HomeMy WebLinkAboutStreet Closure - Mount Carmel Missionary Baptist Church - Vacation Bible School1316 C'OUNI Y-Crry 13wU)J(j
227 W. JEFFERSON BouLEVARD
SOI 1111 BFND. INDIANA 466011-1930
CITY OF SOUTH BEND PFTr, BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
July 24, 2018
Jacqueline Reed
Mount Carmel Missionary Baptist Church
137 E. Indiana Avenue
South Bend, IN 46613
RE: Event Name: Vacation Bible School
Street Closure: St. Joseph St. from Indiana Ave. to Haney Ave.
Date: August 6-8, 2018
Dear Ms. Reed:
Pfiomr 574/235-9251
FAX 574/ 235-9171
The Board of Public Works, at its meeting held on July 24, 2018, approved your request to
close the above referenced street for your event scheduled for August 6-8, 2018 from 4:00
p.m. to 8:00 p.m. subject to, leaving the streets open prior to and after those designated times
each day. For your in -formation, the South Bend Police Department will monitor this event.
Enclosed please find a copy of your approved permit.
The Bureau ofTraffic and Lighting will deliver barricades necessary to close the street to the
applicant's address. You will be responsible for their placement and removal at the conclusion
of the closing of various streets. Please note that a ten foot (10') clear and unobstructed lane
must be maintained at either curb or down the center of the street for emergency purposes and
that no fires are allowed in the street. The Applicant will be liable for the replacement cost
of S50.00 per cone as a result of any missing or damaged cones.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. GILOT SUZANNA M. FioTZBERG ELIZABETH A, MARADIK JAM Es A. MUELLER Ti IERESE J. DORM)
APPLICATION
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FOR USE OF AND BLOCKING OF ACCESS TO PUBLIC
RIGHT, -OF -WAY FOR A RESIDENTIAL BLOCK PARTY
The Board of Public Works must have four (4) weelo prior notice of the event.
A NON-REFUNDABLE APPLICATION FEE OF'$50.00, IN THE FORM OF A CERTIFIED
CHECK OR MONEY ORDER PAYABLE TO THE CITY OF SOUTH BEND, MUST BE
INCLUDED WITH APPLICATION.
Applicant Name:
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This application is made to the City of South Bend, Indiana, Board of Public Works, for the use of
the specified public ri ht-of-way by Applicant for the holding of the hereinafter described event:
Event Name
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Nameof
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Street Closure
Street
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From
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Date of Event
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Time
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Start
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End
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Time
Time
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Approximate Number of
Attendees
Please answer the fallowing
• This event will be open to residents outside the immediate
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Yes
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No
neighborhood.
• All residents on 11 the affected block have been notified and invited. A
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Yes
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No
copy of the flyer distributed is included.
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• There is/are resident(s) affected by the event that may need ADA
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Yes
No
transportation assistance to their residence.
This event will have music (live or other).
❑
Yes
16
No
Payment of $50.00 fee payable to City of South Bend included
Yes
No
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• For Certified Nonprofit Organizations: Copies of the 501(c)(3) Internal
Yes
❑
No
Revenue Exemption Status Document and a current copy of Form 990
or Form 990-EZ are included with this application.
IF ALCOHOL IS TO BE SERVED OR SOLD
Alcoholic beverages will be served ❑ Alcoholic beverages will be sold ❑
Certified Check or Money Order for $400,00 must be submitted with application.
❑
• Application cannot be processed without deposit.
• Deposit will be returned upon inspection of event area by the Board of Public Works.
Names and phone numbers of THREE security guards is included
❑
• To monitor underage drinking.
• Qualifications must be listed (e.g. Off -duty police officer, professional security guard, or event
APPLICANT).
A drawing must be submitted showing:
❑
• Fencing around serving area
• Trash receptacles.
o Ample trash receptacles must be provided to ensure proper disposal of refuse.
Temporary liquor license.
❑
• Cali the Alcohol & Tobacco Commission at (317) 234-4315 for more information.
• Application cannot be processed without a copy of this license.
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APPLICATION
FOR USE OF AND BLOCKING OF ACCESS TO PUBLIC
RIGHT-OF-WAY FOR A RESIDENTIAL BLOCK PARTY
City of South Bend, Indiana • Board of Public Works
PERMIT AND AGREEMENT FOR THE
USE OF RIGHT-OF-WAY FOR BLOCK PARTIES
1. Pursuant to Local Ordinance No.10102-11, there is a $50.00 non-refundable fee for residential
Block Parties. Non-profit organizations meeting Section 501(c)(3) of the Internal Revenue Code
are exempt from the fee provided copies of the 501(e) (3) Internal Revenue Exemption Status
Document and a current copy of Form 990 or Form 9990-EZ are filed with this application.
2. Block parties are allowed solely for neighborhood events. No block party application will be
approved for private parties.
3. All residents within the affected area must be notified of this event. The APPLICANT must
obtain signatures from and/or has made an attempt to notify all residents that reside on the black.
A copy of a brochure or letter of invitation distributed to all affected neighbors describing
the event purpose, date, and time must be included with the application.
4. The applicant is responsible, prior to the event, for determining if there are any residents affected
that could potentially need assistance in accessing their residence. The applicant is responsible
for providing said resident access or transportation to their property.
5. The cones will be delivered to the APPLICANT'S address. The APPLICANT assumes full
responsibility for clean-up and assures the City that all cones will be maintained and returned
undamaged. The APPLICANT will be liable for the replacement cost of $50.00 per cone as a
result of any missing or damaged cones.
6. Block parties must end by 8:00 p.m.
7. A street will be blocked off from intersection to intersection only. No half -blocks or alleys can
be blocked off.
8. The Board of Works reserves the right to deny any block party application based on traffic and
speed limit records. No street may be closed with a speed limit over 30 MPH or considered to be
a major arterial.
9. The Board of Public Works reserves the right to deny any block party application based on
information gathered fi•orn the South Bend Police Department or other sources.
10. The APPLICANT agrees to allow residents that live on the above -referenced block access in and
out of the restricted area as needed.
11. The APPLICANT agrees to abide by all terms and condition of the South Bend Municipal Code
and Board of Public Works' policy adopted in Resolution No. 21-2011 on February 28, 2011
12. APPLICANT agrees to indemnify, defend and hold harmless the Civil City of South Bend,
Indiana, from any liability, loss, costs, damages or expenses, including attorney fees, which the
Civil City of South Bend, may suffer or incur as a result of any claims or actions which may be
made by any person, including a participant in the activity, arising out of the approval of this
request by the Board of Public Works to close a portion of the public right-of-way for a party or
similar event. The undersigned certifies that he/she is authorized to bind the APPLICANT to the
terms hereof.
13. Notification of approval/denial of this request will be issued by return of this form, upon signed
authorization by the Board of Public Works.
14, The City of South Bend Noise Ordinance is in effect at all hours. Between the hours of
11:00 p.m. and 7:00 a.m. certain noises are particularly prohibited. These include
operating radio receiving sets, musical instruments, phonographs and other sound
reproduction devices if audible fifty (50) feet away, as well as shouting, yelling, hooting,
whistling, or singing in the streets in a manner to disturb the peace (Municipal Code 13-
57).
I have read the Application and Permit and the Agreement for the "Use of Right -of -Way for Block
Parties" and I understand and agree to the above rules and regulations. 1 also understand that this
application may be denied based on any false or incomplete information.
Dated this day
APPLICANT Signature
Printed Name
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BOARD OF PUBLIC WORKS APPROVAL
Ali-
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President Member em er
Member
Member
RETURN FORM TO:
Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, IN 46601
Phone: (574) 235-9251
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RESIDERESIDENI SIGNAIURESPage of
We have been informed, agree to, and request that the Board of Public Works of the City of
South Bend authorize a block party in the area described as:
from to
Street Name
Date of Event
I.
Signature
Name
Address
Phone No.
Date
2.
Signature
Name
Address
Phone No.
Date
3.
Signature
Name
Address
Phone No.
Date
4.
Signature
Name
Address
Phone No.
Date
5,
Signature
Name
Address
Phone No.
Date
Cross Street
6.
Signature
Name
Address
Phone No.
Date
7.
Signature
Name
Address
Phone No.
Date
8.
Signature
Name
Address
Phone No.
Date
9.
Signature
Name
Address
Phone No.
Date
10.
Signature
Name
Address
Phone No.
Date
Cross Street
Updated 912017 5