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Home My WebLink About2. Minutes 2/22/11 Meeting SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING February 22, 2010 4:00 p.m. 227 West Jefferson Boulevard Presiding: Marcia l. Jones, President South Bend, Indiana 1. ROLL CALL Members Present: Ms. Marcia Jones, President Dr. David Varner, Vice President (part of ineeting) Ms. Nancy King, Secretary Mr. Greg Downes Mr. Donald Alford Ms. Stephanie Spivey Legal Counsel: Mr. Lawrence Meteiver, Esq. Redevelopment Staff: Mr. Don Inks, Director Mrs. Cheryl Phipps, Recording Secretary Mr. Bill Schalliol, Economic Development Specialist Mr. Robert Mathia, Economic Development Specialist Mr. David Relos, Economic Development Specialist Mr. Matthew Sikora, Economic Development Specialist Ms. Debrah Jennings, Property Manager Others Present: Mr. Tom Price, Mayor's Office Ms. Rita Kopala Ms. GlendaRae Hernandez Ms. Mo Miller, Prism Science Ms. Glenda Lamont, DTSB, Inc. Mr. Bill Lamie, ADG Mr. Paul Phair, Holladay Corp. Ms. Geri Hathaway Ms. Tamara Nicholl-Smith Mr. Bill Nolan, Global Parts Network Mr. Mark Seaman, Prism Science Mr. Jitin Kain, DTSB, Inc. 2. APPROVAL OF MINUTES A. Approval of Minutes of the Regular Meeting of Tuesday, February 8,2011. Upon a motion by Mr. Downes, SeCO11CleC�Uy MI'. COMMISSION APPROVED THE MINUTES OF THE Alford and unanimously carried, the Commission �GULAR MEETING OF TUESDAY,FEBRUARY approved the Minutes of the Regular Meeting of g>2011 Tuesday, February 8, 2011. , I ( � i South Bend Redevelopment Commission Regular Meeting—February 22, 2010 3. APPROVAL OF CLAIMS Redevelopment Commission Claims submitted February 22, 2010 for approval. 305 FUND SBCDA BOND Wightman Petrie 2,572.00 w�lliam& Lafayette Traffic Analysis Wightman Petrie 2gg,272.16 Coveleski Stadium 324 AIRPORT AEDA Hathaway 2 Inc. 7,275.00 Device A Strategic Vision&Development American Electric Power 520.48 Underground Service WITT Appraisal Services, Inc. 1,750.00 Ignition Park Residential Property Michael appraisal Service 1,700.00 Professional Appraisal Services Rendered Big C Lumber 142.95 �gnition Park Meridian Title 500.00 Search&Exam fees Paula Porter 26,856.00 Purchase right of way Olive Rd/U.S 20 Parcels 3, 3A&36 Greg Jones&Laureen Poinsatte 31,000.00 Purchase right of way Olive Rd/U.S 20 Parcel 9 Jeff Bach&Andrea Bach 17,792.50 Purchase right of way Olive Rd/U.S 20 Parcel 16 Sheryl Newman 12,075.00 Purchase right of way Olive Rd/U.S 20 Parcel 15 Beverly Kaczmarch 12,075.00 Purchase right of way Olive Rd/U.S 20 Parcel 15 Meridian Title 30,197.70 Acquisition of 1512 S Scott St.Julius Wesszo Closing Meridian Title 49,781.70 627 W Indiana Ave Closing Meridian Title 15,606.00 Relocation 627 W Indiana Ave DHA 7,108.00 Ignition Park Edward&Maria Del Carmen Pedraza 1,700.00 Relocation 1502 S Chapin St R.E. Pitts&Associates, Inc. 5,500.00 Appraisal Services Former Collegiate Football Hall of Fame NIPSCO 915.24 1313 Prairie Ave Indiana Michigan Power 258.46 1313 Prairie Ave Owners Association at Blackthorn Lawn Mowing Landscape Bed Maintenance/ Corporate Park 44,422.36 Assessment Innovation Park 725.00 Monthly Rental Office Space Phifer Environmental services LLC 5,175.00 Consulting Services Meridian Title 28,937.64 1502 S Chapin St.Closing Meridian Title 437,607.38 120 E Sample St.Closing Meridian Title 837,759.04 230 E Sample St. Indiana Michigan Power 7.00 501 Wenger St DLZ 12,200.00 US 31/Adam Rd The Blue Waters Group 40,143.08 �gnition Park Hull&associates, Inc 547.50 Environmental consulting Service ADG 7,820.00 Clubhouse Relocation Fossil Industries, Inc 1,440.00 Olive Plow Memorial Design 2 � � ( i � i i i South Bend Redevelopment Commission Regular Meeting—February 22, 2010 3. APPROVAL OF CLAIMS 324 AIRPORT AEDA continued... Indiana Michigan Power 883.53 Olive Plow Memorial Design �� 13,050.00 Olive Rd Extension design ARC 263.68 Olive Rd Widening �� 11,985.00 Olive Rd �� 4,770.00 Trade Dr Improvement DHA 3,492.00 Oliver Treil System Along Olive Plow Ct/Chapin/United Dr Christopher B. Burke 1,380.00 Demo of 1503/1505 Prairie Ave Innovation Park 15.00 Ignition Park Meeting Innovation Park 630.00 Geri Hathaway office space Lakota 10,599.63 �gnition Park Ken Herceg&Associates 8,700.00 Sheridan Ave&Lincoln Way West DHA 4,175.00 Olive Plow Industria)Park 420 FUND TIF DISTRICT-SBCDA GENERAL � Baker&Daniels ; 5,147.00 Legal service Concord EleCtriC 8,843.00 Jefferson Blvd&Wayne St.Electrical Outlet Repair Landmark Solliday landscaping 4,780.00 Landscaping&Seeding Indiana Electric Power 201.15 329 S Lafayette Blvd NIPSCO 753.93 329 S Lafayette Blvd iNIPSCO 64.20 755 S Michigan St. , NIPSCO 196.73 1313 Prairie Ave Indiana Electric Power 600.00 237 N Michigan St. Ampco System Parking 1,767.94 225 Main St/St.Joe Street Surface David Relos 150.00 Recording Fees Indiana Electric Power 7.91 325 S. Lafayette Blvd Indiana Electric Power 20.34 755 S Michigan St. FedEx 95.49 Demo of 118 S Williams St. Mclntyre Jones, Inc. 38,778.15 Main&Jefferson Blvd-Site Renovation TRI M Construction 5,788.80 Snow Removal Redev Properties ARC 867.42 Coveleski Tri County News 276.g9 Legal Notice South Bend Tribune 272.52 Notice to Bidders Wightman Petrie 16,637.50 Fred's Transmission&Clutch Dore&Associates 517,567.60 Studebaker Area A Demo Ph IV Hull&Associates, Inc. 2,137.67 Oliver Industrial Park Area C E 426 FUND SOUTH BEND CENTRAL MEDICAL DISTRICT Carl Walker 66.36 Memorial Hospital Bartlett St.Garage 3 South Bend Redevelopment Commission Regular Meeting—February 22, 2010 , 3. APPROVAL OF CLAIMS 430 FUND SOUTH SIDE DEVEIOPMENT TIF AREA#1 i Lawson-Fisher Associates, P.C. 29,122.46 S Main To Lafayette Survey � Erskine Detention Pond Construction Christopher B. Burke Engineering, LTD 29,181.50 Observation k C&E Excavating Inc. 424,993.24 Erskine Detention Pond Reconstruction � � � i 431 FUND SOUTH SIDE DEVELOPMENT TIF AREA#2 i ` Baker&Daniels 1,126.00 Legal services $ 3,079,769.83 i Upon a motion by Mr. Downes, seconded by Mr. Alford COMMISSION APPROVED THE CLAIMS � and unanimously carried, the Commission approved the SUBMIT7ED FEBRUARY 22,2010,AND ORDERED i Claims submitted February 22, 201�, and ordered THE CHECKS TO BE RELEASED � checks to be released. 4. COMMUNICATIONS There were no Communications. THERE wERE No CoMMUr��cnTioNs 5. OLD BUSINESS A. South Side Development Area There was no Old Business. THExE wa,s No OLD BusiNESs 6. NEW BUSINESS A. Receipt of Bids There were no bids to be received. TxERE wEa�No sins ro BE�cEivED B. Public Hearing TlleTe WeI'e 110 pUbI1C Ile1T111gS. THERE WERE NO PUBLIC HEARINGS C. Tax Abatements (1) ResoluHon No. 2847 approving an appGcation for Personal Property tax deducNon for property located at 5102 i i � 4 � South Bend Redevelopment Commission Regular Meeting—February 22, 2010 6. NEW BUSINESS (CONT.) A. Tax Abatement (1) continued... Dylan Drive in the Airport Economic Development Area (Global Parts Network, LLC) Mr. Mathia gave the staff report on the project. Global Parts Network is proposing to set up a new manufacturing/distribution facility that will manufacture/distribute brake shoes and other parts for the heavy duty truck industry. The project will acquire several pieces of equipment including a press, press washers,blasters, paint line, packaging machines, forklifts, riveters and derivaters as well as computer hardware and peripheral equipment. The Petitioner plans to lease a portion of the Huron Building managed by Holladay Properties to house the new facility. The company is considering the South Bend location as well as sites in Illinois and Kentucky. The estimated cost of the project is $2,075,000. Based on that project cost, the total taxes to be abated during the five-year abatement period are estimated at $90,250. Total taxes to be paid during the five-year abatement period are estimated at $82,121. It is estimated that the total project will create 22 new, permanent, full-time jobs in the first year of production representing a new annual payroll of approximately $565,000. Global Parts Network has estimated that there will be a total of 30 permanent, full-time jobs by the end of fourth year of the project. Because the 5 � South Bend Redevelopment Commission Regular Meeting—February 22, 2010 6. NEW BUSINESS (CONT.) A. Tax Abatement (1) continued... project is new there are no existing jobs. The property is located in the Airport Economic Development Area, which is a Tax Incremental Allocation Area. The property is properly zoned for the proposed project. The property is located in the Airport Economic Development Area, which is a Tax Incremental Allocation Area; therefore, the petition for personal property tax deduction must first be approved by the South Bend Redevelopment Commission. The petitioner meets the qualifications for five-year personal property tax abatement under the tax abatement ordinance. Mr. Nolan noted that he is a South Bend resident and his business is Power Brake & Spring Company on Western Avenue.. GPN has outgrown centers, the first of which was in Salt Lake City. Originally they were looking at Illinois and then at Kentucky, when it was recommended they look at South Bend. Mr. Downes asked what would make them select South Bend. Mr. Nolan responded that getting the tax abatement would. Upon a motion by Ms. King, seconded by COMMISSION APPROVED RESOLUTION NO.2847 Mr. Downes and unanimously carried, the �PROVING AN APPLICATION FOR PERSONAL Commission approved Resolution No. 2g47 PROPERTY TAX DEDUCTION FOR PROPERTY LOCATED AT 51 O2 DYLAN DRIVE IN THE s approving an application for Personal AIRPORT ECONOMIC DEVELOPMENT AREA ' Property tax deduction for property located at (GIABAL PARTS NETWORK,LLC) 5102 Dylan Drive in the Airport Economic Development Area(Global Parts Network, LLC) 6 South Bend Redevelopment Commission Regular Meeting—February 22, 2010 6. NEW BUSINESS (CONT.) D. Housing (1) Loan and Grant in connection with the j South Bend Home Improvement Program � for property located at 909 Sancome Ave. � (Gloria E. Sharp) Mr. Inks noted that the loan is in the amount ° of$3,150. The grant is $3,000.67. Upon a motion by Ms. King, seconded by COMMISSION APPROVED THE LOAN AND GRANT Mr. Downes and unanimously carried, the 1N CONNEC7'ION WITH THE SOUTH BEND HOME � Commission approved the Loan and Grant in IMPROVEMENT PROGRAM FOR PROPERTY I LOCATED AT 9O9 SANCOME AVE.(GLORIA E. connection with the South Bend Home SHARP) � Improvement Program for property located at 909 Sancome Ave. (Gloria E. Sharp). A loan request is for$3,150. The grant is for $ 3 000.67. , E. South Bend Central Development Area (1) Agreement for Services with Downtown South Bend, Inc. Mr. Inks noted that this is the Commission's standard agreement for services with Downtown South Bend, Inc. Mr. Kain, acting director of Downtown South Bend, was present to answer any questions the Commission had. Mr. Downes asked if there were any significant differences between this agreement and those in the past. Mr. Kain responded that there are not. The bulk of the TIF allocation goes towards the DTSB Ambassador Program which deals with beautification efforts. A small amount goes towards streetscape enhancements. and a small portion goes towards recruitment and 7 South Bend Redevelopment Commission Regular Meeting—February 22, 2010 6. NEW BUSINESS (CONT.) E. South Bend Central Development Area (1) continued... retention initiatives. The total amount of the contract is $250,000, the same as last year. Upon a motion by Mr. Downes, seconded by COMMISSION APPROVED THE AGREEMENT FOR Mr. Alford and unanimously carried the SERVICES BETWEEN THE C17'Y OF SOUTH BEND Commission approved the agreement for DEPARTMENT OF REDEVELOPMENT AND DTSB, INC. services between the City of South Bend Department of Redevelopment and DTSB, Inc. (2) Amendment to Lease with A Homestead Shoppe, Inc. (123 S. Michigan St.) Mr. Inks noted that A Homestead Shoppe, was one of the pop-up shops during the holidays that now wants to continue its lease. Since the agenda was put together, another shop, Imagine That, has also indicated it wants to continue. Staff would like to consider both leases today. Tamara Nicholl- Smith ,has been working with a number of the pop-up shops to see if there's an opportunity to keep some of them open. She has negotiated a 30-day extension of their current lease. Instead of paying nothing during the 30 days, they have agreed to pay utility costs as a way of ramping up to full costs. Upon a motion by Mr. Downes, seconded by COMMISSION APPROVED THE AMENDMENT TO Mr. Alford and unanimously carried, the LEASE WI?H A HOMESTEAD SHOPPE,INC., Commission approved the amendment to EXTENDING ITS LEASE TO MARCH 31,2011 lease with A Homestead Shoppe, Inc„ extending its lease to March 31, 2011 Upon a motion by Mr. Downes, seconded by COMMISSION APPROVED THE AMENDMENT TO Mr. Alford and unanimously carried, the LEASE WITH IMAGINE THAT,EXTENDING ITS LEASE TO MARCH 31,201 1 g South Bend Redevelopment Commission Regular Meeting—February 22, 2010 6. NEW BUSINESS (CONT.) . E. South Bend Central Development Area (2) continued... Commission approved the amendment to lease with Imagine That, extending its lease to March 31, 2011 (3) Purchase Option Agreement for Main and Western Disposition parcel. Mr. Schalliol noted that on December 3, 2010, the Commission completed its disposition process for its parcel located at the southeast corner of the intersection Main and Western. The offering price for the parcel,based upon the average of two appraisals, was $80,825.00 for .78 acres. No conforming bids were received for the property. State law requires that the Commission wait thirty days before accepting any negotiated bid. Over the last thirty days staff has been negotiating with Main at Western Ventures, i LLC, concerning its purchase of the Main ;� and Western parcel. The resulting Purchase Option Agreement is an exclusive purchase i agreement for the period from February 23, i 2011, to February 29, 2012. The proposed ' option period will allow Main at Western Ventures, LLC time to present the development site to several national retailers. The option price for the site is $10,000. The funds will be held in escrow by Meridian Title until the time of closing or expiration of the option period, at which time the funds would be returned to the Main at Western Ventures. � 9 � i �� South Bend Redevelopment Commission Regular Meeting—February 22, 2010 6. NEW BUSINESS (CONT.) E. South Bend Central Development Area (3) continued... Staff has been working for many years to assemble, clear, and prepare this site for redevelopment. With all the many projects we have happening on Western Avenue over the next several years, we feel development there would be a good anchor to the eastern end of those improvements, including Coveleski Stadium's new main entrance; proposed improvements to the former Harmon Glass and Richey's Radiator properties; renovation and reuse of the commercial properties on the southeast corner of Taylor and Western by the Granger Community Church;building and site improvements to the South Bend Housing Authority properties; construction of the Kroc Center at Chapin and Western; and construction of a new intersection at Walnut and Western. Mr. Schalliol noted that this option proposal presents the Commission with an opportunity to sell a key parcel at a highly trafficked downtown crossroads to a highly qualified development team proposing to bring a national retail use to the central business district. The structure of this agreement provides all parties with the opportunity for great reward at minimal risk. Staff recommends approval of the Purchase Option Agreement with Main at Western Ventures, LLC. Mr. Downes asked if the staff has worked with this developer before. Mr. Schalliol responded that it has, on several occasions, 10 � South Bend Redevelopment Commission '� Regular Meeting—February 22, 2010 6. NEW BUSINESS (CONT.) E. South Bend Central Development Area (3) continued... particularly on Erskine Commons. We feel the developer has the capacity to bring a national retailer to the site. Mr. Downes asked if the Commission will have the opportunity to approve the sale to a specific retail user. Mr. Schalliol responded that the agreement specifies a couple of types of uses that the developer can sell to. If they find such a retail use, the Commission will not have a veto. But if they come forward with a different type, it will require Commission approval. Upon a motion by Mr. Downes, seconded by COMMISSION APPROVED THE PURCHASE�PTION Ms. King and unanimously carried, the AGREEMENT FOR MAIN AND WESTERN Commission approved the Purchase Option DISPOS[TION PARCEL Agreement for Main and Western Disposition parcel. (4) Resolution No. 2849 to petition for a special use exception. Mr. Schalliol noted Resolution No. 2849 request Commission approval to participate in a petition to the area Board of Zoning appeals for special exception to allow for the expansion of Coveleski Regional Stadium. A special exception is necessary to correct the technical zoning issue with the current site's zoning requirements as the proposed stadium improvements will expand the overall footprint of the park outside of the current limits of the park. The Commission is owner of the land adjacent to the park into which the park will expand. The Commission will � 11 i � South Bend Redevelopment Commission Regular Meeting—February 22, 2010 6. NEW BUSINESS (CONT.) E. South Bend Central Development Area (4) continued... be co-petitioner with South Bend Park Commission. The park board is acting on a similar resolution at this exact moment. Mr. Schalliol noted that there are two other component approval requests. Resolution No. 2849 also requests Commission approval to allow Wightman Petrie to represent the Commission and serve as its agent during the exception approval process and it would allow Don Inks to sign any documents related to the special exception approved petition. Upon a motion by Mr. Downes, seconded by COMMISSION APPROVED RESOLUTION NO.2849 Ms. King and unanimously carried, the TO PETITION FOR A SPECIAL USE EXCEPTION ; Commission approved Resolution No. 2849 i to petition for a special use exception. F. Airport Economic Development Area (1) ResoluHon No. 2846 acquisition offer for 1506 S. Kemble Ave. Mr. Relos noted that 1506 S. Kemble Ave. is a two story, 1,230 square foot, four bedroom single family rental residence. Resolution No. 2846 sets the acquisition value of the property at $30,600, the average value as determined by two independent appraisals. Staff requests approval of Resolution No. 2846. Upon a motion by Ms. King, seconded by COMMISSION APPROVED RESOLUTION NO.2g46 Mr. Alford and unanimously carried, the RELATED TO ACQUISITION OF PROPERTY IN THE Commission approved Resolution No. 2846 AIRPORT ECONOMIC DEVELOPMENT AREA 12 �� South Bend Redevelopment Commission Regular Meeting—February 22, 2010 6. NEW BUSINESS (CONT.) F. Airport Economic Development Area (1) continued... related to acquisition of property in the Airport Economic Development Area. (2) Staff report on 1513 S. Scott St. Mr. Relos noted that acquisition of 1513 S. Scott St. requires an additional amount in its administrative settlement. On August 06, 2010, the Commission approved Resolution No. 2737, which set the offering price for this property at $17,750, and an administrative settlement in the amount of $25,000. At that time, the house had been assessed at $38,300 for many years, and the property owner had been paying taxes on that value. This property is an occupied rental property earning$600 per month in rent. The property owner believes her property is worth $35,000 instead of$25,000,based on the net income stream valuation method, which can be substantiated. Staff feels an additional $10,000 to acquire this property is � reasonable, in light of its rental history and the property improvements made to it over � the years, and requests Commission approval ' of a $35,000 administrative settlement to ` acquire this property. i i Upon a motion by Ms. King, seconded by COMMISSION APPROVED THE ADMINISTRA7'IVE Mr. Downes and unanimously camed, the SET7'LEMENT IN THE AMOUNT OF$35,000 FOR Commission approved the Administrative 1513 S.ScoT-r STREET Settlement in the amount of$35,000 for 1513 S. Scott Street. 13 � � � i South Bend Redevelopment Commission Regular Meeting—February 22, 2010 6. NEW BUSINESS (CONT.) � F. Airport Economic Development Area (3) Final Reimbursement for 807 W. Indiana Ave. Mr. Relos provided a history of the efforts to get the Hell's Angels club relocated from 807 W. Indiana Ave. In August, 2010, the i Commission approved the club's acquisition ! and relocation for the southern expansion of i Ignition Park. { In September, the Board of Zoning Appeals required an 800 square foot cement parking pad and arborvitae screening along the alley next to 2902 Western, the address where the Hell's Angels is relocating. While getting ready to move in October, the Club was told their new building was a"change in use", and major improvements to the building were needed. In November, the Commission approved a contract with ADG to draw up plans and specifications, prepare and file necessary paperwork, and bid and oversee the required work. Digging deeper, ADG discovered a change in use was not triggered, and the building would not need to be brought up to modern standards. ADG has since filed and received approval on the necessary paperwork, drawn up specs for Building and Fire Deparhnent required work, and has bid this required work. Henry CAP Construction came in as the low bidder, with a price of$56,290. Under our relocation policy, the cost is eligible as payment to the Club. 14 i � � � South Bend Redevelopment Commission Regular Meeting—February 22, 2010 6. NEW BUSINESS (CONT.) F. Airport Economic Development Area (3) continued... The Club had already agreed to move themselves, and because of the delay has had to pay utilities on two buildings this winter. With the Club reimbursement, the Commission's acquisition and relocation line is still under budget. � Secondly, the work ADG had to do to address the Building and Fire Departments concerns caused them to incur expenses that were above their original scope of work approved in November. The additional expense incurred by ADG is $2,350. As part of ADG's original scope of work, they will monitor Henry CAP's construction work for the Club. Staff requests approval of this final � relocation payment to the Club in the amount � of$56,290, and the amount of$2,350 to ADG for the additional work necessary to get us to this point. Upon a motion by Mr. Downes, seconded by COMMISSION APPROVED THE FINAL RELOCATION Mr. Alford and unanimously carried, the PAYMENT TO HELL'S ANGELS CLUB IN THE Commission approved the final relocation AMOUNT OF$$6,29�AND APPROVED AN ADDITIONAL$2,350 TO ADG FOR ITS INCREASED payment to Hell's Angels Club in the amount scorE oF sERV�cEs of$56,290 and approved an additional $2,350 to ADG for its increased scope of services. (4) Resolution No. 2848 appointing a member � to the Architectural Review Board for Ignition Park Ms. Hathaway noted that the PUD requires � 15 i I I � � : � South Bend Redevelopment Commission Regular Meeting—February 22, 2010 6. NEW BUSINESS (CONT.) F. Airport Economic Development Area (4) continued... the establishment of a five-member Architectural Review Board in order for the Commission to sell land in Ignition Park and to oversee any development of the park so that it meets the PUD requirements and the architectural guidelines. Four of the seats on the review board are appointed by the Commission.. At a recent Commission meeting, the Commission made three appointments to the board: the Executive j Director of Economic Development and the I Director of Ignition Park. Gary Gilot is the � third position. One of the positions of the five is to be an appointment by the Common Council, Tim Rouse. There is, then, one ' remaining appointment to be made by the � I' Commission. Staff recommends Doug Marsh for that position. Doug is a South � Bend native who graduated from Notre Dame in 1982. He was in the private sector for about 13 years as an architect and then joined Notre Dame. During his tenure at Notre Dame, he's been responsible for the development for the planning design construction of about 27 new projects, for the renovation of 26 substantial projects, all of that being worth about $600,000,000. He's responsible for maintaining about 9,000,000 square feet of space. Ms. Hathaway said staff feels very fortunate to be able to bring forward a person of his qualifications for a position on the Architecture Review Board and asks for approval of Doug Marsh. Upon a motion by Mr. Downes, seconded by COMMISSION APPROVED RESOLUTION NO.2848 Ms. King and unanimously carried, the APPOINTING DOUG MARSH TO THE ARCHITECTURAL REVIEW BOARD 16 � � � � i South Bend Redevelopment Commission Regular Meeting—February 22, 2010 6. NEW BUSINESS (CONT.) F. Airport Economic Development Area (4) continued... Commission approved Resolution No. 2848 appointing Doug Marsh to the Architectural Review Board. (5) Revised proposal for planning and design services related to Mayflower Road realignment(Danch, Harner and Associates) ; Mr. Inks noted that Item 6.F. (5) is the same � item as 6.F. (7) and not needed here. I � Upon a motion by Mr. Downes, seconded by ITEM 6.F.(5�REMOVED FROM THE AGENDA � Ms. King and unanimously carried, the I Commission removed Item 6.F. (5) from the I agenda. � I i (6) Professional Design Services related to Oliver Park Improvements (Danch, Harner& Associates) Mr. Schalliol noted that staff solicited a proposal from Danch, Harner and Associates, Inc. (DHA) to provide additional design services related to the completion of the Oliver Industrial Park improvements currently under construction. DHA had done all of the design work and construction plan preparation for this project so far and the proposal ties up several loose ends necessary to complete the project. The proposal will provide funding for the following items: Historical-information sign design and coordination at a cost of $2,800.00; and construction/design ', 17 � I i � South Bend Redevelopment Commission Regular Meeting—February 22, 2010 6. NEW BUSINESS (CONT.) F. Airport Economic Development Area (6) continued... I � supervision at a cost of$3,100.00 for a total � ( contract of$5,900. i i Mr. Schalliol noted that staff expects that many of the elements will be finished on-site this spring after the weather breaks with final dedication of the sculpture of James Oliver in the Oliver Park Plaza tentatively scheduled for late July or early August. To make sure the elements fit together and get completed in an effective and efficient manner, staff respectfully requests approval of this proposal. Upon a motion by Ms. King, seconded by COMMISSION ACCEPTED THE PROPOSAL FROM Mr. Downes and unanimously carried, the DANCH,HARNER AND ASSOCIATES RELATED TO Commission accepted the proposal from �LIVER PARK IMPROVEMENTS FOR THE SCOPE OF SERVICES AND FEE PROPOSED Danch, Harner and Associates related to Oliver Park Improvements for the scope of services and fee proposed. (7) Resolution No. 2850 approving and authorizing the execution of an amendment to the Master Agency Agreement (Mayflower Realignment and Improvement Project— Supplement#1) Mr. Schalliol noted that the purpose of this Amendment to the Master Agency Agreement is to revise the proposal with Danch, Harner and Associates, Inc. to prepare, design and construction plans for the realignment and construction of new roadways related to the Hutsfield Square subdivision project at the northeast corner of Mayflower and Cleveland Road. The 18 � i I�i South Bend Redevelopment Commission j Regular Meeting—February 22, 2010 ; . i 6. NEW BUSINESS (CONT.) F. Airport Economic Development Area (7) continued... roadway construction plans are complete and this revised proposal will allow for completion of some additional items that have been required as this design process has progressed. The revised scope of work has a total contract amount of$33,600. It is anticipated that with the completion of these work items, and after the final plat approval for the subdivision on April 7, the city will be able to proceed with the infrastructure related to this mixed use development site. As a companion project to this work, the Mayflower Trunk Sewer project will commence to allow for coordinated construction of the two projects. Staff requests approval of Resolution 2850 and the Amendment To The Addendum To The Master Agency Agreement for Mayflower Realignment and Improvement Project—Supplement#1. Upon a motion by Mr. Downes, seconded by COMM[SSION APPROVED RESOLUTION NO.ZHSO Mr. Alford and unanimously carried, the APPROVING AND AUTHORIZING THE EXECUTION Commission approved Resolution No. 2850 OF AN AMENDMENT TO THE MASTER AGENCY AGREEMENT(MAYFLOWER REALIGNMENT AND approving and authorizing the execution of IMPROVEMENT PROJECT-SUPPLEMENT#1�AND an amendment to the Master Agency CONTRACT AMOUNT OF$33,600 Agreement (Mayflower Realignment and Improvement Project— Supplement#1) and contract amount of$33,600. (8) Agreement for Services by and between the City of South Bend,Department of Redevelopment, acting by and through the � 19 0 South Bend Redevelopment Commission � Regular Meeting—February 22, 2010 � i 6. NEW BUSINESS (CONT.) F. Airport Economic Development Area (8) continued... � iSouth Bend Redevelopment Commission i and Hathaway 2, Inc. � Upon a motion by Mr. Downes, seconded by ITEM 6.F.(8�WAS TABLED UNTIL THE MARCH 8, Ms. King and unanimously carried, the 2011 MEETING Commission tabled item 6.F.(8) until the � February 8, 201 l, meeting. f G. West Washington-Chapin Development Area There was no business in the West Washington- Chapin Development Area. H. South Side Development Area There was no business in the South Side Development Area. I. Northeast Neighborhood Development Area (1) Resolution No. 2851 transferring ownership of part of a parcel to the State of Indiana Mr. Schalliol noted that Resolution No. 2851 transfers a parcel of land located at the southwest corner of Jacob and South Bend Avenue to the State of Indiana for its work along State Road 23. The property is a triangle shaped piece right at the entrance to Frederickson Park on State Road 23.. The purpose of the transfer is to provide a vision clearance as the road is realigned.. Upon a motion by Ms. King, seconded by COMMISSION APPROVED RESOLUTION NO.ZHS 1 Mr. Downes and unanimously carried, the TRANSFERRING OWNERSH�OF PART OF A Commission approved Resolution No. 2851 PARCEL TO THE STATE OF INDIANA PER THE MAP 20 ' I i � � � � i II j South Bend Redevelopment Commission � Regular Meeting—February 22, 2010 I G. NEW BUSINESS (CONT.� WHICH IS AT JACOB AND SOUTH BEND AVENUE i � I. Northeast Neighborhood Development Area (1) continued... transferring ownership of part of a parcel to the State of Indiana per the map which is at Jacob and South Bend Avenue. J. Douglas Road Economic Development Area pThere was no business in the Douglas Road Economic Development Area. K. Ratification of Services Contracts Commission Role in Service Contract Staff Transaction Contractor Provided Amount Member 3408 Ardmore Acquisition Meridian Title Co . Title Work $100 Relos 1527 S. Kemble Acquisition Meridian Title Corp. Title Work $100 Relos 1512 S. Kemble Acquisition Meridian Title Corp. Title Work $100 Relos 704 W. Indiana Acquisition Meridian Title Corp. Title Work $100 Relos 3408 Ardmore Ac uisition Michaels Appraisals Appraisal $2,500 Relos 3408 Ardmore Ac uisition David Waszak Appraisal $2,900 Relos 1527 S. Kemble Ac uisition Michaels Appraisals Appraisal $650 Relos 1527 S. Kemble Acquisition Witt Appraisals Appraisal $650 Relos (multi-family) 709 W. Indiana Acquisition Witt Appraisals Appraisal $300 Relos 709 W. Indiana Ac uisition Michaels Appraisals Appraisal $350 Relos 618 E. Madison Acquisition Michaels Appraisals Appraisal $350 Relos 618 E. Madison Acquisition Witt Appraisals Appraisal $350 Relos 413 N. St. Louis Ac uisition Witt Appraisals Appraisal $350 Relos 413 N. St. Louis Acquisition Michaels A raisals A raisal $350 Relos 413 N. St. Louis Acquisition Meridian Title Corp. Title Work $100 Relos Upon a motion by Mr. Downes, SeCO11Cl@d Uy Mr. COMMISSION RATIFIED THE SERVICES Alford and unanimously carried, the Commission CONTRACTS APPROVED BY STAFF SINCE FEBRUARY H,ZO11 ratified the Services Contracts approved by staff since February 8, 2011. 21 � South Bend Redevelopment Commission Regular Meeting—February 22, 2010 6. NEW BUSINESS (CONT.) L. Other (1) Quotes for Emergency Sidewalk Snow Removal. Ms. Jennings noted that the Commission currently owns approximately 100 properties. In the past the Redevelopment Commission has not hired anyone to remove snow from its properties. But, following the heavy snowfall on January 8, the Common Council passed an ordinance that required snow removal on sidewalks within 24 hours. In an effort to comply with the city's ordinance, staff requested quotes for snow removal from several contractors. Two vendors responded to the request and because there was so much snow we contracted with both of those vendors: Triumph Construction and First Impressions Landscaping, both of South Bend, Indiana to immediately remove snow from the Redevelopment owned properties. The contract is for a maximum $10,000 per contractor for a total of$20,000 with the option to increase this amount if there is a additional need for the 2011 snow season. Staff will use the normal bidding process before winter next year. Staff is asking for ratification of the two contractors. Upon a motion by Ms. King, seconded by COMMISSION RATIFIED THE SNOW REMOVAL Mr. Downes and unanimously carried, the CON'TRACTS OF$IO,OOO EACH FOR EMERGENCY Commission ratified the snow removal SIDEWALK SNOW REMOVAL contracts of$10,000 each for emergency sidewalk snow removal. 7. PROGRESS REPORTS Mr. Inks noted that at the last meeting of the Common Council's Community and Economic Development 22 � � i f � South Bend Redevelopment Commission Regular Meeting—February 22, 2010 7. PROGRESS REPORTS (CONT.) committee, and the committee had some discussion about what was referred to as data center legislation the state passed in 2009 allowing for personal property exemption for equipment related to those types of businesses. As a part of that, it was communicated to the Council that we would be coming back with a resolution at their next meeting, which is next Monday, February 28, 2011. The resolution was filed this week. Essentially what it does, should the Council approve it, would indicate the Council's policy intent to take state law and use it to approve personal property tax exemptions for those types of businesses in South Bend. So if a company meets the state law requirements, the Council is saying it would look favorably upon that exemption. Attached to the resolution, there are forms for the declaratory and confirming resolutions that would implement it on a project-by-project basis. Probably the first project would be Data Realty, the project at Ignition Park. State law also requires there be an agreement between the Council and the business, so a form for that was drafted as well and will be attached to the resolution. We want to make sure on the back-end reporting, if you have the exemption, you know how to claim it on your taxes. The Department of Local Government Finance already created a new form— 103IT—to claim that exemption. We believe we've covered not only the policy statement so we can market to these types of businesses and attract them to the community,but also addressed the process once we get them here. Hopefully Monday we'11 have some good discussion and perhaps passage of the resolution. These projects would generate jobs, typically high-paying jobs, but not many jobs per project. Real property taxes would be generated on the buildings they go into. But the big investment for these companies is the personal property. We are at a disadvantage when our competitors have no personal property tax. Mr. Downes asked what surrounding states do. Mr. Inks responded that Illinois in particular has no property tax 23 � � South Bend Redevelopment Commission Regular Meeting—February 22, 2010 7. PROGRESS REPORTS (CONT.) and it is his understanding Kansas has none in regards to this type of operation. Mr. Inks believes Wisconsin has legislation in place that exempts this type of personal property as well. So a number of states either don't tax personal property at all or they specifically exclude this data center type of equipment. 8. NEXT COMMISSION MEETING The next meeting of the Redevelopment Commission is NEXT COMMISSION MEETING scheduled for Tuesday, March 8, 2011 at 4:00 p.m. 9. ADJOURNMENT There being no further business to come before the ADJOURNMENT Redevelopment Commission the meeting was adjourned at 4:38 p.m. Donald E. Inks, Director 24