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Home My WebLink About03/24/11 Board of Public Works Agenda Review BOARD OF PUBLIC WORKS Agenda Review Session March 24, 2011 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION: 1. OPENING OF PROPOSALS A. Route Optimization Software 1. Funding: DOE Grant REGULAR MEETING: 1. REVIEW OF MINUTES A. Agenda Session: March 10, 2011 B. Regular Meeting: March 14, 2011 C. Claims Review: March 21, 2011 2. OPENING OF BIDS A. Demolition of Ten Commercial Properties—Project No. 111-020 1. Funding: Code NSP B. Water Treatment Chemicals for 2011 & 2012 1. Funding: Water/WWTP Operating Budgets (620.0640.603.22.25/ 641.0630.793.65.06) C. Century Center Banquet Chairs Upgrade 1. Funding: Century Center Capital (670.0406.645.43.09) D. Four(4)More or Less, Pre-Owned 2010 or Newer Compact Four Door Sedan Automobiles 1. Funding: One @ Code Capital; Three @ Building Capital (101.1201.415.43.02;600.1306.415.43.02) E. Two (2) More or Less, Pre-Owned 2010 or Newer Mid-Size Four Door Sedan Automobiles with Standard & Hybrid Drive Train 1. Funding: One @ Code Capital; One @ Water Works Capital (101.1201.415.43.02;622.0640.415.43.02) F. Two (2) More or Less, Pre-Owned 2010 or Newer 3/4 Ton Two-Wheel Drive Pick- Up Trucks 1. Funding: 2011 Park Department Capital (101.1101.452.43.02) G. One (1) or More, 2011 or Newer Disc Type Chipper 1. Funding: 2011 Park Department Capital (201.1101.452.43.02) H. One (1) or More, 2010 or Newer 2 '/z Yard Front End Tire Loader 1. Funding: 2011 Park Department Capital (201.1101.452.43.02) I. One (1) or More, 2011 or Newer Hydraulic Track Excavator 1. Funding: 2011 Sewer Dept. Capital (642.0621.415.43.02) J. One (1) or More, 2011 or Newer 1.0 Cubic Yard LoaderBackhoe 1. Funding: 2011 Park Department Capital (201.1101.452.43.02) K. Two (2) More or Less, New 68" Rotary Mowers 1. Funding: Park Department Capital Lease (201.1101.452.43.02); Blackthorn Golf Course Non-Reverting (619.1065.460.64.37) Pagel of 8 BOARD OF PUBLIC WORKS Agenda Review Session March 24, 2011 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 L. Two (2) More or Less, New Golf Course Greens Mower 1. Funding: Park Department Capital Lease (201.1101.452.43.02); Blackthorn Golf Course Non-Reverting (619.1065.460.64.37) M. Five (5) More or Less, Pre-Owned 2007 or Newer Electric Golf Cars 1. Funding: 2011 Park Department Capital Non-Reverting Fund (405.1102.452.43.07) N. One (1) or More, New Spin and Relief Grinder 1. Funding: Park Department Capital Lease (201.1101.452.43.02) O. One (1) or More, New Golf Course Beverage Cart 1. Funding: Park Department Capital Lease (201.1102.452.43.02) P. One (1) or More, New Heavy Duty Golf Course Beverage Cart 1. Funding: Park Department Capital Lease (201.1102.452.43.02) Q. One (1) or More, New Golf Course Coring Aerator 1. Funding: Blackthorn Non-Reverting Fund (619.1065.460.64.37) R. Three (3) More or Less, New Commercial Model Articulating Mowers 1. Funding: Park Department Capital Lease (201.1101.452.43.02) S. Five (5) More or Less, 2010 or Newer Mid-Size Four Door Sedan Automobiles 1. Funding: Police Department Capital Lease Payments (404.0401.415.37.02) T. Four (4) More or Less, New Heavy Duty Mobile Lifting Systems 1. Funding: Central Services Capital (222.0605.419.43.10) 3. OPENING OF PROPOSALS A. Energy Savings Retrofit Lighting at Four Locations—Project No. 111-019 1. Funding: EECBG(101.0600.419.31.06) 4. AWARD BID A. Three (3) More or Less, 2011 or Newer 3/4 Ton two-Wheel Drive Pick Up Trucks 1. Company: Arnell Chevrolet, Inc. 2. Amount: $62,798.63 —2 Trucks @ $19,253.41 each& 1 Truck with Service Body @ $24,291.81 3. Funding: 2011 Park Capital Lease (201.1101.452.43.02) B. One (1) or More, Pre-Owned Tactical Rescue Unit 1. Company: Beverage Body & Trailer Service 2. Amount: $85,270.00 3. Funding: Fire Department Capital (288.0902.422.43.02) 5. BID AWARD EXTENSIONS A. Infrared Pavement Patches—Project No. 107-026 1. Company: Asphalt Restoration Services 2. Amount: Extension of 2007 Prices; $159.93 per 5x7 Patch through 2011 3. Funding: MVH (202.0607.431.23.02 ) Page 2 of 8 BOARD OF PUBLIC WORKS Agenda Review Session March 24, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B. GeoMelt Anti-Icing Liquid 1. Company: Klink Trucking, Inc. 2. Amount: Extension of 2010 Prices; $1.88/Gallon through March 2013 3. Funding: MVH (202.0607.431.23.02) 6. AWARD QUOTATION A. Wayne Street Parking Garage Facade Removal and Repair-Project No. 110-077 1. Company: Gibson-Lewis, LLC 2. Amount: $73,226.88 (Proposal of$72,755 Plus Emergency Work of$471.88 on March 18, 2011) 3. Funding: Downtown TIF (305-1050-460-42.02) 4. Ratify Emergency Award 7. CHANGE ORDERS A. Raw Sewage Pump No. 3 Drive Replacement-Project No. 109-071 1. Company: Thieneman Construction, Inc. 2. Change Order No.: 2 3. Increase Amount: $5,135 4. Percent of Increase: 2.74% 5. Modified Contract Amount: $192,393 6. Funding: Wastewater Capital (642.0630.415.43.66) B. Cotter Street Reconstruction-Project No. 106-061 1. Company: Walsh& Kelly, Inc. 2. Change Order No.: 2 3. Increase Amount: $13,334.40 4. Percent of Increase: 2.26% 5. Modified Contract Amount: $645,043.04 6. Funding: FHWA/LRSA(212.1077.460.31.02) C. Cotter Street Reconstruction-Project No. 106-061 1. Company: Walsh& Kelly, Inc. 2. Change Order No.: 3 3. Increase Amount: $19,948.25 4. Percent of Increase: 3.38% 5. Modified Contract Amount: $664,991.29 6. Funding: FHWA/LRSA(212.1077.460.31.02) D. Voluntary Soil Remediation at the Former Norfolk Southern Railroad Parcel- Project No. 110-051 1. Company: Boettcher Sewer& Excavating, Inc. 2. Change Order No. 1 3. Increase Amount: $44,395.15 4. Percent of Increase: 64.04% Page 3 of 8 BOARD OF PUBLIC WORKS Agenda Review Session March 24, 2011 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 5. Modified Contract Amount: $113,720.93 6. Funding: EPA Grant (209.1401.460.31.02) E. Voluntary Soil Remediation at the Former Allied Stamping Plant Parcel—Project No. 110-045 1. Company: Boettcher Sewer& Excavating, Inc. 2. Change Order No.: 1 3. Increase Amount: $35,464.82 4. Percent of Increase: 48.74% 5. Modified Contract Amount: $108,225.07 6. Funding: EPA Grant (209.1401.460.31.02) F. Erskine Detention Pond Reconstruction—Project No. 110-056 1. Company: C&E Excavating, Inc. 2. Change Order No.: 2 3. Increase Amount: $99,143.36 4. Percent of Increase: 8.43% 5. Modified Contract Amount: $1,275,303.86 6. Funding: SSDA TIF (430.1050.460.42.01) 8. PROJECT COMPLETION AFFIDAVIT A. Raw Pump No. 1 Upgrade—Project No. 109-039 1. Company: Thieneman Construction, Inc. 2. Final Amount: $318,564 3. Funding: Sewer Bond (642.0630.415.43.66) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Four (4) More or Less, 2011 or Newer Single Axle Dump Trucks with Contractor Dump Beds 1. Funding: Park Dept Capital Lease (201.1101.452.43.02) B. Jefferson and Franklin Streetscape Improvements—Project No. 110-032 1. Funding: Downtown TIF 10. RESOLUTION A. No. 26-2011 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Two (2) RISO Digital Duplicators B. No. 27-2011 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Golf Course Lawn Maintenance Equipment 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Maintenance Agreement—ESRI Page 4 of 8 BOARD OF PUBLIC WORKS Agenda Review Session March 24, 2011 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Service: GIS Software Maintenance 2. Amount: $28,766.95 3. Funding: Engineering (101.0602.431.36.04) B. Contract Amendment—Rebuilding Together 1. Service: 2010 Owner-Occupied Rehab Project (Bellevile Area) —Extension Only to 12/31/11 2. Original Contract Amount: $135,000 3. Funding: CDBG(212.1022.460.81.13) C. Maintenance Agreement—Indiana Mailing Systems 1. Service: Two-Year Preventative Maintenance for Table Top Jogger 2. Amount: $265 3. Funding: Water Works Operating (620.0640.657.36.02) D. Professional Services Contract—Lawson-Fisher Associates 1. Service: 2011 Dam Safety Surveillance Monitoring Report 2. Amount: $1,500 3. Funding: Engineering Professional Services E. Professional Services Addendum— Grinsfelder Associates Architects 1. Service: Animal Shelter Design—Project No. 110-014 2. Amount: $35,000; Additional Design Fees for Energy Efficiency/LEED Certification 3. Funding: TIF (324.1050.460.42.02) F. Professional Services Agreement—NeTech Corp. 1. Service: 2011 County-City Building Wireless Project 2. Amount; $45,945.60 3. Funding: IT Capital (404.0672.415.43.08) G. Professional Services Agreement—DLZ Indiana 1. Service: East Bank Storm Sewer Separation Phase IA& 1B —Project No. 110-059 Construction Inspection 2. Amount: $149,760 3. Funding: WWTP Capital (642.0658.415.42.05) H. Amendment to Professional Services Proposal—Hull & Associates, Inc. 1. Service: Voluntary Soil Remediation at the Former Norfolk Southern Railroad Parcel—Project No. 110-051 —Additional Time on Site and Lab Sampling and Analyzing of Contaminated Soil 2. Amount: Increase by $49,936.56; New Contract Amount: $71,306.56 3. Funding: EPA/Revolving Loan Fund—ARRA Stimulus Funds (209.1401.460.31.02 and 324.1050.460.31.02) I. Amendment to Professional Services Proposal - Hull & Associates, Inc. 1. Service: Voluntary Soil Remediation at the Former Allied Stamping Plant— Project No. 110-045 —Additional Time on Site and Lab Sampling and Analyzing of Contaminated Soil Page 5 of 8 BOARD OF PUBLIC WORKS Agenda Review Session March 24, 2011 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: Increase by $30,986.10; New Amount— $51,433.10 3. Funding: EPA/Revolving Loan Fund—ARRA Stimulus Funds (209.1401.460.31.02 and 324.1050.460.31.02) J. Professional Services Proposal—Peerless Midwest 1. Service: 2011 Semi-Annual Groundwater Sampling 2. Amount: $8,800 3. Funding: Water Works Operating (620.0640.602.31.06) 12. RECOMMENDATIONS A. Processions 1. Applicant: St. Adalbert's Parish a) Event: Viacruces Stations of the Cross b) Date/Time: April 10, 2011; 2:00 p.m. to 3:30 p.m. c) See Park Department Comment 2. Applicant: National MS Society a) Event: Walk MS: Michiana b) Date/Time: May 7, 2011; 7:30 a.m. to 1:00 p.m. c) See Park Department Comments 3. Applicant: Chet Waggoner Little League a) Event: Opening Day Parade b) Date/Time: April 30, 2011; 7:30 a.m. to 9:00 a.m. c) See Comments: Police Department, Traffic & Lighting, Customer Service 4. Applicant: Suicide Prevention Center a) Event: Race for Life b) Date/Time: September 10, 2011; 6:00 a.m. to 12:00 p.m. c) Favorable Comments 5. Applicant: Road Dogs Cycling Team, Inc. a) Event: EcoFest Criterium b) Date/Time: June 18, 2011; 10:00 a.m. to 3:15 p.m. c) Favorable Comments; No Police Involvement B. License Renewals 1. Type: Transient Merchant a) Applicant: College Football Hall of Fame b) Event: Enshrinement Festival c) Location: 111 South St. Joseph Street d) Date: July 15, 11:30 a.m. to 10:00 p.m. and July 17, 2011, 9:00 a.m. to 5:00 p.m. e) Favorable Recommendations C. Sidewalk Cafe Permit 1. Applicant: Noma Restaurant 2. Location: 119 No. Michigan St. Page 6 of 8 BOARD OF PUBLIC WORKS Agenda Review Session March 24, 2011 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Days and Hours of Operation: Monday— Saturday; 5:00 p.m. to Midnight 4. Favorable Recommendations 13. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 322 Kunstman Court b) 513 East Irvington Street c) 429 South Jackson Street d) 2705 Fredrickson Street 2. All criteria has been met B. Denied - Handicapped Accessible Parking Space Sign 1. Location: 2918 Elwood Street a) Description: Driveway and Garage Provide Better Parking Nearer to the Home 14. MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Central Services B. Environmental Services 15. SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Central Services 16. CERTIFICATES OF INSURANCE A. QC Communications, Inc., Wabash, Indiana B. Specialty Systems of South Bend, Inc. 17. RATIFY BONDS A. Contractor Bonds 1. Brooks Construction Company, Inc. - For Release Effective March 28, 2011 B. Excavation Bonds 1. G.E. Marshall, Inc. —Approved March 15, 2011 2. Brooks Construction Company, Inc. —For Release Effective March 28, 2011 3. QC Communications, Inc. —Approved March 22, 2011 18. CLAIMS 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT Page 7 of 8 BOARD OF PUBLIC WORKS Agenda Review Session March 24, 2011 — 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 8 of 8