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Home My WebLink About04/25/11 Board of Public Works Agenda BOARD OF PUBLIC WORKS Meeting April 25, 2011 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.PUBLIC HEARING A.New License Application – Massage Establishment 1.Applicant: Southside Massage Retreat a)Location: 411 East Ireland Road b)Favorable Recommendations 2.REVIEW OF MINUTES A.Agenda Session: April 7, 2011 B.Regular Meeting: April 11, 2011 C.Claims Review: April 18, 2011 3.OPENING OF BIDS A.Jefferson/Franklin Streetscape Improvements – Project No. 110-032 1.Funding: Downtown TIF B.Four (4) More or Less, 2011 or Newer Single Axle Dump Trucks with Contractor Dump Beds 1.Funding: Park Dept. Capital Lease (201.1101.452.43.02) 4.OPENING AND AWARD OF QUOTATIONS/CONSTRUCTION CONTRACT A.Fire Station No. 6 Roof Replacement – Project No. 111-022 1.Funding: EMSCIF (288.0902.422.42.02) 5.AWARD BIDS AND APPROVE CONSTRUCTION CONTRACTS A.Diamond Avenue Trunk Storm Sewer – Project No. 109-033 1.Company: Rieth-Riley Construction 2.Amount: $3,138,861.45 3.Funding: 2010 Sewer Bond and Sewage Works Capital (658.0621.415.42.05) 6.AWARD BIDS A.One (1) or More, 2011 or Newer Two-Wheel Drive SUV Police Patrol Vehicles 1.Company: Arnell Chevrolet, Inc. 2.Amount: $27,828.03 (Base Bid plus Option A) 3.Funding: Police Dept. Capital Lease Payments (404.0401.415.37.02) B.One (1) or More, 2010 or Newer Mid-Size Four Door Sedan Automobile 1.Company: Jordan Motors, Inc. 2.Amount: $17,960 3.Funding: 2011 Code Enforcement Capital (101.1201.415.43.02) C.Three (3) 2011 Dodge Chargers (State Bid List) 1.Company: Fletcher Chrysler Products, Inc. 2.Amount: Two @ $21,701 each; One @ $22,601; Total: $66,003 3.Funding: Police Dept. Capital Lease Payments (404.0401.415.37.02) Page 1 of 8 BOARD OF PUBLIC WORKS Meeting April 25, 2011 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 7.CHANGE ORDER A.Memorial Hospital Streetscapes Improvements – Project No. 109-091B 1.Company: Ancon Construction Co., Inc. 2.Change Order No.: 2 3.Increase Amount: $9,807 4.Percent of Increase: 1.04% 5.Revised Contract Amount: $954,025.22 6.Funding: Medical TIF (426.1050.460.31.02) 8.CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A.Twyckenham Drive Sewer Separation – Project No. 108-050 1.Company: Woodruff & Sons 2.Change Order No.: 4 (Final) 3.Decrease Amount: ($217,461.86) 4.Percent of Decrease: (4.89%) 5.Total Percent of Decrease: (0.10%) 6.Revised Contract Amount: $4,231,885.41 7.Funding: Sewer Bond (651.0621.415.42.05) B.Embedded Sensor CSO Monitoring Phase II – Project No. 109-019 1.Company: HRP Construction, Inc. 2.Change Order No.: 8 3.Increase Amount: $11,735.85 4.Percent of Increase: 0.50% 5.Total Percent of Increase: 13.16% 6.Revised Contract Amount: $2,338,051.48 7.Funding: Sewer Bond (647-0621-665-66.11) 9.PROJECT COMPLETION AFFIDAVIT A.Organic Resources Cell Closure – Project No. 109-073 1.Company: Ritschard Bros., Inc. 2.Final Contract Amount: $34,660 3.Funding: Env. Serv. Ops (641.0630.793.63.35) 10.REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS A.2011-2012 Janitorial/Cleaning Supplies 1.Funding: Departmental Operational Budgets B.One (1) or More, 2010 or Newer Heavy Duty Steel Car Carrier 1.Funding: 2011 Code Capital Budget C.Two (2) More or Less, 2010 or Newer Heavy Duty 15,000 lb GVWR Chipper Trucks 1.Funding: 2011 Park Capital (201.1101.452.13.02) Page 2 of 8 BOARD OF PUBLIC WORKS Meeting April 25, 2011 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 D.One (1) or More, 2010 or Newer Skid Steer Loader 1.Funding: 2011 Park Capital (201.1101.452.13.02) 11.TITLE SHEET A.Fire Training Center – Sewer & Water Extension - Project No. 109-011A 1.Funding: EMS Capital (288.0902.422.37.02) 12.RESOLUTIONS A.No. 32-2011 – A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1.Description: Handgun for Retiring Police Officer Sergeant Douglas Bagarus B.No. 33-2011 – A Resolution of the Board of Public Works of the City Of South Bend, Indiana, Accepting the Transfer of Real Property from the South Bend Redevelopment Commission 1.Description: 755 South Michigan Street, 714 West Indiana Avenue, 710 West Indiana Avenue C.No. 34-20111 – Reimbursement to City Funds for Fire Training Center 13.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Professional Services Agreement Change in Scope – JFNew 1.Service: South Bend Rain Garden Program and Native Plant Maintenance – Increase Design & Construction Services 2.Amount of Increase: $4,469 3.Funding: Sewer Bond B.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Add Leighton Parking Garage Capital Improvements to Master Agency Agreement C.Professional Services Proposal – Ken Herceg & Associates, Inc. 1.Service: Engineering Services for Sanitary Sewer & Water Service for Fire Training Center – Project 109-011A 2.Amount: 10% of Total of Proposal of NTE $15,000 3.Funding: EMS Capital (288.0902.422.37.02) D.Professional Services Agreement – Development Strategies Group 1.Service: Engineering Services for Fire Training Center Site Development Phase 1 – Project No. 109-011B 2.Amount: 10% of Total of Agreement of $81,000 3.Funding: EMS Capital (288.0902.422.37.02) E.Professional Services Proposal – R.W. Armstrong 1.Service: Engineering Services for Fire Training Center Site Development Phase 1 – Project No. 109-011B 2.Amount: 10% of Total of Proposal of $132,200 Page 3 of 8 BOARD OF PUBLIC WORKS Meeting April 25, 2011 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3.Funding: EMS Capital (288.0902.422.37.02) F.Professional Services Proposal – Hull & Associates 1.Service: Groundwater Sampling at Oliver Industrial Park 2.Amount: $22,721 3.Funding: TIF (324.1050.460.31.02) G.Professional Services Proposal Amendment – Danch Harner & Associates, Inc. 1.Service: Cottages at Eddy Knolls Development 2.Amount: Increase of $29,500 (NTE); New Contract Amount: $186,604 3.Funding: Major Moves (412.0401.415.42.01) H.Amendment to the Addendum to the Master Agency Agreement Supplement 1 – Redevelopment Commission 1.Service: Two-Way Traffic Plan – Lafayette Boulevard & William Street – Project No. 2.Funding: SBCDA TIF (324.1050.460.31.06) I.Professional Services Proposal Amendment – Wightman Petrie 1.Service: Two-Way Traffic Plan – Lafayette Boulevard & William Street – Increase Scope of Work 2.Amount: $17,000 3.Funding: SBCDA TIF (324.1050.460.31.06) J.Addendum to Master Agency Agreement – Redevelopment Commission 1.Service: Fellows Street Corridor Improvement Project 2.Funding: SSDA TIF (430.1050.460.31.06) K.Professional Services Proposal – Christopher B. Burke Engineering 1.Service: Fellows Street Corridor Improvement Phase 1 2.Amount: $177,000 3.Funding: SSDA TIF (430.1050.460.31.06) L.Professional Services Proposal Supplemental Agreement No. 3 – DLZ Indiana, LLC 1.Service: 2009 Southside Water Distribution – Project No. 109-064 – Four Additional Main Line Valve Replacements 2.Amount: Increase of $8,900; Total $508,800 3.Funding: DW SRF M.Second Amendment to Contract – Near Northwest Neighborhood, Inc. 1.Service: 2008 Neighborhood Stabilization Program – Redevelopment of Vacant or Demolished Properties – Change in Allowable Expenses from Developer’s Fee to Activity Delivery Costs – No Change in Cost 2.Funding: HUD (212.1013.460.81.87) N.Second Amendment to Contract – Near Northwest Neighborhood, Inc. 1.Service: 2008 Neighborhood Stabilization Program – Acquisition/Rehabilitation Program -Change in Allowable Expenses from Developer’s Fee to Activity Delivery Costs – No Change in Cost Page 4 of 8 BOARD OF PUBLIC WORKS Meeting April 25, 2011 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Funding: HUD (212.1013.460.81.88) O.Third Amendment to Contract – South Bend Heritage Foundation 1.Service: 2008 Neighborhood Stabilization Program – Acquisition/Rehabilitation Program - Change in Allowable Expenses from Developer’s Fee to Activity Delivery Costs – No Change in Cost 2.Funding: HUD (212.1013.460.81.45) P.Third Amendment to Contract – South Bend Heritage Foundation 1.Service: 2008 Neighborhood Stabilization Program – Redevelopment of Vacant or Demolished Properties – Change in Allowable Expenses from Developer’s Fee to Activity Delivery Costs – No Change in Cost 2.Funding: HUD (212.1013.460.81.44) Q.Second Amendment to Contract – South Bend Heritage Foundation 1.Service: 2008 Neighborhood Stabilization Program – Permanent Rental Housing for Special Needs Population – Change in Allowable Expenses from Developer’s Fee to Activity Delivery Costs – No Change in Cost 2.Funding: HUD (212.1013.460.81.46) R.Professional Services Proposal Addendum – The Troyer Group 1.Service: Diamond Avenue Trunk Storm Sewer – Project No. 109-033 – Relocation of the Steel Warehouse Gas Line 2.Amount: $19,200 3.Funding: 2007B Bond (651.0621.415.31.02) S.Lease Agreement – Public-Finance.com, Inc. 1.Service: Master Lease for Two Trash Trucks and 1,008 Trash Containers 2.Amount: $321,853 (Purchase Value of Equipment) 3.Funding: Solid Waste Capital (611.0610.415.37.02) T.Amendment to Lease-Purchase Agreement – PNC Equipment Finance 1.Service: Corrected Lease Payment Amortization Schedule for Blackthorn Lease of Golf Carts 2.Amount: $246,509.64 (Purchase Value of Equipment) 3.Funding: Blackthorn Golf Operations (619.1065.460.62.47) U.Adoption of City of South Bend Engineering Standards and Specifications 14.RECOMMENDATIONS A.Street Closure 1.Applicant: Hammes Bookstore and Romy’s Cafe a)Location: Eddy Street Commons; Eddy St. from Angela/Edison to Napoleon b)Event: Coffee & Cars c)Date/Time: August 6, 2011; from 9:00 a.m. to 4:00 p.m. d)Comments: No Police B.Processions Page 5 of 8 BOARD OF PUBLIC WORKS Meeting April 25, 2011 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1.Applicant: Holy Cross/St. Stanislaus Parish a)Event: May Procession b)Date/Time: May 13, 2011; 8:30 a.m. to 10:30 a.m. c)Comment: Must Use Sidewalks 2.Applicant: Spin Zone Racing a)Event: Downtown South Bend Classic (Criterium Bicycle Race) b)Date/Time: June 26, 2011; 9:00 a.m. to 4:00 p.m. c)Favorable Recommendations 3.Applicant: Matthy’s Little League a)Event: Opening Day Children’s Parade b)Date/Time: May 7, 2011; 8:30 a.m. to 10:00 a.m. c)Police Denial C.Sidewalk Café 1.Applicant: Chicory Café a)Location: 105 East Jefferson Boulevard b)Dates/Times: Daily; 6:30 a.m. to 5:00 p.m. c)Favorable Recommendations 2.Applicant: Jimmy John’s a)Location: 138 South Michigan Street b)Dates/Times: Mondays through Fridays 11:00 a.m. to 5:00 p.m.; Saturdays 11:00 a.m. to 3:00 p.m. c)See Comments: Building Department, Engineering 3.Applicant: DHW & Company Series Two D/B/A Five Guys Burgers & Fries a)Location: 1233 North Eddy Street b)Dates/Times: Daily; 11:00 a.m. to 10:00 p.m. c)See Comment: Engineering 4.Applicant: Trio’s Restaurant & Jazz Club a)Location: 129 North Michigan Street b)Dates/Times: Daily; 11:00 a.m. to Midnight c)See Comments: Building Dept. D.License Renewal 1.Type: Massage Establishment a)Applicant: Bangs Salon & Spa b)Location: 1639 North Ironwood Drive c)Favorable Recommendations E.Vacations 1.Applicant: DLZ Indiana, LLC for the St. Joseph County Airport Authority a)Street Location: U.S. 20 between City Limit Lines West of Terminal Drive and East of Mayflower Road b)Purpose: Runway Extension c)See Comment: Community & Economic Development Page 6 of 8 BOARD OF PUBLIC WORKS Meeting April 25, 2011 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2.Applicant: WJC Holdings C/O Portage Corp. a)Street Location: Maple Road from Prairie Avenue South to the Bypass Underpass b)Purpose: Security and Maintenance Issues; Possible Future Development c)See Comment: Community & Economic Development (Request to Deny) 3.Applicant: St. Joseph Hospital/Danch Harner & Associates a)Alley Location: North/South and East/West Alleys surrounded by Hill Street, Cedar Street, St. Louis Boulevard, and Madison Avenue b)Purpose: St. Joseph High School Parking Lot c)See Comment: NIPSCO (Request to Deny) 15.TRAFFIC CONTROL DEVICES A.New Installation - Handicapped Accessible Parking Space Sign 1.Locations: a)2101 South William Street b)425 South Falcon Street rd c)3117 Pleasant Street (West Side of 23 Street) – Temporary Only 2.All criteria has been met 16.MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Central Services B.Water Works 17.SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A.Central Services B.Water Works 18.RATIFY BONDS A.Contractor Bonds 1.McIntyre Jones, Inc. – For Release Effective May 1, 2011 2.George Rodney & Ryan Vanderwey DBA Vanderwey and Sons – Release Effective May 18, 2011 B.Excavation Bonds 1.McIntyre Jones, Inc. – For Release Effective May 1, 2011 19.CLAIMS 20.PRIVILEGE OF THE FLOOR 21.ADJOURNMENT Page 7 of 8 BOARD OF PUBLIC WORKS Meeting April 25, 2011 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 8 of 8