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Home My WebLink AboutSession I - 2019 Budget - Common Council2019 Budget Presentation Common Council August 1, 2018 TABLE OF CONTENTS POWERPOINT PRESENTATION ......................................................................... 2-6 FUND 101-0301 COMMON COUNCIL .................................................................. 7-10 1 $XJXVWVW &RPPRQ&RXQFLO ŽŵŵŽŶŽƵŶĐŝů DŝƐƐŝŽŶ^ƚĂƚĞŵĞŶƚ ͞dŽŵĂŬĞĐĞƌƚĂŝŶƚŚĂƚŽƵƌŝƚǇ'ŽǀĞƌŶŵĞŶƚŝƐĂůǁĂǇƐƌĞƐƉŽŶƐŝǀĞƚŽƚŚĞŶĞĞĚƐŽĨŽƵƌ ƌĞƐŝĚĞŶƚƐΘƚŚĂƚƚŚĞďĞƚƚĞƌŵĞŶƚŽĨ^ŽƵƚŚĞŶĚŝƐĂůǁĂǇƐŽƵƌŚŝŐŚĞƐƚƉƌŝŽƌŝƚǇ͟ 2 ŽŵŵŽŶŽƵŶĐŝů ďǇƚŚĞŶƵŵďĞƌƐ ZĞƉůĂĐĞĚƚǁŽĐŽƵŶĐŝůŵĞŵďĞƌƐͲ ZĂŶĚǇ<ĞůůǇĂŶĚƌ͘ĂǀŝĚsĂƌŶĞƌ EŽǀŝŽůĂƚŝŽŶƐŽĨƚŚĞƉƵďůŝĐŵĞĞƚŝŶŐƐůĂǁƐŽƌƉƵďůŝĐĂĐĐĞƐƐǀŝŽůĂƚŝŽŶƐ EŽŽƵŶĐŝůZƵůĞƐǀŝŽůĂƚŝŽŶƐ EŽůĂǁƐƵŝƚƐĂŐĂŝŶƐƚƚŚĞĐŽƵŶĐŝů EƵŵďĞƌŽĨĐŽƵŶĐŝůŵĞĞƚŝŶŐƐŚĞůĚŝŶϮϬϭϴǇĞĂƌͲƚŽͲĚĂƚĞ;zdͿʹ ϭϰ ƚƚĞŶĚĂŶĐĞĨŽƌĨŽƌŵĂůŽƵŶĐŝůŵĞĞƚŝŶŐƐʹ ϵϳй;zdͿ EƵŵďĞƌŽĨĐŽŵŵŝƚƚĞĞŵĞĞƚŝŶŐƐŚĞůĚŝŶϮϬϭϴƚŽĚĂƚĞʹ ϲϴ ƚƚĞŶĚĂŶĐĞĨŽƌŽƵŶĐŝůŽŵŵŝƚƚĞĞŵĞĞƚŝŶŐƐʹ ϴϵ͘ϮйͲ ;zdͿ EƵŵďĞƌŽĨƉƵďůŝĐŵĞĞƚŝŶŐƐ;ŽĨĨŶŝŐŚƚĐŽƵŶĐŝůŵĞĞƚŝŶŐƐͿͲ ϭϰ;zdͿ EƵŵďĞƌŽĨďŝůůƐǀŽƚĞĚƵƉŽŶʹ ϯϵ;zdͿ EƵŵďĞƌŽĨƌĞƐŽůƵƚŝŽŶƐǀŽƚĞĚƵƉŽŶʹ ϯϱ;zdͿ EƵŵďĞƌŽĨŽƵŶĐŝůƉƌĞƐƐƌĞůĞĂƐĞƐĂŶĚŽŵŵƵŶŝƚǇZĞĐŽŐŶŝƚŝŽŶʹ ϭϲ;zdͿ ĐƚŝǀĞƐŚŽŽƚĞƌƚƌĂŝŶŝŶŐĨŽƌĂůůĐŽƵŶĐŝůŵĞŵďĞƌƐ;ĐŽŶƚŝŶƵŽƵƐͿ ŽŵŵŽŶŽƵŶĐŝů ϮϬϭϴĐĐŽŵƉůŝƐŚŵĞŶƚƐ WƵďůŝĐĞǀĞŶƚƐĂŶĚŝŶƚĞƌĂĐƚŝŽŶƐǁŝƚŚƚŚĞƉƌĞƐƐ ƌƚǁŽƌŬǁŝƚŚŝŶƚŚĞŽƵŶĐŝůͬŝƚŝǌĞŶƐƉƵďůŝĐƐƉĂĐĞ ^ƚƌĞĂŵŝŶŐĐŽƵŶĐŝůŵĞĞƚŝŶŐƐŽŶtE/d͕zŽƵdƵďĞĂŶĚ&ĂĐĞďŽŽŬ /ŶĚŝĂŶĂWƵďůŝĐĐĐĞƐƐŽƵŶƐĞůŽƌƚƌĂŝŶŝŶŐ EŽƚŝŶŽƵƌŽŵŵƵŶŝƚǇ >ŝŐŚƚƵƉ^ŽƵƚŚĞŶĚ ƵƌďƐΘ^ŝĚĞǁĂůŬƐƉƌŽŐƌĂŵ KƉŝĂƚĞǁĂƌĞŶĞƐƐ ,ĂƌǀĂƌĚWƵďůŝĐEĂƌƌĂƚŝǀĞ^ĞƐƐŝŽŶ ^ƚĂƚĞŽĂƌĚƐŽĨĐĐŽƵŶƚƐ^ĐŚŽŽůĨŽƌďŽĂƌĚƐĂŶĚĐŽŵŵŝƐƐŝŽŶƐ ŽŶƚŝŶƵŝŶŐƚŽƉƵďůŝƐŚĂůůŵĞĞƚŝŶŐƐŽĨƚŚĞŽƵŶĐŝůŝŶ^ƉĂŶŝƐŚ EĞǁĂƚƚŽƌŶĞǇŚŝƌĞĚ 3 /ŵƉƌŽǀĞƚŚĞŵĞƐƐĂŐŝŶŐƚŽƚŚĞĐŝƚŝǌĞŶƐŽĨ^ŽƵƚŚĞŶĚ;ŽƵŶĐŝůďƌĂŶĚŝŶŐͿ ,ŽůĚƉƵďůŝĐĐŽŵŵŝƚƚĞĞŵĞĞƚŝŶŐƐŽƵƚƐŝĚĞƚŚĞŽƵŶƚǇͬŝƚǇƵŝůĚŝŶŐ;ŝŶĐůƵĚŝŶŐƐĞĐƵƌŝƚǇ͕ ͕ĂŶĚŵŽďŝůĞsͿΎ ,ŽůĚƉƵďůŝĐĨŽƌŵĂůŵĞĞƚŝŶŐƐŽƵƚƐŝĚĞƚŚĞŽƵŶƚǇͬŝƚǇƵŝůĚŝŶŐΎ /ŵƉƌŽǀĞƚĞĐŚŶŽůŽŐǇƚŽďĞƚƚĞƌƐĞƌǀĞƚŚĞĐŝƚŝǌĞŶƐŽĨ^ŽƵƚŚĞŶĚ ŝƚǇǁĞďƐŝƚĞŝŵƉƌŽǀĞŵĞŶƚƐĨŽƌďĞƚƚĞƌŝŶƚĞƌĂĐƚŝŽŶďĞƚǁĞĞŶĐŽƵŶĐŝůĂŶĚĐŝƚŝǌĞŶƐ ŶŶƵĂůŽĂƌĚ͕ĐŽŵŵŝƐƐŝŽŶ͕ĂŶĚĐŝƚŝǌĞŶĂƉƉŽŝŶƚĞĞƚƌĂŝŶŝŶŐ >ĞŐŝƐůĂƚŝŽŶƚŽƐƵƉƉŽƌƚĞůĞĐƚƌŽŶŝĐƐŝŐŶĂƚƵƌĞƐĂŶĚĨŝůŝŶŐƐ ĐƚŝǀĞƐŚŽŽƚĞƌƚƌĂŝŶŝŶŐĨŽƌĂůůĐŽƵŶĐŝůŵĞŵďĞƌƐ;ĐŽŶƚŝŶƵŽƵƐͿ tŽƌŬǁŝƚŚĂůůůŽĐĂůĞŶƚŝƚŝĞƐƚŽƵƉĚĂƚĞƚŚĞůŽĐĂůǌŽŶŝŶŐƉƌŽĐĞƐƐĂŶĚůĞŐŝƐůĂƚŝŽŶ WĂŝĚŝŶƚĞƌŶƐŚŝƉƉƌŽŐƌĂŵƚŽŚŝŐŚůŝŐŚƚŬĞǇůĞŐŝƐůĂƚŝǀĞŝŶŝƚŝĂƚŝǀĞƐ͕ĚƌŝǀĞŶďǇƚŚĞŽƵŶĐŝů ZĞĚƵĐĞĐŽƐƚĨŽƌƚŚĞĐŽƵŶĐŝůŽƉĞƌĂƚŝŽŶƐ ŽŵŵŽŶŽƵŶĐŝů ϮϬϭϵ'ŽĂůƐΘŚĂůůĞŶŐĞƐ 3ROLFH )LUH(06 6WUHHWV6HZHUV3DUNV :DVWHZDWHU 3XEOLF:RUNV ,7,QQRYDWLRQ&DOO&HQWHU &HQWUDO6HUYLFHV 6ROLG:DVWH (QJLQHHULQJ 6XVWDLQDELOLW\ /HJDO '&, $GPLQ )LQDQFH6DIHW\ 5LVN &RGH(QIRUFH 0RUULV 3DODLV &HQWXU\&HQWHU %XLOGLQJ'HSW 0D\RU +XPDQ5LJKWV &RXQFLO &RGH(QIRUFHPHQW &OHUN ŝƚǇŽĨ^ŽƵƚŚĞŶĚ ϮϬϭϵWƌŽƉŽƐĞĚƵĚŐĞƚǆƉĞŶĚŝƚƵƌĞ^ƵŵŵĂƌǇ WĞƌƐŽŶŶĞů͕^ƵƉƉůŝĞƐ͕Θ^ĞƌǀŝĐĞƐďǇĞƉĂƌƚŵĞŶƚ 4 ŝƚǇŽĨ^ŽƵƚŚĞŶĚŽŵŵŽŶŽƵŶĐŝů ϮϬϭϵWƌŽƉŽƐĞĚƵĚŐĞƚǆƉĞŶĚŝƚƵƌĞ^ƵŵŵĂƌǇ ǆƉĞŶĚŝƚƵƌĞƐďǇdǇƉĞ 3URSRVHG 3HUFHQWRI ([SHQGLWXUHVE\7\SH %XGJHW 7RWDO 6DODULHV :DJHV )ULQJH%HQHILWV 3URIHVVLRQDO6HUYLFHV ,QWHUIXQG$OORFDWLRQV 2WKHU&RVWV 6XSSOLHV 7UDYHO 7UDLQLQJ 7RWDO([SHQGLWXUHVE\7\SH 6DODULHV :DJHV )ULQJH%HQHILWV 3URIHVVLRQDO 6HUYLFHV ,QWHUIXQG$OORFDWLRQV 2WKHU&RVWV 6XSSOLHV 7UDYHO 7UDLQLQJ ŽŵŵŽŶŽƵŶĐŝůƵĚŐĞƚŚĂŶŐĞƐ /ŶĐƌĞĂƐĞĐŽƵŶĐŝůƐĂůĂƌŝĞƐďǇϮйĨŽƌϮϬϭϵ &ƌŝŶŐĞďĞŶĞĨŝƚƐĂǀĞƌĂŐĞĂϭйŝŶĐƌĞĂƐĞ Ψϱϰ͕ϲϴϴŝƐƚŚĞĂůůŽĐĂƚŝŽŶĨŽƌ/dĂŶĚWƌŝŶƚ^ŚŽƉĨŽƌŽŵŵŽŶŽƵŶĐŝů /ŶĐůƵĚĞĂƉĂŝĚŝŶƚĞƌŶƐŚŝƉĨŽƌĂƉƵďůŝĐƌĞůĂƚŝŽŶƐƉĞƌƐŽŶͲ ΨϰϬ͕ϬϬϬ;ϴй/ŶĐƌĞĂƐĞͿ ŽŶƚŝŶƵĞƚŽĐŽŶƚƌĂĐƚůĞŐĂůƐĞƌǀŝĐĞƐͲ ΨϭϮϴ͘ϭϯϭ͘ϯϴ;ϮйŝŶĐƌĞĂƐĞͿ ĚĚŝƚŝŽŶĂů>ĞŐĂů^ĞƌǀŝĐĞƐͲ Ψϱϱ͕ϬϬϬ;ϭϭйŝŶĐƌĞĂƐĞͿ KǀĞƌĂůůďƵĚŐĞƚŝƐϱ͘ϳйŚŝŐŚĞƌƚŚĂŶϮϬϭϴ 5 ŽŵŵŽŶŽƵŶĐŝů/ŶƚĞƌŶƐ ƵŝůĚŝŶŐƵƉƚŚĞƐŽĐŝĂůŵĞĚŝĂƉůĂƚĨŽƌŵƐ DĞƐƐĞŶŐĞƌďŽƚ͕ /ŶƚƌŽĚƵĐŝŶŐĚŝĨĨĞƌĞŶƚƐŽĐŝĂůŵĞĚŝĂ ŵĂŶĂŐĞŵĞŶƚƉůĂƚĨŽƌŵƐ͕ WƌŽǀŝĚŝŶŐŵŽƌĞƵƉƚŽĚĂƚĞĐƵƌƌĞŶƚŽƵŶĐŝů ŝŶĨŽƌŵĂƚŝŽŶ WƌŽŵŽƚŝŶŐƚŚĞĞǀĞŶƚƐĐŽƵŶĐŝůŵĞŵďĞƌƐĂƌĞ ĂƚƚĞŶĚŝŶŐ͘ ƌĂŶĚŝŶŐ >ŽŐŽĚĞƐŝŐŶ͕ hƉĚĂƚŝŶŐĂůůŽĨƚŚĞĐŽƵŶĐŝůďƌŽĐŚƵƌĞƐ ƌĞĂƚŝŶŐƐƵƌǀĞǇƐ ZĞƐĞĂƌĐŚ ƌĞǁƌǇƉƌŽũĞĐƚͲ ƚŝŵĞůŝŶĞ W^WƉƌŽũĞĐƚͲ ƐƵƌǀĞǇ YƵĞƐƚŝŽŶƐ" dŚĂŶŬǇŽƵ͊ 6 City of South Bend, Indiana 2019 Budget Fund 101 - General Fund Department 0301 - Common Council 2018 2019 Budget 2016 2017 Amended 06/30/18 Proposed Forecast Variance % Actual Actual Budget Actual Budget 2020 2021 2022 2023 2018-2019 Change Expenditures by Type Personnel Salaries & Wages 209,705 171,638 211,539 88,641 218,200 222,564 222,564 222,564 222,564 6,661 3% Fringe Benefits 77,696 119,581 154,752 60,335 160,462 166,096 166,096 166,096 166,096 5,710 4% Total Personnel 287,401 291,220 366,291 148,975 378,662 388,660 388,660 388,660 388,660 12,371 3% Supplies 6,756 2,792 11,707 6,321 6,375 6,200 6,200 6,200 6,200 (5,332) -46% Services & Charges Professional Services 157,960 75,582 187,366 72,896 183,131 185,694 185,694 185,694 185,694 (4,235) -2% Printing & Advertising 3,643 5,255 10,119 3,587 9,000 9,180 9,180 9,180 9,180 (1,119) -11% Utilities - - - - - - - - - - - Education & Training 678 1,664 1,000 465 1,000 2,000 2,000 1,000 1,000 - 0% Travel 2,198 1,577 5,000 242 5,000 5,100 5,100 5,100 5,100 - 0% Repairs & Maintenance 8,299 42,909 20,051 16,591 4,750 4,845 4,845 4,845 4,845 (15,301) -76% Other Interfund Allocations 6,890 44,232 60,257 30,126 54,388 54,567 54,567 54,567 54,567 (5,869) -10% Debt Service Principal - - - - - - - - - - - Interest & Fees - - - - - - - - - - - Grants & Subsidies - - - - - - - - - - - Insurance 2,448 1,836 1,877 936 2,144 2,187 2,187 2,187 2,187 267 14% Other Services & Charges 4,805 4,011 6,345 1,495 5,800 5,916 5,916 5,916 5,916 (545) -9% Transfers Out - - - - - - - - - - - Total Services & Charges 186,921 177,067 292,015 126,337 265,213 269,488 269,488 268,488 268,488 (26,802) -9% Capital - - - - - - - - - - - Total Expenditures 481,078 471,079 670,013 281,634 650,250 664,348 664,348 663,348 663,348 (19,763) -3% Revenue Charges for Services - - - - - - - - - - - Interest Earnings - - - - - - - - - - - Donations - - - - - - - - - - - Other Income - - - - - - - - - - - Total Revenue - - - - - - - - - - - Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Staffing (Full-Time Employees only) 2018 2019 2017 Amended 06/30/18 Proposed Forecast Position Actual Budget Actual Budget 2020 2021 2022 2023 Non-Bargaining 1st District Council Member 11111111 2nd District Council Member 11111111 3rd District Council Member 11111111 4th District Council Member 11111111 5th District Council Member 11111111 6th District Council Member 11111111 Council Member at Large 11111111 Council Member at Large 11111111 Council Member at Large 11111111 Total Non-Bargaining 99999999 The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South Bend is always our highest priority. This department is funded by property tax revenue collected in the General Fund. 7 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures101-0301-411.10-01 REGULAR WAGES168,768 171,269 174,699 174,699 93,323 86,603 178,200LEVEL TEXTTEXT AMTBUDG PART TIME POSITIONS WITH BENEFITS9 COUNCIL MEMBERS @ $19,800 (ASSUME 2% INCREASE)178,200178,200101-0301-411.10-03 SEASONAL & INTERNS40,937369 36,840 36,840 3,679 2,038 40,000LEVEL TEXTTEXT AMTBUDG LEGISLATIVE RESEARCH ASSISTANT(S) PART TIME40,00040,000101-0301-411.11-01 FICA - REGULAR12,459 12,515 16,182 16,182 7,056 6,443 16,693LEVEL TEXTTEXT AMTBUDG REGULAR SALARIES $178,200 X 7.65%13,633INTERN SALARIES $40,000 X 7.65%3,06016,693101-0301-411.11-04 PERF - REGULAR16,712 17,052 19,567 19,567 9,326 8,657 19,959LEVEL TEXTTEXT AMTBUDG REGULAR SALARIES $178,200 X 11.20%19,95919,959101-0301-411.11-07 UNEMPLOYMENT COMP243000000101-0301-411.11-08 HEALTH INSURANCE47,232 88,935 117,384 117,384 47,937 44,467 122,284LEVEL TEXTTEXT AMTBUDG LONG-TERM DISABILITY:9 EMP. X $96864HEALTH INS COVERAGE:7 EMP X $16,900118,300HEALTH INS REBATE:2 EMP X $1,5603,120122,284101-0301-411.11-09 LIFE INSURANCE1,050 1,080 1,080 1,080565520 1,080LEVEL TEXTTEXT AMTBUDG 9 EMP. X $1201,0801,080101-0301-411.11-29 PARENTAL LEAVE00539539263248446LEVEL TEXTTEXT AMTBUDG WAGES $178,200 X 0.25%4468 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures446------------ ------------ ------------ ------------ ------------ ------------ ------------* PERSONNEL SERVICES287,401 291,220 366,291 366,291 162,149 148,975 378,662101-0301-411.21-02 PRINT SHOP10813120020000200101-0301-411.21-03 C.S. OFFICE SUPPLIES214402 1,000 1,0006666 1,000101-0301-411.21-04 OFFICE SUPPLIES997985 5,175 5,177 1,062926 5,175101-0301-411.21-16 SMALL OFFICE EQUIPMENT5,437 1,2740 5,330 5,330 5,3300LEVEL TEXTTEXT AMTBUDG IT RELATED ITEMS INCLUDED IN IT ALLOCATION IN 2018------------ ------------ ------------ ------------ ------------ ------------ ------------* SUPPLIES6,756 2,792 6,375 11,707 6,458 6,321 6,375101-0301-411.31-01 LEGAL SERVICES76,226 60,632 125,619 135,653 53,012 45,944 128,131LEVEL TEXTTEXT AMTBUDG LEGAL COUNSEL86,515LEGISLATIVE RESEARCH ASSISTANT41,616128,131101-0301-411.31-06 OTHER PROFESSIONAL SVCS 10,425 3,6870 4,976 4,035 2,2440101-0301-411.31-07 ADDITIONAL LEGAL SERVICES 71,309 11,263 29,000 46,737 28,283 24,708 55,000LEVEL TEXTTEXT AMTBUDG ADDITIONAL LEGAL SERVICES55,00055,000101-0301-411.31-72 GIS ALLOCATION2,270000000101-0301-411.31-73 PRINT SHOP ALLOCATION456480485485240240891LEVEL TEXTTEXT AMTBUDG 2019 FIXED COST ALLOCATION - PRINT SHOP891891101-0301-411.31-76 IT ALLOCATION00 59,772 59,772 29,886 29,886 53,497LEVEL TEXTTEXT AMTBUDG 2019 FIXED COST ALLOCATION - IT AND/OR 31153,49753,497101-0301-411.32-02 POSTAGE201233003006158300101-0301-411.32-03 TRAVEL000000 5,000101-0301-411.32-21 TRAVEL - MILEAGE541689 1,500 1,5001401400101-0301-411.32-22 TRAVEL - AIRFARE00500500000101-0301-411.32-23 TRAVEL - HOTEL1,640824 2,000 2,0001021020101-0301-411.32-24 TRAVEL - MEALS1705005000009 CITY OF SOUTH BENDEXPENDITURES2019 BUDGET201820182018 6/30/18 201920162017 Original Amended YTD YTD ProposedACCOUNT NUMBER ACCOUNT DESCRIPTIONActual Actual Budget Budget Actual Actual Expenditures101-0301-411.32-25 TRAVEL - OTHER064500500000101-0301-411.33-03 PROMOTIONAL3,643 5,255 9,000 10,119 4,487 3,587 9,000101-0301-411.34-02 LIABILITY INSURANCE2,448 1,836 1,877 1,877936936 2,144LEVEL TEXTTEXT AMTBUDG 2019 FIXED COST ALLOCATION - LIABILITY INSURANCE2,144DEPOSIT IN 226-0000-340.01-002,144101-0301-411.36-01 BUILDING R&M6,003025025000250101-0301-411.36-02 OFFICE EQUIP R&M2,296 42,909 4,500 19,801 17,476 16,591 4,500LEVEL TEXTTEXT AMTBUDG OFFICE EQUIPMENT1,000COPIER3,5004,500101-0301-411.36-04 COMPUTER EQUIP R&M4,164 43,75200000101-0301-411.39-10 SUBSCRIPTIONS3,334602 3,500 3,5006565 3,500LEVEL TEXTTEXT AMTBUDG SUBSCRIPTIONS - LEGAL3,5003,500101-0301-411.39-70 EDUCATION & TRAINING678 1,664 1,000 1,000465465 1,000101-0301-411.39-71 MEETING EXPENSES1,451 3,286 2,000 2,545 1,810 1,372 2,000------------ ------------ ------------ ------------ ------------ ------------ ------------* OTHER SERVICES & CHARGES186,921 177,066 242,303 292,015 140,998 126,337 265,213------------ ------------ ------------ ------------ ------------ ------------ ------------** COMMON COUNCIL481,078 471,078 614,969 670,013 309,605 281,634 650,25010