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HomeMy WebLinkAbout02-22-2011 Minutes SOUTH BEND BOARD OF PARK CONMUSSIONERS REGULAR MEETING FEBRUARY 22, 2011 The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday February 22, 2011 at the O'Brien Administration&Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date,time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Goodrich,Vice President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: Mr. Robert Henry,President Staff members present: Phil St. Clair, Superintendent; Bill Carleton,Fiscal Officer; Susan O'Connor,Recreation Director; Randy Nowacki,Director of Golf Operations; Terry DeRosa,Zoo Director; Richard Payton,Development Director; Mike Dyszkiewicz,Maintenance Superintendent; Matthew Moyers, Special Projects Manager; Paula Garis, Special Events Supervisor; Thomas Bodnar,Park Board Attorney I. The meeting was called to order by Board Vice President Robert Goodrich at 4:10 p.m. IL The first order of business was the interviewing of interested citizens. 1. Mr. Donn Reinke,representing the Mercenaries Rugby Club, addressed the Board and requested more fields be available in the South Bend area. 2. Mr. Jim Martindale,vice president of the Potawatomi Zoological Society,presented the Board with a copy of their proposed memorandum of understanding. 3. Mr. Trevor Gaffer,Potawatomi Zoological Society Board member, gave a short presentation on the Eco roof that will be installed on the new otter exhibit building. He requested the Board approve the agreement between the Society and the Park Department regarding the roof. Dr. Kelly made a motion to approve the agreement as presented. Mr. Mullins seconded the motion and it was passed. 4. Ms. Catherine Hohstetler, Treasurer of the Botanical Society of South Bend, presented their annual report. They recorded 2,214 visitors last year. Mr. Greg Kil, of Kil Architecture Planning, gave an update on the heating improvements that have been made recently to the facility. 5. Ms. Sara Stewart of Unity Gardens gave a power point presentation on the Unity Garden concept and how it has grown in our community. - - I - - 6. Ms. Paula Garis presented the Board awards that were recently given by the Indiana Parks and Recreation Association at their annual meeting. They were for Programming-Equestrian Ride at Potato Creek State Park and Events- The Chris Wilson Pavilion Concert Series in conjunction with the Community Foundation. III. The next order of business was unfinished business. 1. Opening of Chemical and Fertilizer Bids for 2011-Randy Nowacki The Board tabled this item until the end of the meeting. IV. The next order of business was new business. 1. Request to Approve Arborist Licenses The following licenses were presented for approval: a. Landmark-Solliday Inc. Landscaping i. Ballew Landscape Construction b. B and B Floral Adventures j. Michiana Tree Service c. Kachur Tree Service k. Miramontes Tree Service d. Doug's Mishawaka Tree 1. Leonard's Landscape &Tree Service m.K&R Tree Service e. San-Mar Tree & n. American Tree Care, Inc. Maintenance o.The Cutting Edge f Walt Temple Tree, dba p.TruGreen Curb Appeal q.Wayne's Tree &Landscape g. Super Tree, Inc. r. Serenescapes (New) h. Kevin's Tree &Landscaping of Michiana, Michiana Tree Service was deemed to not have met the insurance requirements. They will be asked to provide a current insurance certificate that demonstrates at least $1 million per occurrence. Dr. Kelly made a motion to approve all the renewals and new application,with the exception o f Michiana Tree Service. Mr. Mullins seconded the motion. It was passed 2. Requests for Use of Parks- Ms. Harriman requested the Board approve the following requests: a. Howard Park- 9/24/11-Out of the Darkness Walk b. Seitz Park- 8/13/11- Suicide Prevention Run c. Howard Park- 6/18/11-Eco Fest d. Rum Village- 3/26/11-Notre Dame Disc Golf Tournament e. Howard Park- 9/18/11- Crohn's Disease Walk f. Howard Park- 9/10/11-Amanda Gives Back Walk g. Seitz Park- 8/20/11- Interdenominational Minister Alliance h. Howard Park-4/16/11-March for Babies Walk Mr. Carleton asked the Board to approve these requests. Ms. Harriman had advised that all were returning events and were aware of all requirements and she recommended their approval. - - Z - - Mr. Mullins made the motion to approve the above request and it was seconded by Dr. Kelly. The motion was approved. 3. Resolution 2011-1 Re: Transferring Ownership of a Part of Fredrickson Park to the State of Indiana- Tom Bodnar Mr. Bodnar requested the Board approve Resolution 1-2011. This resolution authorizes the transfer of a portion of Fredrickson Park measuring 0.086 a. to the State of Indiana(INDOT). Dr. Kelly made a motion to approve the request. Mr. Mullins seconded the motion and it was passed. 4. Resolution 2011-2 Re: Coveleski Stadium Special Use Exception- Tom Bodnar Mr. Bodnar requested the Board approve Resolution 2-2011. This resolution authorizes a special zoning exception to be requested from the Board of Zoning Appeals for the renovation of Coveleski Stadium. Dr. Kelly made a motion to approve the resolution. Mr. Mullins seconded the motion and it was approved. 5. Request to Dispose of Projection Televisions at Golf Courses-Randy Nowacki Mr.Nowacki requested the Board approve a request to dispose of two projection TVs at the golf clubhouses. They are 16 years old and have been replaced by newer flat screen TVs and are no longer needed. They will be included in the City auction. Mr. Mullins made a motion to approve the disposal of the televisions to the city auction. Dr. Kelly seconded the motion and it was passed. 6. Request to Transfer Deed for Portion of Voorde Park to Hoosier Tank- Chuck Lehman Mr. Lehman explained the proposal that Hoosier Tank would like to expand their operations into a portion of Voorde Park. He showed drawings of how this would affect the park and improvements that could be made to the park. Mr. Tom Kinnucan,president of Hoosier Tank, spoke on behalf of the transfer and project. Mr. Kevin Weinberg, of District 11 Little League,which owns the property to the east of Voorde Park, spoke in favor. A memorandum of understanding was requested with District 11 to define the responsibilities of the parties if District 11 would donate their parcel to the Park Department. It was hoped this could be resolved by the next meeting. The request was withdrawn until the March meeting. 7. Request to Approve Contract for Miracle Park Development-Phil St. Clair Director St. Clair requested the Board approve a contract with Lehman and Lehman to develop plans for"Miracle Park". Miracle Park would be a handicap accessible park for baseball, softball, and other sports. This is a preliminary design study and is not to exceed$42,000. Dr. Kelly made a motion to approve the contract as presented. Mr. Mullins seconded the motion and it was passed. - - 3 - - V. Approval of Minutes Mr. Mullins made a motion to approve the minutes of the regular Board meeting held on January 17, 2011 as mailed. The motion was seconded by Dr. Kelly and approved. V1. Approval of Maintenance Vouchers A motion was made by Dr. Kelly to approve maintenance vouchers for January 2011 totaling $689,665.84. It was seconded by Mr. Mullins. There being no further discussion,the motion was passed. VII. Business of Director St. Clair 1. Director St. Clair reported that he has been talking with Notre Dame regarding upgrading the boat house they have in Viewing Park along the river. 2. He said he would be meeting with Bill Schalliol regarding site location for Miracle Park. The complex would have two hard surface baseball/softball fields and two natural turf fields. 3. A Blues and Ribs Festival is planned for next June as a fund raiser for the Miracle Park project. Three nationally know bands will be playing. VIII. Comments by the Golf Operations Director 1. Mr.Nowacki reported that his staff is preparing for the upcoming season. 2. Peerless Midwest is exploring the problem with the wells at Elbel and will submit a proposal to correct the problems they are having. 3. A new concessions manager has been hired for Erskine. 4. The annual open house will be held March 5 at the Erskine Clubhouse. IX. Comments by the Zoo Director 1. Winter day was recently held and 758 participated. 2. Interviews for the veterinarian position will take place next Thursday and Friday. 3. The green roof contractors will be at the Zoo next Thursday to discuss the educational component. 4. The USDA permit was recently received for the purchase of butterflies this spring. 5. The new anesthesia machine was delivered and a dental machines has been ordered. 6. Zoo maintenance is doing inspection for the season. Director St. Clair mentioned that he would like to sit down with the Zoo Society prior to the next meeting to discuss the memorandum of understanding. X. Comments by the Recreation Director 1. Ms. O'Connor reported thirty vendors will participate in this Saturday's Camp Fair. 2. The Daddy Daughter dance was held February 8 and 1,039 attended. 3. The Charles Black Center held a Valentine's Jazz Breakfast and 78 attended. - - 4 - - 4. Out of 130 members of the South Bend Swim Club, 37 are going to the state meet. 5. Camp Awareness sign up will be held on March 1 and Kid's World will be March 3. 6. The Ice Rink lost the ice on Friday,but it was OK by Sunday. It will be open as weather permits. 7. The City Wellness program has 169 employee participants and 9 family members. XI. Comments by Development Director 1. Mr. Payton informed the Board that the department has received a $5,000 grant for the Blues Fest from the Convention and Visitor's Bureau. 2. The CAPRA report will be filed in March. 3. Mr. Matthew Moyers reported on the Healthy Communities Initiative that we will be participating in. It is in conjunction with Indiana University. We will be a beta site for this study. The goal is to evaluate the community and find possible impacts the Parks and Recreation Department could make on the health and wellness of the 10- 14 age group. It is a three year project. XIL Comments by the Maintenance Superintendent 1. Mr. Dyszkiewicz reported that snow removal is going well. 2. The old lights from Coveleski Stadium will be used at Boland field. 3. There is a crack in the boiler at the Greenhouse. The new heaters will be able to heat the area. 4. Lights at the King Center basketball courts will be installed. Discussions are being held about converting some of their tennis courts to additional basketball courts. 5. Six fans have been donated from Zoo Fans and are being installed at the Greenhouse to circulate the air. 6. Communiversity Day will be held April 2. We will be helping. 7. Mr. Dyszkiewicz asked about an easement at Boland Park. Mr. Bodnar said that nothing can be done until the deed is verified. He has been in contact with the county attorney regarding it. Dr. Kelly made a motion to authorize the President of the Board or the Vice President in his absence to execute the utility easement to AEP for Boland Park subject to legal signing off. Mr. Mullins seconded the motion and it was passed. 8. Mr. Dyszkiewicz requested the Board approve the purchase of heavy equipment as recommended by staff subject to the budgeted lease purchase. Mr. Mullins made the motion and Dr. Kelly seconded it. The motion was passed. XXHI. Unfinished Business (Continued) 1. Opening of Chemical and Fertilizer Bids Mr.Nowacki opened bids from three companies. They are as follows: a. John Deere Landscape- - - 5 - - i. Acelepryn-4 x 64 oz, $880 ii. Gypsum Micro- 50 lb, $10.34 b. Harrell's- i. Acelepryn-2 x 2.5 gal, $1,760 ii. Gypsum Micro- 50 lb, $14.65 c. Advanced Turf Solutions- i. Acelepryn-2 x 2.5 gal, $1,760 ii. 30-0-6- 50 lb, $17.05 Mr.Nowacki requested approval to refer the bids to staff and return at the next meeting with recommendations. Dr. Kelly made the motion and Mr. Mullins seconded the motion. The motion was passed. XXIV. There being no more business to come before the Board the meeting adjourned at 5:53 p.m. The next regular meeting will be held Monday March 21, 2011 at 4:00 p.m. in the Boardroom of the O'Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary