Loading...
HomeMy WebLinkAboutProcession - The Pack of Indiana - Angel of Hope Memorial Benefit Ride1316 COUNTY -CITY BUILDING 227 W. Jr.�,FFERSON Bouu.-,VARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS July 24, 2018 Wally Anderson The Pack of Indiana 209 W. 8"' Street Mishawaka, IN 46544 RE: Event Name: Angel of Hope Memorial Benefit and Ride Date: August 18, 2018 Dear Mr. Anderson: Pfiom574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on July 24, 2018, approved your request to conduct your motorcycle procession on August 18, 2018, beginning at 9:00 a.m.. and ending at approximately 2:00 p.m. on the designated route as submitted. Enclosed please find copy of your approved permit. Participants must obey all traffic laws. Please coordinate your event with Lieutenant Eugene Eyster of the Police Department. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Lindy M1 M. Martin, Clerk Enclosure GAILY A. CM.,o'r SUZANNA M. FRITZBFRo ELIZABY.'rij A, MARAD,IK JAmiss A. Iv UELLER Tf-IERESE J. DORAU APPLICATION FOR USE OF PUBLIC RIGHT-OF-WAY FOR PROCESSIONS The Board of Public Works must have FOUR (4) weeks prior notice of the Sponsor: I P_ ?4 A 0S j7r+DI"n- Submitted By: W G� s'4yl Address: 2,-U° [ 0 N S q— ok��,.a• �z� �rn City: c 3 A tA- State: _ j Zip: �-L-ItWPhone: Email: Sponsor may use the public right-of-way described as (describe route and attach map) PLEASE NOTE: THE SOUTH BEND POLICE DEPARTMENT RESERVES THE RIGHT TO CHANGE YOUR ROUTE FOR SAFETY PURPOSES Event name: e 0 'R O � E] The Board of Public Works must have FOUR (4) weeks prior notice before event occurs ❑ All certificates of insurance, pre -paid costs, maps, and any other applicable information requested or required by the Board of Public Works have been provided with this application ❑ The event shall be held on t� f , 20-/&— and no other date ❑ Registration time for the event starts at 9 ` .m .m. ❑ Starting time of the procession islA a.m. . .. ❑ Estimated completion time is kf-• a.m. This event involves the use of the following roadways [u] This event involves closure of City residential streets This event involves County roads © This event involves State highways This event involves use of a park (Must obtain permission from Park Board) [' I understand that I must arrange a meeting with all affected governmental agencies to organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939 to organize meeting) ❑ This event involves the use of the sidewalk ❑ Participants must stay on the sidewalk and obey all traffic laws. ® This event is ocal/ gional/national event (Please circle the appropriate event type) This event will be coordinated with the property owner/business where staging will take place Updated 08/2017 2 PERMIT/AGREEMENT FOR A PROCESSION l . Sponsor shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00 aggregate and the City of South Bend listed as an additional named insured for this event. 3. Sponsor shall provide to the Board all additional licenses, permits and documentation required for the event. 4. If this event results in closure of a residential street, all residents within the affected area must be notified of this event. The APPLICANT must make a reasonable attempt to notify all residents that reside on the block. A copy of a brochure or letter describing the event purpose, date, and time must be distributed to all affected neighbors and included with the application. 5. If this event results in closure of a residential street, the applicant is responsible, prior to the event, for determining if there are any residents affected that could potentially need assistance in accessing their residence. The applicant is responsible for providing said resident access or transportation to their property. 6. Sponsor agrees to abide by all terms and conditions of the Board's policy governing walks, runs, parades or other similar event adopted by the Board on March 3, 1985. 7. In order to ensure public safety during the event, the Board agrees to furnish traffic planning, materials, equipment and personnel as deemed necessary by the Police Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable, the Board of Park Commissioners. 8. Sponsor acknowledges that the Police Department reserves the right to change this route for safety purposes. 9. In consideration for approval by the Board and the use of the sidewalks for the purposes set out above, the undersigned agrees and undertakes to hold the Civil City of South Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or expenses, including attorney fees, which the Civil City of South Bend may suffer or incur, as a result of any claims or actions which may be made by any person, including a participant in said activity, arising out of the approval of the request to use the sidewalks indicated in the City of South Bend. The undersigned certifies that he/she is authorized to bind the above mentioned sponsor to the terms hereof. 10. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works I understand the above rules and regulations and that this application may be denied based on any false or incomplete information. Sponsor Signature RETURN FORM TO: 3 Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, IN 46601 Phone: (574) 235-9251 s Fax: (574) 235-9171 Printed Name k Title s 1 RD OF PU LIC WOIaS A.PPR 0' President Member Member Member a RETURN CORM TO: Board of Public Works 1.316 CoUnty-City Building 227 West Jefferson Boulevard South Bend, IN 46601 Phone: (574) 235 9251 • Fax: (574) 235-9171 VAL -Merr1 er q / (4 That SPECIAL EVENTS GUIDELINES SIGNATURE FORM Prior to the Commissioners approval of the 96'(event) on L� (day & date) your request needs to be approved by th appropriate departments affected by the designated route. Emer enc Management —1222 S. Michigan Street 46601 574 235-9378 Email — elainesjcema@gmail..co _I have been contacted regarding this event and give my approval of the event as stated. John Antonucci, Director Date St. Jose h Coun Sheriff- 401 W. Sample 46601 - 574 245-6540 Fax- 574 245-6574 I have been contacted regarding this event and give my approval of the event as stated. Michael Grzegorek, County Sheriff Date St. Joseph Coanly Engineering - 227 W. Jefferson Rm. 732 46601 - 574 235-9626 Fax — (574) 235-5057 I have been contacted regarding this event and give my approval of the event as stated. Jessica J. Clark, P.E., County Engineer Date South Bend De t. of Public Works - 227 W. Jefferson Rm. 1316- 574 235-9251 Fax — (574) 235-9171 1 have been contacted regarding this event and give my approval of the event a stated. 4dra. Boyles, PhD. F.E. City Engineer Date Dpnt_ of Trammartation — 12209 N 1200 W_ Monticello. IN 47960 - (219) 851-1426 Fax — (219) 325-75161 have been contacted regarding this event and give my approval of the event as stated. Mike Hurt, Plymouth District Date Mishawaka Engineering Department — 600 E. 3 `d St. Mishawaka 46544 - 574 258-1619 Fax- (574) 258-17761 have been contracted regarding this event and give my approval of the event as stated. Chris Jamrose, P.E., Mishawaka Engineer Date . . ............... . WinteriSpring 2018 On Saturday, August 18, 2018, The Pack of Indiana will be hosting the 17 th Annual Angel of Hope Memorial Benefit and Ride. All proceeds from this benefit go directly to the Angel of Hope Memorial Garden located at Pinhook Park in South Bend, Indiana. The Angel of Hope Garden serves as a peaceful site for local families to remember and help heal after the loss of a child. It is a non-profit organization that relies entirely on donations from the community. The motorcycle ride begins at Pinhook Park after a brief ceremony at the Angel of Hope Garden and is police escorted. The ride is followed by a benefit with live music and food and is held at Chain-O-Lakes Conservation Club. We would be grateful to have your support for this, benefit and ride in 2018. We are offering a variety of sponsorships including T-shirt sponsorships. Please review the enclosed (Donation Sheet to choose your level of commitment. Thank you for partnering with us for the 2018 Angel of Hope Benefit and Ride! Compassionately, onately, Debbie Kamm Bill Kopriva, President Angel of Hope Board President The Pack of Indiana (574) 229-2688 (574), 993-2733 angelofhopemichiana@ ahoo.com a 0 � m CO ' It O O CL C +. 4- zi Q N CO O CO ro? cv 0 �n r N:. ... co - N a a-+ tiD r � fr z `•" m in cnON Ch N r 0 LD N. N d .. a iG pepar'ting Pinhook Park at 12:30 PM Saturday. , Uq 4(S`T- IkHt _ Zzo 18' Pinhook park on Riverside to Cleveland Road West on Cleveland Road to Bendix Rd. South on Bendix Rd. To *Nimitz Parkway West on Nimitz Parkway to Olive Rd. South on Olive Road to Lincolnway / US 20 East on Lincolnway / US 20 To US 31 South Bypass US 31 South to State Road 23 Exit Southwest on State Road 23 to State Road 4 North Liberty West on State Road 4 to Taylor Rd. North on Taylor Road to County Road 200 'west on County Road 200 curves North to County Rd.100 West on- County Road 100 to County Rd. 600 I .County Rd. 600 to County Road 150 West on County Road 150 to Fail Rd. North on -fail Road to State Road 2 East on State Road 2 to U.S. 20 East on U.S.20 to Quince Rd. South on Quince Road to Southport Drive. Eastbound Southport Drive to Chain-O-Lakes. RIDE QUESTIONS PLEASE CALL: a� F66 i o ens