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HomeMy WebLinkAbout2. Minutes 3/8/11 MeetingSOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING March 8, 2011 4:00 p.m. 227 West Jefferson Boulevard Presiding: Marcia I. Jones, President South Bend, Indiana 1. ROLL CALL Members Present: Members Absent: Legal Counsel: Ms. Marcia Jones, President Dr. David Varner, Vice President Mr. Greg Downes Mr. Donald Alford Ms. Stephanie Spivey Ms. Nancy King, Secretary Mr. Charles S. Leone, Esq. Mr. Lawrence Meteiver, Esq. Redevelopment Staff: Mr. Don Inks, Director Mrs. Cheryl Phipps, Recording Secretary Mr. Bill Schalliol, Economic Development Specialist Mr. David Relos, Economic Development Specialist Mr. Matthew Sikora, Economic Development Specialist Ms. Debrah Jennings, Property Manager Others Present: 2. APPROVAL OF MINUTES Mayor Stephen J. Luecke Mr. Tom Price, Mayor's Office Mr, Jeff Gibney, Executive Director Ms. Patti Lesniewicz, Economic Development Ms. Rita Kopala Ms. Mo Miller, Prism Science Ms. Amber Zebell, Prism Science Mr. Pat Strickler, Blue Waters Group Ms. Heather Short- Davis, Blue Waters Group Ms. Christina Tembo, Blue Waters Group Mr. Paul Phair, Holladay Group Ms. Manette Tepe, Holladay Group Mr. Chad Damp, South Bend Tribune Photographer, South Bend Tribune Mr. Nick McGurk, WNDU -TV A. Approval of Minutes of the Regular Meeting of Tuesday, March 8, 2011. South Bend Redevelopment Commission Regular Meeting —March 8, 2011 Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission approved the Minutes of the Regular Meeting of Tuesday, February 22, 2011. 3.' APPROVAL OF CLAIMS COMMISSION APPROVED THE MINUTES OF THE REGULAR MEETING OF TUESDAY, FEBRUARY 22, 2011 Redevelopment Commission Claims submitted March 8, 2011 for approval. 324 AIRPORT AEDA Meridian Title Corporation Meridian Title Corporation DLZ DLZ DLZ Blue Waters Group Sopko, Nussbaum, Inabnit & Kaczmarek St. Joseph county Treasurer Michaels Appraisal Service Plews Shadley Racher & Braun Plews Shadley Racher & Braun Plews Shadley Racher & Braun Weaver Boos Consultants BSA Life Structures Abonmarche ADG ADG ADG ADG Meridian Title Corporation First Financial Bank WebsEdge Indiana Michigan Power Indiana Michigan Power 420 FUND TIF DISTRICT -SBCDA GENERAL Tri County News McIntyre Jones, Inc Sopko, Nussbaum, Inabnit & Kaczmarek 200.00 618 E Madison, 413 North St. Louis 122,867.68 1534 -1536 Prairie (James Trotter) 30,981.00 Olive Rd / Pine Rd 4,625.00 Studebaker Demolition Area 13,122.50 Studebaker Demolition Area 40,335.45 Ignition Park Marketing 1,462.50 Legal Services 3,502.00 709 W. Indiana at tax sale 800.00 413 N St. Louis / 618 E Madison 653.24 Oliver Plow Works Cost Recovery 402.30 Environmental 14.99 Studebaker Cost Recovery 5,189.00 Soil Sampling & Testing 26,000.40 Ignition Park Master Planning 12,000.00 Mayflower Rd Sanitary Sewer 11,500.00 Clubhouse Relocation 2,350.00 Relocation of Hell's Angles 1,955.00 Relocation of Hells Angles 56,290.00 Relocation costs for 507 W Indiana to 2602 Western 23,777.00 1502 S Chapin 27,240.40 Studebaker Demolition Retainage 19,500.00 Video City of SB Brownsfield 2011 Conference in Philadelphia 153.26 1313 Prairie Ave 7.91 325 S Lafayette Blvd 60.36 Notice to Bidders 38,778.15 Main & Jefferson Blvd. - Site Renovation 9,180.00 Legal Services 2 South Bend Redevelopment Commission Regular Meeting —March 8, 2011 R.E. Pitts & Associates, Inc 5,200.00 Appraisal Services R.E. Pitts & Associates, Inc 2,550.00 Appraisal Services Jerome E Michaels, MAI 1,275.00 Appraisal Services South Bend Tribune 57.09 Notice to Bidders South Bend Water Works 35.91 325 S Lafayette Blvd CB Richard Ellis 935.78 LaSalle Hotel Management Fee Mitchell Appraisals, Inc. 5,500.00 Parking Garage Rose Pest Solutions 96.00 LaSalle Hotel All -Phase Electric Supply Co. 43.58 LaSalle Hotel Indiana Michigan Power 213.07 329 S Lafayette Blvd 433 REDEVELOPMENT ADMINISTRATION GENERAL Sopko, Nussbaum, Inabnit & 843.75 Legal Services Kaczmarek 436 NORTHEAST RESIDENTIAL City of South Bend 5,418.00 Reimburse City for Liability Insurance $ 475,116.32 Upon a motion by Mr. Downes, seconded by Mr. Varner COMMISSION APPROVED THE CLAIMS and unanimously carried, the Commission approved the SUBMITTED MARCH 8, 201 1, AND ORDERED THE Claims submitted March 8, 2011, and ordered checks to CHECKS TO BE RELEASED be released. 4. COMMUNICATIONS There were no Communications. THERE WERE NO COMMUNICATIONS Mr. Inks asked to move Item 6.1). (1) up on the Agenda to be considered at this time. There was no objection and the item was so moved. 6. NEW BUSINESS (D) South Side Development Area (1) Resolution No. 2855 determining to terminate Allocation Area No. 2 of the South Side Development Area so that increases in the assessed value of property located in Allocation Area No. 2 will accrue to the benefit of overlapping taxing 3 South Bend Redevelopment Commission Regular Meeting —March 8, 2011 units. Mr. Inks displayed a map showing the TIF areas of the South Side Development Area. He noted that the South Side Development Area was created in . In two separate TIF areas were carved out for development of Ersking Village and Erskine Commons. The Erskine Commons project has been operating for a number of years and generating over $3K annually in TIF revenues. Since the project is completed, those funds are no longer necessary and the resolution today would be releasing that increment on a permanent basis back to all of the other taxing jurisdictions: the city's General Fund ; Parks, the school corporation, library, airport, and all other taxing jurisdictions. There is work yet to be done in the main allocation area (SSDA Allocation Area No. 1) and it's been determined there are sufficient resources and revenues to complete the plan originally put together. By 2014, the staff will have completed everything planned for Allocation Area No. 1 with increment from that allocation area. Mayor Stephen J. Luecke that this is an occasion for celebration. What was envisioned for TIF districts was that they be able to do projects that are needed to support private investment and then to release assessed value back to the general taxing units. Mr. Varner has been a proponent of this for a long time. The Redevelopment Commission is to be commended for giving the city the tools to be able to lay the basis for the private investment. Erskine Commons was an old landfill with serious environmental issues and concerns, but because the city was able to create dollars to assist with remediation and to put some rd South Bend Redevelopment Commission Regular Meeting —March 8, 2011 infrastructure in to support that area, the city has seen significant investment there by the private sector, even more then originally projected. That investment has generated revenue at an even faster rate than had been projected which allows us to pay off the bonds early so that the city can now release that AV. The Mayor commended the staff for putting the tools in place to terminate the Erskine Commons TIF area so the assessed value can now serve the school corporation and our libraries, South Bend Parks as well as other local units of government. Mr. Inks acknowledged Mr. Schalliol who was responsible for virtually all the planning on the south side. He worked very closely with the developers for Erskine Commons and Erskine Village and it's through Mr. Schalliol's efforts that a lot of what's happened on the south side actually occurred. It is a tremendous success. Mr. Varner asked what the necessary improvements are for the U.S. 31 project. Mr. Schalliol responded that staff is looking at all those requirements. We anticipate some additional projects and that some studies will have to be done. A connector is being considered from Fellows to Chippewa and some other improvements in that Fellows /Ireland intersection. There should be sufficient funds in Allocation Area No. 1 to do those.. Mr. Varner questioned whether the amount of money needed to complete the South Side Development Area projects might be overestimated and what would happen to the extra funds? How much flexibility would there be with such funds? Mr. Schalliol responded that staff has asked legal counsel South Bend Redevelopment Commission Regular Meeting —March 8, 2011 that questions, but has not received an answer yet. It isn't an immediate issue. There is a possibility that it might be returned to the taxing jurisdictions the same way AV would be released and it would then go back to those jurisdictions in proportion to their share of the tax rate but that has not been confirmed. Mr. Inks noted that there is an annual public statement made that the increment is needed for each area. So every year you have the option to release the increment just for that year. Mr. Varner inquired whether the tax rate might be lowered. Mr. Inks responded it should provide additional revenue. When rate is lowered it will put additional assessed value on the tax rules. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission approved Resolution No. 2855 determining to terminate Allocation Area No. 2 of the South Side Development Area so that increases in the assessed value of property located in Allocation Area No. 2 will accrue to the benefit of overlapping taxing units.. 5. OLD BUSINESS A. Airport Economic Development Area (1) Agreement for Services by and between the City of South Bend, Department of Redevelopment, acting by and through the South Bend Redevelopment Commission and Hathaway2, Inc. (2010 -2011) Mr. Inks noted this as a contract with Ms. 31 COMMISSION APPROVED RESOLUTION NO. 2855 DETERMINING TO TERMINATE ALLOCATION AREA No. 2 OF THE SOUTH SIDE DEVELOPMENT AREA SO THAT INCREASES IN THE ASSESSED VALUE OF PROPERTY LOCATED IN ALLOCATION AREA No. 2 WILL ACCRUE TO THE BENEFIT OF OVERLAPPING TAXING UNITS South Bend Redevelopment Commission Regular Meeting —March 8, 2011 Hathaway services. The total amount of the agreement is $95,000 which includes $71,000 for consulting fees, $9,000 for office space and $15,000 for reimbursables. The bulk of work under the contract would have Ms. Hathaway overseeing the contract with BSA Life Structures for master planning and Graham Allen Partners for a feasibility study, ultimately providing us with options for a consultant to write a business plan for Ignition Park. She would continue to oversee the PUD, to work on making sure the architectural review board is set up, to continue doing research on technology for us and to continue as the Ignition Park director and the contact for potential prospects to locate at Ignition Park. Mr. Gibney added that Mr. Inks sent out a summary to Commission members on March 4, 2011, which briefly summarized all the contracts entered into so far related to planning for Ignition Park. We have learned an enormous amount since we started talking about Innovation Park, Ignition Park and the wagon -train of businesses that we expected to flow from Innovation Park to Ignition Park. We now understand we have to be much more proactive than reactive for businesses to come here. We have learned a lot through Ms. Hathaway's research as she travelled all over the country, all over the mid -west, and looked at successful parks, old parks, new parks, small parks, parks associated with universities and has really been a great aid to the staff. Three years ago staff was cut back in Community & Economic Development. Ms. Hathaway has been doing a great job to assist the staff. In terms of the people Ms. Hathaway will be working with in 2011 and 2012, they're all housed at Innovation Park at this time. Ms. 7 South Bend Redevelopment Commission Regular Meeting —March 8, 2011 Hathaway's guiding the work of Grahram Allen, BSA, Baker & Daniels and bringing us all to the table for joint planning. The staff is pleased with the job Ms. Hathaway is doing. Data Realty will have a $20M building and $25M worth of equipment for the first project in Ignition Park. Again, the staff is pleased with its relationship with Notre Dame and Innovation Park but needs to bring people to Ignition Park and can't wait for them to move there from Innovation Park. The consulting agreement with Blue Waters Group is also on the agenda and Ms. Hathaway is going to be responsible for overseeing the contract with Graham Allen, and the Blue Waters Group. Any planning with Blue Waters Group that is done will be done with Ms. Hathaway, Mr. Inks, Mr. Gibney, Mr. Gilot, and often the mayor at the table. Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission approved the Agreement for Services by and between the City of South Bend, Department of Redevelopment, acting by and through the South Bend Redevelopment Commission and Hathaway2, Inc. (2010- 2011). 6. NEW BUSINESS A. South Bend Central Development Area (1) Proposal for roof repair at the LaSalle Hotel. Mr. Inks noted that Items 6. A. (1) and 6.A.(2) are related to the LaSalle Hotel. Ms. COMMISSION APPROVED THE AGREEMENT FOR SERVICES BY AND BETWEEN THE CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT, ACTING BY AND THROUGH THE SOUTH BEND REDEVELOPMENT COMMISSION AND HATHAWAY2, INC. (2010 - 2011). South Bend Redevelopment Commission Regular Meeting —March 8, 2011 Jennings addressed both items in one report. Ms. Jennings noted that not long ago the Commission approved repair of the flat roof of the LaSalle Hotel. Now frozen pipeshave caused the ball room to flood. Staff has acquired two quotes to repair the new damage to roof in the amounts of $1,000 and $675. Staff selected Morris & Sons Roofing, Inc. to do the repair to the roof at a cost of $675. In addition to the roof repair the flooding caused there was excessive damage to the ball room floor carpet which was consequently removed. CB Richard Ellis, our property manager for the LaSalle Hotel, removed the carpet at a cost of $1370. The water was removed from the floor and has dried out nicely. The baseboards do not appear to have excessive damage. Staff recommends acceptance of the quote from Morris & Sons Roofing and authorization to reimburse CB Richard Ellis for the cost of removing the carpet.. Mr. Varner questioned whether there was any viable development project still under consideration for the hotel. Mr. Gibney noted that there are a steady flow of people looking at it, but the numbers don't quite work. There's been a new national allocation of New Market Tax Credits which could be a financial incentive. The interest is usually for either apartments, affordable condos or senior housing. People are very attracted to the outside of the building, the location and the view of the river. Mr. Varner questioned what the financing gap was. Mr. Gibney responded that it is about $2M as a taxable property. Price isn't the issue: the city will sell it for a nominal fee for a viable project. Mr. Varner then inquired about the city's willingness to construct a parking garage E South Bend Redevelopment Commission Regular Meeting —March 8, 2011 nearby. Mr. Gibney responded yes, that the City of Elkhart does decks which are less expensive and people have a greater sense of safety. Decks double the number of cars accommodated over surface parking. A deck would be provide room for about 140 cars which is a lot more than the number of rooms that would be developed there. We are open to the conversation about a deck without store fronts. Parking is needed. The difference between most other parking garages in town and a deck is that a deck would not have a roof. Cost for development per space is significantly less and in Elkhart on smaller sites there are series of decks and people do like them. They are attractive and people feel safer than being on a third or fourth floor because decks are open to the air. It could save money and probably provide income. Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission accepted the proposal from Morris & Sons for roof repair at the LaSalle Hotel. approved maintenance for roof repair in the amount of $675 and $1370 for the carpet repair at the LaSalle Hotel. (2) Ratification of maintenance services at LaSalle Hotel. Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission ratified maintenances at the LaSalle Hotel. (3) Proposal for environmental assessment and engineering services. (Block bounded by Western Ave, Taylor Street, Wayne Street and William Street) 10 COMMISSION ACCEPTED THE PROPOSAL FROM MORRIS & SONS FOR ROOF REPAIR AT THE LASALLE HOTEL. APPROVED MAINTENANCE FOR ROOF REPAIR IN THE AMOUNT OF $675 AND $1370 FOR THE CARPET REPAIR AT THE LASALLE HOTEL COMMISSION RATIFIED MAINTENANCES AT THE LASALLE HOTEL South Bend Redevelopment Commission Regular Meeting —March 8, 2011 Mr. Sikora noted that Wightman Petrie previously conducted a Phase I assessment on a portion of the city block bounded by Western Ave, Taylor Street, Wayne Street and Williams Street (including the former Fred's Transmission and a Gates auto salvage yard) — northwest of Coveleski Park. The city is interested in marketing this site as part of a residential redevelopment effort and has been meeting with potential partners in this endeavor. Staff is now proposing to complete a Phase I /II Environmental Site Assessment for the entire redevelopment site to identify recognized environmental conditions, as well as obtain data for confirmation that the subject site does not pose any "excess risk" with regard to residential development. In addition, we have requested that all existing utilities and associated connections to the residential lots be mapped in order to support the development. Wightman Petrie has submitted a proposal to provide environmental assessment and associated services for a fee of $12,500. Staff requests approval of this Professional Services Agreement. Mr. Gibney noted that the Coveleski neighborhood plan calls for infill housing on this block. The site is within walking distance to downtown and to the Kroc Center. The land is approved across the street at St. Patrick Church for 18 possible homes. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission approved the proposal from Wightman Petrie for the scope of services and fee proposed. (Block bounded by Western Ave, Taylor Street, Wayne Street 11 COMMISSION APPROVED THE PROPOSAL FROM WIGHTMAN PETRIE FOR THE SCOPE OF SERVICES AND FEE PROPOSED. (BLOCK BOUNDED BY WESTERN AVE, TAYLOR STREET, WAYNE STREET AND WILLIAM STREET) South Bend Redevelopment Commission Regular Meeting —March 8, 2011 and William Street) B. Airport Economic Development Area (1) Staff report on disposition of property in Oliver Plow Industrial Park. Mr. Sikora noted that all the land in Oliver Industrial Park was offered for bid in the spring of 2003. Oliver Plow Partners (The Holladay Group) has submitted a proposal to construct a 40,800 s.f. building for a tenant, ABC Supply Company at a cost of $1,750,000. Its tenant will be ABC Supply Company. The project was presented for tax abatement at the February 2, 2010 meeting. As presented then, the project will retain 10 existing jobs and one part-time job with a total annual payroll of $419,958 while adding two more positions totaling $65,000 per year. The proposed bid is for $22,000 for a 4.39 acre portion of Oliver Industrial Park Lot #8 (7.84 acres). This lot borders the west side of Chapin Street at the entrance of the park. Staff continues to work closely with Holladay Properties to develop a fagade and building design that is consistent with the guidelines set forth for the park and surrounding area. Staff requests approval of the proposal and authorization to prepare a Contract for Sale of Land. Mr. Varner questioned amount of acreage with Mr. Sikora reiterating that it is the 4.39 acre portion of the 7.84 site. Mr. Phair clarified that at the time the site had not been subdivided. Mr. Gibney added that the land 12 South Bend Redevelopment Commission Regular Meeting —March 8, 2011 has been available for a long time. This summer is going to be a good summer with people moving down that corridor because there's buildings going up, the Kroc's going up, the new gateway to Oliver Park, underground pipe involves coming down so that is going to be a construction demolition so it's hoped to get more inquires with the construction theme. Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the Commission approved bid proposal from ABC Supply /Oliver Plow Partners for $22,000 for a 4.39 acre portion to prepare contract for sale. (2) Consulting Agreement with Blue Waters Group (Phase IV, Ignition Park) Mr. Price noted that the Commission has entered into several agreements for services related to planning and development of our technology park, Ignition Park. Staff wishes to enter into an agreement with Blue Waters Group for a Phase IV level of services. Since November 2008 Blue Waters Group has been the only group contracted to provide communications services related to the marketing of Ignition Park.. Those services include the creation of an identity for Ignition Park, the development of promotional materials, the production and ongoing support of web sites and multimedia to promote both Ignition Park and economic development opportunity in South Bend, especially through the monthly South Bend ON e -mail newsletter. While other consultants will help shape strategies for Ignition Park's growth, no other will update a web site, produce a monthly e- newsletter or provide other communications support. 13 COMMISSION APPROVED BID PROPOSAL FROM ABC SUPPLY /OLIVER PLOW PARTNERS FOR $22,000 FOR A 4.39 ACRE PORTION TO PREPARE CONTRACT FOR SALE South Bend Redevelopment Commission Regular Meeting —March 8, 2011 As Ignition Park awaits its first private business, staff request continued investment in communications services to build on the current momentum. Therefore, a one -year consulting agreement with The Blue Waters Group in the amount of $580,500 is proposed. About half of that amount will be placed in contingency to maximize flexibility and the potential to respond quickly to emerging opportunities. This fourth phase of work would be in effect from March 1, 2011, through Feb. 28, 2012. It features three components of work activity: 1. Expand SouthBendON.com and continue production of the monthly e -mail newsletter to build awareness of the Ignition Park brand: $150,000 2. Expand the use of media outlets to market Ignition Park and encourage private - sector investment: $150,000 3. Develop and act on recommendations funded by a contingency that would support the emerging Ignition Park business plan and other strategies now under development: $280,500 Mr. Strickler reported on the impact of services so far and addressed plans for the coming year. The initiative began two years ago when, with the Commission's support a large empty field, a dream and the slowly emerging position of Notre Dame as a leading research university. South Bend turned the corner two years later with the arrival of Data Realty and investment in the park fulfilling the whole promise of research going through Innovation Park and landing in Ignition Park and creating jobs, adding to the tax base. Blue Waters Group are nothing more than storytellers. Sometimes very 14 South Bend Redevelopment Commission Regular Meeting —March 8, 2011 complex storytellers, depending on the subject matter but it's what Blue Waters Group specializes in. Blue Waters Group has an office in Innovation Park with three people working there. The work calls for Blue Waters Group to be here in Innovation Park and working with such companies as Graham Allen Partners and the emerging Data Realty and with all the people at Innovation Park, maintaining relationships, across the street at Notre Dame in many areas especially in engineering. A relationship also with Project Future. When at the table with Ms. Hathaway, Mr. Gibney, Mr. Price and others, Blue Waters Group is sitting as part of a much bigger team than that because of their relationship with all those entities in town, in this market, in this whole initiative and pulling in the same direction. The idea being that South Bend could in fact be positioned as a new center of research and technology and innovation after many years of wanting to hope and believe in something good happening here against its history. Mr. Strickler believes that South Bend has turned the corner. So the presentation and proposal Blue Waters Group prepared reflects that. Mr. Strickler noted that the newsletter SouthBendON has proven to be enormously successful, with a lot of room for improvement; but over a 1,000 people subscribe to it and they are all people with a vested interest in the future of South Bend. It's a small number but in terms of a percentage of the whole population of people with a true interest in what's going on in South Bend. Seventy percent of those readers come from South Bend proper and thirty percent from outside. Blue Waters Group began to do some research among that 15 South Bend Redevelopment Commission Regular Meeting —March 8, 2011 population to determine what levels of interest and satisfaction are and though the numbers are still coming in, 83% of those readers are saying southbendON is proving to be a very significant tool in understanding where South Bend is going, where it is today and what's going on here. The newsletter itself, as small a thing as it might be, in the face of the South Bend Tribune's much larger circulation, is in fact one of the best tools, and continued investment as proposed is very important. Fifty major articles have been placed all over the country and even overseas about what's going on in South Bend. Through meeting brochures, the video, shows out at the airport and other things, Blue Waters Group is slowly getting the story out and it's a difficult story to put out because people have a different understanding of South Bend than is true today. Blue Waters Group has invested the city's money as well as it can be managed in various tools, video tapes, ads, publicity, websites, etc. Blue Waters Group is here to ask you for your continued support and we are very strongly committed to help South Bend succeed. Mr. Varner noted that the city now has a $2M investment in consulting for Ignition Park. He wondered how much more is needed. Mr. Strickler explained that there is a bell curve in moving something like this forward. There's been an enormous amount of money and time spent and a lot of people working on this project, not only here but outside of South Bend. The task at hand gains a certain momentum and then we begin to spend less and less time on it because the story starts to take care of itself. So the answer to the question is that after this year things will begin to taper off. 16 South Bend Redevelopment Commission Regular Meeting —March 8, 2011 Mr. Strickler noted that it's time someone from the city goes out and does some selling. Blue Waters Group attends an awful lot of major conferences on behalf of other clients. Other tech parks are there selling their parks. Mr. Strickler would like to see South Bend at those conferences. Mr. Varner questioned whether Mr. Strickler would be willing to provide the Commission with a 15 -20 page report of what South Bend should be doing. Mr. Strickler said he doesn't have the answers to everything but he sees people playing the game and has been watching for seven years. Ms. Spivey questioned the relationship between Mr. Strickler, the Chamber of Commerce and mayor. Mr. Strickler noted there is a very strong working relationship. For instance, Phil Damico from the Chamber staff is also on the staff for Economic Development with whom he has worked very closely. In addition to working with Mr. Gibney, the mayor, and others in city government itself, Blue Waters Group also works very closely with the economic development people. Mr. Gibney added that it's a very inclusive process and the mayor has been a very active participant in making decisions about product, message, design, color and all kinds of things. The mayor is very much included in all of this and is always asked for final approval. Mr. Downes asked whether Mr. Strickler could provide more statistics and benchmarking during the next phase. Mr. 17 South Bend Redevelopment Commission Regular Meeting —March 8, 2011 Stickler responded there is a team meeting on March 17, 2011, where one of the items on the agenda is to figure out how to incorporate, especially into South Bend's own website, a more interactive for receiving information codifying it on an ongoing basis. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission approved the Consulting Agreement with Blue Waters Group (Phase IV, Ignition Park) (3) Resolution No. 2854 accepting the transfer of real property from the City of South Bend. (Twenty -one properties in the Ignition Park south expansion area) Mr. Relos noted that on February 28, 2011, the Board of Public Works authorized the transfer of 21 properties in the Ignition Park south expansion area from Board of Public Works ownership to the Redevelopment Commission. The follow -up action by the Commission is to accept the properties. Mr. Relos noted that once the Commission has acquired enough properties in this area, they will be made part of the Ignition Park PUD and formally a part of Ignition Park. Staff requests approval of Resolution No. 2854. Upon a motion by Mr. Varner, seconded by Mr. Alford and unanimously carried, the Commission approved Resolution No. 2854 accepting the transfer of real property from the City of South Bend. (Twenty -one properties in the Ignition Park south expansion area) (4) Proposal for legal services related to 18 COMMISSION APPROVED THE CONSULTING AGREEMENT WITH BLUE WATERS GROUP (PHASE IV, IGNITION PARK) COMMISSION APPROVED RESOLUTION NO. 2854 ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE CITY OF SOUTH BEND. (TWENTY -ONE PROPERTIES IN THE IGNITION PARK SOUTH EXPANSION AREA) South Bend Redevelopment Commission Regular Meeting —March 8, 2011 acquisition of property from 2010 County Commissioners' tax sale. Mr. Relos noted that at the March 2010 County Commissioner's tax sale, staff acquired 30 parcels. Seven of these parcels were redeemed within the legal redemption period, leaving 23 parcels which the Commission now has title to in the form of tax deeds. On March 19, 2010, the Commission approved a Professional Services Agreement with Heppenheimer & Korpal, to perform title searches on, and provide statutory notices to, the owners and persons of interest of the parcels acquired at tax sale, in addition to prepare and file with the Court the Petition for Tax Title Deed and ultimately securing such deeds. The cost of this work was $500 per parcel. These 23 Commission -owned parcels now need additional work in the form of filing of Sales Disclosure Forms, the deeds recorded and Quiet Title action Meridian Title has determined that only 14 of the 23 parcels need a Quiet Title action. The remaining 9 parcels only need Sales Disclosure Forms and the deeds recorded. Costs to prepare the Sales Disclosure Forms and record deeds for the 9 parcels would be $100 each ($900 total). Cost for the 14 parcels will be: • $750 per parcel for the Quiet Title action • $156 per parcel court filing fee for the Quiet Title action • $40 per parcel recording fee Total cost for the 14 parcels is $13,244. We South Bend Redevelopment Commission Regular Meeting —March 8, 2011 Total cost for the full 23 parcels is $14,144. In addition, there will be publication costs associated with the Quiet Title action. Once this process is completed, Meridian Title will issue the Commission title policies on these parcels, and the Commission can be assured of its ownership interest in them. Staff recommends accepting the proposal from Heppenheimer & Korpal for the scope of services proposed and a not -to- exceed amount of $16,244. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission accepted the proposal from Heppenheimer & Korpal for the scope of services proposed and a not -to- exceed amount of $16,244. (5) Proposal for professional services at Ignition Park (ALTA Survey at proposed Data Realty site) Mr. Relos noted that Items 6.B.(5) & (6) are needed before completing the sale of property in Ignition Park to Data Realty. Danch, Harper & Associates has submitted a proposal to do an ALTA and Topographic survey of the Data Realty site. The cost of the ALTA survey is $2,650 to $2,850. The cost of the Topographic survey is $2,300 to $2,550, with additional costs if any revisions are requested. Staff requests approval of proposal from Danch Hamer & Associates for an ALTA survey for a fee not to exceed $2,850 and for a topographic survey at a cost not to exceed $2,550. Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission accepted the proposal from Danch Hamer & Associates for an ALTA 20 COMMISSION ACCEPTED THE PROPOSAL FROM HEPPENHEIMER & KORPAL FOR THE SCOPE OF SERVICES PROPOSED AND A NOT -TO- EXCEED AMOUNT OF $16,244 COMMISSION ACCEPTED THE PROPOSAL FROM DANCH HARNER & ASSOCIATES FOR AN ALTA SURVEY FOR A FEE NOT TO EXCEED $2,850 South Bend Redevelopment Commission Regular Meeting —March 8, 2011 survey for a fee not to exceed $2,850. (6) Proposal for professional services at Ignition Park (Topographic Survey at proposed Data Realty site) Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission accepted the proposal from Danch Hamer & Associates for a topographic survey at a cost not to exceed $2,550. (7) Ratification of contract with WebsEdge for video highlighting South Bend's brownfield efforts. Mr. Price noted through Ann Kolata the City of South Bend was invited to be one of seven communities featured in separate five new videos at next months National Brownfield Conference. A number of staff spoke about the issue and thought it would provide a good opportunity to highlight the opportunities for new development in Ignition Park. Claims request for $19,500 to WebsEdge to fund the production cost. That amount was originally part of the overall picture looked at for the Blue Waters contract so this is the same type of activity we'd be responding to there. Plans for the video interviewing four people; Mayor Stephen J. Luecke , a representative from Kite Realty, show them previous development project Eddy Street Commons and Tracy Grant. The video is going to be a direct invitation to ask people to come to South Bend and invest. Mr. Strickler referred to this as well. There are a number of developers at this conference. Blue Waters Group collected video at the Data Realty announcement and we are providing that video, the previous videos they shot as well 21 COMMISSION ACCEPTED THE PROPOSAL FROM DANCH HARNER & ASSOCIATES FOR A TOPOGRAPHIC SURVEY AT A COST NOT TO EXCEED $2,550 South Bend Redevelopment Commission Regular Meeting —March 8, 2011 as still footage to this. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission ratified the contract with WebsEdge for video highlighting South Bend's Brownfield efforts. C. West Washington- Chapin Development Area There was no business in the West Washington - Chapin Development Area. E. Northeast Neighborhood Development Area (1) Lease Agreement between Innovation Park at Notre Dame, Inc. and City of South Bend, Indiana. (Office space for Ignition Park consultant) Mr. Inks noted that the scope of services outlined in the contract include administering the contract with BSA LifeStructures for master planning at Ignition Park, as well as any other contracts related to Ignition Park; beginning a grant application for infrastructure development at Ignition Park; developing a recruitment plan and recruiting potential tenants; continuing to do research about technology park management. The total cost of the contract is $95,000 Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the Commission approved the Lease Agreement between Innovation Park at Notre Dame, Inc. and City of South Bend, Indiana. (Office space for Ignition Park consultant). F. Douglas Road Economic Development Area There was no business in the Douglas Road 22 COMMISSION RATIFIED THE CONTRACT WITH WEBSEDGE FOR VIDEO HIGHLIGHTING SOUTH BEND'S BROWNFIELD EFFORTS COMMISSION APPROVED THE LEASE AGREEMENT BETWEEN INNOVATION PARK AT NOTRE DAME, INC. AND CITY OF SOUTH BEND, INDIANA. (OFFICE SPACE FOR IGNITION PARK CONSULTANT) South Bend Redevelopment Commission Regular Meeting —March 8, 2011 Economic Development Area. G. Ratification of Services Contracts Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission ratified the contract Wightman Petrie for environmental services related to 1201 S. Lafayette street. H. Ratification of Temporary Use Agreements Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission ratified the temporary use agreement with Downtown South Bend for its Egg Stravaganza to be held at 121 S. Michigan Street on April 16, 2011. 7. PROGRESS REPORTS There was no report. S. NEXT COMMISSION MEETING The next meeting of the Redevelopment Commission is scheduled for Tuesday, March 22, 2011 at 4:00 p.m. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, the meeting was adjourned at 5:05 p.m. Donald E. Inks, Director 23 COMMISSION RATIFIED SERVICE CONTRACTS AND TEMPORARY USE AGREEMENTS PROGRESS REPORTS NEXT COMMISSION MEETING ADJOURNMENT