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Home My WebLink About03/14/11 Board of Public Works Agenda BOARD OF PUBLIC WORKS Meeting March 14, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: February 24, 2011 B. Regular Meeting: February 28, 2011 C. Claims Review: March 7, 2011 2. OPENING OF BIDS A. Sale of Abandoned Vehicles B. Thirty-Five (3 5) More or Less, 2011 or Newer Front-Wheel Drive Police Patrol Vehicles 1. Funding: Capital Lease (404.0401.415.37.02) C. One (1) or More, 2011 or Newer Two-Wheel Drive SUV Police Patrol Vehicles 1. Funding: Capital Lease (404.0401.415.37.02) D. Five (5) More or Less, 2011 or Newer Rear Wheel Drive Police Patrol Vehicle 1. Funding: Capital Lease (404.0401.415.37.02) E. Three (3) More or Less, 2011 or Newer 3/4 Ton Two Wheel Drive Pick Up Trucks 1. Funding: Parks Capital (201.1101.452.43.02) 3. EXTEND BID AWARD A. Water Meter Bid 1. Company: Midwest Meter 2. Extend to Date: July 30, 2011 3. Extend Award Amount: Increase in Meter Price from .77%to 4.27% 4. Funding: Water Works Capital 2009 Revenue Bonds B. Liquid Thermoplastic Traffic Paint—Project No. 110-022 1. Company: SealMaster IndianapolisBernath LLC 2. Extend to Date: December 31, 2011 3. Amount: 2010 Prices: $15.36/Gallon for White and Yellow; $15.99/Gallon for Blue 4. Funding: Traffic and Lighting (101.0607.431.22.30) 4. CHANGE ORDERS A. Western& Walnut Intersection Improvements—Project No. 107-074 1. Company: Rieth-Riley Construction, Inc. 2. Change Order No.: 1 3. Increase Amount: $25,924 4. Percent of Increase: 1.66% 5. Amended Contract Amount: $1,588,667 6. Funding: FHWA/LRSA(251.0608.431.42.99) B. Blower Nos. IA& 1B Replacement—Project No. 109-074 1. Company: Bowen Engineering Corp. 2. Change Order No. 4 Page 1 of 4 BOARD OF PUBLIC WORKS Meeting March 14, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 3. Increase Amount: $22,294 4. Percent of Increase: 1.02% 5. Amended Contract Amount: $2,206,019.29 6. Funding: Sewer Bond (651.0630.415.42.06) 5. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Kennedy Park Public Works Curb & Sidewalk Program—Project No. 110-040 1. Company: Ortiz Concrete 2. Change Order No.: 1 (Final) 3. Increase Amount: $1,110 4. Percent of Increase: 2.14% 5. Total Percent of Increase: 2.14% 6. Amended Contract Amount: $52,860 7. Funding: 50% 2007B Sewer Bond (651.0621.415.42.05); 50% MVH Fund (202.0607.431.23.03) 6. RESOLUTIONS A. No. 22-2011 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Miscellaneous IT Computers and Computer Equipment B. No. 23-2011 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Two (2)Park Department 44" Magnavox Projection Televisions C. No. 24-2011 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Miscellaneous Fire Department Equipment D. No. 25-2011 —A Resolution of the South Bend Board of Public Works Adopting a Policy Establishing Bonding Requirements Related to HUD Funding of Various Programs 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement—INDOT/Norfolk Southern RR 1. Service: Western/Walnut Intersection Improvements—Project No. 107-074 2. Amount: $18,000.00 (20% of Estimated Maximum Cost of$89,000.00) 3. Funding: LRSA—Federal Will Pay 80% of Project (251.0608.431.42.99) B. Joint Funding Agreement—U.S. Dept. of the Interior 1. Service: Annual Measurement of Groundwater Levels in a Network of Observation Wells in Northeastern St. Joseph County 2. Amount: $2,250 3. Funding: Water Works Operating (620.0640.658.31.35) C. Grant of Perpetual Easement— St. Joseph County Airport Authority District Page 2 of 4 BOARD OF PUBLIC WORKS Meeting March 14, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 1. Purpose: Grant of Roadway and Utility Easement for Trade Drive—Project No. 110-048 D. Agreement—BP Products North America, Inc. 1. Service: Terms and Conditions for Crossing BP's Pipeline in an Easement along Nimtz Parkway for Construction of Mayflower Road Sanitary Sewer— Project No. 109-055 E. Project Change Request—IBM 1. Service: Phase II of Smarter Cities Assessment 2. Amount: $43,720 Inclusive of Travel and Living Expenses ($43,776.00 Originally Approved December 20, 2010 Subject to Appropriation) F. Addendum to Maintenance Contract— Otis Elevators 1. Service: Cap on Annual Price Adjustment Not to Exceed 5% per Year for the Duration of the Contract for Elevator Maintenance at the Morris Performing Arts Center and the Palais Royale, and 5% Credit to 2011 Invoice. 8. RECOMMENDATIONS A. Processions 1. Applicant: University of Notre Dame a) Event: Notre Dame Collegiate Cycling Criterium b) Date/Time: March 27, 2011; 7:00 a.m. to 3:30 p.m. c) Favorable Recommendations 2. Applicant: Indiana Masonic Riders Association a) Event: First Annual South Bend Relay for Life Ride for a Cure b) Date/Time: June 11, 2011; 8:00 a.m. to 12:00 p.m. c) Favorable Recommendations 3. Applicant: St. Casimir Parish a) Event: Procession del Silencio b) Date/Time: April 22, 2011; 4:30 p.m. to 6:30 p.m. c) Favorable Recommendations 4. Applicant: Arthritis Foundation a) Event: 2011 Arthritis Walk b) Date/Time: May 1, 2011; 1:00 p.m. to 4:30 p.m. c) Favorable Recommendations 9. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 621 E. Dayton Street—Two (2) Spaces Needed b) 1234 Bissell Street c) 717 Cushing Street d) 120 East Bowman Street Page 3 of 4 BOARD OF PUBLIC WORKS Meeting March 14, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 2. All criteria has been met B. New Installation—No Parking 6 a.m. to 6 p.m. 1. Location: Both Sides of Huron Street, East of Walnut Street Entrance into Pulaski Park C. Renewal—Reserved Handicap Parking Permit No. 3 1. Location: East Side of Lafayette, Third (3rd) Space North Of Jefferson 2. Applicant: Thomas Stewart 10. MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Water Works (January &February) 11. SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Water Works (January &February) B. Engineering 12. CERTIFICATES OF INSURANCE A. P & S Concrete, LLC/P & S Construction, Inc. —Plymouth, Indiana B. Keller Engineering Inc. — South Bend, Indiana 13. RATIFY BONDS A. Excavation Bonds 1. JK Bros, LLC—Approved February 28, 2011 14. CLAIMS 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 4 of 4