HomeMy WebLinkAbout12/10/07 Board of Public Works Regular AgendaBOARD OF PUBLIC WORKS
MEETING
Monday, December 10, 2007 - 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
1. REVIEW OF MINUTES
A. Agenda Session: November 21, 2007
B. Regular Meeting: November 26, 2007
C. Special Meeting: November 29, 2007
2. OPENING OF BIDS
A. LaSalle Park Walking Trail - Phase I -Project No. 107-046
1. Funding: General Fund/Weed & Seed
B. Abandoned Vehicles
3. OPENING OF QUOTATIONS
A. Portage Avenue Pedestrian Crossings -Project No. 107-106
1. Funding: COIT
B. Main/Colfax Parking Garage Painting -Project No. 107-102
1. Funding: General Fund
C. Parking Garage Masonry Repairs (St. Joseph & Wayne Streets) -Project No. 107-
103
1. Funding: General Fund
D. Automated Water Meter Reading System and Handheld Devices -Project No. 107-
109
1. Funding: Water Works Capital
4. OPENING AND AWARD OF QUOTATION
A. Ironwood Reservoir Cathodic Protection -Project No. 107-098
1. Company: To Be Determined
2. Funding: Water Works Revenue
5. AWARD BID
A. Lafayette Boulevard Street Lighting Improvements -Project No. 107-107
1. Company: Bancroft Electric, Inc.
2. Amount: $30,756.00
3. Funding: Residential Street Lighting Fund
6. AWARD PROPOSAL
A. Water/Wastewater Radio Telemetry Upgrade - Project No. 107-096
1. Funding: Capital
7. CHANGE ORDER
A. Environmental Improvements Of The Closed Biosolids Lagoon No. 4 -Project No.
107-073
1. Company: Oselka Construction
2. Change Order No. 1
3. Increase Amount: $45,850.00
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BOARD OF PUBLIC WORKS
MEETING
Monday, December 10, 2007 - 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
4. Percent of Increase: 4.24%
5. Original Contract Amount: $1,080,634.30
6. New Contract Amount: $1,126,484.34
7. Funding: Sewage WorksBond
8. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT
A. Voorde & Carbonmill Conduit Installation -Project No. 107-081
1. Company: The Robert Henry Corp.
2. Change Order No.: Final
3. Increase Amount: $9,063.50
4. Percent of Increase: 12.41%
5. Original Contract Amount: $72,987.50
6. New Contract Amount: $82,051.00
7. Funding: Airport TIF
B. Widening at Clocktower Lane -Project No. 107-043
1. Company: Walsh & Kelly, Inc.
2. Change Order No.: Final
3. Decrease Amount: ($8,351.50)
4. Percent of Decrease: (19.93%)
5. Original Contract Amount: $41,897.85
6. New Contract Amount: $33,546.35
7. Funding: AEDA/TIF
C. Keller Park -Sherman Avenue (Bryan Street to Riverside Drive) -Project No. 107-
017
1. Company: Selge Construction, Inc.
2. Change Order No.: Final
3. Decrease Amount: ($1,226.00)
4. Percent of Decrease: (3.75%)
5. Original Contract Amount: $32,715.00
6. New Contract Amount: $31,489.00
7. Funding: General
D. Huey/Adams Street Sewer Separation -Project No. 106-058(H)
1. Company: Rieth Riley Construction Company, Inc.
2. Change Order No.: Final
3. Decrease Amount: ($113,555.26)
4. Percent of Decrease: (20.57%)
5. Original Contract Amount: $551,991.00
6. New Contract Amount: $438,435.75
7. Funding: Sewer Bond
9. TITLE SHEET
A. Eddy/Colfax/LaSalle Street Intersection -Project No. 104-033
B. Eddy Street Commons Site Work and Demolition -Project No. 108-003 -RATIFY
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BOARD OF PUBLIC WORKS
MEETING
Monday, December 10, 2007 - 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
10. RESOLUTION
A. No. 44-2007 - A Resolution of the South Bend Board of Public Works on Disposal of
Unfit And/Or Obsolete Property
1. Information Technologies -Miscellaneous Computer Equipment
11. REQUEST TO ADVERTISE
A. Body Shop Repair Service
12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
A. Agreement -Rebuilding Together of St. Joseph County
1. Service: Staff Support Services to Rebuilding Together for 2008
2. Amount: $15,460.00 (to City)
B. Construction Contract -Ortiz Concrete
1. Service: Portage Avenue (Pierce Street and Portage Avenue) -Project No.
107-018
2. Amount: $29,195.00
3. Funding: COIT
C. Construction Contract - Insituform Technologies USA, Inc.
1. Service: 2007 Sewer Lining Program -Project No. 107-076
2. Amount: $615,750.00
3. Funding: 2007 Sewer Bond
D. Agreement -Indiana University Division of Extended Learning Services
1. Service: Strategic Planning/Tactical Planning Course for Managers
2. Amount: $2,500.00
3. Funding: General Fund
E. Agreement -Indiana University Division of Continuing Education
1. Service: Three Communication Modules for Front-Line Supervisors Training
2. Amount: $1, 500.00
3. Funding: General Fund
F. Contract Extension- Great Lakes -RATIFY
1. Service: Extend Contract Two (2) Additional Years -Provision of Calcium
Chloride
2. Funding: Streets/Sewage Works
G. Maintenance Agreement -Indiana Department of Transportation
1. Service: Signal Agreement for the Years 2008-2011
2. Revenue: 2008 = $157,500.20
2009 = $164,108.90
2010 = $171,041.50
2011 = $178,350.30
H. Interlocal Agreement -Elkhart Department of Public Works and Utilities
1. Service: St. Joseph River Fish Investigation -Investigate Aquatic Health of
St. Joseph River
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BOARD OF PUBLIC WORKS
MEETING
Monday, December 10, 2007 - 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
2. Amount: $50,000.00 Per Year -Three (3) Years
3. Funding: 641-0630-793-6335
13. INDUSTRIAL WASTEWATER DISCHARGE PERMIT -REVISION
A. Company: Federal Mogul
1. Location: 3605 West Cleveland Road
14. RECOMMENDATIONS
A. Procession - St. Adalbert Posadas
1. Sponsor: St. Adalbert Parish
2. Date: December 16, 2007
3. Location: Olive, Grace, Meade and Huron Streets Closed
4. See Comments
B. Acquire City Owned Property
1. Sponsor: South Bend Heritage Foundation
2. Location: 314 Pine Street
3. Favorable Recommendations
C. Alley Vacation -The First North/South Alley West of Laurel Street and South of
Western Avenue Continuing Southwest Bordered by Penn Central Railroad
1. Sponsor: 2206 South Scott Street
2. Purpose: Expand Existing Church
3. See Comments of Engineering
15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO
REMONSTRATE
A. 52431 Lily Road -Lot 1 Wenzel Minor Subdivision, West Side of Lily Road, North
of Cleveland Road -Water
16. TRAFFIC CONTROL DEVICES
A. Renewal -Reserved Handicapped Accessible Parking Space Sign
1. Location: Jefferson Boulevard at the Corner of Lafayette Boulevard (Permit
No. 004)
2. All Criteria has been Met
B. New Installation -Handicapped Accessible Parking Space Sign
1. Location: 2211 Roger Street
2. All Criteria has been Met
17. MONTHLY REPORT OF OPERATION -NOVEMBER, 2007
A. Department of Environmental Services/Wastewater Treatment Plant
18. SAFETY REPORTS
A. Engineering Division
B. Street/Sewer/Traffic and Lighting
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BOARD OF PUBLIC WORKS
MEETING
Monday, December 10, 2007 - 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
19. CERTIFICATES OF INSURANCE
A. Memorial Home Care, Inc.
20. RATIFY BONDS
A. Contractor Bond
1. Jonathon Burkholder Painting -Approved November 20, 2007 Pursuant to
Resolution 100-2000
B. Excavation Bonds
1. Horvath & Associates, Inc. -Approved November 20, 2007 Pursuant to
Resolution 100-2000
2. Jonathon Burkholder Painting -Approved November 20, 2007 Pursuant to
Resolution 100-2000
21. CLAIMS
A. City of South Bend
B. St. Joseph County Housing Consortium
22. PRIVILEGE OF THE FLOOR
23. ADJOURNMENT
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