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Home My WebLink About02/28/11 Board of Public Works Agenda BOARD OF PUBLIC WORKS Meeting February 28, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: February 10, 2011 B. Regular Meeting: February 14, 2011 C. Claims Review: February 21, 2011 2. OPENING OF BIDS A. Trade Drive—Project No. 110-048 1. Funding: AEDA TIF (324.1050.460.31.02) B. One (1) or More, Pre-Owned Tactical Rescue Units 1. Funding: 2011 Fire Department Capital (288.0902.422.43.02) 3. AWARD BIDS AND APPROVE CONTRACTS A. Pleasant Street Sewer Separation, Phase II—Project No. 109-029 1. Company: HRP Construction, Inc. 2. Amount: $1,194,500 3. Funding: 2010 Sewer Bond (658.0621.415.31.02) B. Installation of 45KW Hydroelectric Turbine—Project No. 111-010 1. Company: Koontz-Wagner Construction Services LLC 2. Amount: $117,117 3. Funding: EECBG(101.0600.419.31.06) (Subject to Appropriation) C. Coveleski Stadium Improvements—Main Concourse Construction—Project No. 111-005C 1. Company: Larson—Danielson Construction 2. Amount: $2,672,900 3. Funding: Coveleski Bond (438.1001.460.42.01/651.0630.415.42.06) D. East Bank Storm Sewer Phase I1 —Project No. 109-070 1. Company: Woodruff& Sons, Inc. 2. Amount: $1,909,443.89 3. Funding: 2010 Sewer Bond (658.0630.415.42.06) 4. EXTEND BID AWARDS A. 2010 or Newer 3/a Ton Four-Wheel Drive Pick-Up Truck 1. Company: Bloomington Ford 2. Original Award Date: April 12, 2010 3. Extended Award Amount: $27,582.74 (One Truck with Options 1&2) 4. Funding: 2011 Park Department Capital (201.1104.452.43.02) B. 2010 or Newer 10 Cubic Yard Packer 1. Company: Link Environmental Equipment, Inc. 2. Original Award Date: December 6, 2010 3. Extended Award Amount: $114,171 (One Truck) 4. Funding: 2011 Park Department Capital Budget (201.1104.452.43.02) Page 1 of 6 BOARD OF PUBLIC WORKS Meeting February 28, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 C. Ductile Iron Pipe 1. Company: Underground Pipe & Valve 2. Amount: Extend Original Unit Bid Prices Not to Exceed $300,000 —with Allowable Increase for 2011 3. Funding: Water Works 2010 & 2011 Capital D. 2010 or Newer Twenty-Five (25) Cubic Yard Packer 1. Company: Best Equipment 2. Original Award Date: December 6, 2010 3. Amount: $162,324— One (1) 2011 Freightliner with 2007 EPA Emissions/Leach Packer with Options 4. Funding: Solid Waste Capital Lease Escrow (611.09610.415.37.02) 5. CHANGE ORDER A. Memorial Hospital Streetscapes Improvements—Project No. 109-091 1. Company: Walsh& Kelly, Inc. 2. Change Order No.: 2 3. Increase Amount: $42,042.34 4. Percent of Increase: 2.07% 5. Revised Contract Amount: $2,152,589.59 6. Funding: Medical TIF (426.1050.460.31.02) 6. PROJECT COMPLETION AFFIDAVIT A. Lincoln Way West Lighting Phase IV—Project No. 110-024 1. Company: Concord Electric 2. Final Contract Amount: $29,799.65 3. Funding: COIT (404.1001.460.44.05) 4. Irrevocable Standby Letter of Credit 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Four (4) More or Less, Pre-Owned 2010 or Newer Compact Four Door Sedan Automobiles 1. Funding: One @ Code Capital; Three @ Building Capital (101.1201.415.43.02;600.1306.415.43.02) B. Two (2) More or Less, Pre-Owned 2010 or Newer Mid-Size Four Door Sedan Automobiles with Standard & Hybrid Drive Train 1. Funding: One @ Code Capital; One @ Water Works Capital (101.1201.415.43.02;622.0640.415.43.02) C. Two (2) More or Less, Pre-Owned 2010 or Newer 3/4 Ton Two-Wheel Drive Pick- Up Trucks 1. Funding: 2011 Park Department Capital (101.1101.452.43.02) D. One (1) or More, 2011 or Newer Disc Type Chipper Page 2 of 6 BOARD OF PUBLIC WORKS Meeting February 28, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 1. Funding: 2011 Park Department Capital (201.1101.452.43.02) E. One (1) or More, 2011 or Newer Hydraulic Track Excavator 1. Funding: 2011 Sewer Dept. Capital (642.0621.415.43.02) F. One (1) or More, 2011 or Newer 1.0 Cubic Yard LoaderBackhoe 1. Funding: 2011 Park Department Capital (201.1101.452.43.02) G. One (1) or More, 2010 or Newer 2 '/z Yard Front End Tire Loader 1. Funding: 2011 Park Department Capital (201.1101.452.43.02) H. Water Treatment Chemicals for 2011 & 2012 1. Funding: Water/WWTP Operating Budgets (620.0640.603.22.25/ 641.0630.793.65.06) I. Century Center Banquet Chairs Upgrade 1. Funding: Century Center Capital (670.0406.645.43.09) 8. REQUEST FOR THE RECEIPT OF PROPOSALS A. IP Voice Communications 1. Description: New City-Wide IP Voice Communications System and Associated Hardware 9. RESOLUTIONS A. No. 18-2011 —A Resolution of the Board of Public Works of the City of South Bend, Indiana, Approving the Transfer of Real Property to the South Bend Department of Redevelopment 1. Description: 21 Properties for the Ignition Park Southern Expansion Plan B. No. 19-2011 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: Obsolete Firefighter Boots & Helmet for Retirement of Firefighter 1 st Class Cyril Quinn C. No. 20-2011 —A Resolution of the Board of Public Works of the City of South Bend, Indiana, Authorizing the Transfer of Real Property to Northeast Neighborhood Revitalization Organization, Inc. 1. Description: 1313 Bissell Street& 917 Hill Street D. No. 21-2011 —A Resolution of the Board of Public Works of the City of South Bend, Indiana, Amending and Restating Its Policies and Procedures for Block Parties and Similar Events 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement—Downtown South Bend, Inc. 1. Service: Assist City of South Bend with the Promotion and Support of Downtown Businesses & Visitors, Deliver Programs to Enhance Downtown South Bend, Make Improvements to DTSB Infrastructure 2. Amount: $250,000 Page 3 of 6 BOARD OF PUBLIC WORKS Meeting February 28, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 3. Funding: EDIT (408.0401.415.39.30) B. Professional Services Agreement—DLZ Indiana, LLC 1. Service: New Signal Installation at Angela Boulevard & Leahy Drive/Innovation Park—Project No. 111-006 2. Amount: $17,500 3. Funding: Engineering Ops/Other Prof. Serv. (101-0602-431-31-06) C. Professional Services Agreement—The Troyer Group 1. Service: Design of Installation of"Green" Roof on the Otter Building at Potawatomi Zoo—Project No. 111-013 2. Amount: $11,000 3. Funding: Engineering Professional Services (101.0602.431.31.06) D. Amendment to Amended & Restated Agreement—Centerplate/Morris Performing Arts Center 1. Service: Extension of Current Food, Beverage & Catering Service Agreement 2. Amount: $350,000 ($50,000 for 2011; $75,000 for 2012-2015) 3. Funding: MPAC E. Agreement—Near Northeast Neighborhood Revitalization Organization 1. Service: Transfer of Real Property to NNRO for Redevelopment— 1313 Bissell Street& 917 Hill Street F. Professional Services Agreement— Greeley & Hansen Engineers 1. Service: 2011 CSO LTCP Assistance 2. Amount: $200,000 3. Funding: Wastewater Engineering (641.0630.791.31.02) G. Professional Services Agreement—Malcolm Pirnie & Associates 1. Service: On-Call Engineering Services Long-Term Control Plan 2. Amount: $75,000 3. Funding: WWTP Ops (641.0630.793.31.02) H. Amendment to Master Agency Agreement Addendum—Redevelopment Commission 1. Service: Mayflower Realignment and Improvement—Project No. 110-036— Add Funding for Danch Harrier& Associates Professional Services I. Professional Services Agreement -Danch Harrier& Associates 1. Service: Mayflower Realignment& Improvement—Project No. 110-036 — Roadway& Infrastructure Design 2. Amount: $33,600 3. Funding: AEDA(324.1050.460.31.02) J. Memorandum of Understanding—Michiana Area Council of Governments 1. Service: Annual Traffic Counting Program 2. Amount: $5,000 3. Funding: Engineering SBCDA TIF (101-0602-431.31-06) K. Professional Services Contract—M/E Design Services Page 4 of 6 BOARD OF PUBLIC WORKS Meeting February 28, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 1. Service: Energy Efficiency Conservation Block Grant Lighting Retrofits— Project No. 111-019 2. Amount: $11,500 3. Funding: EECBG(101-0600-419-31-06) L. Agreement—INDOT 1. Service: INDOT to Adjust Water and Sewer Lines in Easement that Interfere with U.S. 31 Relocation—No Cost to City 11. RECOMMENDATIONS A. Processions 1. Applicant: Diocese of Fort Wayne-South Bend a) Event: Palm Sunday Processional/Six-Church Walk b) Date/Time: April 17, 2011; 11:30 a.m. to 4:00 p.m. c) See Comment: Police Department 2. Applicant: March of Dimes a) Event: March for Babies— St. Joseph County b) Date/Time: April 16, 2011; 8:30 a.m. to 12:30 p.m. c) See Comment from Park Dept. B. License Renewals 1. Type: Massage Establishment a) Applicant: Sandy's Hair Design (1) Location: 3775 South Main Street (2) Favorable Recommendations b) Applicant: Hannah's Changes in Attitude (1) Location: 2009 Miami Street (2) Favorable Recommendations 12. MONTHLY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Central Services 13. SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS A. Central Services 14. RATIFY BONDS A. Excavation Bonds 1. Environmental Protection Industries—Approved February 10, 2011 15. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: 929 S. 20 Street 2. All criteria has been met Page 5 of 6 BOARD OF PUBLIC WORKS Meeting February 28, 2011 — 9:30 a.m. ISO Location: 1308 County-City Building South Bend, Indiana 46601 B. New Installation—No Parking 1. Location: West Side of Woodward Court —2-Hour Parking 6:00 a.m. to 6:00 p.m.; East Side of Woodward Court— Commercial Loading Zone 6:00 a.m. to 12:00 p.m. & 2-Hour Parking 12:00 p.m. to 6:00 p.m. 2. All criteria has been met 16. CLAIMS 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 6 of 6