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Home My WebLink About03/10/11 Board of Public Works Agenda Review BOARD OF PUBLIC WORKS Agenda Review Session March 10, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Demolition of Ten Commercial Properties—Project No. 111-020 1. Funding: Code NSP B. Five (5) More or Less, Pre-Owned 2007 or Newer Electric Golf Cars 1. Funding: 2011 Park Department Capital Non-Reverting Fund (405.1102.452.43.07) C. One (1) More or Less, New Spin and Relief Grinder 1. Funding: Park Department Capital Lease (201.1101.452.43.02) D. One (1) More or Less, New Golf Course Beverage Cart 1. Funding: Park Department Capital Lease (201.1102.452.43.02) E. One (1) More or Less, New Heavy Duty Golf Course Beverage Cart 1. Funding: Park Department Capital Lease (201.1102.452.43.02) F. One (1) More or Less, New Golf Course Coring Aerator 1. Funding: Blackthorn Non-Reverting Fund (619.1065.460.64.37) G. Three (3) More or Less, New Commercial Model Articulating Mowers 1. Funding: Park Department Capital Lease (201.1101.452.43.02) H. Five (5) More or Less, 2010 or Newer Mid-Size Four Door Sedan Automobiles 1. Funding: Police Department Capital Lease Payments (404.0401.415.37.02) I. Four (4) More or Less, New Heavy Duty Mobile Lifting Systems 1. Funding: Central Services Capital (222.0605.419.43.10) J. Two (2) More or Less, New 68" Rotary Mowers 1. Funding: Park Department Capital Lease (201.1101.452.43.02); Blackthorn Golf Course Non-Reverting (619.1065.460.64.37) K. Two (2) More or Less, New Golf Course Greens Mowers 1. Funding: Park Department Capital Lease (201.1101.452.43.02); Blackthorn Golf Course Non-Reverting (619.1065.460.64.37) 2. REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS A. Route Optimization 1. Funding: DOE Grant 3. AWARD BID A. Trucking of Belt Pressed Wastewater Biosolids for Land Application 1. Company: Trucks R Us, Inc. 2. Amount: $80.00/Truck/Hour; Not To Exceed $200,000.00 3. Funding: Wastewater O&M (641.0630.793.6335) 4. CHANGE ORDER A. Memorial Hospital Streetscapes Improvements—Project No. 109-091B 1. Company: Ancon Construction Co., Inc. Page 1 of 5 BOARD OF PUBLIC WORKS Agenda Review Session March 10, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Change Order No.: 1 3. Increase Amount: $1,155 4. Percent of Increase: .12% 5. Amended Contract Amount: $944,218.22 6. Funding: Medical TIF (426.1050.460.31.02) 5. CLAIMS REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Session: February 24, 2011 B. Regular Meeting: February 28, 2011 C. Claims Review: March 7, 2011 2. OPENING OF BIDS A. Sale of Abandoned Vehicles B. Thirty-Five (3 5) More or Less, 2011 or Newer Front-Wheel Drive Police Patrol Vehicles 1. Funding: Capital Lease (404.0401.415.37.02) C. One (1) or More, 2011 or Newer Two-Wheel Drive SUV Police Patrol Vehicles 1. Funding: Capital Lease (404.0401.415.37.02) D. Five (5) More or Less, 2011 or Newer Rear Wheel Drive Police Patrol Vehicle 1. Funding: Capital Lease (404.0401.415.37.02) E. Three (3) More or Less, 2011 or Newer 3/4 Ton Two Wheel Drive Pick Up Trucks 1. Funding: Parks Capital (201.1101.452.43.02) 3. EXTEND BID AWARD A. Water Meter Bid 1. Company: Midwest Meter 2. Extend to Date: July 30, 2011 3. Extend Award Amount: Increase in Meter Price from .77%to 4.27% 4. Funding: Water Works Capital 2009 Revenue Bonds B. Liquid Thermoplastic Traffic Paint—Project No. 110-022 1. Company: SealMaster IndianapolisBernath LLC 2. Extend to Date: December 31, 2011 3. Amount: $15.36/Gallon for White and Yellow; $15.99/Gallon for Blue 4. Funding: Traffic and Lighting (101.0607.431.22.30) 4. CHANGE ORDERS A. Western& Walnut Intersection Improvements—Project No. 107-074 1. Company: Rieth-Riley Construction, Inc. Page 2 of 5 BOARD OF PUBLIC WORKS Agenda Review Session March 10, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Change Order No.: 1 3. Increase Amount: $25,924 4. Percent of Increase: 1.66% 5. Amended Contract Amount: $1,588,667 6. Funding: FHWA/LRSA(251.0608.431.42.99) B. Blower Nos. IA& 1B Replacement—Project No. 109-074 1. Company: Bowen Engineering Corp. 2. Change Order No. 4 3. Increase Amount: $22,294 4. Percent of Increase: 1.02% 5. Amended Contract Amount: $2,206,019.29 6. Funding: Sewer Bond (651.0630.415.42.06) 5. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Kennedy Park Public Works Curb & Sidewalk Program—Project No. 110-040 1. Company: Ortiz Concrete 2. Change Order No.: 1 (Final) 3. Increase Amount: $1,110 4. Percent of Increase: 2.14% 5. Total Percent of Increase: 2.14% 6. Amended Contract Amount: $52,860 7. Funding: 2007B Sewer Bond (651.0621.415.31.02) 6. ADOPT NEW CONSTRUCTION STANDARDS & SPECIFICATIONS 7. RESOLUTIONS A. No. 22-2011 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Miscellaneous IT Computers and Computer Equipment B. No. 23-2011 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Two (2)Park Department 44" Magnavox Projection Televisions C. No. 24-2011 —A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Miscellaneous Fire Department Equipment D. No. 25-2011 —A Resolution of the South Bend Board of Public Works Adopting a Policy Establishing Bonding Requirements Related to HUD Funding of Various Programs 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement—INDOT/Norfolk Southern RR Page 3 of 5 BOARD OF PUBLIC WORKS Agenda Review Session March 10, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Service: Western/Walnut Intersection Improvements—Project No. 107-074 2. Amount: $18,000.00 (20% of Estimated Maximum Cost of$89,000.00) 3. Funding: LRSA—Federal Will Pay 80% of Project (402.0602.431.42.03) B. Joint Funding Agreement—U.S. Dept. of the Interior 1. Service: Annual Measurement of Groundwater Levels in a Network of Observation Wells in Northeastern St. Joseph County 2. Amount: $2,250 3. Funding: Water Works Operating (620.0640.658.31.35) C. Grant of Perpetual Easement— St. Joseph County Airport Authority District 1. Purpose: Grant of Roadway and Utility Easement for Trade Drive—Project No. 110-048 D. Agreement—BP Products North America, Inc. 1. Service: Terms and Conditions for Crossing BP's Pipeline in an Easement along Nimtz Parkway for Construction of Mayflower Road Sanitary Sewer— Project No. 109-055 E. Project Change Request—IBM 1. Service: Phase II of Smarter Cities Assessment 2. Amount: $43,720 Inclusive of Travel and Living Expenses ($43,776.00 Originally Approved December 20, 2010) F. Addendum to Maintenance Contract— Otis Elevators 1. Service: Cap on Annual Price Adjustment Not to Exceed 5% per Year for the Duration of the Contract for Elevator Maintenance at the Morris Performing Arts Center and the Palais Royale, and 5% Credit to 2011 Invoice. 9. RECOMMENDATIONS A. Processions 1. Applicant: University of Notre Dame a) Event: Notre Dame Collegiate Cycling Criterium b) Date/Time: March 27, 2011; 7:00 a.m. to 3:30 p.m. c) Favorable Recommendations 2. Applicant: Indiana Masonic Riders Association a) Event: First Annual South Bend Relay for Life Ride for a Cure b) Date/Time: June 11, 2011; 8:00 a.m. to 12:00 p.m. c) Favorable Recommendations 3. Applicant: St. Casimir Parish a) Event: Procession del Silencio b) Date/Time: April 22, 2011; 4:30 p.m. to 6:30 p.m. c) Favorable Recommendations 4. Applicant: Arthritis Foundation a) Event: 2011 Arthritis Walk b) Date/Time: May 1, 2011; 1:00 p.m. to 4:30 p.m. Page 4 of 5 BOARD OF PUBLIC WORKS Agenda Review Session March 10, 2011 - 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 c) Favorable Recommendations 10. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 621 E. Dayton Street—Two (2) Spaces Needed b) 1234 Bissell Street c) 717 Cushing Street 2. All criteria has been met B. Renewal—Reserved Handicap Parking Permit No. 3 1. Location: East Side of Lafayette, Third (3rd) Space North Of Jefferson 2. Applicant: Thomas Stewart 11. MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Water Works (January &February) 12. SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Water Works (January &February) B. Engineering 13. CERTIFICATES OF INSURANCE A. P & S Concrete, LLC/P & S Construction, Inc. —Plymouth, Indiana B. Keller Engineering Inc. — South Bend, Indiana 14. RATIFY BONDS A. Excavation Bonds 1. JK Bros, LLC—Approved February 28, 2011 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 5 of 5