New Amount: $223,600 3. Funding: HPRP Federal Funds D. Agreement Amendment— Center for the Homeless, Inc. 1. Service: Financial Assistance Processing and Housing Relocation and Stabilization Services to Eligible Individuals per Program Guidelines 2. Amount: Increase of$288,254; New Amount: $795,357 3. Funding: HPRP Federal Funds 3. CLAIMS REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Session: April 21, 2011 B. Regular Meeting: April 25, 2011 C. Claims Review: May 2, 2011 2. OPENING OF BIDS A. Mayflower Road Rerouted from Cleveland Road to Brick Road—Project No. 110-036 Pagel of 8 BOARD OF PUBLIC WORKS Agenda Review Session May 5, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Funding: AEDA TIF (324.1050.460.42) B. Demolition, Environmental Remediation and Site Restoration of the Former Airgas-Great Lakes, Inc. Property—Project No. 111-021 1. Funding: AEDA TIF (324.1050.460.42) C. Demolition, Environmental Remediation and Site Restoration of the Former Ziolkowski Properties (1005/1015 South Lafayette Boulevard) —Project No. 111- 022 1. Funding: AEDA TIF (324.1050.460.42) D. Western& Chapin Intersection Improvements—Project No. 110-086 1. Funding: LRSA(251.0608.431.42.96) E. Large Diameter Interceptor Sewer Cleaning—Project No. 111-018 1. Funding: Wastewater Other Contractuals (641.0630.793.63.35) 3. AWARD BIDS A. Six (6) Pre-Owned 2010 Compact Four Door Sedan Automobiles 1. Company: Gates Chevrolet 2. Amount: $79,200 ($13,200 each) 3. Funding: 3 @ Building Capital; 1 @ Central Services Capital; 1 @ Code Enforcement Capital; 1 @ Wastewater Capital (600.1306.415.43.02/222.0605.419.43.02/101.1201.415.43.02/642.0630.415. 43.02) B. One (1) 2011 Disc Type Chipper 1. Company: Alexander Equipment Company 2. Amount: $37,895 3. Funding: 2011 Park Department Capital Lease (201.1101.452.43.02) 4. Comment: Low bid from Vermeer of Indiana rejected as non-responsive to the frame specification. C. One (1)New 2.5 Yard Front-End Rubber Tire Loader 1. Company: MacDonald Machinery Company, Inc. 2. Amount: $103,960 3. Funding: 2011 Park Department Capital Lease (201.1101.452.43.02) 4. Comment: Low bid from Macdonald Machinery Company, Inc., rejected as non-responsive to performance part of specification. D. One (1) 2011 Hydraulic Track Excavator 1. Company: Southeastern Equipment Company, Inc. 2. Amount: $229,375 ($222,900, Upgrade @ $6,475) 3. Funding: 2011 Sewer Department Capital Budget (642.0621.415.43.02) 4. Comment: Low bid from MacDonald Machinery Company, Inc., was deemed non-responsive; bidder indicated "yes" on the specification for three buckets, a trailer, breaker, compactor, hydraulic thumb, and track pads whereas none of Page 2 of 8 BOARD OF PUBLIC WORKS Agenda Review Session May 5, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 these items were included. The vendor offered multiple options for this equipment. E. One (1)New 1.0 Cubic Yard LoaderBackhoe 1. Company: MacDonald Machinery Company, Inc. 2. Amount: $68,138 3. Funding: 2011 Park Department Capital Lease (201.1101.452.43.02) F. Two (2) 201168" Rotary Mowers 1. Company: Kenney Machinery 2. Amount: 2 @ $30,052; Total $61,504 3. Funding: Blackthorn Golf Course Non-Reverting Fund (619.1065.460.64.37)/2011 Park Department Capital Lease (210.1101.452.43.02) G. Two (2) 2011 Golf Course Greens Mowers 1. Company: Kenney Machinery 2. Amount: 1 @ $23,546.50 (Blackthorn); 1 @ $24,296.50 (Park Dept.) 3. Funding: Blackthorn Golf Course Non-Reverting Fund (619.1065.460.64.37)/2011 Park Department Capital Lease (201.1101.452.43.02) H. One (1) 2011 Spin& Relief Grinder 1. Company: Kenney Machinery 2. Amount: $21,700 3. Funding: 2011 Park Department Capital Lease (201.1101.452.43.02) 4. Comment: Low bid from Kenney Machinery rejected as non-responsive to horsepower requirements of specifications. I. Three (3) 2011 Commercial Model Articulating Mowers 1. Company: J.W. Turf 2. Amount: $52,031.81 ($17,343.94 Each) 3. Funding: Park Department Capital Lease (201.1101.452.43.02) 4. Comment: Low bid from Burris Equipment rejected as non-responsive to specifications due to cutting width of equipment being 10" narrower than requested. 4. REJECT BIDS A. Five (5) More or Less, 2011 or Newer Rear Wheel Drive Police Patrol Vehicles 1. Funding: 2011 Police Department Capital Lease (404.0401.415.37.02) 2. Comment: Bids Rejected Due to Budget Constraints B. One (1) or More, New Golf Course Beverage Cart 1. Funding: Park Department Capital Lease (201.1101.452.43.02) 2. Comment: Bids Rejected Due to Budget Constraints C. One (1) or More, New Heavy Duty Golf Course Beverage Cart 1. Funding: Park Department Capital Lease (201.1101.452.43.02) Page 3 of 8 BOARD OF PUBLIC WORKS Agenda Review Session May 5, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Comment: Bids Rejected Due to Budget Constraints 5. AWARD QUOTATION A. Cold Milling for the 2011 Paving Season 1. Company: J.L. Milling, Inc. 2. Amount: $0.91/Square Yard 3. Funding: MVHF (202.0607.431.23.02) 6. CHANGE ORDERS A. Coveleski Stadium Improvements-Main Facility Rehabilitation -Project No. 111-005A 1. Company: Ziolkowski Construction 2. Change Order No.: 1 3. Increase Amount: $82,556 4. Percent of Increase: 7.68% 5. Revised Contract Amount: $1,156,356 6. Funding: Coveleski (438.1001.460.42.01) B. Coveleski Stadium Improvements-Main Facility Rehabilitation -Project No. 111-005A 1. Company: Ziolkowski Construction 2. Change Order No.: 2 3. Increase Amount: $73,207 4. Percent of Increase: 6.82% 5. Revised Contract Amount: $1,229,563 6. Funding: Coveleski (438.1001.460.42.01) C. Coveleski Stadium Improvements-Main Concourse Renovation-Project No. 111-005C 1. Company: Larson-Danielson Construction Co. 2. Change Order No.: 1 3. Decrease Amount: ($1,220) 4. Percent of Decrease (0.05%) 5. Revised Contract Amount: $2,671,680 6. Funding: Coveleski (438.1001.460.42.01/651.0630.415.42.06) D. Coveleski Stadium Improvements- Scoreboard, Front End and Production, and Audio/Video Equipment-Project No. 111-005B 1. Company: Daktronics 2. Change Order No.: 1 3. Increase Amount: $7,475 4. Percent of Increase 0.80% 5. Revised Contract Amount: $935,075 6. Funding: Coveleski (438.1001.460.42.01) Page 4 of 8 BOARD OF PUBLIC WORKS Agenda Review Session May 5, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 E. Demolition of Structures for Olive Road Widening —Project No. 110-090 1. Company: Grade-Rite Excavating, Inc. 2. Change Order No.: 1 3. Increase Amount: $11,000 4. Percent of Increase: 19.4% 5. Revised Contract Amount: $67,700 6. Funding: AEDA TIF (324.1050.460.39.82) F. Traffic Signal Modernization—Western Ave. —Mayflower to Taylor - Project No. 108-065 1. Company: Michiana Contracting 2. Change Order No. 10 3. Increase Amount: $5,538.08 4. Percent of Increase: 0.134% 5. Revised Contract Amount: $667,818.88 6. Funding: FHWA 7. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Demolition& Remediation of 604 Scott Street(Former Millennium Environmental Building) —Project No. 110-078 1. Company: Ritschard Bros., Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $6,958 4. Percent of Increase: 3.45% 5. Total Percent of Increase: 3.45% 6. Revised Contract Amount: $208,649 7. Funding: Code NSP (212.1013.460.81.14) 8. CERTIFICATE OF SUBSTANTIAL COMPLETION A. Blowers Nos. IA& 1B —Project No. 109-074 1. Company: Bowen Engineering Corp. 2. Date of Substantial Completion: March 3, 2011 3. Funding: Sewer Bond (651.0630.415.42.06) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. One (1) or More, 2011 or Newer Combination Jet Rodder/Vacuum Machine with Cab & Chassis 1. Funding: 2011 Sewer Department Capital (642.0621.415.43.02) B. Oliver Plow, Lot 8, Parking Lot Improvements—Project No. 111-025 1. Funding: AEDA TIF C. Abandoned Vehicles Page 5 of 8 BOARD OF PUBLIC WORKS Agenda Review Session May 5, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 10. RESOLUTIONS A. No. 35-2011 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Three (3) 1996 11 Yard Roll Off Boxes (WWTP) B. No. 36-2011 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Computer Technology Hardware (IT) C. No. 37-2011 —A Resolution of the South Bend Board of Public Works for the Trade-In of Equipment 1. Description: 1996 Ford Car Hauler (Code); Two (2) 1999 Chevy Pick-Ups and 1986 Bobcat (Park Dept.) D. No. 38-2011- A Resolution of the Board of Public Works of the City of South Bend, Indiana, Accepting the Transfer of Real Property from the South Bend Redevelopment Commission to the City of South Bend 1. Description: 755 S. Michigan, 714 W. Indiana, 710 W. Indiana E. No. 39-2011 —A Resolution of the Board of Public Works Naming an Authorized Representative for the Federal Earmark Project— Sewer Overflow Sensory Control 1. Description: Assignee—Patrick Henthorn, Engineering 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Contract—CBM Accounts Service 1. Service: Debt Collections for Past Due Ambulance Accounts for 2011-2012 2. Amount: Contingency Fees 3. Funding: EMSCIF (288) B. Agreement for Professional Services— Short Elliott Hendrickson, Inc. 1. Service: Water Works Capital Improvement Plan Related to Arsenic Removal Alternatives 2. Amount: $28,000 3. Funding: MTBE Loss Recovery Fund (227.0401.415.31.06) C. Professional Services Agreement—Abonmarche 1. Service: Engineering Services for U.S. 31 Utility Relocations 2. Amount: $56,000 3. Funding: Major Moves (412-0401-415-42-03) (Subject to Appropriation) D. Professional Services Agreement—Abonmarche 1. Service: Engineering Services for Edison Rd. Widening from East of Ironwood Drive to Gordon Drive—Project No. 110-074 2. Amount: $88,400 3. Funding: LRSA(251-0608-431-42-96) E. Addendum to Master Agency Agreement Supplement No. 2—Redevelopment Commission Page 6 of 8 BOARD OF PUBLIC WORKS Agenda Review Session May 5, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Service: Main-Lafayette Connector—Project No. 110-058 F. Professional Services Agreement Supplement No. 2 —Lawson Fisher Associates 1. Service: Main-Lafayette Connector—Project No. 110-058 2. Amount: $18,900 3. Funding: SSDA TIF (430.1050.460.31.02) 12. RECOMMENDATIONS A. Community Garden Agreement 1. Applicant: Bernard Terrell 2. Location: 2222 West Sample Street(018-8075-284104) 3. See Comments: Engineering, Community & Economic Development B. Street Closure 1. Applicant: LaSalle Grill 2. Location: Colfax from Michigan to Main 3. Event: Bike to Work Week Pancake Breakfast 4. Date/Time: May 17, 2011 (May 18, 2011 as Rain Date); 5:00 a.m. to 10:00 a.m. 5. Favorable Recommendations 13. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1226 North Huey Street 2. All criteria has been met 14. SAFETY REPORT - DEPARTMENT OF PUBLIC WORKS A. Engineering 15. MONTHLY REPORT - DEPARTMENT OF PUBLIC WORKS A. Water Works 16. CERTIFICATES OF INSURANCE A. J.W. Wertz & Son, Inc. , South Bend, Indiana 17. RATIFY BONDS A. Contractor Bonds 1. Torok Excavating, Inc. —Approved Effective April 27, 2011 2. McIntyre Jones, Inc. —Reinstated Effective May 1, 2011 B. Excavation Bonds 1. Torok Excavating, Inc. —Approved Effective April 27, 2011 2. McIntyre Jones, Inc. —Reinstated Effective May 1, 2011 Page 7 of 8 BOARD OF PUBLIC WORKS Agenda Review Session May 5, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 18. CLAIMS 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. 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