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HomeMy WebLinkAbout03-21-2011 Minutes SOUTH BEND BOARD OF PARK COMIVHSSIONERS REGULAR MEETING MARCH 21, 2011 The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday March 21, 2011 at the O'Brien Administration&Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date,time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Henry,President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: Mr. Robert Goodrich,Vice President Staff members present: Phil St. Clair, Superintendent; Bill Carleton,Fiscal Officer; Betsy Harriman, Administrative Director; Susan O'Connor,Recreation Director; Randy Nowacki,Director of Golf Operations; Terry DeRosa,Zoo Director; Richard Payton,Development Director;Matthew Moyers, Special Projects Manager;Paula Garis, Special Events Supervisor;John Walczewski, Softball Commissioner; Cheryl Greene,Acting Park Board Attorney I. The meeting was called to order by Board President Robert Henry at 4:04 p.m. II. The first order of business was the interviewing of interested citizens. 1. Mr. Joseph Kernan, of the South Bend Silver Hawks baseball team,reported to the Board regarding the status of the improvements to the stadium and the upcoming season. The season will open in three weeks and construction is ongoing. The new artificial field is being installed. He is confident they will be done by opening day. Due to this,the Notre Dame game will be moved to campus. He thanked the City Administration,Park Staff, and the Park Board for their support during the whole process. 2. Mr. Jonathon Geels of Keep South Bend Beautiful informed the Board that his organization had 200 hours of volunteer service last year doing clean ups in parks. They participated in"Parking Day", an international event. In April they will participate in Keep America Beautiful Month,National Landscape Architecture Month, and National Volunteer Month. Their kick off clean up will be April 16. A design charrette will held at the Zoo April 30. They will have a kiosk at the East Race regarding the hydro electric power project. III. The next order of business was unfinished business. 1. Request to Award Chemical and Fertilizer Bids opened at February Meeting-Randy Nowacki Mr.Nowacki requested that the Board award the chemicals and fertilizers bids that were opened at the February regular meeting based on his recommendations. - - I - - Dr. Kelly made a motion to approve the chemical and fertilizer bids as presented by staff. Mr. Mullins seconded the motion and it was passed. IV. The next order of business was new business. 1. Request to Approve Arborist Licenses The following license applications were presented for approval by the Board: a. Alex's Take Down Tree Service (New) b. TLC Tree Removal c. Underly Tree Service Mr. Mullins made a motion to accept the renewals of the Arborist Licenses and Dr. Kelly seconded the motion. It was passed 2. Requests for Use of Parks-Betsy Harriman Ms. Harriman requested the Board approve the following requests: a. Howard Park- 5/7/11-MS Walk b. Howard Park- 8/5 - 8/6/11- On the River Group Dr. Kelly made the motion to approve the above request pending staff approval and it was seconded by Mr. Mullins. The motion was approved. 3. Request to Approve Sale of Alcohol at Arts Everywhere Concert Series by Fiddler's Hearth-Paula Garis Ms. Garis requested permission for Fiddler's hearth to sell beer and wine at the Arts Everywhere Concert Series at Potawatomi Park. This was requested by the Community Foundation. They are aware of the requirements. Dr. Kelly made a motion to approve the request. The motion was seconded by Mr. Mullins and passed. 4. Healthy Communities Research Group Update- Teresa Penbrooke, Greenplay,LLC Ms. Penbrooke gave a presentation on the Healthy Communities Initiative that our department will participate in. We will be a beta site for the project in conjunction with Indiana University. This will be national project. Mr. Mullins made a motion to approve the contract for healthy Communities subject to approval by the Legal Department. Dr. Kelly seconded the motion and it was passed. 5. Request to Use Ravina Park for a Community Garden- Sara Stewart Ms. Stewart made a presentation about Unity Gardens and its impact on neighborhoods and South Bend. She requested permission to use Ravina Park for a garden. Mr. Mullins made a motion to approve the request for the use of Ravina Park for a Unity Garden. Dr. Kelly seconded the motion and it was passed. 6. Request to Open and Award Quotes for Elbel Well Drilling-Randy Nowacki Mr.Nowacki presented three sealed quotes for drilling a new water well at Elbel Park Golf Course. The current well requires annual cleaning at the cost of approximately $18,000 per year to maintain a flow rate that is sufficient for irrigation. The quotes were opened and read aloud. They were: a. Cook Drilling- $36,223 b. Preferred Pump- $29,501.21 c. Peerless Midwest- $26,988 - - 2 - - Mr.Nowacki requested that the quote be awarded to Peerless Midwest for$26,988. The Board requested that he take the quotes and review them and come back later in the meeting with his recommendation. 7. Request to Open and Award Quotes for Studebaker Pro Shop Roof-Randy Nowacki Mr.Nowacki presented three sealed quotes to the Board for consideration. They were opened and read aloud. They were as follows: a. Dudeck Roofmg- $54,425 b. Slatile Roofing- $49,850 c. Lawmasters, Inc.- $59,730 Ms. Greene noted that Lawmasters did not include a bid bond or non collusion affidavit. She determined that they were nonresponsive,but read their quote into the record. Mr.Nowacki requested that he be given time to look over the quotes and come back later in the meeting with his recommendation. 8. Request to Approve Memorandum of Understanding with District 11 Little League- Thomas Bodnar Director St. Clair informed the Board that the Legal Department is still working on the memorandum and asked that the item be moved to the next meeting. 9. Request to Dispose of Obsolete Treadmill at Howard Park Senior Center-Rose Kaufinan Ms. O'Connor requested that a treadmill at the Howard Park Senior Center be declared obsolete and allow us to dispose of it. It is unable to be repaired. Dr. Kelly made a motion to declare the treadmill obsolete. Mr. Mullins seconded it and it was passed. V. Approval of Minutes Mr. Mullins made a motion to approve the minutes of the regular Board meeting held on February 22, 2011 as mailed. The motion was seconded by Dr. Kelly and approved. VI. Approval of Maintenance Vouchers A motion was made by Dr. Kelly to approve maintenance vouchers for February 2011 totaling $732,486.28. It was seconded by Mr. Mullins. There being no further discussion,the motion was passed. VII. Business of Director St. Clair 1. Director St. Clair reported that he received notice that the City's contribution for the Public Employees Retirement Fund will go up by one and three quarter percentage points to 8.75%in 2012. This is a percentage of gross wages for full time employees and will be an increase of about $80,000 in 2012 for our department. 2. The Ice Rink has closed for the season. There were some refrigerant leaks found in the slab. These will need to be repaired before the next season. 3. Baseball fields are being constructed at Boland and Sheridan Parks. They should be ready for play by the end of May. 4. The rugby fields at Voorde Park are being prepared. 5. City Energy Director Jonathon Burke has secured funding to replace the lighting at King and Black Centers, as well as the Maintenance Garage. This should result in energy - -3 - - savings. 6. Also, a hydro electric project at the East Race will be used to power Howard Park and the Ice Rink. 7. The memorandum of understanding with the Zoological Society is still being worked on. Discussions will be held in the next few weeks and he anticipated bringing it to the Board for approval at the April meeting. VIII. Comments by the Zoo Director 1. Mr. DeRosa reported that the green roof at the otter exhibit has been installed. He distributed pictures of the installation. 2. He handed out a listing of upcoming Zoo events. 3. The Zoo will participate in Communiversity Day on April 2. 4. Water quality testing for the otter pool will be done by the City. 5. The last Winter Day was held February 12. 758 people attended. 186 were paid admissions. 6. During Landscape Architecture Month,they will be working with the Zoo to prepare a charrette of areas that will be utilized in the future. IX. Comments by the Development Director 1. Mr. Matthew Moyers, Special Projects Manager, informed the Board that the Park Foundation will be holding a planning retreat. 2. The annual report will be available by mid April. 3. A $5,000 sponsorship has been secured for the Potawatomi Concert Series. X. Comments by the Recreation Director 1. Ms. O'Connor reported that the Camp Fair was held at the end of February. 350 people attended. 2. The Mom/Son dance will be held this Wednesday night at the Palais Royale. 3. River City Basketball League ended last Saturday. 4. The Skate Park will open this weekend. 5. Leeper Tennis Center will open in a couple days. 6. The City Wellness Program Lunch and Learn Program has started this month. 7. Ball field rentals start April 4. 8. Softball registrations are almost full. 9. Planning is ongoing for the Blues and Ribs Fest. XI. Comments by the Golf Operations Director 1. Mr.Nowacki requested approval of the Peerless Midwest quote for the well drilling. Mr. Mullins made a motion to award the well drilling to Peerless Midwest for$26,988. Dr. Kelly seconded the motion and it was passed. 2. Mr.Nowacki requested that the Studebaker Pro Shop roof project be awarded to Slatile Roofing for the amount of$49,850. Dr. Kelly made a motion to award the roofing project to Slatile. Mr. Mullins seconded the motion and it was passed. 3. The open house at Erskine had 147 attendees. - - 4 - - XII. There being no more business to come before the Board the meeting adjourned at 5:26 p.m. The next regular meeting will be held Monday April 18, 2011 at 4:00 p.m. in the Boardroom of the O'Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - - 5 - -