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Home My WebLink About04/07/11 Board of Public Works Agenda Reveiw BOARD OF PUBLIC WORKS Agenda Review Session April 7, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. AGREEMENTS A. Settlement and Release Agreement—InfraSource Inc. 1. Service: Wastewater Telemetry System B. Temporary Construction Easement and Access—East Bank Storm Sewer Separation, Phase IA& B Construction Inspection Services—Project No. 110- 059 REGULAR MEETING 1. PUBLIC HEARINGS A. Transient Merchant License 1. Company: Fays Marina, Inc. 2. Event/Location: Walmart Spring Event/Ireland Road 3. Date: April 14-17, 2011 4. Favorable Recommendations B. Massage Establishment License 1. Company: Top Oriental Massage 2. Location: 421 Hickory Road 3. Favorable Recommendations 2. REVIEW OF MINUTES A. Agenda Session: March 24, 2011 B. Regular Meeting: March 28, 2011 C. Claims Review: April 4, 2011 3. OPENING OF BIDS A. Diamond Avenue Trunk Storm Sewer Bid Package I —Project No. 109-033 1. Funding: 2010 Sewer Bond/EDIT B. Abandoned Vehicles 4. OPENING OF PROPOSALS A. City-Wide Telecommunications Package for IP Voice Communications 5. OPENING OF QUOTATIONS A. Handheld Parking Enforcement System 1. Funding: Economic Development Professional Services B. 4215 Main Street Demolition—Project No. 111-002 1. Funding: SSDA TIF (430.1050.460.39.82) 6. AWARD BIDS A. Water Treatment Chemicals 2011/2012 (October 2012) 1. Company and Amount: Pagel of 8 BOARD OF PUBLIC WORKS Agenda Review Session April 7, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 a) Alexander Chemical— Chlorine (Item 1) —2,000 Lb Tank at $389.00/Ton b) Alexander Chemical— Chlorine (Item 2) — 150 Lb Cylinder at $68.00/Cylinder c) Pencco -Fluorisilicic Acid (Item 3) at $586.75/Ton d) F2 Industries - Potassium Permanganate (Item 4) at $2.14/Lb (55 Lb Pail) e) Watcon, Inc. -Phosphate Sequestrant(Item 5) at $1.09/Lb f) Morton Salt, Inc. - Solar Salt (Item 6) at $182.81/Ton g) JCI Jones Chemicals, Inc. - Sulfur Dioxide (Item 7) at $555.00/Ton h) Polydyne Inc. - Dry Polymer Flocculent (Item 8) at $1.63/Lb i) Alexander Chemical - Calcium Nitrate (Item 9) at $1.90/Gal j) K.A. Steel Chemicals, Inc. - Sodium Hypochlorite (12.5%) (Item 10) at $0.90/Gal 2. Funding: Water/Wastewater Operations (620.0640.603.22.25/641.0630.793.65.06) B. Demolition of Ten Commercial Properties—Project No. 111-020 1. Company: Jackson Trucking & Excavating a) Amount: $87,500 (Items 1-9 with Items Al & A2) 2. Company: Torok Excavating a) Amount: $18,908 (Item 10) 3. Funding: AEDA TIF (Items 1 & 3), NSP Funds (Items 2 & 4-10) 7. AWARD QUOTATION A. MPAC North Wall Repair/Restoration—Project No. 111-021 1. Company: Slatile Roofing & Restoration 2. Amount: $35,000 3. Funding: MPAC Operating Fund (416) 8. AWARD PROPOSAL A. Hydroelectric Feasibility Study—Project No. 110-092B 1. Company: Lawson Fisher Associates 2. Amount: $84,050 3. Funding: EECBG(101.0600.419.31.06) 9. EXTEND BID AWARD A. Asphalt Emulsion Materials 1. Company: Bit-Mat Products of Indiana 2. Amount: 2010 Unit Prices Extension 3. Funding: MVH 10. CHANGE ORDERS A. Raw Sewage Pump No. 3 Drive Replacement—Project No. 109-071 1. Company: Thieneman Construction, Inc. Page 2 of 8 BOARD OF PUBLIC WORKS Agenda Review Session April 7, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Change Order No.: 2 (Revised) 3. Increase Amount: $8,258 4. Percent of Increase: 4.61% 5. Revised Contract Amount: $187,258 6. Funding: 2007B Sewer Bond (651.0630.415.42.06) B. Raw Sewage Pump No. 3 Drive Replacement—Project No. 109-071 1. Company: Thieneman Construction, Inc. 2. Change Order No.: 3 3. Increase Amount: $5,135 4. Percent of Increase: 2.74% 5. Revised Contract Amount: $192,393 6. Funding: 2007B Sewer Bond (651.0630.415.42.06) C. Traffic Signal Modernization (Western Avenue) —Project No. 108-065 1. Company: Michiana Contract, Inc. 2. Change Order No.: 5 a) Increase Amount: $625 b) Percent of Increase: 0.099% c) Revised Contract Amount: $662,180.80 3. Change Order No.: 6 a) Increase Amount: $1,225 b) Percent of Increase: 0.193% c) Revised Contract Amount: $663,405.80 4. Change Order No.: 7 a) Increase Amount: $130 b) Percent of Increase: 0.021% c) Revised Contract Amount: $663,535.80 5. Change Order No.: 8 a) Increase Amount: $850 b) Percent of Increase: 0.134% c) Revised Contract Amount: $664,385.80 6. Funding: FHWA 11. PROJECT COMPLETION AFFIDAVIT A. Century Center Water Softener Replacement—Project No. 110-063 1. Company: Delco, Inc. 2. Final Contract Amount: $54,440 3. Funding: Century Center (670.0406.645.43.09) 12. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Morris Performing Arts Center Historic Window Repair/Restoration—Project No. 111-024 1. Funding: Downtown TIF Page 3 of 8 BOARD OF PUBLIC WORKS Agenda Review Session April 7, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B. Morris Performing Arts Center Restroom Restoration/Renovation—Project No. 111-025 1. Funding: Downtown TIF C. Morris Performing Arts Center Main Lobby Entry Doors Repair/Restoration— Project No. 111-026 1. Funding: Downtown TIF D. Large Diameter Interceptor Sewer Cleaning—Project No. 111-018 1. Funding: Wastewater Other Contractuals (641.0630.793.63.35) E. Mayflower Road Sanitary Sewer Phase 1 —Project No. 109-055 1. Approve Title Sheet 1. Funding: Economic Development 13. RESOLUTIONS A. No. 28-2011 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Police Department Automobile—Unit 3151, 2004 Chevy Impala B. No. 29-2011 —A Resolution of the South Bend Board of Public Works Regarding the Retirement of"Arko", a K-9 Police Department Unit C. No. 30-20111 —A Resolution of the South Bend Board of Public Works for the Trade-In of Equipment 1. Items: a) Unit 3 51, 1999 Freightliner Dump Truck b) Unit 352, 1999 Freightliner Dump Truck c) Unit 3 83, 1999 Freightliner Dump Truck d) Unit 386, 1999 Chevy Pick Up Truck with Dump Box e) Unit 387, 1999 Chevy Pick Up Truck with Dump Box f) Unit 339H, 1993 Case 621B Wheel Loader g) Unit 350D, 1999 250XP Brush Bandit Chipper h) Unit 374, 1996 Case 580L Backhoe i) Unit 396B, 1986 743 Bobcat Skid Steer Loader D. No. 31-2011 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Police Department Computers, Monitors and Other Computer Related Items 14. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA C. Agreement—Jeff Chamberlain 1. Service: Purchase of Retiring K-9 Unit—"Arko" 2. Amount: $1.00 D. Professional Services Contract—Indiana Housing and Community Development Authority Page 4 of 8 BOARD OF PUBLIC WORKS Agenda Review Session April 7, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Service: Payment to City for Counseling Services to Unemployed Homeowners Meeting Hardest Hit Funding Eligibility Requirements 2. Amount: Not to Exceed $215,843.79 E. Maintenance Agreement Renewal— OJS Building Services, Inc. 1. Service: Morris Performing Arts Center& Palais Royale HVAC Maintenance —Increase in Contract Amount by 1.5% 2. Amount: $25,578 for MPAC/$15,697 for Palais Royale 3. Funding: MPAC & Palais Royale General Funds (101.0404.453.36.01/101.0405.453.36.01) F. Agreement—Michiana Area Council of Governments 1. Service: Joint-Purchase of Buy-Up Option of GIS Ortho-Imagery and Corresponding LiDAR(6-Inch Pixel) 2. Amount: $5,000 3. Funding: {FUNDING} G. Professional Services Contract—DLZ Indiana, LLC 1. Service: East Bank Storm Sewer Separation, Phase IA& B Construction Inspection Services—Project No. 110-059 2. Amount: $149,760 3. Funding: Wastewater Capital (642.0658.415.42.05) H. Professional Services Addendum—James Childs Architects 1. Service: Restoration/Renovation of Morris Performing Arts Center Restrooms Additional Design Work—Project No. 111-025 2. Amount: Increase by $20,000; New Contract Price $45,000 3. Funding: Fund 416 (416.0404.453.36.01) I. Professional Services Proposal—Earth Exploration, Inc. 1. Service: Geotechnical Evaluation for North Side Trail Extension—Project No. 110-001 2. Amount: $7,136.10 3. Funding: LRSA(251.0608.431.42.96) J. Professional Services Proposal—McCormick Engineering 1. Service: Pleasant Street Sewer Separation Phase 1 & 2 Design—Project No. 109-029 2. Amount: $2,500 3. Funding: Sewer Bond (647-0621-415-31.02) K. Professional Services Proposal—Lawson Fisher Associates 1. Service: Diamond Avenue Storm Trunk Sewer Design—Project No. 109-033 2. Amount: $126,000 3. Funding: Sewer Bond L. Lease & Maintenance Agreement—Ikon 1. Service: Detective Bureau Copier/Printer—Ricoh MP3351 SP 2. Amount: $222.18/Quarter, Maintenance $0.005/Copy up to 150,000 Copies per Year Page 5 of 8 BOARD OF PUBLIC WORKS Agenda Review Session April 7, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Funding: Police Department General Fund (101.0801.421.36.02) M. Amendment to Agreement— Garda, Inc. 1. Service: Armored Car Services for Water Works Customer Service (Colfax) Location through March 2012 2. Amount: $364.43 3. Funding: Water Works O&M (640.0640.657.31.35) N. State ARRA Inspection Checklist 1. EPA National Checklist for ARRA Borrowers for Kennedy Park Sewer Separation Phases 1-3 —Project No. 109-003 2. Funding: ARRA Funded SRF 15. RECOMMENDATIONS A. Traffic Restriction 1. Applicant: Indiana University at South Bend a) Location: Make 20th Street One-Way from Mishawaka Avenue to Northside Boulevard b) Event: E-Waste Recycle Fest c) Date/Time: May 14, 2011; 8:00 a.m. to 3:00 p.m. d) Favorable Recommendations 2. Applicant: The Cathedral of St. James a) Event: Crawfish Broil b) Location: Southern-Most Lane of Madison Avenue from Michigan Street to Main Street Restricted to Customer Drive-Through Traffic Only During Event c) Date/Time: April 29, 2011; 5:00 p.m. to 9:00 p.m. d) See Comments: Fire Department B. Processions 1. Applicant: South East Little League a) Event: Opening Day Parade b) Date/Time: April 30, 2011; 9:00 a.m. to 10:15 a.m. c) Comment: No Police Escort 2. Applicant: The Louise Addicott& Georgina Joshi Foundation a) Event: Bike the Bend b) Date/Time: May 15, 2011; 6:30 a.m. to 11:30 a.m. c) Comments: Board of Commissioners Additional Insured; Reimbursement of Police Department 3. Applicant: American Legion Riders a) Event: Fallen Heroes Family Ride b) Date/Time: May 21, 2011; 8:00 a.m. to 1:00 p.m. c) Favorable Recommendations 4. Applicant: West Side Memorial Day Parade Committee a) Event: West Side Memorial Day Parade Page 6 of 8 BOARD OF PUBLIC WORKS Agenda Review Session April 7, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 b) Date/Time: May 30, 2011; 8:15 a.m. to 11:00 a.m. c) Favorable Recommendations C. Alley Vacation 1. Applicant: Randy Gilleand a) Location: The North Half of the First North/South Alley South of Dayton Street and North of Milton Street Between Michigan Street and St. Joseph Street b) Purpose: Build Garage—Applicant Owns Property on Both Sides of Alley c) See Comments: Engineering; Fire Department D. Sidewalk Cafe Permits 1. Applicant: Siam Thai Restaurant a) Location: 211 North Main Street b) Dates/Times: Monday through Saturdays; 5:00 p.m. to 9:30 p.m. c) See Comments: Engineering, Downtown South Bend, Inc. 2. Applicant: LePeep a) Location: 127 South Michigan Street b) Dates/Times: Monday through Friday; 6:30 a.m. to 2:00 p.m.; Saturday and Sunday, 7:00 a.m. to 2:00 p.m. c) Favorable Recommendations 3. Applicant: The Vine a) Location: 103 West Colfax b) Dates/Times: Monday through Sunday; 11:00 a.m. to 12:00 a.m. c) Favorable Recommendations 4. Applicant: Fiddler's Hearth a) Location: 127 North Main Street b) Dates/Times: 11:00 a.m. to 11:00 p.m. Mondays & Tuesdays; 11:00 am. to 1:00 a.m. Wednesdays through Saturdays; 11:00 a.m. to 9:00 p.m. Sundays c) Favorable Recommendations E. License Renewals 1. Type: Public Parking Facility a) Applicant: Cathedral of St. James b) Location: 307-311 West Washington Street c) Favorable Recommendations 2. Type: Public Parking Facilities a) Applicant: Memorial Home Care/Memorial Hospital b) Locations: Bartlett and Centennial Garages at 707 North Michigan Street, and Navarre Garage at 100 Navarre Street c) Favorable Recommendations F. Encroachment 1. Applicant: Nor Systems Technology by Custom Awning a) Location: 301 South Lafayette Boulevard Page 7 of 8 BOARD OF PUBLIC WORKS Agenda Review Session April 7, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 b) Description: Installation of Awning c) Comment: Engineering States Minimum Height above Sidewalk 8'6" G. Triple Trailer Permit 1. Applicant: Old Dominion Freight Line 2. Location: 3825 William Richardson Drive (To and From By-Pass) 3. Favorable Recommendations 16. SAFETY REPORT - DEPARTMENT OF PUBLIC WORKS A. Engineering 17. INDUSTRIAL WASTEWATER DISCHARGE PERMIT A. Company: South Bend Absorbtech(Renewal) 1. Location: 3900 West William Richardson Drive 18. CERTIFICATES OF INSURANCE A. J.L. Milling, Inc., Schoolcraft Michigan B. Animated Display Systems, Inc., Fort Myers Florida 19. RATIFY BONDS A. Contractor Bonds 1. Abe's Free Flow, Inc. —For Cancellation Effective April 16, 2011 2. Harvey Jackson dba Jackson Trucking & Excavating—Approved April 1, 2011 B. Excavation Bonds 1. Beer& Slabaugh, Inc. —Approved April 1, 2011 20. CLAIMS 21. PRIVILEGE OF THE FLOOR 22. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 8 of 8